CHAPTER 3

Microsoft PowerPoint 2010

Introduction to PowerPoint
 PowerPoint is a program used to create professional

presentations.
 Presentations can include:

• Text • video
• flash animation files
• graphics
• animated clip art
• tables
• movie clips
• charts • links to Web sites
• audio
PowerPoint
 With PowerPoint you can

 Enter and edit text easily

 Change the appearance of information

 Organize and arrange information

 Incorporate information from other sources

 Present information in a variety of ways

 Collaborate on a presentation with others

Planning an Effective Presentation
 Using PowerPoint themes, you can use a design and enter your text immediately

 You can go back and tailor your presentation based on the needs of the audience

 Planning is a critical part of creating a presentation

 Planning includes:

 Determining and outlining your message

 Identifying the audience and the delivery location

 Determining the type of output

 Determining the design

 Deciding on additional materials needed
Presentations
 A presentation is a collection of data and information that is to be

delivered to a specific audience.

 A PowerPoint presentation is a collection of electronic slides that can

have text, pictures, graphics, tables, sound and video. This collection can
run automatically or can be controlled by a presenter.
Ribbon
 The ribbon is the panel at the top portion of the document
It has seven tabs: Home, Insert, Design, Animations, Slide
Show, Review and View.
 Each tab is divided into groups. The groups are logical
collections of features designed to perform function that
you will utilize in developing or editing your PowerPoint
slides
 Quick Access Toolbar
 The quick access toolbar is a customizable
toolbar that contains commands that you
may want to use. You can place the quick
access toolbar above or below the ribbon.
 To change the location of the quick access
toolbar - click Show Below the Ribbon.
Navigation
Navigation through the slides can be
accomplished through the Slide Navigation menu
on the left side of the screen. Also, an outline
appears from materials that have been entered in
the presentation. To access the outline, click the
outline tab.
Slides Tab and Outline Tab
 While working with slides, power point displays all the slides in a pane

on the left side of your screen.

 It has two tabs – slides tab and the outline tab.

 Slides tab displays all slides as small pictures or thumbnails

 Outline Tab displays all test on the slides in outline form. This tab

does not show any graphics. It gives a quick over view of the slides.
Slide Views
Presentations can be viewed in a variety of
manners. On the View tab, the Presentation
Views group allows you to view the slides as
Normal, Slide Sorter, Notes Page, Slide Show,
Slide Master, Handout Master, and Notes Master.
Managing Slides and Presentation
 PowerPoint has five primary views -
 Normal view
 Slide Sorter view
 Notes Page view
 Slide Show view
 Reading view
Managing Slides and Presentation
• Normal View: This is the default view where you create and edit your

slides. You can also move slides in the Slides tab in the pane on the left.

• Slide Sorter View: In this view, miniature slides are arranged on the

screen. You can drag and drop slides to easily reorder them, and see
more slides at one time. This is a good view to use to confirm that you
have all the needed slides and that none have been deleted.
Managing Slides and Presentation
 Reading View: This view fills most of the computer screen with a

preview of your presentation. Unlike Slide Show View, it includes easily

accessible buttons for navigation, located at the bottom right.

 Slide Show View: This view completely fills the computer screen, and is

what the audience will see when they view the presentation. Slide Show
View has an additional menu that appears when you hover over it,
allowing you to navigate through the slides, and access other features
you can use during a presentation
 More New Features

 Save as PDF - you can now share your

presentation email for editing or fast
printouts at a decreased file size.

 Smart Art - make easy and useful diagrams,

categorized charts, flow charts with many more
selections than the old version of PowerPoint.

 “On the fly” previewing - Preview changes, animations, and

features in real time.
Tab Functions
Home- formatting, editing, and
layout

Insert- shapes, more slides, tables,

text, media clip

Design- themes, background

colors, arrange objects

Animations- movement to slides or

objects
Tab Functions Continued
Slide Show- resolution, preview, custom

Review- spell check, translate text

View- to show different views of your

slide

Add-Ins- show slides and record

timings
Adding and Deleting Slides

You can add a new

You by
slide canclicking
add a newon
slide by clicking
the “new slide” icon on
orthe
by“new slide”
clicking icon
enter
or by the
below clicking
slideenter
you
below the slide
just finished. To theyou
just of
right finished.
the “new To the
right of the “new
slide” icon you can
slide”your
delete iconslide.
you can
delete your slide.
Turn Off “Advance Slide-On Mouse Click”

1 This will allow

2
you to prevent Make sure you
advancing the click on the tab
slide when you that reads apply
click the mouse to all.
button.
Different Ways to View PowerPoint
Allows you to print out
your PowerPoint
presentation in
various ways . This is
great for handouts
that you and your
audience can use to
follow along .

To access the different

slide views, click on the
view ribbon at the top of
the screen. On the left
end of the view ribbon
you will see the different
choices to view your
slide.
Backgrounds, Style, Fonts, Colors
Go to the Design tab at the top of the screen to scroll through different
backgrounds and styles.

1. Click on themes 2.You can also 3. Allows you to

and go to the color change the font change Background
tab to change the and add some fun Styles and Hide
color of the theme. effects. Background
Graphics.
 Inserting Clip Art

1. Click
Insert Tab

2. Select
Clip Art

3. Choose
 Using WordArt

Go to the Insert label on your ribbon and double click on

the WordArt tab. Click on the design you would like and it
should automatically take you to the Drawing Tools
Format tab.

In the Edit WordArt text

dialog box, type you text
and select the desired
font and size.
Using WordArt Continued….
You can select different shape styles, insert shapes, and
arrange your text. To the right and at the bottom of
WordArt Styles area you can change your text by
adding an effect like this one.
 Inserting Sound Files
• Two Types: Embedded vs. Linked sound files
• Embedded sound file is directly inserted into PowerPoint

• Linked sound file is when a connection is created between the destination

file and a source file. Destination being Word or PowerPoint document.

• When your presentation contains linked files, you must copy both

the linked files and the presentation if you plan to give the
presentation on another computer or send it to someone in an e-
mail message.
Inserting Sound Files

2. Click 3. Browse
1. Click
Media for sound
Insert Tab
Clips clip

1.
2.
Inserting Animations

3.Select
1. Click 2. Select
Transition to
Animations Transition
this Slide or
Tab Type
All Slides

3.
1.

2.
 Inserting SmartArt

1. Click
Insert Tab

2. Select
SmartArt

3. Choose
Editing Hyperlinks

1. Select the Design Tab

2. Select the Colors Tab

Editing Hyperlinks Continued

3. Select Create New Theme Colors

4. Edit the Followed Hyperlink