Memo No. WBUAFS/Admn/ET(24-25)/Pt-II/525 Date:05.03.

2025

E-Tender Helpdesk: (033) 2546-9768

Tele-fax: (033) 2556-3123 E-MAIL: [email protected]
Log-on for submission: http://www.wbtenders.gov.in
University Website: http://www.wbuafscl.ac.in

NOTICE INVITING e-TENDER

e-NIT Reference No - WBUAFS/ADMN/ET-106/2024-2025

The Registrar, West Bengal University Of Animal & Fishery Sciences invites open e-tender for
preparing the rate schedule of equipments/ instruments under the department of Veterinary
Physiology, Faculty of Veterinary & Animal Sciences, Belgachia & Mohanpur Campus, WBUAFS”
funded by ICAR, Government of India from Manufacturers / Authorized Distributers/ Dealers/
Agencies/ Bidders/ Suppliers having desired prequalification eligibility credential for execution of
supply and satisfactory delivery.

Detailed particulars may be obtained from the website http://www.wbtenders.gov.in and also be
viewed from the University Website http://wbuafscl.ac.in.

Last date & time of submission of bid electronically is on 13.03.2025 at 12.00 Hrs IST.

Name & Address of the Department: Department of Veterinary Physiology, Faculty of Faculty of
Veterinary & Animal Sciences, West Bengal University of Animal & Fishery Sciences, Belgachia, Kolkata
700 037 & Mohanpur Campus, Nadia – 741 252, West Bengal.

1. IMPORTANT ACTIVITIES

Sl. No Activities Date & Time

1. e-tender Publishing Date 06.03.2025 at 17.00 Hrs
2. Document Download start date 06.03.2025 at 17.00 Hrs
3. Bid submission start date 07.03.2025 at 09.00 Hrs
4. Last date of submission of Bid 13.03.2025 at 12.00 Hrs
15.03.2025 at 12.00 Hrs
5. Technical Bid opening date
and onwards
Technical Bid opening Summery sheet (TBO) containing
6. To be notify later
Preliminary Technical Bid Evaluation Summary uploading date
7. Uploading Technical Bid Evaluation Sheet (TBE) -do-
8. Financial Bid opening date -do-
9. Uploading of Financial Bid evaluation sheet -do-
10. Uploading of the Letter of Invitation / Acceptance LOI/LAO -do-
Uploading of Award of Contract (AOC) (Supply order/ Work
11. -do-
Order)

WBUAFS/ADMN/ET-106/2024-2025 Page 1 of 14
3.1 The above schedule is fixed; however, the undersigned reserves the right to change the date of
activities in case of any exigencies through a notice in the departmental website & Notice Board at
above addressed office.

2. ABOUT WBUAFS

The West Bengal University of Animal & Fishery Sciences (WBUAFS) is a state-aided University under
the administrative control of Animal Resource Development Department, Govt. of West Bengal. The
University began its journey with the heritage of century-old Bengal Veterinary College on 2nd January,
1995 with the enactment of West Bengal University of Animal & Fishery Sciences Act-1995. Though
established as full-fledged University in 1995, its heritage status can be traced out to the establishment
of Bengal Veterinary College in 1893. The University is imparting teaching, research and extension
activities in the field of Veterinary and Animal Sciences, Fishery Sciences and Dairy Technology. The
University has three campuses located at Belgachia (Kolkata), Chakgaria (Kolkata) and Mohanpur
(District: Nadia).

3. TENDER INVITING AUTHORITY & CONTROLLING OFFICER

The Registrar
West Bengal University of Animal & Fishery Sciences
68, K.B.Sarani, Belgachia, Kolkata- 700 037
West Bengal, India.

4. Name of the Instruments.

Sl No Name of the Instruments Quantity Tender Value Earnest Money

1 Compound light microscope for students 20
700000.00 14000.00
2 Hot air oven 1

5. ELIGIBLE CRITERIA FOR PARTICIPATION IN THE BIDDER.

a. The prospective Bidder must have the credential of satisfactorily completion as a prime agency
during the last 3(three) years from the date of issue of this Notice at least one works of similar
nature having a magnitude to tender under authority of State /Central Govt. State / Central
Govt. undertaking/ Statutory Bodies Constituted under the Statute of the Central / State Govt.
b. Valid PAN Card in the name of bidder/organization
c. Valid Trade License (up-to-date) in the name of bidder/organization.
d. Valid GSTIN applicable under GST Acts & Rules.
e. Income Tax Return copy for last three financial years.
f. i) An undertaking should be given stating thereby that the firm has not been debarred or
penalized for any reasons out of work by any Govt. Department.
ii) Subletting of contract is strictly prohibited.
g. Annual Turn Over: Average Annual Turn Over above Rs 28 lakhs during last three years.

6. TECHNICAL PROPOSAL OF INSTRUMENTS

 Submit Bidder’s company profile & other details as per the enclosed format (Annexure-II)
 Uploaded all documents/certificates / Testimonials as applicable.
 All pages are preferred with stamp and signatures.
 Technical Bid documents.

Sl. Particulars To be uploaded to the site of http://www.wbtenders.gov.in

No.
1. EMD Documentary evidence for Payment of earnest money made either
by Net Banking through ICICI Bank Payment Gateway OR NIFT /

WBUAFS/ADMN/ET-106/2024-2025 Page 2 of 14
 RTGS. If any agency/ Organization is exempted from payment of
EMD, copy of relevant Government Order ( only *Registered
Labour Co-operative Societies will be exempted from paying the
Earnest Money Deposit) is to be furnished i.e. Uploaded without
fail.
2. Tender Form Original sign copy.
3. PAN Valid PAN Card in the name of bidder/organization
4. Valid Trade License Valid Tread License (up-to-date) in the name of
bidder/organization
5. Valid GST Registration Valid GSTIN applicable under GST Acts & Rules.
Certificate
6. Constitution of Company/ For Proprietorship Firms, Partnership Firms, Registered
Company details Company, Registered Co-operative Society, valid Joint Venture or
Consortiums (Valid Trade License/ acknowledgement/ Receipt of
application for Trade License/ Revalidation applicable under the
Rules) OTHER
7. Credential of work The prospective Bidder must have the credential of satisfactorily
completion as a prime agency during the last 3(three) years from
the date of issue of this Notice at least one works of similar
nature having a magnitude to tender under authority of State
/Central Govt. State / Central Govt. undertaking/ Statutory
Bodies Constituted under the Statute of the Central / State Govt.
8. Income Tax Return copy Income Tax Return copy for last 3 financial years
9. Compliance Certificate As given in NIT
(Mandatory)
10. Annual Turnover Average Annual Turn Over above Rs 28 lakhs during last three
years Certified by Chartered Firm with Registration No. ( As per
format)

7. FINANCIAL PROPOSAL OF INSTRUMENTS

 Financial bid will be opened only when technical bid is found to be qualified.
 Financial Proposal must be duly filled as per BOQ.
 Price can be quoted only in INR.
 Validity of tender: Quoted rate shall remain valid for a period of at least 365 days.
 All duties, taxes and other levies payable by the Bidders under the contract shall be included
in the total price.
 No conditional financial bid shall be entertained / accepted.

8. INSTRUCTION TO THE BIDDERS:

 Intending bidders may download & upload the tender documents free of cost from the website
http://wbtenders.gov.in directly with the help of Digital Signature Certificate.
 Intending bidder may obtain Digital Signature Certificate from the approved service provider of
Govt. of India.
 Tenders have to be submitted ON-LINE in two parts i.e. Technical Bid (Part-I) & Financial Bid
(Part-II) in e-tender portal http://wbtenders.gov.in by using DSC.
 All the desired documents have to be uploaded in Technical Bid (Part-I).
 Eligibility of opening the Financial Bid (Part-II) for finalization of firms & rates will depend on the
outcome of the documents uploaded in the Technical Bid (Part-I).
 The Financial Bid shall consist of only the details of rates offered.
 The intending bidders may please note that all the columns in the Technical Bid as well as
Financial Bid are to be filled meticulously with precision along with documentary evidence
wherever necessary.

WBUAFS/ADMN/ET-106/2024-2025 Page 3 of 14
 The offered rates for various items should be quoted in BOQ (Bill of Quantities) i.e. Financial Bid
(Part-II) in the dedicated column & to be uploaded separately.

9. Special Instructions to the Contractors/Bidders for the e-submission of the bids online through
this e Procurement Portal

1. Bidder should do Online Enrolment in this Portal using the option Click Here to Enrol available
in the Home Page. Then the Digital Signature enrolment has to be done with the e-token, after
logging into the portal. The e-token may be obtained from one of the authorized Certifying
Authorities such as eMudhraCA/GNFC/IDRBT/MtnlTrustline/SafeScrpt/TCS.

2. Bidder then logs into the portal giving user id / password chosen during enrollment.

3. The e-token that is registered should be used by the bidder and should not be misused by
others.

4. DSC once mapped to an account cannot be remapped to any other account. It can only be
Inactivated.

5. The Bidders can update well in advance, the documents such as certificates, purchase order
details etc., under My Documents option and these can be selected as per tender requirements
and then attached along with bid documents during bid submission. This will ensure lesser
upload of bid documents.

6. After downloading / getting the tender schedules, the Bidder should go through them carefully
and then submit the documents as per the tender document; otherwise, the bid will be rejected.

7. The BOQ template must not be modified/replaced by the bidder and the same should be
uploaded after filling the relevant coulmns, else the bidder is liable to be rejected for that tender.
Bidders are allowed to enter the Bidder Name and Values only.

8. If there are any clarifications, this may be obtained online through the eProcurement Portal, or
through the contact details given in the tender document. Bidder should take into account of the
corrigendum published before submitting the bids online.

9. Bidder, in advance, should prepare the bid documents to be submitted as indicated in the tender
schedule and they should be in PDF/XLS/RAR/DWF formats. If there is more than one
document, they can be clubbed together.

10. The bidder reads the terms and conditions and accepts the same to proceed further to submit
the bids

11. The bidder has to submit the tender document(s) online well in advance before the prescribed
time to avoid any delay or problem during the bid submission process.

12. There is no limit on the size of the file uploaded at the server end. However, the upload is
decided on the Memory available at the Client System as well as the Network bandwidth
available at the client side at that point of time. In order to reduce the file size, bidders are
suggested to scan the documents in 75-100 DPI so that the clarity is maintained and also the
size of file also gets reduced. This will help in quick uploading even at very low bandwidth
speeds.

WBUAFS/ADMN/ET-106/2024-2025 Page 4 of 14
 13. It is important to note that, the bidder has to Click on the Freeze Bid Button, to ensure that
he/she completes the Bid Submission Process. Bids Which are not Frozen are considered as
Incomplete/Invalid bids and are not considered for evaluation purposes.

14. In case of Offline payments, the details of the Earnest Money Deposit(EMD) document submitted
physically to the Department and the scanned copies furnished at the time of bid submission
online should be the same otherwise the Tender will be summarily rejected

15. The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or the
difficulties faced during the submission of bids online by the bidders due to local issues.

16. The bidder may submit the bid documents online mode only, through this portal. Offline
documents will not be handled through this system.

17. At the time of freezing the bid, the eProcurement system will give a successful bid updation
message after uploading all the bid documents submitted and then a bid summary will be shown
with the bid no, date & time of submission of the bid with all other relevant details. The
documents submitted by the bidders will be digitally signed using the e-token of the bidder and
then submitted.

18. After the bid submission, the bid summary has to be printed and kept as an acknowledgement
as a token of the submission of the bid. The bid summary will act as a proof of bid submission
for a tender floated and will also act as an entry point to participate in the bid opening event.

19. Successful bid submission from the system means, the bids as uploaded by the bidder is
received and stored in the system. System does not certify for its correctness.

20. The bidder should see that the bid documents submitted should be free from virus and if the
documents could not be opened, due to virus, during tender opening, the bid is liable to be
rejected

21. The time that is displayed from the server clock at the top of the tender Portal, will be valid for
all actions of requesting bid submission, bid opening etc., in the e-Procurement portal. The Time
followed in this portal is as per Indian Standard Time (IST) which is GMT+5:30. The bidders
should adhere to this time during bid submission.

22. All the data being entered by the bidders would be encrypted at the client end, and the software
uses PKI encryption techniques to ensure the secrecy of the data. The data entered will not be
viewable by unauthorized persons during bid submission and not viewable by any one until the
time of bid opening. Overall, the submitted bid documents become readable only after the tender
opening by the authorized individual.

23. During transamission of bid document, the confidentiality of the bids is maintained since the
data is transferred over secured Socket Layer(SSL) with 256 bit encryption technology. Data
encryption of sensitive fields is also done.

24. The bidders are requested to submit the bids through online eProcurement system to the TIA
well before the bid submission end date and time (as per Server System Clock).

10. EARNEST MONEY (EMD): -

In the event of e-filling, intending bidders may download the tender documents from the website:
http://wbtenders.gov.in directly with the help of Digital Signature Certificate. Completed bids,

WBUAFS/ADMN/ET-106/2024-2025 Page 5 of 14
 digitally signed, have to be uploaded in the same website. Payment for earnest money to be made
either by Net Banking through ICICI Bank Payment Gateway or through RTGS/NEFT as
detailed below:

a) Payment by NET Banking (any listed bank) through IClCI Bank Payment Gateway:
i) On selection of net banking as the payment mode, the bidder will be directed to IClCI Bank
Payment Gateway webpage (along with a string containing a Unique ID) where he will select the
Bank through which he wants to do the transaction.
ii) Bidder will make the payment after entering his Unique ID and password of the bank to
process the transaction.
iii) Bidder will receive a confirmation message regarding success/failure of the transaction.
iv) If the transaction is successful, the amount paid by the bidder will get credited in the
respective Pooling account of the State Government/PSU/Autonomous Body/Local Body/PRIs,
etc maintained with the Focal Point Branch of IClCI Bank at R.N. Mukherjee Road, Kolkata for
collection of EMD/Tender Fees.
v) If the transaction is failure, the bidder will again try for payment by going back to the first
step.

b) Payment through RTGS/NEFT:

i) On selection of RTGS/ NEFT as the payment mode, the e-Procurement portal will show a pre-
filled challan having the details to process RTGS/NEFT transaction.
ii) The bidder will print the challan and use the pre-filled information to make RTGS/NEFT
payment using his Bank Account.

11. FOR AVAILING EXEMPTION OF EMD:

a. Those who exempted from depositing of earnest money, they will have to upload the ORIGINAL
exemption certificate issued by the competent authority.
b. The list of product manufactured & approved by NSIC/SSI/MSME Registration authority will
only be considered for exemption from depositing of earnest money and those listed items will
only come under zone of consideration of price preference. If any bidder quoted products other
than those covered under NSIC/SSI Registration should accompany EMD. Authorized Officers of
the undersigned may visit factory.
c. In no circumstances Cash, G.P. Notes, Account Payee Cheque, Savings Bank Pass Book,
Fixed/Term/Special Term Deposit Receipt, Token of RBI etc. will be accepted as EMD.
d. The Earnest Money Deposit shall not carry interest and Earnest Money Deposit of previous
tender will not be adjusted or considered for this tender. Earnest Money Deposited before the
date of issue of this N.I.T. will not be accepted.
e. Tender uploaded without earnest money deposit or valid exemption certificate will be summarily
rejected.
f. Earnest Money of successful bidder will be retained during the tenure of tender and extension, if
there be any, and for such retention no interest shall be payable.
g. If the validity of SSI registration is going to be expired within tender/contract period, the bidder
should produce the certificate to this effect to the undersigned. Registration of SSI unit after the
submission of tender will not entitled the bidder to exemption from payment of Earnest Money.

12. REFUND/SETTLEMENT PROCESS FOR EMD: Online Receipt and Refund of Earnest Money
through State Govt. E-bid Portal: Please follow G.O. No. 3975-F(Y) dated 28.07.2016 available in
www.wbfin.nic.in.

13. ADDITIONAL PERFORMANCE SECURITY: Additional Performance Security @10% of the

tendered amount shall be obtained from the successful bidder in the accepted bid value is 80%

WBUAFS/ADMN/ET-106/2024-2025 Page 6 of 14
 or less of the Estimate put to tender followed by the order no 4608-F(Y) dated 18th July, 2018,
Finance Department, Government of West Bengal.

14. LIQUIDATED DAMAGE: All contracts should have a provision for recovery of liquidated damages
for default on the part of the contract or unless any special instructions are issued by the
"Competent Authority" as per provision vide order no 10500-F Dated, Kolkata, the 19th
November, 2004 issued by Finance Department Govt. of West Bengal.

15. ACCEPTANCE OF TENDER: Acceptance of Tender will be followed as per Finance Department
order No 2320- F(Y) Dated, 7 June, 2022

16. GROUND FOR SUSPENSION AND DEBARMENT:

i. Submission of eligibility requirements containing false information or falsified documents.

ii. Submission of Bids that contain false information or falsified documents, or the concealment of
such information in the Bids in order to influence the outcome of eligibility screening or any
other stage of the bidding process.
iii. Unauthorised use of one’s name/digital signature certified for purpose of bidding process.
iv. Any documented unsolicited attempt by a bidder to unduly influence the outcome of the
bidding in his favour.
v. All other acts that tend to defeat the purpose of the competitive bidding such as lodging false
complaints about any bidder, posting baseless allegation about any officer duly authorised by
the Department, restraining any interested bidder to participate in the bidding process etc.
vi. Refusal to accept an award after issuance of ‘Letter of Acceptance’ or enter into contract with
the Government without justifiable cause.
vii. Refusal or failure to post the required performance security/earnest money within the
prescribed time without justifiable cause.
viii. Subcontracting of the contract or any part thereof without prior written approval of the
procuring entity.
ix. Failure solely due to fault or negligence of the Contractor, to mobilize and start work within the
specified period as mentioned in the ‘Letter of Acceptance’ / ‘Letter of Acceptance cum work
Order’ / ‘Work Order’ / ‘Notice of Process’ / ‘Award of Contract’ etc. ultimately resulting in
rescindment of contract.
x. Failure to fully and faithfully comply with the contractual obligations without valid cause, or
failure to comply with any written lawful instruction of the procuring entity or his
representative(s) pursuant to the implementation of the contract, ultimately resulting in
rescindment of contract.
xi. For the procurement of goods, unsatisfactory progress in the delivery of the goods by the
manufacturer, supplier or distributor arising from his fault or negligence and / or
unsatisfactory or inferior quality of goods, vis a via as laid down in the contract.
xii. Refusal or failure to upload a self-declaration in specimen format of Form-4 to the effect of any
previous debarment imposed by I&WD, any other Department of State Government and or
Central Government.
xiii. Wilful or deliberate abandonment or non-performance in a project or contract by the contractor
/ suppliers resulting to substantial breach thereof without lawful and / or just cause(s).

17. TRADE LICENSE , GSTN REGISTRATION CERTIFICATE & PAN

a. Each bidder should upload Trade License of their firm. Incorporation certificate issued by the
Competent Authority will be accepted if bidder fails to upload Trade License.

WBUAFS/ADMN/ET-106/2024-2025 Page 7 of 14
 b. Each bidder should upload Valid 15 Digit Goods & Services Taxpayers Identification Number
(GSTIN) under GST Act, 2017obtained from competent authority. If the bidder is exempted from
Tax they should upload exemption Certificate obtained from competent authority.

c. ORIGINAL PAN card issued by competent authority is to be uploaded.

18. GENERAL

a. No Tender/Tender pre-requisites such as Earnest Money Deposit, Sample etc., will be accepted
after date & time of scheduled closing.
b. Conditional Tenders and Tenders not accompanied with the documents shall be summarily
rejected without any reference made to the bidder and no correspondence will be entertained.
c. Submission of hard copy of financial bid (BOQ) is totally prohibited. Disclosure of rate in the
technical bid will lead to rejection of bid.
d. Any addendum/corrigendum/extension of validity period will be notified at our departmental
website www.wbuafscl.ac.in.
e. The uploaded document in the tender without containing necessary enclosures and incomplete
or tampered documents shall be rejected at the time of evaluation without any further notice to
the bidder.
f. In case of products with Brand Name, the Tendering Firm is required to mention the Brand
Name against each item. In case, I.S.I. Marked products, the Tendering Firm shall have to
produce License of manufacturing from B.I.S. ISI/BIS marked items would be preferred and
non-ISI/BIS items will be considered only when ISI/BIS marked items are not available.
g. The undersigned reserves the right to reject any or the entire tender at any stage without
assigning any reason thereof .
h. Any dispute/difference arising out of this Tender will be referred to the sole arbitrator to be
appointed by WBUAFS and the same will be held at Kolkata high court only. Arbitrator will have
the power to pass interim order and will be guided by the Arbitration & Conciliation Act, 1996.
i. When a Tendering Firm submitted their tender in response to this Notification, they will be
deemed to have understood fully the contents, the requirement, term & conditions of this
tender. No extra payment will be made on the pretext that the Tendering Firm did not have a
clear idea of any particular point. Any offer made in response to this tender when accepted by
the Tendering Authority will constitute a contract between the parties.
j. Firm quoting rates on behalf of its Principal should indicate in tender paper that it is a
DIVISION of the principal firm.
k. All notice intended to be served on the bidder will be deemed to have been duly served, if sent
under certificate of posting or Registered post to the address mentioned in the tender or by any
other process permissible under civil law.
l. In the event of delay/non-availability/garbled printout/inconvenience in getting access to the
Website for downloading tender documents, the authority will not be held responsible. Every
document uploaded by the bidder should be clear, legible otherwise it will not be considered for
acceptance.
m. The offered rate should be valid for 365 days but the period may be extended or curtailed at the
discretion of the undersigned/ Appropriate Committee/ Tendering Authority and requirement.

19. PAYMENT

a. No advance payment (Part or full) will be entertained in any case.

b. Tax Invoice is to be sent in TRIPLICATE along with relevant Order, Challan etc. bearing
completion certificate from competent authority of WBUAFS.

WBUAFS/ADMN/ET-106/2024-2025 Page 8 of 14
 20. SPECIFICATION OF INSTRUMENTS

Item No Name of the instruments Specifications

Compound light Binocular light microscope, magnification levels: 40x, 100x,
1 400x, Coaxial coarse/fine adjustment, Light backup for power
microscope for students
cut, Manometer stage
Hot air oven Capacity: 250 Litre, Inner body of Stainless steel 3 No. of
2 Shelves with adjustable height, Temp range: +5ºC to 200ºC,
Glass window, Digital PID temperature controller with timer
and alarms, auto tuning facility

N.B.: All items should be manufactured by reputed organizations.

Sd/-
Registrar (Actg.)
Memo No. WBUAFS/Admn/ET(24-25)/Pt-II/525 Date:05.03.2025
Copy forwarded for information and wide circulation to:
1. Head, Department of Veterinary Physiology, F/VAS,WBUAFS.
2. Dean, Faculty of Veterinary & Animal Sciences, WBUAFS.
3. The Finance Officer, WBUAFS.
4. Vice-Chancellor’s Secretariat, WBUAFS.
5. The In-Charge, WBUAFS with request to upload the notification to the University website portal.
6. Notice Board, Office of the Registrar, WBUAFS.
7. Office Copy.

Registrar (Actg.)

WBUAFS/ADMN/ET-106/2024-2025 Page 9 of 14
 TO BE UPLOADED

ANNEXURE-I

Application Format
(To be furnished in the Company’s Official Letter Head Pad with full Address with contact no. Telephone
no. FAX No., e-mail Address, Website etc.)

Ref.No. -----------------
Dated....................................

To
To
The Registrar,
West Bengal University of Animal & Fishery Sciences
68, K.B. Sarani
Kolkata-700037

Sub: NIT for Supply & Installation of equipments and other related items of WBUAFS, Kolkata

Sir,
With reference to your N.I.T…………………………………………………. dated …………………

1. I/We…………………………………………………………the Proprietor/Authorized Nominee/s of the

Firm………………………………………………………………………………………………….
Address……………………………………………………………………………………….are hereby furnishing
my/our rates for the item tendered for as per your specification, terms & conditions.

2. I/We hereby agree to abide by &fulfill all the terms & conditions laid down in the online N.I.T. and the
particulars available in the Tender Notice & the details given in the specification/ Description or in
default thereof to forfeit & pay the Governor of the state of West Bengal, or his successor in office the
penalties/sums/or of money that may be imposed by the Registrar, WBUAFS,, Kolkata the earnest
money deposited herewith or from other money deposited by me/us or from the bills that will be payable
to me/us for the supplies to be made.

3. I/We are offering rate for the item/items in the BOQ and assured supply as per requirements of The
Registrar, WBUAFS, Kolkata.

4. I/We also agree that the decision of The Registrar, WBUAFS, Kolkata in all matters in respect of this
tender will be final & binding on me.

5. I/We also agree to execute on being called upon to enter into a formal agreement embodying the
terms & conditions contained herein &/or on usual terms & conditions & on default on my/our doing
so, the Earnest Money deposited by me/us will liable to be forfeited.

I am/We are well acquainted with the facts about the firm and the information provided in the tender is
true and correct.

Yours faithfully,

Date: Signature & office seal:

Name of the Firm:
Contact no.

WBUAFS/ADMN/ET-106/2024-2025 Page 10 of 14
 E-mail Id:
Address with PIN:

TO BE UPLOADED

ANNEXURE-II
CHECK-LIST
Information about Bidders
(To be furnished online with the Technical bid)

Sl. No. Particulars Page No

1. EMD

2. Tender Form

3. PAN

4. Valid Trade License

5. Valid GST Registration Certificate

6. Constitution of Company/ Company details

7. Credential of work

8. Income Tax Return copy

9. Compliance Certificate (Mandatory) (ANNEXURE-IV)

10. DECLARATION (ANNEXURE-III)

Affidavit from Class-1 Magistrate / Notary

11. Application Form (ANNEXURE-I)

12. Check List (ANNEXURE-II)

13 Average Annual Turn Over during last three years Certified by

Chartered Firm with Registration No. ( Annexure V))

N.B. The above details have been checked by me/us and found correct.

Date: Signature of the bidder with official seal

WBUAFS/ADMN/ET-106/2024-2025 Page 11 of 14
 TO BE UPLOADED
ANNEXURE- III

AFFIDAVIT
DECLARATION

1. I/We _____________________________ the Proprietor/Authorized nominee(s) of the Firm M/s.

______________________________________ hereby declare that our firm /Products have not been
either blacklisted nor debarred to participate in tender by any Government /Authority for the
Financial Year 2021-2022,2022-23, 2023-2024 and till date.

2. The undersigned is also declaring that our firm M/s is having 3 years manufacturing &
marketing experience.

3. The undersigned understands and agrees that further qualifying information may be requested
and agrees to furnish any such information at the request of the Registrar, WBUAFS, and
Kolkata.

4. Certified that I have applied in the Tender in the capacity of individual/ as a partner of a firm
and I have not applied severally for the same job.

5. I, the undersigned do certify that all the statements made in the attached documents are true
and correct. If any declaration submitted is found/ ascertain to be incorrect/ fabricated/
misrepresented/fraudulent etc. accordingly tender will be liable to be cancelled/ terminated
immediately & I/ my firm/ company shall also be liable to prosecuted under relevant Section of
Indian Penal Code, 1860 along with Indian Information & Technology Act 2008 & any other
applicable law for the time being in force in addition to forfeiture of Earnest Money/ Security
Deposit.

Place:
Date: Signature of the Bidder with Seal

NB: Declaration is to be uploaded in the form of Affidavit from Class-1 Magistrate / Notary

WBUAFS/ADMN/ET-106/2024-2025 Page 12 of 14
 TO BE UPLOADED

ANNEXURE-IV
Specification Compliance Sheet
(To be filled up & uploaded by the bidder)

Tender No……………………………………………………………………………………………………
Tender ID……………………………………………………………………………………………………

Specificatio Remarks
Item Specification of
Name of the Items n as per Brand Manufacture (Same /
No. the quoted item
NIT Name r Name different)
1

Catalogue/Broacher of the items should have to upload in case of branded.

Signature of the bidder with seal

WBUAFS/ADMN/ET-106/2024-2025 Page 13 of 14
 Signature Not Verified
Digitally signed by RATAN KUMAR SARKAR
WBUAFS/ADMN/ET-106/2024-2025 Page 14 of 14
Date: 2025.03.06 14:05:25 IST
Location: West Bengal-WB