NETSUITE TUTORIAL

Hello students, this is a quick NetSuite Tutorial.

Be sure to get a username and password from your teacher. Then login using your credentials
in https://system.netsuite.com/pages/customerlogin.jsp. Please enter your username and
password. The system will prompt you to change your password and enter the new password
given by your teacher.

OLD PASSWORD: given by your teacher

NEW PASSWORD: given by your teacher so that we can still access your account in case
you forget it.

The system will encourage you to setup

3 security questions.
Please choose the following question
and the same answer.

1. What was the name of your

favorite teacher? Your answer
must be your teacher. Ex.
Maquiling
2. In what City or town? davao
3. What is your favorite ancient
figure? athena

Then after successfully encoded the

special answers. Go to setup and add
your true email address as user.

Setup- User Roles-Manage Users

 Click any names with administrator role there
and then actions-click new

Required to do:
1. Put your email address (your umindanao
account or your gmail account)
2. Be sure to click on subsidiary * Required
and put parent
3. Click on Access and give access-
manually put a password.
4. Assign role as administrator and then
save.
5. Other information- Encode them

Now, log out from the hypothetical username and log-in using your email address. The same
process, the system will require you to set-up the three required question. Do not forget your
password and the 3 required answers for the security question. In case you forget your
password, you can only retrieve it if you add the required security questions. So do not be in
rush, setup the 3 questions.

Congratulations, you are now ready for your NetSuite journey.

 TABLE OF CONTENTS
Let’s get Started! ......................................................................................................................................................4

NETSUITE DASHBOARD .....................................................................................................................................5

CUSTOMER ............................................................................................................................................................6

VENDORS ...............................................................................................................................................................6

ITEM LIST...............................................................................................................................................................6

RUN THROUGH PURCHASING TRANSACTIONS ...........................................................................................7

RUN THROUGH SALES PROCESSING SYSTEM .............................................................................................9

EXERCISES ..........................................................................................................................................................12

RUN THROUGH GENERAL LEDGER SYSTEM ..............................................................................................12

Let’s get Started!
Now, you need to enter your company
name.

Setup-Company-company Information
Change the name of the Company to your
name. Other information please do not
change. Then save your company.
You can double check if you already enter
your company since it will appear at the
right side of your dashboard.

The first thing, you need to do is to check

the backbone of any accounting
information system, that is your chart of
accounts.

Go to setup-accounting-chart of accounts.
Double check whether all the accounts are
in the correct category. If not, you can edit
it and change to its proper category.

Then setup your accounting period

Go to Setup-accounting- manage accounting period.

Then extract the balance sheet for the current year.

Reports>financial>balance sheet
Be sure we have the same total assets and total liabilities.
Total Liabilities & Equity $10,045,664.01

Then we are now ready for the common Transaction Processing System (TPS)
Let us be oriented first with the dashboard and icon of NetSuite.
NETSUITE DASHBOARD

The NetSuite dashboard is a versatile and customizable interface designed to help users
efficiently manage and monitor various business processes. The following are the
modules/interfaces of NetSuite.

1. Activities, which tracks tasks, calls, events, and reminders while integrating with
calendars for seamless scheduling and task management.
2. Payments: This handles vendor and customer payments. You can record the payment
and approve it here. You can also do the reconciliation. There is also integration with
online payment gateways.
3. Transactions: Here, management can take sales orders, purchase orders, invoices, and
billing, providing visibility into the entire flow of goods and services.
4. Lists: Users can access centralized information on customers, vendors, employees, and
items, making categorization and navigation easier. This is your company's permanent
file.
5. Reports feature delivers prebuilt and customizable financial, sales, and operational
reports, with options for exporting data for further analysis.
6. Analytics module, offering tools like KPI dashboards, scorecards, and data
visualization through charts and graphs.
7. Documents: you can find your files, templates, and records here. This is efficient in
collaboration and version tracking.
8. Setup: Users can configure system settings, adjust currencies, taxes, and accounting
rules, and manage roles and permissions.
9. Customization empowers businesses to tailor NetSuite with custom fields, workflows,
and scripts to meet unique operational needs.

For this manual, we will only use the Activities, Transaction, Reports and Setup features.

First, we need to get the customers, vendors and inventories of your company and encode
them in the system.

In NetSuite, you can view or manage vendor, customer and item lists to track specific items
linked to vendors or customers. These lists are used for creating associations, such as
preferred vendor items or customer-specific pricing and availability.
CUSTOMER
List>Relationship>Customers

Add the following customer information

Individual Parent/Subsidiary Done
1. Maquiling, Rebecca US- East
2. Sucuahi, William US- East
3. Claros, Neth US- East
4. Aguilar, Lord Eddie US- East
5. Your name (please put your US-East
name)

VENDORS
List>Relationship>Vendors
Company Parent Done
1. Gevera Accounting Firm US-East
2. Petra Rentals US-East
3. Jollibee US-East
4. NCCC Mall US-East
5. Your Family Name Furniture US-East

ITEM LIST
List>Accounting>Items
Remember to use the default
Click this: Accounting

Sales/Pricing
And Purchasing/ Inventory
Subsidiary- Parent
Click include children

Item Display Purchase Sales Base Done

Name/Number Name/Code/Sales Price Price
Description
01 Sectional Sofa 900 1,000
02 Platform Bed 450 500
03 Executive Desk 650 700
04 Accent Chair 150 200
 05 Extendable Dining 450 500
Table

RUN THROUGH PURCHASING TRANSACTIONS

1. Transactions>Purchases>Enter Purchase Order
2. Transactions>Purchases>Receive Orders
3. Transactions>Payables>Bill Purchase Order
4. Transactions>Payables>Approve Bill
5. Transactions>Payables>Pay single Vendors

Enter the following PO118

Date Quantity Item Name Supplier Done
10 Sectional Sofa
Current 10 Platform Bed Your Family Name
date 10 Executive Desk Furniture
10 Accent Chair
10 Extendable Dining
Table

Click the Receive, Bill,

OUTPUT TO BE SUBMITTED THROUGH LMS- Screenshot the following process
Creating PO, Receive the inventory, Billing
---------------------

Then Receive the order, bill the purchase order and then approve the bill. Please do not pay it
first so we can see it in your Accounts Payable.

RUN THROUGH SALES PROCESSING SYSTEM

1. Transactions>Sales>Enter sales order
2. Transactions>Sales>Approve sales Order
3. Transactions>Sales>Invoice Sales Order
4. Transactions>Sales>Create sales order
5. Transactions>Sales>Enter Cash sales
6. Transactions>Sales>Customer>Accept Customer payments

Enter Sales Order

Date/Reference Quantity Item Name Customer Done
2 Sectional Sofa Maquiling, Rebecca Approve-
Order 111 1 Platform Bed Bill
Order 122 1 Executive desk Sucuahi, William Approve-
1 Accent chair Bill
Order 140 1 Executive desk Aguilar, Lord Eddie Approve-
1 Extendable dining Table Bill

SUBMIT YOUR OUTPUT THROUGH THE LMS

From approve-to bill and invoicing
EXERCISES (do not do this yet)
Next, enter the following bills in your NetSuite

DATE PARTICULARS CATEGORY AMOUNT STATUS

Current JOLLIBEE reference: Business Meals 120 Approve-Not
Date 12082024 yet Paid
Gevera Accounting Tax Professional 300 Approve-Not
reference: 12092024 fee yet paid
NCCC Mall Computers 1 pc Approve- Paid

RUN THROUGH GENERAL LEDGER SYSTEM

Print the following reports and submit to your teacher
Reports>financial> income statement
Reports>financial>balance sheet
Reports>purchases>purchase by vendors
Reports>sales>sales by customers

Note: Rubrics for grading same for XERO

Criteria O VS S F P Score
Content 1-2 Errors 3-4 Errors 5-7 Errors 8-10 Errors More than 10 30
(Accuracy of Errors
transactions and
Balances)
Completeness All transactions 1 to 3 4 to 6 7 to 10. More than ten 30
(Financial were recorded transaction transactions transactions were not
Statement) (check the tick s should were not were not recorded.
mark) have been recorded recorded
recorded.
Presentation All reports were One report Two reports Three reports More than 30
generated. still needs still need to be still need to three reports
to be generated. be generated. were not
generated. generated.
Punctuality in Submitted on or Submitted It was Submitted 5 Submitted on 10
Submission before the 1 to 2 days submitted 3 to to 6 after the the days after
deadline after the 4 days after deadline the 6th day.
deadline. the deadline.