STANDARD BIDDING DOCUMENT

PROCUREMENT OF
ELECTRICAL WORKS

COMPLETE BIDDING DOCUMENT

PROVIDING OUTSOURCING PERSON LIKE CLERK, PEON AND DRIVER FOR THE
Name of
OFFICE OF THE R&B ELECTRICAL SUB DIVISION VERAVAL, DISTRICT:-GIR
Work
SOMNATH.

GOVERNMENT OF GUJARAT
ROAD &BUILDING DEPARTMENT

This is a generic SBD to be used for Electrical works. Each user/concern department
needs to examine and put up their particular bidding requirement like; qualification
criteria, contract Data etc., marked at [#] while finalizing their own bidding process.
 Index

Sr No Section Description Page No

1 Invitation for Bid (IFB) 3
2 Section -1 Instructions to Bidders 7
3 Section -2 Qualification Information 28
4 Section -3 Conditions of Contract 36
5 Section -4 Contract Data 64

6 Section -5 Technical Specification 73

7 Section -6 Form of Bid 74
8 Section -7 Bill of Quantities 77
9 Section -8 Securities and Other Forms 80

10 Section -9 Drawings 92
11 Section -10 Documents to be furnished by Bidder 93

2
INVITATION FOR BID
(IFB)

3
 NATIONAL COMPETITIVE BIDDING
TABLE
1. The EXECUTIVE ENGINEER, JUNAGADH ELECTRICAL (R&B) DIVISION, JUNAGADH invites bids for
theconstruction of works detailed in the table. The bidders may submit bids for any or all of the
following works.
Pa Name of Work Approxim E.M.D. Cost of Period of Class of
ck a te value / Documen Completion Registration /
ag of works Bid ts(RS.) Category of
e (Rs.) Securit Contractor if
No y Required
(RS.)
1 2 3 4 5 6 7
1 PROVIDING 9,42,417.74 10,000 900.00 11-Month Class E-2
from the or Above
OUTSOURCING PERSON
issuance of
LIKE CLERK, PEON AND
Work Order
DRIVER FOR THE
OFFICE OF THE R&B
ELECTRICAL SUB
DIVISION VERAVAL,
DISTRICT:-GIR
SOMNATH.

2. Prospective / Interested bidder may download the Bid Documents from website
https://tender.nprocure.com free of cost till the Time and Date as mentioned on online NIT at
website https://www.nprocure.com.
3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee /
Tender Fee through Demand Draft only of any Schedule Bank payable at BHAVNAGAR and in favour
of ‘EXECUIVE ENGINEER, ELECTRICAL (R&B) DIVISION, BHAVNAGAR ’. Once the Bid is
received Online, Bid Document / Tender Fee will not be refundable. The Demand Draft for Bid
Document / Tender fee and FDR / Bank Guarantee against Bid Security / EMD shall be submitted
in electronic format through online (by scanning) while uploading the bid, this submission shall
mean that bid document / tender fee and Bid Security / EMD has been received. Accordingly, the
offer of only those shall be opened whose Bid Document / Tender Fee and Bid Security / EMD have
been received electronically. However, for the purpose of realization of Demand Draft, and FDR /
Bank Guarantee bidder shall send the same in original through R.P.A.D. so as to reach to #‘ ‘O/o
The Executive Engineer, Junagadh Electrical (R&B) Division, Azad Chowk, Junagadh ' within
7 Days from the last day of bid submission. Penetrative action for not submitting Demand Draft /
FDR / Bank Guarantee in original to Executive Engineer / Tender Inviting Authority by bidder
shall be initiated.
4. Bids received online, will be opened on the time, date and place as specified in the online NIT at
website https://www.tender.nprocure.com in the presence of the bidders or their authorized
representatives, who wish to remain present. If the office happens to be closed on the day of
opening of the bids as specified, the bids will be opened on the next working day at the same time and
venue.
5. A pre bid meeting will be held on --at --hrs. at the office of --to clarify the issues and to answer
questions on any matter that may be raised at that stage as stated in clause 9.2 of ‘instructions

4
 to Bidders’ of the bidding documents.
6. #Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should be
rounded off to the next thousand rupees.(As per NIT)
7. Other Information is as under:
a. Agencies can prepare and edit their offers a number of times before the end of the tender
submission date and time. After the tender submission date and time, the bidder cannot
modify / edit / withdraw their submitted offer in any case. No written or online request in
this regard shall be granted.
b. Offers in physical form will not be accepted in any case.
c. Demand Draft purchased by the other then bidder and issued after the last date of
submission of Bids, will not be considered or accepted.
d. The cost incurred by the contractor for this offer for clarification or attending discussion,
conferences or site visits will not be reimbursed by the Employer or Engineer-in-Charge.
e. Conditional tender shall not be accepted.
f. Any changes, addition, alternation made in the prescribed form attached with tender are
liable to be rejected.
g. Any change in format or conditional Bank Guarantee will not be accepted and the bidder
will be considered non-responsive.
h. All the bidders are instructed to fill in information strictly in accordance with the format
given in the checklist /qualification document / tender document.
i. It is mandatory for the bidders to supply each and every information as asked strictly in
electronic format at appropriate places only.
j. Blank / insufficient information shall be treated as nil information and shall result in
disqualification.
k. Even if the bidder has been qualified in a similar or larger size of project in the past,it
shall not be deemed to be a ground / reason for not giving required information for this
work / bid.
l. Information supplied for earlier projects shall not be considered while evaluation of this
bid. The Government will not ask for any other information, unless it is found absolutely
necessary by the competent authority.
m. If found necessary, the contractor will be intimated for negotiation,
n. For the works costing up to 7.5 crore (ROAD), 7.0 crore (BUILDING & BRIDGE) kindly
refer to SSR-10-2015-17-C dated 03-02-2017

For the works costing under 7.5 crore for Road Works and 7.0 crore for Building and
Bridge Works following documents shall be submitted in electronic format only through
online by scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid Security / EMD
should be sent in original to the Tender opening authority through RPAD, so as to reach
the Executive Engineer within 7 days from last day of submission of Bid.

(i) Bid Document Fee / Tender Fee Rs.900.00

(ii) Bid Security / EMD or Valid EMD Exemption Certificate of Appropriate Class of
Registration of Approved Contractors Or Rs. 1 0 , 0 0 0 .00
(iii) Bid. Security in Form of F.D.R. Not Less Than 180 Days of Rs. 1 0 , 0 0 0 .00
(iv) Valid Electrical Contractor Registration Certificate of Appropriate Class E- 2
Cl a ss and Above Category [Electrical] and Similar Work Expe rie nc ed
A ge ncy
(v) Valid Contractor License issued by the licensing Board of Gujarat
(vi) GST Number,
(vii) PAN Number

(viii) Other Documents, as required… Bank Solvency (20% of Estimated Amount)

5
 As per Eligibility Criteria Pg. No.140

ELIGIBILITY CRETIARIA FOR TENDER ARE GIVEN IN

“ONLINE TENDER NOTICE”, WHICH IS ATTECHED SEPARATELY.

6
 SECTION - 1
INSTRUCTIONS TO BIDDERS
(ITB)

7
 Section 1: Instructions to Bidders

Table of Clauses
Page No. Page No.
A. General D. Submission of Bids
1. Scope of Bid 8 19. Sealing & Marking of Bids 18
2. Source of Funds 8 20. Deadline for Submission of 18
Bids
3. Eligible Bidders 8 21. Late Bids 18
4. Qualification of the 8 22. Modification and 18
Bidder Withdrawal of Bids
5. One Bid per Bidder 12
6. Cost of Bidding 12 E. Bid Opening and Evaluation
7. Site Visit 12 23. Bid Opening 19
24. Process to be Confidential 20
B. Bidding Documents 25. Clarification of Financial 20
Bids
8. Content of Bidding 13 26. Examination of Bids and 20
Documents Determination of
Responsiveness
9. Clarification of Bidding 13 27. Correction of Errors 20
Documents
10. Amendment of Bidding 14 28. Deleted 21
Documents
29. Evaluation and Comparison 21
of Financial Bids
C. Preparation of Bids 30. Deleted 21
11. Language of Bid 15
12. Documents Comprising 15 F. Award of Contract
the Bid
13. Bid Prices 15 31. Award Criteria 22
14. Currencies of Bid and 16 32. Employer’s Right to Accept 22
Payment any Bid and to Reject any
or all Bids
15. Bid Validity 16 33. Notification of Award and 22
Signing of Agreement
16. Bid Security 16 34. Performance Security 22
17. Alternative Proposals By 17 35. Advance Payment and 23
Bidders Security

18. Format and Signing of Bid 17 36. Dispute Review Expert 23

37. Correct or Fraudulent 23
Practices

8
 A. GENERAL

1. Scope of Bid
1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of works (as
defined in these documents and referred to as ‘the works”) detailed in the table given in
IFB. The bidders may submit bids for any or all of the works detailed in the table given
in IFB.
1.2 The successful bidder will be expected to complete the works by the intended
completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives
(bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are synonymous.
2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat / Govt. of
India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a
statement that the Bidder is neither associated, nor has been associated, directly or
indirectly, with the consultant or any other entity that has prepared the design,
specifications, and other documents for the Project or being proposed as Project
Manager for the Contract. A firm that has been engaged by the Employer to provide
consulting services for the preparation or supervision of the works, and any of its
affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a
preliminary description of the proposed work method and schedule, including drawings
and charts, as necessary. The proposed methodology should include a program of
construction backed with equipment planning and deployment duly supported with
broad calculations and quality assurance procedures proposed to be adopted justifying
their capability of execution and completion of work as per technical specifications,
within stipulated period of completion.
4.2 Deleted
4.3 Deleted
4.4 Deleted
#4.5 QUALIFICATION CRITERIA:
(Applicable for the works which require Post Qualification)

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/ fail
criteria regarding the Applicant’s general and particular experience, personnel and
equipment capabilities and financial positions, as demonstrated by the applicant’s
responses in the forms attached to the letter of application ( specified requirement for
joint ventures are given under para 4.6 below ) Subcontractors experience and
resources shall not be taken in to account in determining the applicants compliance with
the qualifying criteria

9
 To qualify for more than one contract, the applicant must demonstrate having
experience and resources sufficient to meet the aggregate of the qualification criteria for
each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and the
financial figure to a common base value for works completed in India.

Year Financial Year Multiplying Factor

Base year of inviting tender 2024-2025 1.00
-1 2023-2024 1.10
-2 2022-2023 1.21
-3 2021-2022 1.33
-4 2020-2021 1.46
-5 2019-2020 1.61

Applicant should indicate actual figures of costs and amount for the works
executed by them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign currency
the above enhanced multiplying factors will not be applied. Instead, the current market
exchange rate (State Bank of India BC Selling rate as on the last date of submission of
the bid) will be applied for the purpose of conversion of the amount in foreign currency
into India rupees.

4.5.3. General Experience.

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover (defined as billing for works in
progress and completed in all classes of civil engineering construction works only)
in any one year, over the last five years of the annual value of contract / contracts
applied for.

(b) Experience in successfully completing or substantially completing at least one

contract of highway (road and / or bridge works) airport runway of at least 40
percent of the value of proposed contract within the last five years.

The works may have been executed by the applicant as prime contractor or as a
member of a joint venture or as a nominated sub-contractor. As subcontractor, he
should have acquired the experience of execution of all major items of works under
the proposed contract. In case a project has been executed by a joint venture,
weight towards experience of the project would be given to each joint venture in
proportion to their financial participation in the joint venture.

Substantially completed works means those works which are at least 90 %

completed as on the date of submission (i.e. gross value of work done up to the
10
 last date of submission is 90 % or more of the original contract price) and
continuing satisfactorily.

For these, a certificate from the employers shall be submitted along with the
application incorporating clearly the name of the work, contract value, billing
amount, date of commencement of works, satisfactory performance of the
contractor and any other relevant information.

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per
Appendix.

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major
equipment to attain the completion of works in accordance with the prescribed
construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with their
bid, a detailed construction planning and methodology supported with layout and
necessary drawings and calculations to allow the employer to review their proposals.
The numbers, types and capacities of each plant/equipment shall be shown in the
proposals along with the cycle time for each operation for the given production capacity
to match the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid
assets (aggregate of working capital, cash in hand and uncommitted bank guarantees)
and / or credit facilities up to 25 percent of the value of the contract / contracts applied.

4.5.7. The audited balance sheets for the last five years should be submitted, which must
demonstrate the soundness of the applicant’s financial position, showing long – term
profitability including an estimated financial projection for the next two years If
necessary, the employer will make inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting
from contracts completed or under execution by him over the last five years. A consistent
history of awards against the Applicant or any partner of a joint venture may result in failure
of the applicant.

4.5.9. Disqualification
Even though the applicants meet the above criteria, they are subject to be disqualified
if they have: Made misleading or false representation in the forms, statements
submitted, and / or Record of poor performance such as abandoning the work,
rescinding of contract for which the reasons are attributable to the non – performance
of the contractor; consistent history of litigation awarded against the applicant or
financial failure due to bankruptcy. The rescinding of contract of a joint venture on
account of reasons other than non – performance, such as Most Experienced partner of
joint venture pulling out, court directions leading to breaking up of a joint venture before
the start of work, which are not attributable to the poor performance of the contractor
will, however, not affect the qualification of the individual partners.

11
#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)
(Applicable only for estimated project cost of 50 Crore and above)

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para
4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria of para
4.5.3 & 4.5.6 above. The experience of the other joint venture partners shall be
considered if it is not less than 30 percent of the qualifying criteria in para 4.5.3 &
4.5.6 above.

(ii) Individually each member must satisfy the requirements of para 4.5.7&4.5.8 above.

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall be
submitted with a copy of the joint venture agreement providing the joint and several
liabilities with respect to the contract.
4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners individually
or as a partner in any other joint venture. In case dissolution of a joint venture, each one of
the constituent firms may qualify if they meet all the qualification requirements, subject to
the written approval of the Employer.

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if their
available bid capacity at the expected time of bidding is more than the total estimated
cost of the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = ( A*N*2-B), where

A = Maximum value of work executed in any one year during the last five years (updated
to the price le
vel of the year indicated in appendix) taking into account the completed as well as works
in Progress.

B = Value at current price level of the existing commitments and ongoing works to be
completed during the next ( period of completion of work for which bids are
invited ); and

N = Number of years prescribed for completion of the works for which the bids are
invited.

Note :- In Case of joint venture, the available bid capacity will be applied for each
partner to the extent of his proposed participation in the execution of the
work.

4.8 Even though the bidders meet the above qualifying criteria, they are subject to
be disqualified if they have:

- Made misleading or false representation in the forms, statements and

Attachments the submitted in proof the qualification requirements; and / or
 - Record of poor performance such as abandoning the works, not properly completing
the contract, inordinate delay in completion, litigation history, or financial failures
etc.; and/ or
- Participated in the previous bidding for the same work and had quoted unreasonably
high bid prices and could not furnish rational justification to the employer.

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or participates
in more than one bid (other than as a subcontractor or in cases of alternatives that have
been permitted or requested) will cause all the proposals with the bidder’s participation
to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his Bid,and
the Employer will in no case be responsible and liable for those costs.

7. Site Visit

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine
the Site of work and its surrounding and obtain all information that may be necessary
for preparing the Bid and entering into a contract for construction of the Works. The
costs of visiting the site shall be at the Bidder’s own expense.
 B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda
issued in accordance with Clause 10:
Section Particulars Volume No.
- Invitation for Bids
1 Instructions to Bidders I
2 Qualification Information, and other forms
3 Conditions of Contract
4 Contract Data
5 Technical Specifications II
6 Form of Bid III
7 Bill of Quantities
8 Securities and other forms
9 Drawings IV
10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the bidder
in compliance to section 2 will be prepared by him and furnished as Volume-V in two
parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,
contract data, forms, terms, technical specifications, bill of quantities, forms, Annexes
and drawings in the Bid Document. Failure to comply with the requirements of Bid
Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof, bids which
are not substantially responsive to the requirements of the Bid Documents shall be
rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may notify
the Employer in writing or through E-mail at the Employer’s address indicated in the
invitation to bid. The Employer will respond to any request for clarification which he
received earlier than 15 days prior to the deadline for submission of bids. Employer’s
response will be published on website including a description of the enquiry but
without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting which
will take place at the address, venue, time and date as indicated in the appendix.
9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any
matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach
the Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the source
of enquiry) and the responses given will be published without delay on the tender
website i.e.www.nprocure.com. Any modification of the bidding documents listed in
sub-Clause 8.1 which may become necessary as a result of the pre-bid meeting shall
be made by the Employer exclusively through the issue of an Addendumpursuant to
Clause 10 and not through the minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding
documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer will
assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into
account in preparing their bids, the Employer may, at his discretion, extend as
necessary the deadline for submission of bids, in accordance with Sub-Clause 20.2
below.
 C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause
8.1) shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section 8

(ii) Qualification Information and supporting documents as specified in Section 2

(iii) Certificates, undertakings, affidavits as specified in Section 2

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause
15.1

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section 6

(ii) Priced Bill of Quantities for items specified in Section 7

12.2. The Bidder shall submit the details/information pertaining to each part i.e. technical
as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB) Volume-I
1 Instruction to Bidders
3 Conditions of Contract
4 Contract Data
5 Specifications Volume-II
9 Drawings Volume-IV

13. Bid Prices

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on
the priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words)
for all items of the Works described in the Bill of Quantities along with total bid price
 (Both in figures and words). Items for which no rate or price is entered by the bidder
will not be paid for by the Bill of Quantities.

13.3 All Rates Are Inclusive Of All Taxes No. Additional Tax Will Be Paid To Agency.

13.4 The rates and prices quoted by the bidder are subject to adjustment during the
performance of the Contract in accordance with the provisions of Clause 47 of the
Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees. All
payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date
forbid submission specified in Clause 20.

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may
request that the bidders may extend the period of validity for a specified period. A bidder
may refuse the request without forfeiting his bid security. A bidder agreeing to the
request will not be required or permitted to modify his bid, but will be required to extend
the validity of his security for a period of the extension, and in compliance with Clause
16 in all respects.

#16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in
column 4 of the table of IFB for this particular work. This Bid security shall be in favor of
Employer as named in Appendix and may be in one of the following forms;
a. Bank Guarantee from any scheduled Indian bank, in the format given in
Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01
Crore and above) and Bank Guarantee of Schedule and Private Banks shall be
considered as per GoG Finance Department’s Circular No. FD/MSM/e-
file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank
approved by the Reserve Bank of India.
OR
# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building
Department or (2) Narmada Water Resources, Water Supply and Kalpsar
Department of Govt of Gujarat. Exemption Certificate is applicable only when
Registration Certificate of Appropriate Class and Category of Approved
Contractors is required as eligible criteria of bidder.
16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for the
bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of 120+45
= 165 Days

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated
in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-
responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end
of the bid validity period specified in Sub-Clause 15.1

16.5 The Bid Security of the successful bidder will be discharged when the bidder has signedthe
Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid
validity.

(b) If the Bidder does not accept the correction of the Bid Price, if any or
(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to
(i) Sign the Agreement; or
(ii) Furnish the requirement Performance Security.
(d) #If found necessary, the bidder will be intimated for negotiation, He will be intimated
maximum three times within the validity period for negotiation, If contractor does
not respond in time, his Bid Security (EMD) will be forfeited and his tender will be
rejected. Punitive action will be taken on such contractors. (As per GoG R&B Dept’s Gr.
No. S/22/2017/6369/D, Dt.08/06/2018)

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding
documents, including the conditions of contract (including mobilization advance or time
for completion), basic technical design as indicated in the drawing and specifications.
Conditional offers or alternative offers will not be considered further in the process
of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of
these Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate parts
to be uploaded.
 D. SUBMISSION OF BIDS

19. Deleted

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website specified
above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an amendment
in accordance with Clause 10, in which case all right and obligation of the Employer and
the bidders previously subject to the original deadline will then be subject to the new
deadline.

21. Deleted

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in
Clause 20 or pursuant to Clause 23.
22.2 Deleted

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids and
the expiration of the original period of bid validity specified in Clause 15.1 above or
as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid security
pursuant to Clause 16.
 E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant to
Clause 22, in the presence of the Bidders or their representatives who choose to attend
at time, date and the place specified in Appendix in the manner specified in Clauses 20
and 23.3, In the event of the specified date of Bid opening being declared a holiday for
the Employer, the Bids will be opened at the appointed time and location on the next
working day.
23.2. Deleted.
23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security
furnished with each bid will be announced. If the bid security furnished does not
conform to the amount and validity period as specified in the invitation for bid(ref.
Column 4 and paragraph 3), and has not been furnished in the form specified in Clause
16, the technical bid will not be opened.
23.4.(i) Subject to confirmation of the bid security by the issuing Bank, the bids
accompanied with valid bid security will be taken up for evaluation with respect
to the Qualification information and other information furnished in part I of the
bid pursuant to Clause 12.1.
(ii) If required, the bidder will be asked in writing to clarify his Qualification
Documents with respect to any required clarification.
(iii) The bidders will respond in not more than 7 days of issue of the clarification
letter.
(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the
Evaluation Committee will finalize the list of responsive bidders whose financial
bids are eligible for consideration.
23.5. Deleted
23.6 At the time of opening of “Financial Bid”, the names of the bidders were found
responsive in accordance with Clause 23.4(iv) will be announced. The bids of only these
bidders will be opened. The responsive Bidders’ names, the Bid prices, the total amount
of each bid, any discount and such other details as the Employer may consider
appropriate, will be announced by the Employer at the opening.
23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive
in accordance with Clause 23.4(iv) will be announced. The bids of only these bidders
will be opened. The responsive Bidders’ names, the Bid prices, the total amount of each
bid, any discount, and such other details as the Employer may consider appropriate, will
be announced by the Employer at the opening.
23.8 In case bids are invited for more than one package, the order for opening of the
“Financial Bid” shall be in order of Estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information
disclosed to those present in accordance with Sub-Clause 23.6.
24 Process to be Confidential
24.1 Information relating to the examination, clarification, evaluation, and comparison of
Bids and recommendations for the award of a contract shall not be disclosed to Bidders
or any other persons not officially concerned with such process until theaward to the
successful Bidder has been announced. Any effort by Bidder to influence the Employer’s
processing of Bids or award decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may, at
his discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit
rates. The request for clarification and the response shall be in writing or by e- mail, but
no change in the price or substances of the Bid shall be sought, offered, or permitted
except as required to confirm the correction of arithmetic errors discovered by the
Employer in the evaluation of the Bids.
25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating
to his Bid opening to the contract is awarded. If the Bidder wishes to bring additional
information to the notice of the Employer, it should do so in writing.
25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid
comparison or contract award decision may result in the rejection of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether
each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly
signed; (c) is accompanied by the required securities and; (d) is substantially responsive
to the requirements of the Bidding document. During the detailed evaluation of the
“Financial Bid”, the responsiveness of the bids will be further determined with respect
to the remaining bid conditions, i.e., priced bill of quantities, technical specifications, and
drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms, conditions
and specifications of bidding documents, without material deviation or reservation. A
material deviation or reservation is one (a) which affects in any substantial way the
scope, quality, or performance of the Works; (b) which limits in any substantial way,
inconsistent with the Bidding documents, the Employer’s rights or the Bidder’s
obligations under the Contract; or (c) whose rectification would affect unfairly the
competitive position of other Bidders presenting substantially responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer,
and may not subsequently be made responsive by correction or withdrawal of the non-
conforming deviation or reservation.

27. Deleted

20
28. Deleted

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially
responsive in accordance with Sub-Clause 26.2.
29.2. Deleted.
29.3. The Employer reserves the right to accept or reject any variation or deviation. Variation
and deviations and other factors, which are in excess of the requirements of the Bidding
documents or otherwise result in unsolicited benefits for the Employer, shall not be
taken into account in Bid evaluation.
29.4. The estimated effect of the price adjustment conditions under Clause 47 of the
Conditions of Contact, during the period of implementation of the Contract, will not be
taken into account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s
estimate of the cost of work to be performed under the contract the Employer may
require the Bidder to produce detailed consistency of those prices with the construction
methods and schedule proposed. After evaluation of the price analyses, theEmployer may
require that the amount of the performance security set forth in Clause 34 be increased
at the expense of the successful /bidder to a level sufficient to protect the Employer
against financial loss in the event of default of the successful Bidder underthe Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically
priced low and which cannot be substantiated satisfactorily by the bidder may be
rejected as non-responsive.

30. Deleted

21
 F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bidhas
been determined.
(i) to be substantially responsive to the Bidding documents and who has offered the
lowest evaluated Bid Price; and
(ii) to be within the available bid capacity adjusted to account for his bid price which
is the lowest evaluation in any of the packages opened earlier than the one
consideration.
In no case, the contract shall be awarded to any bidder whose available bid
capacity is less than the evaluated bid price, even if the said bid is the lowest evaluated
bid. The contract will in such cases be awarded to the next lowest bidder at his
evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid,
and to cancel the Bidding process and reject all Bids, at any time prior to the award of
contract, without thereby incurring any liability to the affected bidder or Bidder or any
obligation to inform the affected Bidder or Bidders of the grounds for the Employer’s
action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer
prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by
registered letter. This letter (hereinafter and in the condition of contract called the
“Letter of Acceptance”) will state the sum that the Employer will pay the Contractor in
consideration of the execution, completion, and maintenance of the Works by the
Contractor as prescribed by the Contract (hereinafter and in the Contract called the
“Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to the
furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the
successful Bidder. It will be signed by the Employer and to the successful Bidder, within
28 days following the notification of award along with the Letter of Acceptance. Within
21 days of receipt, the successful Bidder will sign the Agreement and deliver it to the
Employer.
33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer
will promptly notify the other Bidders that their Bids have been unsuccessful.

34. Performance Security

34.1.(A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall
furnish to the Employer an irrevocable and unconditional guarantee from a Bank in
the form set forth in Section 8 (the “Performance Security”) for an amount equal to
5% (five percent) of its Contract Price. In case of bids mentioned below, the
successful Bidder, along with the Performance Security,

22
 shall also furnish to the Authority an irrevocable and unconditional guarantee from
a Bank in the same form given at Section 8 towards an Additional Performance
Security (The “Additional Performance Security”) for an amount calculated as
under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but up
to 20% of the Estimated Project Cost, then the Additional Performance
Security shall be calculated @ 20% of the difference in the (i) Estimated
Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated
Project Cost and (ii) Contract Price offered by the selected Bidder.
(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the
Estimated Project Cost, then the Additional Performance Security shall be
calculated @ 30% of the difference in the (i) Estimated Project Cost (as
mentioned in Bid Document) - Minus 10% of the Estimated Project Cost and
(ii) Contract Price offered by the selected Bidder.
(c) This Additional Performance Security shall be treated as part of the
Performance Security.
(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects
Liability Period and the Additional Performance Security shall be valid beyond
28 (twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank
Guarantee, it shall be issued either (a) at the Bidder’s option, by a
Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and
acceptable to the Employer. As per GoG Finance Department’s Circular No. FD/MSM/e-
file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1
shall constitute sufficient grounds for cancellation of the award and forfeiture of the
Bid Security.

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulatedin
the Conditions of Contract, subject to maximum amount, as stated in the Contract Data.

36. Deleted
37. Corrupt of Fraudulent Practices
37.1 The Employer will reject a proposal if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in completing for the contract in
question and will declare the firm ineligible, either indefinitely or for a stated period of
time, to be awarded a contract with National Highways Authority of India/ State PWD
and any other agencies, if it at any time determines that the firm has engaged in corrupt
or fraudulent practices in completing for the contractor, or in execution.
37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the
Conditions of Contract.

23
 APPENDIX TO ITB
Clause Reference
With respect to
Section –I

1. The Name of the Employer is EXECUTIVE [ Cl.1.1]

ENGINEER, JUNAGADH ELECTRICAL (R&B)
DIVISION, JUNAGADH
2. The last five years.
2023 - 2024
2022– 2023
2021 – 2022
2020 – 2021
2019 – 2020 [Cl.4.5.3 (a)]
3. This Annual Financial Turnover Amount is
Rs. --
4. Value of Work is Rs. 9,42,417.74.00
5. Deleted
6. The cost of electric work is Rs.--
7. The cost of water supply / sanitary works is Rs. [Cl.4.5.6
8. Liquid assets and / or availability of credit facilities
is Rs. --

9. Price level of the financial year -- [Cl. 4.5.2]

10. The pre-bid meeting will take place at -- [Cl. 9.2.1]
11. The technical Bid will be opened at the office of the
EXECUTIVE ENGINEER, JUNAGADH
ELECTRICAL (R&B) DIVISION, JUNAGADH,
on Dt.

12. Address of the Employer: O/o The Executive

Engineer, Junagadh Electrical (R&B) Division,
Azad Chowk, Junagadh
13. Deleted
14. On line Downloading / Submission Period of Tender [Cl. 20.1 & 20.2]
Dt. to Dt. . As stated on NIT

15. The Tenders (bid) will be opened at Dt. [Cl. 23.1 ]

As stated on NIT
16. The Bank Draft in favor of EXECUIVE ENGINEER,
ELECTRICAL (R&B) DIVISION, BHAVNAGAR
17. Escalation factors (for the cost of works executed
and financial figure to a common base value) for [Cl.4.5.2]
works completed

Year Financial Year Multiplying factor

Base year of inviting tender 2024-2025 1.00
-1 2023-2024 1.10
-2 2022-2023 1.21
-3 2021-2022 1.33

24
-4 2020-2021 1.46
-5 2019-2020 1.61

25
 #LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK
[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they
propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value
(maximu
m 15
years)
1 2(a) 2(b) 3 4 5 6 7

-- -- -- -- -- -- -- --

26
 List of Key Personnel to be deployed on Contract Work
(Reference Cl. 4.5.4)

# Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this work as
under: -

1. Minimum one Diploma Electrical Engineer when the cost of work is less than
Rs.15 lakhs.

2. Minimum one Diploma Electrical Engineer when the cost of work is less than
Rs.50 lakhs.

3. Minimum Two Diploma Electrical Engineer when the cost of work is less than
Rs.100 lakhs but more than Rs.50 lakhs.

4. Minimum One graduate Electrical Engineer and Three Diploma Electrical Engineer
When the cost of work is less than Rs.150 lakhs but more than Rs.100 lakhs.

5. Minimum Two graduate Electrical Engineer and Three Diploma Electrical Engineer
when the cost of work is less than Rs.300 lakhs but more than Rs.150 lakhs.

6. Minimum Two graduate Electrical Engineer and Five Diploma Electrical Engineer
when the cost of work is less than Rs.700 lakhs but more than Rs.300 lakhs.

7. Minimum Three graduate Electrical Engineer and Five Diploma Electrical Engineer
when the cost of work is more than Rs.700 lakhs.

The Engineer so employed for the Government work must have sufficient experience to
handle the work independently. Such an Engineer shall have to stay at the site of work and he
shall not be entrusted with other duty except this work.

In case the contractor or partner of the contractor firm is a Electrical Graduate Engineer,
Employment of a separate Engineer will not be necessary provided that the Engineer partner
himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy
Executive Engineer-in-charge of the work the Name, Qualifications, copy of marksheet, Colour
Photograph and the appointment order issued such engineers engaged for this contract work.
If 15 days after issue of work order such designated Site Engineers do not resume or do not
remain present on site of work, the recovery at the rate of Rs.15,000-00 per month per Engineer
will be made from the bills/deposit/dues of the contractor. Such recovery shall be non-
refundable

27
 SECTION - 2
QUALIFICATION INFORMATION

28
 QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the
purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders.This
information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

(Attach Copy)

Place of registration _ _ _

Principal place of business _ _ _

Power of attorney of signatory of Bid

(Attach)

1.2 Total value of Civil engineering constructions

Work performed in the last five years 2023-2024
(in Rs. Lakhs) 2022-2023
2021-2022
2020-2021
2019-2020

1.3.1 Work performed as prime contractor, work performed in the past as a nominated sub-
contractor will also be considered the sub-contract involved execution of all main items
of work described in the bid documents, provided further that all other qualification
criteria are satisfied (in the same name) on works of a similar nature over the last five
years** and in current year before the submission of the bid.

Project Name of Description Contract Value of Date Stipulated Actual date Remark
Name the of work No. contract of period of of explaining
Employer (Rs. issue completion completion* reasons for
Crore) of delay &
work work
order Completed

*Attach certificate(s) from the Engineer(s)in-charge

** Immediately preceding the financial year in which bids are received.

29
#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a
nominated sub-contractor, will also be considered provided the sub-contract involved
execution of all main items of work described in the bid document, provided, further that
all other qualification criteria are called (in the same name and style) in the last five
years** and in current year before the submission of the bid.

Year Name Name of Quantity of work performed (Cum/MT) Remarks*

of the the Cement Masonry Earth Bituminous (indicate
work Employer Concrete Works Work contract Ref)
(Including
RCC&
PCC)
20 -20
20 -20
20 -20
20 -20
20 -20

1.4 Information on Bid Capacity (works for which bids have been submitted and works
which are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Place Contract Name & Value Stipulated Value of Anticipated

of works & No. Address Contract Period of Works* of
State of (Rs. Cr) Completion remaining completion
Employer to be
completed
(Rs. Cr)
1 2 3 4 5 6 7 8

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.
Clause 4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from
Leased to be Capacity Conditions whom to
procured be
purchased

21
1.6 Qualifications and experience of key personnel required for administration and
execution of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of the
Conditions of Contract.

Position Name Qualification Year of Year of

Experience experience in
(General) the proposed
position
Project Manager

Etc.

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience in
works Contractor (Name & similar work
Address)

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

30
1.8 Financial reports for the last five years: balance sheets, profit and loss statements,
auditors’ reports (in case of companies/corporations), etc. List them below and attach
copies.

1.9 Evidence of access to financial resources to meet the qualification requirements: cash
in hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may
provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing
Present Status

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction to
Bidders. (Name of Consultant engaged for project preparations is * ................................... )

1.13 Proposed work method and schedule. The Bidder should attach descriptions, drawings
and charts as necessary to comply with the requirements of the Bidding documents.
(Refer ITB Clause 4.1)

1.14 Programme

2. Deleted
3. Additional Requirements
3.1 Bidders should provide any additional information required to fulfill the
requirements of Clause 4 of the Instructions to the Bidders, if applicable.
(i) Affidavit
(ii) Undertaking

* Fill the name of Consultant

31
 SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR
AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s. _ _ is a reputed company

with a good financial standing.

If the contract for the work, namely _ is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of
Rs. to meet their working capital requirements for executing the above
during the contract period.

(Signature)

Name of Bank

Senior Bank Manager

Address of the Bank

32
 AFFIDAVIT

1. I, the undersigned, do hereby certify that all the statements made in the required
attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s. _
_ _ _ have not abandoned any work of
Government of Gujarat/Government of India/any Board or Corporation under
Government of Gujarat/Government of India nor any contract awarded to us for such
works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or
corporation to furnish pertinent information deemed necessary and requested by
the Department to verify this statement or regarding any (our) competence and
general reputation.

4. The Undersigned understands and agrees that further qualifying information may be
requested, and agrees to furnish any such information at the request of the
Department/ Project implementing agency.

_ _

(Signed by an Authorized Officer of the Firm)

Title of Officer

Name of Firm

Date

33
 UNDERTAKING

I, the undersigned do hereby undertake that our firm

M/s................................................................................................... would invest a minimum cash
up to 25% of the value of the work during implementation of the contract.

_
(Signed by an Authorized officer of the firm)

Title of officer

Name of firm

DATE

34
 SECTION - 3
CONDITIONS OF CONTRACT

35
 Conditions of Contract
Table of Contents

A General Page D. Cost Control

No.
1 Definitions 38 37 Bill of Quantities 50
2 Interpretation 39 38 Changes in the Quantities 50
3 Language and Law 40 39 Variations 50
4 Engineer’s Decisions 40 40 Payments for Variations 50
5 Delegations 40 41 Cash Flow Forecasts 51
6 Communications 40 42 Payment Certificates 52
7 Sub-Contractors 40 43 Payments 52
8 Other Contractors 40 44 Compensations Events 52
9 Personnel 41 45 Tax 53
10 Employer’s & Contractor Risk 41 46 Currencies 53
11 Employers Risks 41 47 Price Adjustment 53
12 Contractor’s Risk 41 48 Retention 53
13 Insurance 41 49 Liquidated damages 54
14 Site Investigations Reports 42 50 Bonus 55
15 Queries about the Contract 42 51 Advance Payment 55
16 Contractors to Construct the 42 52 Securities 56
works
17 The Works to be Completed By 42 53 Deleted 56
the Intended Completion Date
18 Approval by the Engineer 42 54 Cost of Repair 56
19 Safety 42
20 Discoveries 43 E. Finishing the Contract
21 Possession of the Site 43 55 Completion 57
22 Access to the Site 43 56 Taking Over 57
23 Instructions 43 57 Final Account 57
24 Disputes 43 58 Operating and Maintenance 57
manuals
25 Procedure for Disputes 44
26 Deleted 44 59 Terminations 57
60 Payment upon Terminations 58
B. Time Control 61 Property 59
27 Programme 45 62 Release from Performance 59
28 Extensions of the Intended 45
completion date
29 Deleted 45 F.Special Conditions of
Contract
30 Delays Ordered by The 45 63 Labour 60
Engineer 64 Compliance with labour 60
regulations
31 Management Meetings 46 65 Arbitration 63
32 Early Warning 46
C. Quality Control
33 Identifying Defects 47
34 Tests 49
35 Correction of Defects 49
36 Uncorrected Defects 49

36
 CONDITIONS OF CONTRACT

A. GENERAL.
1. Definitions

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions
of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming
part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by the
Engineer in accordance with Sub Clause 55.1

The Contract is the contract between the Employer and Contractor to execute,
complete and maintain the Works till the completion of Defects Liability Period.
It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which
comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the Work
has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and
thereafter as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and
calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the
Works.

The Engineer is the person named in the Contract Data (or any other
competent person appointed and notified to the contractor to act in replacement of the
Engineer) who is responsible for supervising the Contractor, administering the
Contract, certifying payments due to the Contractor, issuing and valuing Variations to
the Contract, awarding extensions of time, and valuing the Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to the

site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s
Letter of Acceptance.

37
 The Intended Completion Date is the date on which it is intended that the
Contractor shall complete the Works. The Intended Completion Date is specified in the
Contract Data. The Intended Completion Date may be revised only by the Engineer by
issuing an extension of time.
Materials are all supplies, including consumables, used by the contractor for
incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,
electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding
documents and are factual interpretive reports about the surface and subsurface
conditions at the site.
Specifications means the Specifications of the works included in the Contract
and any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor
shall commence execution of the works. It does not necessarily coincide with any of the
Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on the
Site.

Temporary Works are works designed, constructed, installed, and removed by

the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works are what the Contract requires the Contractor to construct, install,
and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also
means female or neuter and the other way around. Heading have no significance.
Words have their normal meaning under the language of the Contract unless
specifically defined. The Engineer will provide instructions clarifying queries
about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended
Completion Date apply to any Section of the Works (other than references to the
Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order
of priority

(1) Agreement
(2) Letter of Acceptance, notice to proceed with works
(3) Contractor’s Bid

38
 (4) Contract Data
(5) Conditions of Contract including Conditions of Contract
(6) Specifications
(7) Drawings
(8) Bills of quantities and
(9) Any other document listed in the Contract Data as forming part of the
Contract.

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in the
Contract Data.

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual
matters between the Employer and the Contractor in the role representing the
Employer.

5. Delegation

5.1 The Engineer may delegate any of his duties and responsibilities to other people
after notifying the Contractor and may cancel any delegation after notifying the
Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are
effective only when in writing. A notice shall be effective only when it is delivered
(in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in
contract data, with the approval of the engineer but may not assign the Contract
without the approval of the Employer in writing. Subcontracting shall not alter
the Contractor’s obligations. Sub-contracting of supply or specific items of
work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for the
part of work to be subcontracted.

8. Other Contractors
8.1 The Contractor shall cooperate and share the Site with other contractors, public
authorities, utilities and the Employer between the dates given in the Schedule of
other Contractor. The Contractors shall as refer to in the Contract Data, also
provide facilities and services for them as described in the Schedule. The
employer may modify the schedule of other contractors and shall notify the
contractor of any such modifications.

39
9. Personnel
9.1 The Contractor shall employ the key personnel named in the Schedule of Key
Personnel as referred to in the Contract Data to carry out the functions stated in
the Schedule or other personnel approved by the Engineer. The Engineer will
approve any proposed replacement of key personnel only if their qualifications,
abilities, and relevant experience are substantially equal to or better than those
of the personnel listed in the Schedule.
9.2 If the engineer asks the Contractor to remove a person who is a member of the
Contractor Staff or his work force stating the reasons the Contractor shall ensure
that the person leaves the Site within seven days and has no further connection
with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks,
and the Contractor carries the risks which these Contracts states are Contractors
risk.

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as they
directly affect the execution of the Works, the risks of war, hostilities, invasion,
act of foreign enemies, rebellion, revolution, insurrection or military orusurped
power, civil war, riot commotion or disorder (unless restricted to the
Contractor’s employees), and contamination from any nuclear fuel or nuclear
waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and
death which arise during and in consequence of the performance of the Contract
other than the excepted risks are the responsibility of the Contractor.

13. Insurance

13.1 The Contractor shall provide, in the joint names of the Employer and the
Contractor, insurance cover from the Start date to the end of the Defects Liability
Period, in the amounts and deductibles stated in the Contract data for the
following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and
Equipment) in connection with the Contract; and
(d) Personal injury or death.
13.2 Policies and certificates for insurance shall be delivered by the Contractor to the
Engineer for the Engineer’s approval before the Start Date. All such insurance
shall provide for compensation to be payable in the types and proportions of
currencies required to rectify the loss or damage incurred.

40
13.3 If the Contractor does not provide any of the policies and certificates required,
the Employer may affect the insurance which the Contractor should have
provided and recover the premiums the Employer has paid from payments
otherwise due to the Contractor or, if no payment is due, the payment of the
premiums shall be a debt due.
13.4 Alterations to the terms of an insurance shall not be made without the approval
of the Engineer.

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports
referred to in the Contract Data, supplemented by any information available to
the Bidder.
15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the
specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and
shall carry out the Works in accordance with the programme submitted by the
Contractor, as updated with the approval of the Engineer, and complete them by
the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the proposed
Temporary works to the Engineer, who is to approve them if they comply with
the Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design of
the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the
Temporary works where required.
18.5 All Drawings prepared by the Contractors for the execution of the temporary or
permanent work are subject to prior approval by the Engineer before their use.

19. Safety
19.1 The Contractor shall be responsible for the safety of all activities on the Site.

41
20. Discoveries
20.1 Anything of historical or other interest or of significant value unexpectedly
discovered on the site is the property of the Employer. The contractor is to notify
the engineer of such discoveries and carry out the Engineer’s instructions for
dealing with them.
21. Possession of the Site
21.1 The Employer shall give possession of all parts of the site to the Contractor. If
possession of a part is not given by the date stated in the Contract Data the
Employer is deemed to have delayed the start of the relevant activities and this
will be a Compensation Event.
21.2 If within 25% of the time limit of the project, 80% of possession of the site isnot
handed over to the Contractor, then contractor/ Employer may fore-close the
contract. Contractor/Employer has to foreclose the work within 30 days after
lapse of 25%-time limit and after 30 days foreclosure option will be closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the
Engineer access to the Site, to any place where work in connection with the
Contract is being carried out or is intended to be carried out and to any place
where materials or plants are being manufactured/ fabricated/ assembled for
the works.

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to
works which comply with the applicable laws where the site is located.
23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts
and records relating to the performance of the Contractor and to have them
audited by auditors appointed by the Employer, if so required by the Employer.

24. Disputes
24.1 If the Contractor is of the view that a decision taken by the Engineer was either
outside the authority given to the Engineer by the Contract or that the decision
was wrongly taken, the decision shall be referred to #Superintending
Engineer(Higher Authority)within 14 days of the notification of the Engineer's
decision. If the issue is not resolved, any party can refer the matter for
conciliation within 15 days from the decision given by the #Superintending
Engineer.

24.2
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the
decision of the #Superintending Engineer, both the parties have to referto
the Chief Engineer concern for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with
the decision of the #Superintending Engineer, both the parties have to refer
to the #Secretary, Roads & Building Department, Government of Gujarat for
the conciliation process.

42
 If the dispute is not resolved through the conciliation process, he may refer the
dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the
Contractor fails to refer a claim / dispute to the Higher Authority within14 days
of the notification of the Engineer's decision, the Contractor shall not be entitled
to any additional payment/claim if he doesn’t follow the above sequence in
stipulated time and he should not stop the work.
25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

26. Deleted

43
 B. TIME CONTROL
27. Programme

27.1 Within the time stated in the Contract Data the Contractor shall submit to the
Engineer for approval a Programme showing the general methods, arrangements
orders, and timing for all the activities in the works along with monthly cash flow
forecast.

27.2 An update of the Programme shall be a programme showing the actual progress
achieved on each activity and the effect of the progress achieved on the timing of
the remaining work including any changes to the sequence of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated programme
at intervals no longer than the period stated in the Contract data. If the Contractor
does not submit an updated programme within this period, the Engineer may
withhold the amount stated in the Contract data from the next payment after the
date on which the overdue programme has been submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s
obligations. The Contractor may revise the programme and submit it to the
Engineer again at any time. A revised programme is to show the effect of
Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation Event
occurs or a Variation is issued which makes it impossible for completion to be
achieved by the Intended Completion Date without the Contractor taking steps
to accelerate the remaining work and which would cause the Contractor to incur
additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended
Completion Date within 35 days of the Contractor asking the Engineer for a
decision upon the effect of a compensation event or Variation and submitting full
supporting information. If the Contractor has failed to give early warning of a
delay or has failed to cooperate in dealing with a delay, the delay by this failure
shall not be considered in assessing the new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the
contractor for extension of Intended Completion Date refer to the Employer his
decision. The employer shall in not more than 21 days communicate to the
engineer the acceptance or otherwise of the Engineer’s decision. If the employer
fails to give his acceptance, the Engineer shall not grant the extension and the
contractor may refer the matter under Clause 24.1

29. Deleted

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any
activity within the works.

44
31. Management Meetings
31.1 Either the Engineer or the Contractor may require the other to attend a
management meeting. The business of a management meeting shall be to review
the plans for remaining work and to deal with matters raised in accordance with
the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to
provide copies of his record to those attending the meeting and to the Employer.
The responsibility of the parties for actions to be taken is to be decided by the
Engineer either at the management meeting or after the management meeting
and stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific
likely future events or circumstances that may adversely affect the quality of the
work, increase the Contract price or delay the execution of works. The Engineer
may require the contractor to provide an estimate of the expected effect of the
future event or circumstance on the contract price and completion date. The
estimate is to be provided by the Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering
proposals for how the effect of such an event or circumstance can be avoided or
reduced by anyone involved in the work and in carrying out any resulting
instruction of the Engineer.

45
C. QUALITY CONTROL

# 33. Identifying Defects/ Defect liability period

33.1 : Defect liability period : The contractor shall be responsible to make good and
remedy at his own expense any defect which may develop or may be noticed
before the period mentioned hereunder from the certified date of completion.
The Engineer in charge shall give the contractor a notice in writing about the
defects and the contractor shall make good the same within 15 days of receipt
of the notice. In the case of failure on the part of the contractor, the Engineer- in-
charge may rectify or remove or re-execute the work at the risk & cost of the
contractor. The Engineer-in-charge shall be entitled to appropriate the whole or
any part of the amount of security deposit towards the expenses, if any, Incurred
by him in rectification, removal or re-execution. The Defects Liability period shall
be as under….
(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall be
3 Months from the certified date of completion.
(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount
put tender), the period shall be 12 (Twelve) months from the certified date
of completion or one monsoon, whichever is later.
(c) For major projects costing more than Rs. 1 crore, the period shall be 36 Months
from the certified date of completion which should include three monsoons.
(d) For original building works the defect liability period will be 4 years or elapse of
4 monsoon period following date of possession of building taken over by user
agency following the certified date of completion, whichever is later.
For the purpose of deciding the monsoon period, the 30th September shall be
treated as the last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009,

PRCH/102013(2976) 2759-N, Dated 27/05/2013 and Circular
No.TNC/10/2016/Clause 17A (Correction/(1)C Dated 12/05/2016]

33.2 Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year
from the date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the

contractor shall have to give four years free maintenance guarantee from the
certified date of completion. During this period the contractor shall visit the
site every six months along with the concerned Section Officer / Deputy
Executive Engineer and will examine the work already carried out in this
contract like road work, jungle cutting, side shoulders, side gutter, road
furniture, patta etc. and will prepare Km. wise inspection report duly signed
by all concerned and any defect observed shall be done within 15 days by the
contractor at his risk and cost as per the direction of Engineer in charge. The
contractor needs to do videography of these visits and require to submit at
the time of release of FMG. If B.T. the surface duringthe maintenance period
of 4 years is worn out then agency shall have to provide renewal coating as
per tender item as directed by the Engineer-in- charge. The amount
equivalent to 5% of each running bill shall be withheld and will be released
after the free maintenance guarantee period (i.e. 4 years) is over.

46
 However, this amount shall be released against fixed deposit or bank
guarantee pledged in the name of Executive Engineer after completion
certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates under
no circumstances shall exceed the allowable limit set forth in the relevant
clause for the material in question.
(2) 2% of the amount eligible for the payment of bituminous items shall be
withheld till the miscellaneous items like earthwork in embankment / cutting
for side shoulders, side gutters, kilometer / indicator / guard stones, sign
boards etc. are completed in all respect by the contractor. After completion of
the miscellaneous items, the above said 2% withheld amount shall be
released.
(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).
(3) Videography for the surface under Maintenance Guarantee is to be done as
per Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work
costing more than Rs. 5.00 Crore.
(4) Setting up of adequate laboratory & deployment of quality engineers.
The contractor shall have to set up the laboratory with adequate equipment.
Till the setting up of adequate laboratory is completed & reported of this to
the engineer (subject to due verification by engineer’s representative) by
contractor in writing, Rs.2,00,000/- shall be withheld. The qualified quality
Engineer shall be deployed exclusively for this contract by the contractors.
If quality Engineer is not deployed by contractor within one month after the
date of work order, the amount equivalent to Rs.20,000 per month shall be
recovered till the actual deployment of quality engineer. The amount so
recovered towards the deployment of quality engineers shall not be
refunded.
(5) Asphalt work will have to be cross checked as per G.R. No.:
RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.
(6) Maintenance during Construction Period
During the Construction Period, the Contractor shall maintain, at his own risk
and cost, the existing lane(s) of the road so that the traffic worthiness and
safety thereof are at no time materially inferior as compared to their
condition 10 (ten) days prior to the date of the Agreement, and shall
undertake the necessary repair and maintenance works for this purpose;
provided that the Contractor may, at his cost, interrupt and divert the flow of
traffic if such interruption and diversion is necessary for the efficient
progress of works and conforms to Good Industry Practice; provided

47
 further that such interruption and diversion shall be undertaken by the
Contractor only with the prior written approval of the Executive Engineer
which approval shall not be unreasonably withheld. For the avoidance of
doubt, it is agreed that the Contractor shall at all times be responsible for
ensuring safe operation of the road.
33.3 The Engineer shall check the Contractor’s work and notify the Contractor of any
defects that are found. Such checking shall not affect the Contractor’s
responsibilities the Engineer may instruct the Contractor to search for a Defect
and to uncover and test any work that the Engineer considers may have a Defect.
34. Tests

34.1 If the engineer instructs the Contractor to carry out a test not specified in the
Specification to check whether any work has a Defect and the test shows that
it does, the Contractor shall pay for the test and any samples. If there is no defect
the test shall be a Compensation Event.

34.2 #1% of the amount of work done should be deducted from R.A. Bill of the
contractor for testing the quality of material workmanship, irrespective of actual
charges.

34.3 Agency has to establish testing laboratory on site for the various test to be carried
out in the work for this purpose agency shall construct a pukka laboratory
building with all facility on site at location specified by the engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end of
the defects Liability Period, which begins at Completion and is defined in the
contract data. The Defects Liability Period shall be extended for as long as Defects
remain to be corrected.
35.2 Every time notice of a Defect is given, the Contractor shall correct the notified
defect within the length of time specified by the Engineer’s notice.
36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the
Engineer’s notice, the Engineer will assess the cost of having the Defect corrected,
and the Contractor will pay this amount.

48
 D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,
testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is
paid for the quantity of the work done at the rate in the Bill of Quantities for each
item.

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the
original specifications , drawings, designs and instructions that may appear to
him to be necessary or advisable during the progress of the work and the
contractor shall be bound to carry out the work in accordance with any
instruction in this connection which may be given to him in writing signed by the
Engineer and such alteration shall not invalidate the contract and any additional
work which the contractor may be directed to do in the manner above specified
as part of the work shall be carried out by the contractor onthe same conditions
in all respects on which he agreed to do the main work and at the same rate as
are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the tender
by more than 130%, the contractor will be paid for the quantity in excess of
130%, at the rate entered in the SOR of the year during which the excess in
quantity is first executed.

39. Variations

39.1 All Variations shall be included in updated programmes produced by the

Contractor.

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rateis
specified in this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to the
one involving additional or altered class of work; where there are more than one
comparable items, the item of the contract which is nearest in comparison with
regard to class or classes of the work involved shall be selected and the decision
of the Superintending Engineer as to the nearest comparable item shall be final
and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works
shall be carried out at the rate entered in the Schedule of Rates of the SUB
DIVISION
49
 for the year in which the tender was received, increased or decreased by the
percentage by which the tender amount is more or less as compared to the
amount arrived at the rates in the “Schedule of Rates” of the SUB DIVISION in the
year in which the tender was received. If the Schedule of rates of the SUB DIVISION
does notcontain all the items, the percentage increase or decrease of the tender
shall becalculated considering such items which were included in the “Scheduled
Rates”of the SUB DIVISION for the year and for materials consumed on such item
the rate to be charged would be the basic rate taken into account for fixing the
rate in
S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work
shall be carried out at the rate decided by the competent authorities on the basis
of detailed rate analysis after hearing the contractor before a Committee of two
Superintending Engineers stationed at the same place or the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule of
Rates” of the SUB DIVISION is ordered to be carried out before the rate is agreed
upon,then the contractor shall within seven days of the date of receipt by him of
the order to carry out the work, inform the Engineer-in-charge of the rate, which
it ishis intention to charge for such class of work and if the Engineer in charge
does not agree to this rates, he shall by notice in writing be at liberty to cancel his
order to carry out such class of work and arrange to carry it out in such manner
as he may consider it advisable, provided always that if the contractor shall
commence work or incur any expenditure in regard thereof before the rates shall
have been determined as lastly herein before mentioned, then in such cases he
shall only be entitled to be paid in respect of the work carried out or expenditure
incurred by him prior to the date of the determination of the rate as aforesaid
according to such rate or rates as shall be fixed by the Engineer-in-charge. In the
event of the dispute, the decision of the Superintending Engineer of the Circle
shall be final.
Where, however, the work is to be executed according to the designs,
drawings and specifications recommended by the contractor and accepted by the
competent authority, the alternation above referred to shall be within the scope
of such designs, drawings and specifications appended to the tenders.
The time limit for the completion of the work shall be extended in the
proportion that the increase in the cost occasioned by alterations bears to the
cost of the original work and the certificate of the Engineer-in-charge as to such
proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer with
an updated cash flow forecast.

50
42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated
value of the work completed less the cumulative amount certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days and
certify the amount to be paid to the Contractor after taking into accountany credit
or debit for the month in question in respect of materials for the works in the
relevant amounts and under conditions set forth in sub- clause 32.3 of the
Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the items
in the Bill of Quantities completed.
42.5 The value of work executed shall include the valuation of variations and
compensation events.
42.6 The Engineer may exclude any item certified in a previous certificate or reduce
the proportion of any item previously certified in any certificate in the light of
later information

43. Payments

43.1 Payments shall be adjusted for deductions for advance payments, retention,
other recoveries in terms of the contract and taxes at source, as applicable under
the law. The Employer shall pay the Contractor the amounts certified by the
Engineer within 28 days of the date of each certificate.
43.2 Payment of GST (prevailing rates) on the amount payable under the contract to
the Contractor will be made by the Employer. Hence, it is the responsibility of
the contractor to pay the GST to the concerned Authority.
43.3 Items of the works for which no rate or price has been entered in will not be paid
by the Employer and shall be deemed covered by other rates and prices in the
Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused by the Contractor:
(a) The Employer does not give access to a part of the Site by the site
Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed
beyond the Intended Completion Date then Authority will approve EOT with
eligible contractual price escalation.

51
45. Tax

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on
due date of bid submission except GST. However, any subsequent changes in the
tax structure by Government after due date of bid submission will be
compensated (+/-) on availability or submission of actual documentation.
Contractor will have to intimate Engineer regarding changes occurred in the tax
structure after bid submission. If the contractor fails to provide such information
and if any financial obligation may arise due to change in tax structure, same will
be recovered from the contractor.

45.2 GST EXTRA will be paid separately on the bills. Hence, it is the responsibility of
the contractor to pay the GST to the concerned Authority.

46. Currencies.
46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of
labour, materials, fuels and lubricants in accordance with the following
principles and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date given
in the contract data up to end of the initial intended completion date or
extensions granted by the Engineer and shall not apply to the work carriedout
beyond the stipulated time for reasons attributable to the contractor.
(b) The price adjustment shall be determined during each month from the
formula given in the contract data.
(c) Following expressions and meanings during to the work done during each
month
R = Total value of work done during the month. It would include the amount
of secured advance granted, if any, during the month less the amount of
secured advance recovered, if any during the month. It will exclude value for
works executed under variations for which price adjustment will be worked
separately based on the terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractor
is not covered by the provisions of this or other clause in the contract, the unit
rates and prices included in the contract shall be deemed to include amounts to
cover the contingency of such other rise or fall in costs.

48. Retention

48.1 The Employer shall retain from each payment due to Contractor the proportion
stated in the Contract Data until Completion of the whole of the Works.

52
48.2 On Completion of the whole of the Works half the total amount retained is repaid
to the Contractor and half when the Defects Liability Period has passed and the
Engineer has certified that all Defects notified by the Engineer to the Contractor
before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention
money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted

by the Employer under the provision of this clause, Employer shall consider the
said request of the Contractor provided that the refund hereunder shall be made
in tranches of not less than 1% (One Percent) of the Contract Price and Contractor
furnishes an irrevocable and unconditional Bank guarantee for an equal amount
substantially in the format of Bank Guarantee for Performance Guarantee
enclosed with SBD and valid up to 60 day beyond the scheduled / extended
Defects Liability Period. On completion of the whole works, the contractor has
however an option to submit a fresh irrevocable and unconditional Bank
Guarantee for an amount equal to 5% of the total value of work executed
substantially in the format of Bank Guarantee for Performance Guarantee
enclosed with SBD and valid up to 60 days beyond the Defect LiabilityPeriod and
yet refund the Retention Money Bank Guarantee submitted for refund of
Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day
stated in the Contract Data for each day that the Completion Date is later than the
Intended Completion Date (for the whole works or the milestone as stated in the
contract data). The total amount of liquidated damages shall not exceed the
amount defined in the Contract Data. The Employer may deduct liquidated
damages from payment due to the Contractor. Payment of liquidated damages
does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have been
paid, the Engineer shall correct any overpayment of liquidated damages by the
Contractor by adjusting the next payment certificate. The Contractor shall not be
entitled for any interest on the over payment calculated from the date of payment
to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in
the tender, then the contractor shall pay to the employer the relevant sum stated
in the Contract Data as Liquidated damages for such default and not as penalty
for everyday or part of day which shall elapse between relevant time for
completion and the date stated in the taking over certificate of the whole of
the works on the relevant section, subject to the limit stated in the contract data.
The employer may, without prejudice to any other method of recovery
deduct the amount of such damages from any monies due or to become due to
the contractor. The payment or deduction of such damages shall not relieve

53
 the contractor from his obligation to complete the works on from any other of
his obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable any
Section, a Taking Over Certificate has been issued for any part of the Works or
of a Section, the liquidated damages for delay in completion of the remainder of
the Works or of that Section shall, for any period of delay after the date stated in
such Taking-Over-Certificate, and in the absence of alternative provisions in the
Contract, be reduced in the proportion which the value of the part so certified
bears to the value of the whole of the Works or Section, as applicable. The
provisions of this Sub-clause shall only apply to the rate of liquidated damages
and shall not affect the limit thereof.

50 Bonus

50.1 If the contractor achieves completion of the whole of the works prior to the
intended Completion Date prescribed in Contract Data the Employer shall pay to
the contractor a sum stated in Contract Data as bonus for every completed month
but subjected to maximum amount as stated in Contract Data; whichshall
elapse between the date of completion of all items of works as stipulated inthe
contract, including variations ordered by the Engineer and the time prescribed
in Clause 17.

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time limit
of the works is equal or more than 6 months. The bonus would be paid as under

% of Time Saved % of Initial Contract Price

entitled for Bonus
50 % 5%
40 % 4%
30 % 3%
20 % 2%
10 % 1%
Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two
installments except in special circumstances for which the reason to be Recorded
in writing) to the Contractor of the amounts stated in the Contract Date by the
date stated in the Contract Date, against provision by the Contactor of an
Unconditional Bank Guarantee in a form and by a bank acceptable to the
Employer in amounts and currencies equal to be at least 110% of the advance
payment. The guarantee shall remain effective until the

54
 advance payment has been repaid, but the amount of the guarantee shall be
progressively reduced by the amounts repaid by the Contractor. The Mobilization
advance would be deemed as interest bearing advance at an interestrate of 10 %
to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment, plant
and Mobilization expenses required specifically for execution of the Works. The
Contractor shall demonstrate that advance payment has been used in this way by
supplying copies of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount from
payments otherwise due to the Contractor, following the schedule of completed
percentages of the Works on a payment basis. No account shall be taken of the
advance payment or its repayment in assessing valuations of work done,
variations, price adjustments, Compensation Events, or Liquidated damages.

51.4 Deleted

52. Securities

52.1 The performance Security (including additional security for unbalanced bids)
shall be provided to the Employer no later than the date specified in the Letter of
Acceptance and shall be issued in an amount and form and by a bank or surety
acceptable to the Employer, and denominated in Indian Rupees. The
performance Security shall be valid until a date 60 days from the date of expiry
of Defects Liability Period and the additional security for unbalanced bids shall
be valid until a date 28 days from the date of issue of the certificate of completion.

53. Deleted

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be
remedied by the Contractor at the Contractor’s cost if the loss or damages arises
from the Contractor’s acts or omissions.

55
 E. FINISHING THE CONTRACT

55. Completion

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion
of the works and the Engineer will do so upon deciding that the work is
completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the
Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the total
amount that the Contractor considers payable as full and final settlement of all
claims under the Contract for items before the end of the Defects Liability Period.
The Engineer shall issue a Defect Liability Certificate and certify any finalpayment
that is due to the Contractor within 56 days of receiving the Contractor's account
if it is correct and complete. If it is not, the Engineer shall issue within 56 days a
schedule that states the scope of the corrections oradditions that are necessary.
If the Final Account is still unsatisfactory after it has been resubmitted, the
Engineer shall decide on the amount payable to the Contractor and issue a
payment certificate, within 56 days of receiving the Contractor’s revised account.
57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses
and savings in final account is observed, the Engineer/Employer shall be at
liberty to restrict the final payment of BOQ items to the lowest amount evaluated
of the bids considering the final quantities and the rates quoted including the
rebates if any. Payment of variation items shall however be made at the rates
approved by the Employer, within 90 days from the physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required,
the Contractor shall supply them by the dates stated in the Contract data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates
stated in the Contract data, or they do not receive the Engineer’s approval, the
Engineer shall withhold the amount stated in the Contract Data from payments
due to the Contractor.

59. Termination
59.1 The Employer or the Contractor may terminate the Contract if the other party
causes a fundamental breach of the Contract.

56
59.2 Fundamental breaches of Contract include, but shall not be limited to the
following:

1. The contractor stops work for 28 days when no stoppage of work is shown
on the current programme and the stoppage has not been authorized by the
Engineer

2. The Engineer instructs the Contractor to delay the progress of the Works and
the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it within
a reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of days
for which the maximum amount of liquidated damages can be paid as defined
in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering,
giving, receiving or soliciting of anything of value to influence the action of a
public official in the procurement process or in contract execution. “Fraudulent
practice” means a misrepresentation of facts in order to influence a procurement
process or the execution of a contract to the detriment of the borrower, and
includes collusive practice among Bidders (prior to or after bid submission)
designed to establish bid prices at artificial non-competitive levels and to deprive
the Borrower of the benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to the
Engineer for a cause other than those listed under Sub Clause 59.2 above, the
Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for
convenience.

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by the

Contractor, the Engineer shall issue a Certificate for the value of the work done
less advance payments received up to the date of the issue of the

57
 certificate, less other recoveries due in terms of the contract, less taxes due to
deducted at source as per applicable law and less the percentage to apply to the
work not completed as indicated in the Contract data. Additional Liquidated
Damages shall not apply. If the total amount due to the Employer exceeds any
payment due to the Contractor the difference shall be a debt payable to the
Employer.
60.2 If the Contract is terminated at the Employer’s convenience or because of a
fundamental breach of Contract by the Employer, the Engineer shall issue a
certificate for the value of the work done, the cost of balance material brought by
the contractor and available at site, the reasonable cost of removal of equipment,
repatriation of the Contractor’s personnel employed solely on the works, and the
Contractor’s cost of protecting and securing the Works and less advance payment
received up to the date of the certificate, less other recoveries due in terms of the
contract and less taxes due to deducted at source as per applicable law.

61. Property

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are
deemed to be property of the Employer, if the Contract is terminated because of
a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event entirely
outside the control of either the Employer or the Contractor the Engineer shall
certify that the Contract has been frustrated. The Contractor shall make the Site
safe and stop work as quickly as possible after receiving this certificate and shall
be paid for all work carried out before receiving it and for any work carried out
afterwards to which commitment was made.

58
 F. SPECIAL CONDITIONS OF CONTRACT

63. LABOUR

The Contractor shall, unless otherwise provided in the Contract, make his
own arrangements for the engagement of all staff and labour, local or other, and
for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer

a return in detail, in such form and at such intervals as the Engineer may
prescribe, showing the staff and the numbers of the several classes oflabour from
time to time employed by the Contractor on the site and such other information
as the Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub- contractor
shall abide at all times by all existing labour enactments and rules made
thereunder, regulations, notification and bye laws of the State or central
Government or local authority and any other labour law (including rules),
regulations, bye laws that may be passed or notifications that may be issued
under any labour law in future either by the State or the Central Government
or the local authority. Salient features of some of the major labour laws that are
applicable to the construction industry are given below. The Contractor shall
keep the Employer indemnified in case any action is taken against the Employer
by the competent authority on account of contravention of any of the provisions
of any Act or rules made thereunder, regulations or notifications including
amendments. If the Employer is caused to pay or reimburse, such amounts as
may be necessary to cause or observe, or for observance of the provisions
stipulated in the notifications/bye laws/Acts/Rules/regulations including
amendments, if any, on the part of the Contractor, the Engineer/employer shall
have the right to deduct any money due to the Contractor including his amount
of performance security. The Employer/Engineer shall also have the right to
recover from the Contractor any sum required or estimated to be required for
making good the loss or damage suffered by the Employer.
The employees of the Contractor and the Sub-Contractor in no case shall be
treated as the employees of the Employer at any point to time.

59
SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO
ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923 :- The Act provides for compensation in case
of injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the Act
on satisfaction of certain conditions on separation if an employee has completed 5
years service or more on death, the rate of 15 days wages for every completed year
of service. The Act is applicable to all establishments employing10 or more
employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for
monthly contributions by the employer plus workers @ 10% or 8.33% The benefits
payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.
3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other benefits
to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for certain
welfare measures to be provided by the Contractor to contract labour and in case the
Contractor fails to provide, the same are required to be provided, by the Principal
Employer by Law. The principal Employer is required to take Certificate of
Registration and the Contractor is required to take license from the designated
Officer. The Act is applicable to the establishments or Contractor of Principal
Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the
Minimum Wages fixed by appropriate Government as per provisions of the Act, if the
employment is a scheduled employment. Construction of Building, Roads, Runways
are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to be
paid, when it will be paid and what deductions can be made from the wages of
the workers.

H) Equal remunerations Act 1979 :- The Act provides for payment of equal wages for
work of equal nature to Male and Female workers and for not making
discrimination against female employees in the matter of transfer, training and
promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual bonus
subject to a minimum of 8.33% of wages and maximum of 20 % of wages to
employees drawing Rs. 3500/- per month or less. The bonus to be paid to
employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be
worked out by taking wages as Rs. 2500/- per month only. The Act does not

60
 apply to certain establishments. The newly set-up establishments are exempted for
five years in certain circumstances. Some of the State Governments have reduced
the employment size from 20 to 10 for the purpose of applicability of this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and procedure
for resolutions of Industrial disputes, in what situations a strike or lock-out
becomes illegal and what are the requirements for laying off or retrenching the
employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by
some of the State and Central Government to 50). The Act provides for laying down
rules governing the conditions of employment by the Employer on matters provided
in the Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade
unions of workmen and employers. The Trade Unions registered under the Act have
given certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits
employment of children below 14 years of age in certain occupations and process
and provides for regulation of employment of children in all other occupations and
processes. Employment of Child labour is prohibited in Building and Construction
Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions of

service) Act 1979:- The Act is applicable to an establishment which employs 5 or
more inter-state migrant workmen through an intermediary (who has recruited
workmen in one state for employment in the establishment situated in another
state).The inter-state migrant workmen, is an establishment to which this Act
becomes applicable, are required to be provided certain facilities such as housing,
medical aid, traveling expenses from home up to the establishment and back, etc.

O) The Building and Other Construction workers (Regulation of employment and

Conditions of Service) Act 1996 and the Cess Act of 1996:- All the establishments
who carry on any building or other constructions work and employ 10 or more
workers are covered under this Act.
All such establishments are required to pay cess at the rate not exceeding 2% of the
cost of construction as may be modified by the government. The Employer of the
establishment is required to provide safety measures at the Building or construction
work and other welfare measures, such as canteens, First Aid facilities, Ambulance,
Housing accommodations for workers near the workplace etc. The Employer to
whom the Act applies has to obtain a registration certificate from the Registering
Officers appointed by the Government.

61
P) Factories Act 1948 :- The Act lays down the procedure for approval of plans before
setting up a factory, health and safety provisions, welfare provisions, working
hours, annual earned leave and rendering information regarding accidents or
dangerous occurrences to designated authorities. It is applicable to premises
employing 10 persons or more with aid of power or 20 or more persons without the
aid of power engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the
contractor and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from

time to time shall be applicable.

1. Water (Preservation and control of Pollution) Act, 1974

2. Air (Prevention and Control of Pollution Act 1981
3. Environmental (Protection) Act 1986

The contractor must commit to adopting Environmental management

plan for best energy use, waste management, the reduction of pollution as in
EMS (Environmental Management system)ISO-14001- 2015

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by the Engineer was either
outside the authority given to the Engineer by the Contract or that the decision
was wrongly taken, the decision shall be referred to #Superintending Engineer
(Higher Authority) within 14 days of the notification of the Engineer's decision.If
the issue is not resolved, any party can refer the matter for conciliation within 15
days from the decision given by the #Superintending Engineer.

24.2
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the
decision of the #Superintending Engineer, both the parties have to refer to
the #Chief Engineer concerned for the conciliation process.
(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with
the decision of the Superintending Engineer, both parties have to refer to the
#Secretary, Roads & Building Department, Government of Gujarat for the
conciliation process.
If the dispute is not resolved through the conciliation process,
contractor may refer the dispute to Gujarat Public Works Contract Dispute
Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the
Higher Authority within 14 days of the notification of the Engineer's decision,
the Contractor shall not be entitled to any additional payment/claim if he
doesn’t follow the above sequence in stipulated time. However, during such
period, he would not stop the work in any case.

62
 SECTION - 4
CONTRACT DATA

63
 #CONTRACT DATA

Clause Reference With

respect To section 3
Item marked “N/A” do not apply to this Contract.

1. The Employers is [CL.1.1]

Name: EXECUTIVE ENGINEER, JUNAGADH
ELECTRICAL (R&B) DIVISION, JUNAGADH
Address: AZAD CHOWK, JUNAGADH.
Name of authorized Representative (will be intimated later)
2. The Engineer is ………………………
Name of Authorized Representative: …………………………
3. The Defects Liability Period is 01 (One) Year from the date of [CL.1.1&33]
completion.
4. The Start Date shall be 1st days for the date of issue of the Notice [CL.1.1]
to proceed with the work.

5. The Intended Completion Date for the whole of the works is 7 DAYS [CL.1.1,17&2]
FROM THE DATE OF ISSUEOF WORK ORDER
6. after start of work with the following milestones:
Milestone dates: [CL.2.2& 49.1]
Physical works to be completed Period from the start date

Milestone 1 i.e. 25 % 45 days.

Milestone 2 i.e. 25 % 90 days.
Milestone 3 i.e. 25 % 135 days.
Milestone 4 i.e. 25 % 180 days.
7. The Site is located at [CL.1.1]
8. The name and identification number of the Contract is: [CL.1.1]

ensure
9. The works consist of Electrical work with items as per B.O.Q.
safety.
The works shall, inter alia, include the following, as Specified or
as directed:
(A) Road Works
Site clearance; setting – out and layout; widening of existing
carriageway and strengthening including camber corrections;
construction of new road/ Parallel service road; bituminous pavements
remodeling/construction of Junctions, intersections, bus bays, lay-bays;
supplying and placing of drainage Channels, flumes, guard posts and
guard other related items; construction/extension of cross drainage
works, bridge, approaches and other related stones; protective works
for roads/bridge; all aspects of quality assurance of various
components of the works; rectification of The defects in the completed
works during the Defects Liability Period; submission of “As- built’’
drawings and any other related documents; and other item of work as
may be required to be carried out for completing the work in
accordance with the drawings and the provisions of the contract and to
64
[CL.1.1]

65
 (B) Bridge Works
Site clearance; setting out, provision of foundations, piers abutments
and bearing; prestressed/reinforced cement concrete superstructure;
wearing coat, hand railings, expansion joints, approach slabs, drainages
spouts/ down take pipes, arrangements for fixing light posts, water
mains, utilities etc; provision of suitably designed protective works;
providing wing/return walls; provision of road markings, road signs
etc.; all aspects of quality assurance; clearing the site and handing over
the works on completion; rectification of the defects during the Defects
Liability Period and submission of “As-built” drawings and other related
documents; and other items of work as may be required to be carried
out for completing the works in accordance with the drawings and the
provisions of the contract and to Insure safety
(C) Other Items [CL.1.1]

Any Other Items as required to fulfill all contractual obligations as per the Bid
documents.
10. The following documents also form part of the Contract: [CL.2.3(9)]
__________As per clause 2-3_______________________

11. The law which applies to the Contract is The Law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death [CL13]
is Rs. 5 lakhs per occurrence with the number of occurrences limited to
four. After each occurrence, the contractor will pay an additional
premium necessary to make insurance valid for four occurrences always.

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be Dt. From Issue of work order. [CL.21]
19. The period for submission of programme for approval of the engineer [CL. 27.1]
shall be 21 days from the issue of Letter of Acceptance.

20. The period between program updates will be [CL.27.3]

21. The amount to be withheld for late submission of an updated t
programme shall be o
22. The following events shall also be Compensation Events r
Substantially adverse ground conditions encountered during the o
course of execution of work not provided for in the bidding document. c
(i) Removal of underground utilities detected subsequently
k
(ii) Significant changes in classification of soil requiring
e
additional mobilization by the contractor, e.g. ordinary soil
x
66
 cavation, [CL. 27.3]
(iii) Removal of unsuitable material like marsh, debris dumps,
etc. not caused by the contractor. [CL. 44]

67
 (iv)Artesian conditions
(v) Seepage, erosion landslide
(vi)River training requiring protection of permanent work
(vii)
Presence of historical, archeological or religious structures,
monuments interfering with the works
(viii) Restriction of access to ground imposed by civil, judicial, or
military authority
23. The currency of the Contract is Indian Rupees. [CL. 46]
24. The formula (e) for adjustment of prices are as under: [CL.47]
 If any of the commodities like Cement, Steel or Bitumen are not found
applicable in a work, the weight component of that commodities {i.e.
‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as indicated in SBD for the
purpose of Price Adjustment} shall be clubbed with the weight
component of ‘Other Material’ (Pm), such that the gross % weight of
the components shall remain as 100% .
R = value of work as defined in Clause 47.1 of Conditions of Contract
Adjustment for labour component
(i) Price adjustment for increase or decrease in the cost due to
labour shall be paid in accordance with the following formula:

VL = 0.85 x (Pl/100) x R x (Li – L0)/L0

VL = Increase or decrease in the cost of work during the month
under consideration due to changes in rates for local
labour
L0 =The consumer price index for industrial workers for the State
on 28 days preceding the scheduled date of opening of
technical Bids as published by Labour Bureau, Ministry of
Labour, Government of India
Li = The consumer price index for industrial workers for the State
for the month under consideration as published by the
Labour Bureau, Ministry of Labour, Government of India.
Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of

cement procured by the contractor
Vc= 0.85 x (Pc/100) x R x (Ci – C0)/C0
Vc = Increase or decrease in the cost of work during the month
under consideration due to changes in rates for
cement.
C0= The all India wholesale price index for Ordinary
Portland Cement on 28 days preceding the
scheduled date of opening of technical bid as
published by the Office of the Economic Adviser,
Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.

68
 Ci = The all India average wholesale price index for Ordinary
Portland Cement for the month under consideration as
published by Office of the Economic Adviser,
Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the
contractor shall be paid in accordance with the following formula
Vs = 0.85 x (Ps/100) x R x (Si – S0)/S0

Vs= Increase or decrease in the cost of work during the month underconsideration
due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products Rebars)
on 28 days preceding the date of opening of Bids as published by the Office of
the Economic Adviser, Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long
Products Rebars) for the month under consideration as published by
Office of the Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long
products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in
accordance with the following formula

Vb = 0.85 x (Pb/100) x R x (Bi – B0)/B0

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest
center on the day 28 days prior to the scheduled date of opening of
technical bid.

Bi = The official retail price of bitumen of IOC depot at the nearest center
for the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

69
Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and
lubricant) shall be paid in accordance with the following formula

Vf = 0.85 x (Pf/100) x R x (Fi – F0)/F0

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing
consumer pumps of IOC at the nearest center on the day 28 prior tothe
date of opening of Bids

Fi = The official retail price of HSD at the existing consumer pumps of IOC
at the nearest centre for the 15th day of the month of the under
consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has
been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and
Machinery spare procured by the Contractor shall be paid in accordance
with the following formula

Vp = 0.85 x (Pp/100) x R x (Pi – P0)/P0

Vp= Increase or decrease in the cost of work during the month under
consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of machinery

for mining, quarrying and Construction for the month under
consideration as published Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade, Ministry
of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month
under consideration as published Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade, Ministry
of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts
has been chosen to represent the Plant and Machinery Spares group

70
 Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials other
than cement, steel, bitumen and POL procured by the contractor shall be
paid in accordance with the following formula

Vm= 0.85x (Pm/100) x R x (Mi – M0)/M0

Vm = Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than
cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on 28 days

preceding the scheduled date of opening of technical Bids, as published by
the Office of the Economic Adviser, Department for Promotion of
Industry and Internal Trade, Ministry of Commerce & Industry.

Mi= The All India wholesale price index (all commodities) for the month
under consideration as published by the Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade, Ministry
of Commerce & Industry.

Pm = Percentage of local material components (other than cement,

steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment for the
entire contract:
Sr. No. Description of Material Percentage
1 Labour -Pl 0%
2 Cement – Pc 0.00 %
3 Steel - Ps --
4 Bitumen - Pb --
5 POL - Pf 0.00%
6 Plant & Machinery Spares Pp --
7 Other Materials - Pm 100 %
Total : 100.00%

25. The proportion of payments retained (retention money) shall be 6% {CL. 48}
from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49}

delay in completion of works (1/2000)thof the Initial contract
price, rounded off to the nearest
Thousand, per day.
For sectional Completion (wherever
specified In item 5 of Contract data)
(1/2000)th of initial contract price for
#5 km Section, rounded off to the
nearest thousand per day.

71
 27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}
For delay in completion work Contract Price rounded off to
the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early
completion of work shall be given
as per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}
Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.) Conditions to

Be fulfilled
i Mobilization 10% of the contract On submission of unconditional
Price Bank Guarantee. (to be drawn
before the end of 20% of the
contract period). The contractor
may furnish four bank guarantees
of 2.5 % of each valid for the full
period.

ii Equipment 90% for new and 50% of After equipment is brought to

depreciated value for old site(provided the Engineer is
equipment. Total amount satisfied That the equipment is
will be subject to a required for performance of the
maximum of 5% of the contract) and on submission of
Contract Price unconditional Bank Guarantee for
amount of advance

iii Secured Deleted

Advance for
Non-persish
able material
Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after
fulfillment of the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim
payments certified by the Engineer under the Contract. Deduction shall commence
in the next Interim Payment Certificate following that in which the

72
 total of all such payments to the Contractor has reached not less than 20 percent of
the Contract Price or 6 (six) months from the date of payment of first installment
of advance, whichever period concludes earlier, and shall be made at the rate of 20
percent (collectively for both Mobilization Advance and Equipment Advance) of
the amounts of all Interim Payment Certificate until such time as the loan has been
repaid, always provided that the loan shall be completely repaid prior to the expiry
of the original time for completion pursuant to Clause 17 and 28.
32. Deleted
33. The securities shall be for the following minimum amounts equivalent {CL. 52} As
a percentage of the Contract Price:
Performance Security for 5 percent of contract price plus Rs ........................ (to be
decided after evaluation of the bid) as additional security in terms of ITB Clause
29.5

The standard form of Performance security acceptable to the Employer shall be an

unconditional Bank Guarantee of the type as presented in Section 8 of the Bidding
Documents.
34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}
35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58} are
required within 28 days of the issue of certificate of completion of the whole or
section of the work, as the case may be.
36. The amount to be withheld for failing to supply “as built” drawings {CL. 58}by the
Date required is Rs Lakhs.
37. The following events shall also be fundamentals breach of contract: {CL.59.2} “The
Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”
38. The percentage to apply the value of the work not completed representing{Cl 60}the
Employer’s additional cost for completing the Works shall be 20 per cent.

73
 SECTION - 5
TECHNICAL SPECIFICATION

As per separate sheet attached.

and
General Technical Specifications for Building Works

74
 GENEREAL CONDITIONS OF CONTRACT
FOR ELECTRICAL WORKS IN THE
ROAD AND BUILDING DEPARTMENT

1. Definition of terns
In constructing these general conditions and the annexed specification the following works shall
have the meaning here assigned to them unless there is something in the subject or context
inconsistent with such constructions:

The GOVERNER OF GUJARAT shall include his successors and assigns.

The ENGINEER shall mean the Executive Engineer, Electrical SUB DIVISION, for the time
being attached to Public Works Department of the Gujarat State or such other officer as may be
appointed by the Executive Engineer, Electrical SUB DIVISION to supervise the work on
behalf of Governor of Gujarat.

The CONTRACTOR shall mean the Tender whose tender, shall be accepted by the Governor
of Gujarat, and shall include the tenderer’s legal personal, representatives or successors and
assigns.

PLANT shall mean and include ant machine, fixed or movable used for the generation or
transmission of power or accreted by power.

WORK or WORKS shall mean the whole of the plant and material to be provided and work to
be done executed or carried out by contractor under the contract.

The CONTRACT shall mean all the documents by which the agreement by the contractor to
be provided to execute or carry out the plant work or works shall be constituted or by which the
terms of such agreement or any of them are contained or set forth specially as per these General
conditions, any special conditions attached to or issued, with these conditions, the specification
the Drawings, the invitation for tenders (if any) or any other letter, notice or documents upon or
with reference to which the Tender is made and the schedule of prices (if any) furnished by the
contractor with his Tender.

The SPECIFICATION shall mean the specification annexed to these General conditions and
Schedule there to (if any)

The SITE shall mean the whole of the premises, building and ground in or upon which the Plant
work or works is or are to be provided, executed, erected done or carried out.

The DRAWINGS shall mean the drawings issued with the specification which will ordinarily
be identified by being signed by the Engineer and any forther drawing submitted by the
contractor with his tender and duly signed by him and accepted or approved bye the Engineer
and all other drawings supplied or furnished by the contractor or by the Engineer in accordance
with these General conditions.

The SPECIAL CONDITIONS shall mean the special condition of contractor (if any) attached
to general conditions.

The SCHEDULE shall mean the schedule or schedules attached to the specifications.
75
2. Contractor to inform himself fully
The contractor shall be deemed to have carefully examined the invitation for Tenders(if any)
the general and any special conditions, the specification and Drawing and Schedule of price (if
any). Incase of discordance or want of agreement between or amongst the several things herein
described as the grounds or data of contact, then these conditions shall have precedence of and
be held to be more correct and binding than the specification or any conditions refereed to
therein, or in any other documents forming the part of contract and in like manner detailed
drawings shall be held to be more correct, and binding than general drawings and instruction
shall be held to be more correct and binding than general drawing and instruction shall be held
to be more correct and binding then figured dimensions shall be held to be more correct than
dimensions by scale but subject nevertheless, in case of doubt o dispute as to any of the matters
aforesaid to the determination and decision of Engineer as hereinafter is more particularly
mentioned and provided always that nothing herein contained shall limit the powers of the
Engineer herein after mentioned.
3. Security Deposit
The person/ persons whose tender is accepted (hereinafter called the “Contractor” which
expression shall, unless excluded by, or repugnant to the contract include his Legal heirs,
executors, administrators and assigness) shall (a) Deposit with the Executive Engineer a sum
sufficient to make up the full security deposit specified in the tender in cash or Government
securities (as mentioned in para 208 of Gujarat Public Works Department Manual Val.1) duly
transferred in the name of the Executive Engineer or fixed deposit receipts or Terms Deposits
of Narmada Project in the name of the Executive Engineer within a period of 10 days from date
of receipt of the Notification of acceptance of his tender or (b) (i) deposit fifty percentage of the
total security deposits as specified in the tender from with the Executive Engineer in form of
small saving schemes or securities of Sardar Narmada Nigam or F.D. Rs. Of Schedule Bank.
However, the Contractor can deposit twenty five percentage of total security deposit in the form
of Govt. security (as mentioned in para 208 of Gujarat Public Works Department Manual
Vo. (1) or Term Deposits of Narmada Project duly transferred in the Name of Executive
Engineer, or fixed deposit receipts in the name of Executive Engineer witnin a period of ten
days from the / date of receipt of notification of acceptance of his tender. If the security deposit
is not paid within the above specified time, no work order will be issued till the issue about
delay is finally decided by the competent authority (b) (ii) The Government shall be deemed to
have been authorized to deduct the balance of fifty percentage of the security deposit as
specified in the tender from the amounts that become payable to the contractor from the work
done the contract from time to time, such deduction shall not exceed ten percentage of the
amount so payable and the whole amount paid in cash or by way of deduction shall be held by
Government by way of security deposit. For the works whose estimated amount is more that
become payable to the contractor for the work done the contract form time to time, such
deduction shall not be held by Government by way of security deposit. For the works whose
estimate amount is more than rupees fifteen lacs, the Contractor shall have to give the
performance bond supported bt F.D.R. or Unconditional. So that same can be encased without
giving any reason by the Executive Engineer Non Transferable and Irrevocable Bank Guarantee
of any schedule bank equibalent to five percentage of the estimated amount put to tender along
with the initial security deposits. All compensation, Liquidated damages or other sums or money
payable by the contractor to Government under the terms of this contract shall be deducted from
or recouped by the realization of a sufficient part of his security deposit, or from the interest
arising there from or performance bond form any sums which may sums which may due or may
become dye bu Government to the Contractor or any whatsoever and whesoever and whether
in respect of this contract, any other contract or as aforesaid, the contractor shall within ten days
76
 thereafter, make good in cash or in Government securities deposit. The security deposit, when
paid as above shall at the cost of the depositor, bo converted into expressly desired this in
writing. This is subject to the condition that twenty five percentage of the total security deposit
must be held in the form of small saving schemes or Term Deposits of Narmada Project. If the
full amount of the security deposit to be considered as considered as cancelled and legal steps
shall be taken against the contractor for recovery of the amounts.
Fifty percentage of the Security Deposit along with performance bond shall become
refundable within fifteen days after the final completion certificate issued a per Clause-
25. All dues under this contract or other contract or otherwise, including the royalty charge if
“No Due Certificate” is not produced by the contractor shall be recovered from the final
certificate is issued as per clause-25. The remaining fifty percentage of the security deposit shall
be refunded after expiry of the Defect Liability period as per Clause-33 after deducting there
form the amount of expenses, if any Government under this contract.
ANNEXURE
PERFORMANCE BOND
_____________________________________________________________________
(The date of this Bond must not be prior to the date of the instrument in connection with which it is given)

Principal (Contractor)

Surety (Bank)

Sum of Bond
(Express in Words and Figures)

Contract No. and Date

KNOW ALL MEN BY THESE PRESENTS, THAT WE, THE PRINCIPALS AND SURETY above named are held
and firmly bound upto the
hereinafter called and Employer in the amount stated for payment of which sum ,well and truely to be
made. We bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly
by these presents subject to the provisions of which the aforesaid Contractor on demand and without
demand on a claim being made by the Employer.
THE CONDITIONS OF THIS OBLIGATION IS SUCH, that whereas the principals have entered into a contract
with the Employer numbered and dates as shown above and hereto attached for the execution of work

NOW THEREFORE, if the Principal shall well and truely perform and fulfill all the undertakings,
convenants, terms, conditions and agreements of said contract during the original terms of the said
contract during the original terms of the said contract and any extensions thereof that may be granted by
the Employer with or without notice to the surety and during the life or any guarantee required under the
contract and shall also well and truly perform and fulfill all the Undertakings, convanants, terms,
conditions and agreements of any all duty and unduly authorized modifications of said contract that may
hereafter be made, notice of which modifications to the surety being hereby waived or shall pay over,
make good and reimburse to the Employer all loss and damages which the employer may sustain by
reason of failure or default on the part of said Principal so to do.
We further agree that the guarantee herein contained shall remain in ful
force and effect during the period that would be taken for the validity of the said contract, and that it shall
continue to be enforceable till all the dues of the employer under or by virtue of the contract have been
fully paid and its claims satisfied or discharged or till the employer certifies that the terms and conditions
of the contract have been fully and properly carried out by the said contractor and accordingly discharges
77
the guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the

.
We shall be discharged from all liability under this guarantee thereafter.
IN WITNESS WHEREOF, the above bounded parties have executed this instrument under their several
seals on the date indicated above the name and corporate seal of each corporate partly being hereto
affixed and these presents duly signed by its undersigned representatives, pursuant to authority of its
governing body
In the presence of witness

Principal Individual
1. as to (Seal)
2. as to (Seal)
3. as to (Seal)
4. as to (Seal)
by affis Corporate Seal
Attested Corporate Surety

Business Address
Affixed by

Corporate Seal

Title

For and on behalf of the Employer

4. Mistake in Contractor’s Drawings.

The contractor shall be submit such drawing as may be required and shall be responsible for
any discrepancies, errors or omissions in any drawing of other particulars supplied by him not
with standing that such drawing or particulars may have been approved by Engineer.
5. Patent Right etc.
The contractor shall fully indemnify the Governor of Gujarat against all actions, suits, claims,
demands, costs, charges and expenses arising from or incurred by reason of any infringement
or alleged infringement, of any letters patent, design, trade mark or name copyright or other
protected rights in respect of any machine, plant, work materials thing or system or method of
using, fixing, working or arrangement used or fixed or supplied by the contractor but this
indemnity shall not extend or apply to any action, suit, claim, demand, cost charges, or expenses
arising from or incurred by reason of the use of the work or any part thereof otherwise than in
the manner or for a purpose contemplated by the contract. All royalties and other similar
payments which may have to be paid for the use of any machine, plant, work, material, thing,
system, or method as aforesaid (Whether payable in one sum or by installments or otherwise)
shall be covered by the contract price and payable by the contractor.
In the event of any claim or demand being made or action or suit brought against the Governor
of Gujarat in respect of any such matter or matters as all negotiations for the settlement of such
claim or demand and such action aforesaid the contractor shall be duly notified, thereof, and he
shall conduct or suit also be conducted by him subject if and so far as the Governor of Gujarat
shall think proper under the Supervision & Control of Governor of Gujarat through theofficer
duly authorized on his behalf.
6. Excess over Tender Quantities, Extra items & Variations in Specifications,
Drawings etc.
6.1 The Engineer-in-charge, shall have power to make
78
6.2 Except that when the quantity of any item exceed the quantity as in the tender by
more than 10 % the contractor will be paid for the quantity in excess of 10 % at the
rate entered in the SOR of the year during which the excess in quantity is first
executed or tender rate whichever is less If the additional or altered work includes
any class
6.3 If the additional or altered work includes any class
(i) At the rate derived
(ii) If the rate cannot
(iii) If it is not possible
6.4 If the additional or altered work,
7. Workmanship & Materials
The work shall be carried out in all respects with workmanship and
materials of the best and most substantial and approved qualities to the
entire satisfaction of the Engineer who may reject any plant, apparatus of
material or workmanship which shall in his opinion be of defective quality
and such rejection to be final and conclusive. The Contractor shall at his
own expenses provide all material, labour, haulage, power, tools, tackles
and apparatus necessary to execute and complete the works and plant in the
manner aforesaid.
8. Use of Work pending completion
The Governor of Gujarat shall be al liberty at any time to put into beneficial
use the whole or any part of the work he may desire to use pending the
formal completion and taking over of the same.
9. Subletting of Contractor
The Contractor shall not without the consent in writing of the Governor of
Gujarat under the hand of the Engineer assign or sublet the contract nor
make any sub contract with any person or persons for the execution of any
portion of the work other than for raw materials, or for any part of the work
of which the manufacturers are named on his contract.
10. Protection and Liability for Accidents, Theft and Damage
The contractor shall at all times until the commencement of period
maintenance as provided in clause 16 property a sufficiently cover up and
protect all materials delivered on site from damage or injury by exposure
to the weather and shall take every proper precaution against accident,
damage or injury to the same from any cause. The contractor shall be and
remain answerable and liable for all accident and damage thereto which
until the commencement of the period of maintenance as provided for under
clause 16 may arise or be occasioned by the acts or omissions of the
contractor or his workmen, agents, servants or sub-contractors and all losses
and damages arising from such accidents, damage, or injuries as aforesaid
shall be made good in the most complete and substantial manner by and at
sole cost of the contractor and to the satisfaction of the Engineer. Provided
that should the Engineer certify that the work has been completedbut that
owning to circumstances over which the contractor has no control the work
cannot be taken over the contractor shall not be held liable for anyloss of or
damage to the work occasioned by such delay in taking over and occurring
more than one month after date of completion of the work as certified by
the Engineer.
Until the work shall be or deemed to taken over as hereinafter provided the
79
 contractor shall also indemnify to Governor of Gujarat from and against all
claims and demands, suits, proceedings, cost and expenses in respect of or
in connection with any injury to person or damage to property by whom
so ever sustained or by defective design work or materials made done
furnished or supplied by the contractor. The contractor shall also be
responsible for thefts of any property of the Governor of Gujarat or of others
committed by any employees of his own or his subcontractors and shall be
liable for the costs of replacing any property stolen.
11. Insurance
Subject as hereinafter provided the contractor shall at his own expense
insure and at all times prior to the commencement of the period of
maintenance keep insured against destruction or damage by fire or
earthquake storm and tempest such plant and materials ordered for the work
as may for the time being be upon the site for the full value of such plant
and materials.
12. Materials brought on the site
All materials, tools and tackle brought to and delivered upon the site for the
purpose of the work shall from the time of their being so brought vest in and
be the property of the Governor of Gujarat but may be used for the purpose
of the work but for that purpose only and not on any account be removed or
taken away by the contractor or any other person without the express
permission in writing of the Engineer, but the contractor shall nevertheless
(subject as hereinafter provided) be solely liable and responsible for any
loss or destruction thereof or damage there to unless resulting from causes
beyond the contractor’s control not being causes insurance against
destruction or damage from which is provided for in clause 11. The
Governor of Gujarat shall have a lien on such materials, toolsand tackle for
any sum which may to any time prior to the completion of theworks be due
or owing to him by the contractor under in respect of or b y reason of the
contract and shall be at liberty to sell and dispose of any of such materials,
tools and tackle remaining after the completion of the worksin such manner
as he shall think fit, and to apply the proceeds in or towardsthe satisfaction
of such sum or sums so due or owing as aforesaid but subjectto such lien and
power of sale and disposal such surplus materials, tools and tackle shall
being to the contractor and may be removed and disposed
of by him as he shall think fit after the lien is withdrawn by the Engineer in
charge.
13. Default
If the contractor shall at any time fail in the opinion of the Engineer to
proceed with the work with due diligence and expedition, or shall refuse,
neglect or omit to comply with any orders given to him in writing by the
Engineer in accordance with the provisions of these conditions or shall
commit any other breach of the provision of the contract, the Engineer shall
be at liberty to give notice in writing to the contractor to make good the
failure neglect, omission or breach complained of and should the contractor
fail to comply with any such notice within such period as may be prescribed
in such period as may be prescribed in such notice then and in such case the
Governor of Gujarat shall be at liberty to employ workmen other than those
of the contractor to perform and execute the work in respect of which the
failure, neglect or omission referred to in such notice shall have been
80
 committed or occurred. If the Governor of Gujarat shall be think fit, It shall
be lawful for him to enter into a new contract with any other persons, or
person, for the execution of such part of the work as may not have been
executed and in that event the Governor of Gujarat shall without incurring
any liability to the contractor be entitled to use all or any of the materials,
tools, tackle or other things which may then be on site for the purpose of
completing the work or any part thereof and to provide any additional
materials tools, or tackle required for the provide any additional materials
tools, or tackle required for the purpose and the cost of executing any such
work and providing any such materials shall be paid by the contractor to the
Governor of Gujarat on demand.
Subject to and after satisfaction of the lien of the Governor of Gujarat for
any sum due to him by the contractor for any expenses, cost or charges
incurred in the completion of the work all materials, tools, tackle or other
things remaining on the site and unsold after such completion shall
forthwith hereafter be removed by contractor.
14. Replacement of Defective work or materials:
If during the progress of the work, the Engineer shall notify in writing to the
contractor that in his opinion the contractor has executed any unsound or
has supplied any material inferior in quality to those stipulated for by the
contractor, the contractor shall at his own expense, within ten days of his
receiving the notice, proceed with due expedition to remove or alter and
reconstruct or replace the work, or as the case4 may be supplied fresh
materials up to the standard of the specification. In place of the work or
materials complained of by the notice (as the case may be) and in case the
contractor shall fail to do so the Governor of Gujarat may after the
expiration of ten days from the giving of such notice in writing stating that
the Governor of Gujarat intention so to do forthwith at the cost of the
contractor remove the work or materials complained of and perform all such
work or (as the case may be) supply all such materials in place of those
complained of any such removed and performance of work or supply of
materials shall be paid by the contractor to the Governor of Gujarat on
demand, provided always that nothing in this clause shall be deemed to
deprived the Governor of Gujarat or effect any other right or remedies under
the contract or otherwise which he may have in respect of such defects or
deficiencies. No payment which have been made on account of materials
delivered or work executed shall be looked on as acceptance of such or any
work or materials.
15. Cutting away & making good:-
The tender is to include all necessary cutting and making good for the
purpose of the contract of the wood work, walls, floors, etc. of the site. The
contractor will be held responsible for, and will have to make good at his
own expenses, to the satisfaction of the Engineer, any damages to or
disfigurement of the site which may have been caused by the acts or
omissions of himself or his servants or agents in connection with the
carrying out of the contract.
16. Maintenance:-
The contractor shall make good at his own expense all defects due to faulty
design material or workmanship on the part of the contractor which may
during a period of 6 calendar months from the date on which the work is
81
 certified by the Engineer to have been brought into beneficial use or if no
such certificate is given, from the date of the final payment for the work
under clause 20 (which period is hereinafter called the ‘period of
maintenance’) develop under proper use in the work or any part thereof by
replacing plant material or work or otherwise as may be necessary Any such
making good by the contractor shall in no case relieve him from his liability
to make good any further defect in the work made good of replacement
which may develop during the reminder of such period of twelve months. If
any such defects are clearly, caused by the fault of the contractor and are
liable to recurrence the contractor shall make such alterations as are required
to prevent any recurrence of such defects. If any defects or alternations
which contractor shall make such alterations as are required to prevent any
recurrence of such defects. If any defects or alternations which contractor
shall be come liable to make good or make under this clause be not made
good or made (at the case may be) within such time as the Engineer may
prescribed for the purpose, the Engineer may proceed to make good or make
the same (as the case may be) at the risk andexpense of the contractor, but
without prejudice to any other right or remedies which the Governor of
Gujarat may have against the contractor inrespect of his default in making
good or making the same as aforesaid and the cost of any such making good
or making shall be paid by the contractor
to the Government of Gujarat on demand.
17. Contractor’s Representative & workmen:-
The contractor shall employ at least one competent representative whose
name or names shall have previously been communicated writing to the
Engineer by the Contractor to Superintend the carrying out the works. The
said representative, or if more than one shall be employed then, one if such,
representatives, shall always be present on the site during working hours
and any written orders or instructions which the Engineer may give to the
said representative of contractor, shall be deemed to have been given to the
contractor.
The Engineer shall be at liberty to object to any representative or person
employed by the contractor in the execution of or otherwise about the work
who in the Engineers opinion shall misconduct himself or be incompetent
or negligent and the contractor shall remove every person so objected to
forthwith upon receipt from the Engineer of notice in writing requiring him
to do so.
17.A Minimum age of persons employed and employment of donkey or other
animals
(i) The contractor shall not employ any person who is under the age of
12 years.
(ii) The contractor shall not employ donkeys or other animals with
breaching of string or thin rope. The breaching must be atleast three
inches side and should be of tape (Nawar).
(iii) No animal suffering from sores, lameness or emaciation or which is
immature shall be employed on the work.
(iv) If contractor does not accept the proceeding conditions nos. (I), (ii)
&(iii) his tender shall not be accepted and his name shall be removed
from the list of contractors.

71
 (v) The Engineer shall remove from the work any person or animal found
working which does not satisfy these conditions and to responsibility
shall be accepted by the Governor of Gujarat for any delay caused in
the completion of the work by such removal.
17.B One percentage of work done and payable in bills shall be recoved as
“Contricutiuon towards building and other construction workers” welfare
cess. The cerficate of deduction of welfare cess shall be issued to the
contractor (R&BD G.R. No. S.S.R.-102004-IB-41(24)-C datd 2-12-2006)

18. Submision of Samples

The contractor shall not without written sanction of Engineer use for the
execution of the work any materials plant or stores of any type of description
other than those specified in his tender. He shall, if required to do so, or at
his options, deposit samples, at the office of the Engineer of r approval and
the Engineer shall within 14 days of the receipt of the samples, express in
writing to the contractor his approval or otherwise of the samples deposited,
and all materials, plant and stores used in the execution of the work must be
in every way equal to the deposited samples. All the deposited samples will
be returned to the contractor within one month of the work being taken
over.
19. Deduction from contract price:-
The amount or all costs or works, expenses or other sums which under the
contract shall be payable by the contractor to the Governor of Gujarat from
any moneys due or becoming due by him to the contractor under contract,
without prejudice to the Governor of Gujarat, right to recover the same by
the ordinary process of law.
20.0 Terms of Payment:-
Subject to any deduction which the Governor of Gujarat may be authorised
to make under the contract, the contractor shall be entitled upon the
certificate of the Engineer to the effect hereinafter stated payments of R.A.
Bills shall be made to the contractor as per items, in measurable units
executed according to the specifications.
If at any time the contractor shall be prevent for any period of not less than
30 days from causes with the control of the Govoener of Gujarat either first,
from delivering on the site any plant or materials ready in India for delivery
or secondly from proceeding with the erection at any plant or materials
which he had already delivered & the site, the Governor of Gujarat shall
bear the cost of storage and pretection, including insurance in accordance
the clause ii, of the plant and materials during such period in the first of such
of contractor shall be entitled to payment of 80% of the value certified as
aforesaid of the plant or materials delivery of which shall have been so
prevented within one month from the date on which as certified by the
Engineer such plant or materials are so ready as aforesaid provided that all
portions thereof have been suitable and sufficiently marked as being propery
of the Governor of Gujarat and are delivered into the custody of some person
approved by the Engineer who has granted at receipt thereof.
Installments shall be due and payable by the Governor of Gujarat within one
month from the dte of each certificate of the Engineer.

71
21. Cerficate of Engineer
Every application to the Engineer for a certificate must be accompanied by
a detailed claim (in duplicate) setting forth (in the order of the Schedule for
price, if any) particulars of the plant or materials delivered and work
executed to the date of the claim, and the certificate as to such of the plant
and work mentioned in the claim as is in the opinion of the Engineer in
accordance with the contract shall be issued within 14 days of the
application. No application for a certificate shall be made within 14 days of
previous applications.
22. Certificate not to affect rights of the Governor of Gujarat of Contractor:-
The Engineer may by any certificate make any correction or modification
in any certificate previously issued by him, any payment shall be regulated
and adjusted accordingly. No certificate of the Engineer shall nor shall any
payments on account by the Governor of Gujarat to the Contractor, Nor
extension of time for the execution of the works by the contractor which
may be granted by or on behalf of the Governor of Gujarat against the
contractor under or relieve him any of his obligations for or in respect of the
due performance of the contract, or be interpreted as approval of work done
or of material supplied.
23 Suspension of Work:-
The Governor of Gujarat shall pay to the contractor all proper expenses
arising from suspension of the works, by order in writing of the Engineer or
any other officer on behalf of the Governor of Gujarat unless such
suspension is due to some default on the part of the contractor or any sub-
contractor under him.
24.Damages for delay in completion:-
(i) If the contractor fails to complete the work under contract by the
stipulated date, he shall pay liquidated damages of Rs.0.1 *
percentage of the contract value per day from the date of delaying
the said work upto the date of completion and hadling onver to the
Government..
(ii)
(iii) The aggregate maximum of liquidated damages payable under
clause No.2 shall not exceed Rs. 0.1 percentage of contract value
per day and shall be subject to the maximum amount of ten percent
of the estimated amount put to tender.
(iv) Delays requiring payment of ten percent liquidated damages of the
amount put to tender for performance shall be sufficent cause for
termination of contract and for forfriture of security deposit
including amount of performance bond in respect of works
estimated to cost more than Rs. 15 lacs for performance and
registration of the contractor shall also be kept in abeyance for
three years from the date as fixed in all cases
24-A If the contractor shall desire and extension of the time for completion of
work on the ground of his having been unavoidably hindered in it execution
or on any other ground he shall apply in writing to the Executive Engineer
before the expiration of the period stipulated in the tender of before
expiration of 30 days from the date on which he was hindered as aforesaid
on with the cause for making for extension occurred whichever is earlier
and the Executive Engineer may if in his opinion, there are reasonable and
71
 bonfire grounds for granting an extension, grant such extension as he thinks
necessary or proper. The decision of the Executive Engineer in this matter
shall be final.
No applications for extension of time for completion of work shall be
considered unless it is received by registered post in the office of the
Executive Engineer or left at his office and obtained receipt thereof duly
signed by the Executive Engineer or his nominee authorised in this respect.
The date of receipt of application by the Executive Engineer shall be
considered as the date of application for the purpose of counting the period
as mentioned above.
24.B If the contractor or his workmen, or servants shall break, deface, injure or
destroy and part of the building or the work in question in/or which they
may be working or any building, road, fence, enclosure or glass land or
cultivated ground contingencies to the premises on which the work or any
part thereof is being executed or if any damage shall be done to the work
from any cause whatever before completion of the work or before the
completion of the maintenance period whichever is later or any damages
occurred/caused due to normal flood or rain or if any imperfection become
apparent in it within three months from the grant of a certificate of
completion, final or otherwise by the Engineer-in-Charge shall be final the
contractor shall make good the same at his own expense or in default the
Engineer –in-charge may cause the same to be made good by other
contractor and deduct expenses(of which the certificates of the Engineer-in-
charge shall be final) from any sums that may then be due or may thereafter
become due to the contractor or from his security deposit or the proceeds of
sale thereof a sufficient portion thereof.
24-C Force Major Clause
However, neither party shall be liable to the other for any loss damage
occasioned / caused by or arising out of acts of God, and in particular.
Unprecedented floods, volcanic eruption, earthquake or other conclusion of
nature and other acts such as but restricted to invasion, the act of foreign
countries hostilities or warlike operation before or after declaration of
rebellion military or usurped power which prevent performance of the
contract and which could not have been foreseen or avoided by a prudent
person.
Note:- Unprecedented Flood means the flood crossing the high flood crossing the
high flood level of the Past year(s) which is on the available record.
(Modified vide R & B D G.R. No. TNC-1096-IB-143-(16)-C dated 11-1-
99)
25. Time of Taking Over
The work shall for the purpose of all provisions of these conditions be
deemed to have been completed and taken over by the Governor of Gujarat
when the Engineer, shall have certified in writing that it has been completed
in accordance with contract conditions and such certificate shall not be
unreasonably withheld nor shall the Engineer delay kits issue on account of
commissions or defects which in his opinion do not effect the effect the
efficient use of the work, but such issue shall be without prejudice to the
contractor’s liability to make good any such omissions and defects with the
greatest possible expedition.
26. Death & Bankruptcy
71
 If the contractor shall die, or become insolvent or bankrupt or have a
receiving order made against him or compound with or make any proposal
carrying on his business under inspection or for the benefit of his creditors,
or commit an act of insolvency r bankruptcy, or being a corporation be
ordered to be wound up or to the contractor his legal representative to
determine the contract and the Governor of Gujarat may in that event
complete the contract in such time and manner and by such person as he
shall think fit.
27. Disputes to be referred to Gujarat Public Works Disputes Arbitration
Tribunal

Contractot Drawing:-
The contractor shall submit to the Engineer for his approval on or before the
dates stipulated for this purpose in the specification copies of all the
drawings of the general arrangements of the plant as set out therein and of
such detailed drawings as may be reasonably necessary.
Within 14 days from the receipt by him of such copies the Engineer shall
signify his approval or otherwise of the same and if he does not do so he
shall be deemed to have approved thereof.
Within 14 days from the notification by the Engineer to the Controctor of
his approval such copies, or in the absence of such notification within 30
days from the receipts of such copies the copies in ink or tracing cloth or
ferrogallic prints mounted on cloth, of all drawings as approved shall be
supplied to the engineer by the contractor respectively and shall thereupon
the signed by the contractor and become the property of the Governor of
Gujarat.
Such signed copies of the drawing shall not be departed from in any way
whatsoever except with the written permission of the Engineer. During the
execution of the work, the signed copies shall always be kept available for
reference on the site.
In the event of the contractor desiring to keep in his own possession a signed
copy of the drawings approved, he shall supply three copies instead of two
and in this case the Engineer shall sign the third copy and return the same
to the contractor.
29. Manner of Execution, Quality of Materials etc.
The plant shall be manufactured, constructed, provided, put in position and
maintained in the best and most substantial and workmen like manner and
materials of the best and approved qualities having regard to their respective
uses.
30.Tests on Site
In all cases where the special conditions are provided for tests on the site
whether of plant, materials or workman ship the Governor of Gujarat except
where otherwise specifically stipulated shall provide free of charge such
labor, materials, fuel, stores, apparatus & instruments as may be
requisitioned from time to time efficiently to carry out such tests in
accordance with the conditions.
Where electrical energy is required for tests on site and a supply is available
on the site from an existing installation, such electrical energy shall be
supplied to the contractor by the Government free of charge at the pressure
and frequency of the ordinary supply is available. The electrical energy
71
 necessary for such tests shall be provided to the contractor.
On percent of estimated cost put to tender for this work after deducting the
cost of materials as per Schedule A valued at basic rate shall be deducted
from the running account bills of the contractor for testing the quality of
materials and workmanship, no additional testing charges in addition to the
above shall be recovered from the contractor (Applicable to R & B works
only) R & B D GR. No. TNC-1085-4-C dated 20-12-1991.
31. Delivery of Plants & Materials
No plant and materials shall be
tendered for delivery until and intimation in writing shall have been given
to the contractor by the Engineer that Governor of Gujarat is ready to take
delivery.
32 Tests on Completion
On the completion of the works on the site in accordance with the contract
the contractor shall give the Engineer notice in writing of such completion.
The Engineer shall after receipt of such notice, by notice in writing under
his hand for date and an hour on that date for the making of the test on site
if any such are provided for the contract.
The contractor shall carry out such tests upon the date and at the hour so
fixed and if the Engineer or his authorised representative shall attend on that
date at that hours such test shall be carried out in the presence of the
Engineer or such representative.
If any portion of the plant fails under the tests to satisfy the contract
conditions similar test according to the contract of the portion so failing
shall if required by the Engineer or by the contractor be repeated within a
time to be fixed by the Engineer and the provisions of this clause shall apply
to such repeat 20 test as if they were the original tests and the contractor
shall pay to the Governor of Gujarat all reasonable expenses to which he
may be put by such tests.
If the tests or any repeated test so required as aforesaid be not made by the
contractor on the date fixed as aforesaid for the same by the Engineer may
proceed to make such test himself at the contractor’s risk and expense.
If in any test under this clause the plant tested shall fail to satisfy the contract
conditions the Governor of Gujarat shall as from the date stipulated by the
contract for completion nevertheless have the right of using such plant until
the same shall satisfy such conditions and such use shall be at the
contractor’s risk. In the event of the question whether the works have been
completed in accordance with the contract or any question regarding such
completion being submitted to Arbitration as any portion of the plant, the
Engineer may certify to be capable of being used on conditions of paying to
the contractor a sum calculated (according to the period or the use) at therat
of 5 percent per annum upon the amount withheld or deducted in respect
of such plant.
33. Rejection of Defective Work:-
If the works, or any portion thereof shall not in the opinion of the Engineer
on the stipulated tests (if any) being made in accordance with the contract
satisfy the contract conditions within three months after the date stipulated
for completion the Engineer may give notice in writing to the contractor
setting for the particular of the defects of particulars in respect of which the
works in his opinion fails to comply with the contract conditions and
71
 requiring the contractor to make good, after or replace the same within such
time to be specified in the notice as the Engineer may consider reasonable
and the contractor shall make good, alter or replace the same as required by
such notice and so as to make it employ with the requirements of the
contract conditions with the time so specified. Should he fail to do so, within
that time the Governor of Gujarat may make good, alter or replace the same
as so required and the cost of such making alteration good or replacement
(less in the case of any replacement any sum which would havebecome due
to the contractor under the contract in respect of the works replaced and
which shall not have been paid to him) shall be paid by the contractor to the
Governor of Gujarat on demand or should the Governor ofGujarat not make
good, alter or replace any defective works in respect of which such notice as
aforesaid shall be given within six weeks from the dateof the given of such
notice the contractor shall repay to the Governor of Gujarat all sums (if any)
paid by him to the contractor I n respect of such works. Nothing contained
in this clause shall prejudice or affect the rights of the Governor of Gujarat
under the contract whether in the way of enforcement of penalties or
otherwise in respect of any delay in the
completion of this work.
34. Use of Plant of works:-
If at expiration of the time specified for making good, altering or replacing
the plant of works, in any notice given by the Engineer to the contractor
under the last preceding clause the contractor shall not have duly made
good, altered or replaced the same in accordance with the contract the
Governor of Gujarat shall be at liberty if he things fit to make use of the
same for such time as shall be reasonably sufficient according to the
circumstances to enable him, to make good, alter or replace the same
(whichever he made see fir to do ) provided that in respect of the period of
such user, the Governor of Gujarat shall not be entitled to any damages
under clause 24 of these conditions an in the case of complete replacement,
the contractor shall be entitled to be paid in reasonable sum for the same.
35 Workman’s compensation in case of injury:-
The contractor shall be responsible for any compensation and shall pay to
his workmen, compensation payable for injuries under, the workmen’s
Compensation Act, 1923 (VII OF 1923) hereinafter called the said Act. If
such compensation it shall be recoverable by Government from the
contractor under sub section (2) of the said section such compensation shall
be recovered in the manner laid down in clause 3 and 10 of the conditions
of contract.
36. The Apprentices
The contractor shall afford or procure as the case may be every facility to
Indian apprentices of practical training in the factory, owned, managed,
controlled or patronized by them, so as to enable the Indian Apprentices to
acquire full knowledge of the technique and work of their trade industry
calling or profession.

37. Self – off Clause

Any sums of money due to the contractor (including the security deposit
returnable to the contractor) under this contract shall be appropriated by the
Govt. and shall be set off against any claim of the Govt. for the payment of
71
 sum of a money arising out of or under any other contract made by the
contractor with the Govt. when no such amount for purpose of the recovery
from the contractor against such any claim of govt. is available a recovery
shall be made from the contractor as arrears of land revenue.
38. Appointement of Local Labourers
The contractor should as far as possible obtain the requirement of labourers,
skilled and unskilled from the nearest employment exchange, so as to utilize
the local employment potential. If there are no local employment exchange
or such exchanges are not able to provide the required labourers locally,
suitable local labour should be utilized to the maximum extent possible.
39. Fairwages:-
If a contractor fails to pay within 7 days to the laborer(s), worker(s) the
minimum wages prescribed by the Government under the Minimum Wages
Act, 1949 as in force from time to time the Executive Engineer or the officer
of a equal rank shall be at liberty to deduct the amount payable to the
laborer(s) , worker(s) from contractor’s bill or deposit(s) payable by the
contractor after making due inquiries and shall not be entitled to any
payment or compensation on account of any loss that he (contractor) may
have to incur of the action as aforesaid. Before the action as aforesaid is
enforced notice is writing to the contractor shall be issued by the Executive
Engineer or the Officer of the equal rank to pay the wages as per Minimum
Wages Act in force at the relevant time. If the contractor does not act as
aforesaid with 7 days then the action contemplated as above shall be taken
against him.

Signature of Contractor Executive Engineer

Junagadh Electrical (R&B) Division
Junagadh

71
 SPECIFICATIONS FOR ELECTRICAL WORKS IN GOVERNMENT
BULDING SUBJECT TO THE GENERAL CONDITIONS OF
CONTRACT IN FORCE
(1986)
GENERAL
1. Wiring Rules :
The installation generally shall be carried out in conformity with relevant Indian Standard
Specifications and code of practices prevalent. Indian Electricity Rules 1956 and Indian
Electricity Act. 1910 as amended form the time to time.
2. Definition :
The definition of terms shall be in accordance with Indian Standard code of Practice for
Electrical wiring Installation IS-732-1982 except for the definition of point in case of Internal
Electrical Installation. For defination of point wiring and measurement of Electrical works IS-
59008-1970 shall be referred to.
3. Voltage and Frequency of Supply :
All current consuming devices shall be suitable for frequency of 50 C/s and system of voltage
meant for unless otherwise specified.
4. Layout of wiring and its description:
(i) The wiring shall be carried out as per Schedule "power" wiring must be in screwed conduit
and shall be kept separate and distinct from lighting wiring. All wiring must be done on the
distribution system with main and branch distribution boards at convenient centres and
without isolated fuses. All conductors shall be run as far as possible along the walls and
ceiling as to be easily accessible and capable of being thoroughly inspected. The
balancing of circuits will be arranged before hand by the Executive Engineer Electrical
SUB DIVISION.
(ii) Within one month of the taking over the installation, the Contractor shall supply to the
Executive Engineer, Elect. SUB DIVISION a complete set of wiring diagrams of the same
on drawings to be supplied when available by the Executive Engineer, Electrical SUB
DIVISION, and to the satisfaction of the Executive Engineer, Elect. Dn, and these wiring
plans shall be "Drawings" within the meaning of the term as used in the General
Conditions of contract.
5. Conductors :
All conductors unless otherwise specified shall not be less than 1.5 Sq. mm. for point wiring
and 2.5 Sq. mm. for mains. Conductors for power and lighting circuits shall be of adequate
size to carry the designed circuit load without exceeding the permissible thermal limits for the
installation, and such sizes will be stipulated in specifications and or drawings.
6. Cables :
6.1 All cables shall confrom to releveant Indian Standards.
6.2 Conductors of all cable except the flexible cable shall be of aluminium. The smallest aluminium
conductors for the final circuit shall have nominal cross sectional area of not less than 1.5 Sq.
mm. The minimum size of the aluminium conductors for power wiring shall be 4 Sq. mm.
6.3.1 Conductors of flexible cables shall be of copper. The minimum cross sectional area of such a
cables shall be 14.0193 mm. The flexible cable shall have uniform and adquate insulation.
6.3.2 Unless the flaxible cables and conductors are protected by armour or though rubber or PVC
Sheath, these shall not be used in workshops and other places where they are liable to
mechanical damage.
6.3.3 Core flexible cables shall be used for connecting signle phase Appliances for phase, neutral
& earth connections.
7. Fall of Potential :
The cross sectional area of all conductors inside buildings shall be so proportioned to their
lenghts that the drop in voltage between main fuses and the farthest point of any lump shall
not exceed three percent of the voltage of the conusmer's with all the consuming devices in

71
 use.
7.1 It the CABLE SIZE is increased to avoid the voltage drop in circuit current rating of the cable shall
be more than that for which the circuit is designed. In each circuit or sub circuit every cable
shall have a current rating not less than that of the fuse which protects the circuit or subcircuit
respectively for current higher than the full load current.
8. Ratings of lamps and fans socket out lets : Points and exhaust fans
8.1 Incodescent lamps installed in residential and non-residential buildings shall be rated at 60
watts & 100 watts respectively.
8.2 Table fans and ceiling fans shall be rated at 60 watts, exhaust fan shall be rated according to
their capacity.
8.3 5 Amp. socket outlet points and 15 Amp. sockets outlet points shall be rated at 100 watts and
1000 watts respectively for the purpose of load assessment unless valuse of the load are
known or specified.
9. Tests :
9.1 Before the installation is commissioned following tests shall carried out :
(1) Insulation Resistance test
(2) Polarity Tests of Switches
(3) Earth Continuty tests
(4) Earth Electrods Resistance test
9.2.1.1 The insulation resistnce shall be measured between earth and the whole system of conuctors
or any section there of with all fuses in palce and all switches closed, and except in earthed
concentric wiring all lamps in position or both poles of the installation otherwise electrically
connected together direct current pressuere of not less than twice the working pressure
provided that it need not exceed. 500 volts for medium voltage circuits where the supply is
derived that it need not exceed. 500 volts for medium voltage circuits where the supp is derived
from the three wire D.C. or a poly phase. A.C. System, the neutral pole of which is connected
to earth either direct or through added resistance, the working pressure shall be deemed to
be that which is maintained between the phase conductor and the neutral.
9.2.1.2 The insulation resistance shall also be measured between all conductors to one pole or phase
conductor of the supply and all the conductors connected to the neutral or to the order pole or
phase conductors of the supply with all lamps in position and swithches in ‘OFF’ position and
its value shall be not less than in that specified in Sub-Clause 9.2.1.3.
9.2.1.3 The insulation resistance in Megohms measured as above shall not be less than 50 Megohms
divided by the number of outlet or when PVC insulated cables are used for wiring 12.5
Megohms divided by number of outlets.
9.2.1.4 Where a whole installtion is being tested, a lower value than that given by the formula, subject
to a minimum of 1 Megohm is acceptable.
9.2.1..5 A preliminary and similar test be made before lamps, etc. are installed and in this event the
insulation resistance to earth should be not less than 100 Megohms divided by the number of
outlet or when PVC insulated cables are used for wiring 25 Megohms divided by number of
outlets.
9.2.1.6 The term "Outlet" includes every switch except that a switch combined with a socket outlet,
applicance or lighting fitting is regarded as one outlet.
9.2.1.7 Control rheostat heating and power appliance and electric sign may, if required, be dis-
connected from the circuit during the test, but in that event the insulation resistance between
the case or frame wokr, and all live parts of each rheostat, appliance and sign, shall be not
less than that specified in the relevant Indian Standard Specification or where there is no such
specification shall be not less than half a Megohm.
9.2.2 Polarity Test :
9.2.2.1 In a two wire installation a test shall be made to verify that all switches in every circuit have
been fitted in the same conductor throughout & such conductor shall be labelled or marked for
conection to the phase conductor or to the non-earthed conductor of the supply.
9.2.2.2 In a three wire or a four wire installtion a test shall be made to verify that every non-linked
71
 single pole swich is fitted in a conductor which is labelled or marked for connection to one of
the phase conductor of the supply.
9.2.2.3 The installtion shall be connected to the supply for testing. The terminals of all swiches shall
be tested by a test lamp one lead of which is connected to the earth. Glowing of test lamp to
its full brilliance, when the switch is in ‘on’ position irrespective of appliance in position or not
shall indicate that the swich is connected to the right polarity.
9.2.3 Earth Continuity Test :
The earth continuity conductor including metal conduits and metallic envelops of cables in all
cases shall be tested for electric continuity and the electrical resistance of the same alongwith
the earthing lead but excluding any added resistance or earth leakagecircuit breaker
measured from the connection with the earth electrode to any point in the earth continuity
conductor in the completed installation shall not exceed one ohm.
9.2.3.1 Earth Elecrode Resistance Test :
Earth electrode Resistance test may be carried out by Megger Earth Testers contaning a direct
reading ohm-meter, a hand driven generator and euxillary electrodes.
9.3 On completion an electic installtion (addition and alteration) a certificate shall be furnished by the
Contractor countersigned by the certified Supervisor under whose direct supervision the
installation was carried out. This certificate shall be in the prescribed form as given in
Appendix-‘B’ in addition to the test certificate required by Local Electrical Supply Authorities.
10. Joint and looping back :
Unless with the sanction of Executive Engineer SUB DIVISIONs all joints in conductor shall be
meansof approved mechnical connectors in suitable and approved junction boxes but looping
back system shall be preferable. In wirig unless otherwise specified Phase and live coduct
shall belooped at the switch box where as a neutral conductor can be looped from light, fan or
socket.In non-residential buildings, neutral and earth coutinuity wire shall be brought to each
of the switch boards should be of adequate size to accommedate at least one number of 5
Amps. socket outlet and control switch in future.
11. Switches :
Main Switchears, Switch Board and their location :
11.1 All main switches (other than those of iron clad pattern) carrying current of 10 Amp. and above
shall be fitted for back connections and shall be sutiably protected.
11.2 All swiches and circuit breakers shall be constructed in accordance with the I. S. 4237-1967.
General requirement for switchgear and control gear for voltage not exceeding 1000 valts and
other relevant I.S. provided also that spring shall be either of phospher bronze or if steel shall
be copper or Nickel plated and that handle shall be so fastened that they do not tend to
unscrew or become loose.
11.3 All main switches shall be either of metal clad enclosed pattern or of any insulated enclosed
pattern which shall be fixed at close proximity to the point of entry of supply.
11.4 Switch boards shall not be erected above gas, stoves, or sinks or within 2.5 m. of any washing
unit in the washing rooms of laundries or in the bath rooms, lavatories, toilets or kitchens.
11.5 Switch boards, if unavoidably fixed in places likely to be exposed to weather, to drip or to
abnormal moist temperature the outlet casing shall be weather proof and shall be provided
with glands or bushing of adopted to receive screwed conduit according to the manner in which
cables are run PVC and double flanged bushes shall be fitted in the holes of the switches for
entry and exit of wires.
11.6 A switch borad not be installed so that its bottom is within 1.25 m. above the floor unless the
front of the switch board is completely enclosed by a door or the switch board is located in a
position to which only authorised persons have access.
11.7 Switch boards shall be recessed in the wall if so specified in the schedule of work or in the
special specification. The front shall be fitted with hinged pannel of other suitable material such
as bakelite in wood frame with locking arrangement, the outer surface of door being flush with
the walls. Ample room shall be provided at the back for connections and at the front between
72
 the switchgear mountings and the door.
11.8 Equipments which are on the front of a switch board shall be so arranged that inadvartantly
personal contact with live parts is unlikey during the mainpulation of switchagears, changing
of fuses or like operations.
11.9 No holes other than the holes by means of which the panel is fixed shall be drilled closer than
1.3 cms. form any edge of the pannel.
11.10 The various live parts, unless they are effectively screened by substantial barriesrs of non-
hydroscopic, no-inflammable insulating material, shall be so spaced that space shall not be
maintained between such parts and earth.
11.11 The arrangement of gear shall be such that they shall be readily accessible and their
connections to all instruments and apparatus shall also be traceable.
11.12 In every case in which switches and fuses are fitted on the same pole, these fuses shall be so
arranged that the fuses are not alive when their respective switches are in the off position.
11.13 No fuses other than fuses in instrument circuit shall be fixed on the back of or behind a switch
board pannel or frame.
11.14 All the metal switchgears and switch boards shall be painted, prior to erection with one coat
of antirust primer. After erection they shall be painted with two coats of approved enamel or
aluminium paint as required on all sides whenever accessible.
11.15 All switch board connected to medium voltage and above shall be provided with ‘Danger
Notice Plate’ conforming to relevant Indian Standards.
12. Control at Point of Commencement of Supply :
12.1 There shall be a linked main switchgear with fuse on each live conductor of the supply mains
at the point of entry. The wiring throughout the installation shall be such that there is no break
in the neutral wire except in the form of a linked switchegear. The neutral shall also be distinctly
marked. In this connection Rule 32 (2) of the Indian Electricity Rules,1966 (See Appendix -
‘A’) shall also be referred.
12.2 The main switchgear shall be situated as near as practicable to be termination of service line
and shall be easily accessible without the use of any external aid.
12.3 On the main switchgear, where the conductor of a two wire system or an earthel neutral
conductor of a multi-wire system or a conductor which is to be connected thereto, an indication
of a permanet nature shall be provided to identify the earther neutral conductor. In this
connectio Rule 32 (1) of Indian Electricity Rules, 1956 (See Appendis ‘S’) shall be referred.
13.0 Switch Board & Distribution Boards : Metal clad switch gear shall preferably be mounted
on any of the following types of Board.
13.1 Hinged type Metal Boards : These shall consist of a box made of sheet metal not less than
2 mm. thick and shall be provided with a hinged cover to enable the board to swing open ofr
examination of the wiring at the back. The joints shalll be welded. A teak wood board, thorughly
protected both inside and outside with good insulating conforming to IS-347-1952 specification
for varnish shellac for general purpose, and of not less than 6.5 mm. thickness, shall be
provided at the back for attachment of incoming and outgoing cables. There shall be a clear
distance of not less than 2.9 cm. between the teak wood beard and the cover, the teak wooe
board and the cover, the distance being incressed for larger boards in order that on closing of
the cover, the insulation of the cables is not subjected to damage and no short length of cables
is subjected to excessive twisting or bending in any case. The board shall be securily fixed to
the wall by means of rag bolts, pulgs of wooden Gutties and shall be provided with a locking
arrangement and and earthing stud. All wires passing through the metal board shall be
bunched. Alternatively, hinged type metal boards shall be made of sheet munted on channel
or angle iron freme.
Note : Subh type of boards are particularly suitable for small switch-boards for mounting
metal-clad switchgear connected to supply at low voltages.
13.2 Fixed type Metal Boards : These shall consist of an angle of channel of iron frame fixed on
the wall or on floor and supported on the wall at the top if necessary. There shall be a clear

72
 distance of one meter in front of the switch board. If there are attachments of base connections
at the back of the switch board Rules 51 (1) (c) of Indian Electricity Rules, 1956 shall apply.

NOTE : Such type of boards are particularly suitable for large switchboard for mounting
large number or switchagears of higher capacity metal clad switchagears or both.
13.3 Teakwood Boards : for small installitons connected to a single phase 230 volts supply teak
wood boards may be caused as main boards or sub-board. These shall be of seasoned teak
or other durable wood with solid back imprenated with varnish of approved quality with all
joints dovertailed.
13.4 In large size medium voltage installations, before proceeding with actual construction of the
boards, a proper drawing showing the detailed dimensions and design including the
disposition of the mountings, which shall be symmetrically and neatly arranged for arriving at
the overal dimensions, shall be prepared and approved by the Engineer-in-charge.
13.5 Recessing of Boards : Where so specified the switch boards shall be recessed in the wall.
The front shall be fitted with hinged pannel of teak wood or other suitable materials such as
balelite, or with unbreakable glass doors in teak wood frame with loocking arrangement, the
other surface of the door being flush with the walls. Ample room shall be provided at the back
for connection and at the front between the switchgear mountings.
13.6 Arrangement of Apparatus :
(a) Equipment which is on the front of switch board shall be so arranged that inadevertenty
personal contact with live parts is unlikely during the manipulation of switches, changing of
fuses or like operation.
(b) No apparatus shall project beyond any edge of pannel. No fuse body shall be mounted within
2.5 cm. of any edge of the panel and no hole other than holes by means of which the panel is
fixed shall be drilled closer than 1.3 cms from any edge of the pannel.
(c) The various live parts, unless they are effectively screened by substantial barriers of non-
hydroscopic, non-inflammable isulating material, shall be so spaced that an arc cannot
maintain between such parts and earth.
(d) The arrangement of the gear shall be such that they shall be readily accessible and their
connections to all instruments and apparatus shall also be easily traceable.
(e) In evety case in which switches and fuses are fitted on the same pole, these fuses shall be so
arranged that the fuses are not alive when their respective switches are in the ‘OFF’ position.
(f) No fuses other than fuses instrument circuit shall be fixed on the back of or behind a switch
board pannel or flame.
13.7 Marking of Apparatus :
(a) Where a board is connected to voltage higher than 250 volts, all the apparatus mounted on it
shall be marked in the following colours to indicate the different poles or phases to which the
apparatus of its different terminals may have been connected.
Alternating Current Direct Current
Three-phase-red Three wire system-2 outer wires
Yellow & Blue Positive red & Negative Blue
Natural-Black Natural-Black
Where fuse-wire three pahase wiring is done, the neutral shall be in on colour and the other
three wires in another colour.
(b) Where a board has more than one switch, each such switch shall be marked to indicate which
setion of the installation it controls.
(c) All markings required ounder the rule shall be clear permanent.
13.8 Main & Branch Distribution Board :
13.8.1 Main and branch distribution boards shall be of any type mentioned in 13.1

72
13.8.2 Main distribution boards shall be provided with a switch or air circuit breaker on each pole of
each circuit a fuse on the phase or live conductor and a link on the neutral or earthed conductor
of each circuit. The switches shall always be linked.
13.8.3 Branch Distribution Board :
13.8.3.1 Branch distribution boards shall be provided with a fuse or a miniature circuit breaker or both
the adequate rating setting chosen on the live conducor of each circuit and the earthed neutral
conductor shall be connected to acommon link and be capable of being disconnected
individually for testing purposes. At least one spare circuit of the same capacity shall be
provided on each branch distibution board.
13.8.3.2 In residential installations, lights and fans amy be wired on a common circuit, such sub, circuit
shall not have morethan total of ten points of lights, fans and socket outlets. The load of such
circuit shall be restricted to 800 watts. If a separate fan circuit is provided, the numberof fans
in the circuit shall not exceed ten. Power sub-circuits shall be designed according to the load
but in no case shall there be more than two outlets on each sub-circuits.
13.8.3.3 In industrial and othe similar installations requiring the use of group control of switching
operation, circuits, for socket outlets amy be kept separate form fans and lights. Normally fans
and lights may be wired on a common circuit, however, if need sub-circuit shall not exceed
3000 Watts. In case of new installation, all circuits and sub-circuits shall be designed by
making provision of 20 percent increase in load due to any future modification. Power sub-
circuits shall be designed according to the due to any future modification Power sub-circuits
shall be designed according to the load but in no case shall there be more than four outles in
each sub-circuits.
13.9 Installation of Distribution Boards :
13.9.1 The distribution fuse-boards shall be located as near as possible to te centre of the load they
are intended to control.
13.9.2 These shall be of either metal-clad type, or all insulated type. But, if exposed to weather or
damp situations, they shall be of the weather proof type and, if installed where exposed to
explosed to explosive dust, vapur or gas, they shall be of flame proof type.
13.9.4 Where two or more distribution fuse boards feed low voltage these distribution boards shall be
:
(1) Fixed not less than 2 m. apart, or
(2) Arranged so that it is not possible to open two at a time, namely they are interiocked and the
metal case is marked ‘Danger 415 Volts’, or
(3) Installed in a room or enclosure accessible to only authorised persons.
13.9.5 All distribution boards shall be marked ‘Lighting’, ‘Power’, as the case may be and also marked
with the voltage and number of phases of the supply. each shall be provided with a circuit list
giving details of each circuit which it controls and the current rating of the circuit and size of
fuse-element.
13.9.6 Triple pole distribution boards shall not be generally used for final circuit distributio unless
specific approval of Engineer-i-charge is obtained. In special cases where use of Tripple pole
distribution boards are inevitable they shall be of H.R.C. fuse type only.
13.10 Wiring and Distribution Board :
13.10.1 In wiring a branch board, total load of the consuming devices shall be diivided, as far as
possible, evently between the number of ways of the boards leaving the spare circuit for future
extension.
13.10.2 All connection between peices of apparatus or between apparatus and terminals on a board
shall be neatly arranged in a definete sequence following the arrangemet of the appartus
mounted thereon, avoiding unnecessary crossing.
13.10.3 Cables shall be connected to a terminal only be soldered or welded or crimped lugs using
suitable sleeve, lugs or ferrules unless the terminal is of such a form that it is possible to
securely clamp them without the cutting away of cable stands.
13.10.4 All bare conductor shall be rigidly fixed in such a manner that clearance of atlteast 2.5 cms. is
72
 maintained between conductor of oposite polarity or phase and between the conductors and
any matrial other then insulating material.
13.10.5 If required a pilot lamp shall be fixed and connected through on independent singlepole switch
and fuse to the bus-bars of the board.
13.10.6 In a hinged type board, the incoming and outgoing calbes shall be fixed at one or more points
according to the number of cables on the back of the board leaving suitable space in between
cables and shall also, if possible be fixed at the corresponding points on the switch board
pannel. The cables between these points shall be arranged to on the switch board pannel.
The cables between these points shall be arranged to form a "U" or "S" shaped loop which
shall be of such length as to allow the switchboard pannel to swing through an angle of not
less then 900.
14.0 Capacity of Circuits :
14.1 Lights and fans may be issued on a common circuits and such a circuit shall not have more
than a total of ten points of lights, fan and socket outlets, or a load of 800 watts whichever is
less. The power circuits shall be designed with a maximum of two outlets per circuits generally
when load is not known or specified. In non-residential buildings at important District centres
however one outlet per circuit may be preferred. The circuit shall be designed based on the
loading of the circuit where not specified, the load shall be taken as 1 KW per outlet, Where
the load is more than 1 KW it should be controlled by a isolater switch or miniature circuit
breaker.
15.0 Passing Through Walls and Floors :
15.1 Where conductors pass through walls one of the following methods shall be emplyed. Care
shall be taken to see that wires pass very freely through protecitve pipe or box and that the
wires pass through in a straight line without any twist or cross in wires, on either ends of such
holes.
(a) A teak wood box entending through the whole thickness of the wall shall be buried in he
wall and casings or conductors shall be carried so as to allow 1.3 cms. air space on three
sides, of the casing conductor.
(b) The conductor shall be carried either in a rigid steel conduit conforming to "IS : 1653-1964
specification for Rigid Steel conduits of Electrical wiring (Revised) or a rigid non-metallic
conduit conforming to *IS : 2509-1963 specification for Rigid Non Metalic conduits for Electrical
Istallations, or in a porcelain tube of such size which permits easy drawing in. The end of
conduit shall be neatly bushed with porcelain, wood or other approved material.
(c) Insulated conductors while pasing through floors shall be protected from mechanical injury
by means of rigid steel conduit (see * IS 1653-1964) to height not less than 1.5 m. above the
floors and flush with the ceiling below. This steel conduit shall be earthed and securely bushed.
15.2 Where a wall tube passes outside a building so as to be exposed to weather, the outer end
shall be belt mounted and thrned down wards, and properly bushed on the open end.
16.0 Fixing to Walls and Ceilings :
Plugs for ordinary walls or ceilings shall be of well seasoned teak or other approved hardwood
not less than 5 cm long 2.5 c. square on the inner end and 2 cm. square on the outer end.
They shall be cemented into walls to within 7.5 mm of the surface, the remaining being finished
according to the nature of the surface plaster or lime punning.
16.1 Where owing to irregular crossing or other reasons the plugging of the walls or ceiling with
wood plugs presents difficulties, the wood casing, wood batten, metal conduit or cleat (as the
case may be) shall be attached to the wall or ceiling in an approved in the walls before they
are plastered.
16.2 To achieve neatness, plugging of walls or ceiling may be done by an approved type of
asbestos, meatilic or a fibre fixing plug.
17.0 Branch Switches :
Where the supply is derived from a three-wire of four-wire source, and distribution is done on
the two wire system, all branch switches shall be placed in the outer or live conductor of the
circuit and no single-pahase switch or fuse shall be inserted in the middle wire, earth or earthed
72
 neutral conductor of the circuit, Single-pole swiches (other than for multiple control) carring
not more than 15 apmperes may be of tumbler type which shall be ‘ON’ when the handle
known is down.
18.0 Fittings :
Where conductors are required t be threaded through tubes or chanels formed in the metal
work of fittings these must be free from sharp angles or projecting edges and such size that
will enable them to be wierd the conductors used for the final sub Circuits without removing
the boarding, taping or outer covering. As far as possible, all tubes and channels should be of
suffcient size to permit ‘Looping back’ of wires cables and flexible cords other than those
designed for high temperature shall not be used for wiring fittings except for portable fittings.
All fittings must have not less than a half inch male nipple. Fittings and lamp holders for gas
filled lamps shall be adequately ventiated.
18.1 Where light fitting is supported by one or more flexible cords, the maximum weight to which the
twin flexible cords may be subjected shall be as follows :
Nominal cross No. & Dia in mm of wires. Max Permissible wight
sectional Araea Kg.
cord.
mm2
0.5 16/0.2 1.7
0.75 24/0.2 2.6
1.0 32/0.2 3.5
2.5 48/0.2 5.3
3.5 80/0.2 8.8
4 128/0.2 14.0
8.2 No inflammable shade shall form a part of light unless such shade is well protected against all
riskes of fire. Celluloid shade or liight fitting shall not be used under any circumstances.
8.3 Fitting of Wire :
The use of fitting wire shall be restricted to the internal wiring and the lighting fittings. Where
fitting wire is used for wiring, the sub-circuit loads shall be terminated in a ceiling zone or
connector from which they shall be carried into the fitting.

9.0 Lamp Holders :

Lamp holders for use on brackets and the like shall be in accordance with "IS : 1258-1967,
specification ofr Boyonet lampholder and all those for use flexible panants shall be provided
with cord grips. All lampholders shall be provided with shade carriers. Where centre contac
edison screw lampholders are used, the outer or screw contacts shall be connected to the
middle wire, the netural, and the earthed conductor of the circuit.
20. Outdor Lamps :
Extrnal and road lamps shall have weather proof fittings of approved design so as to effectively
prevent the admission of moisture. An insulating distance piece of moisture proof materials
shallbe inserted in the fittings. Flexible cord and cord grip lampholders shall not be used where
exposed to weather. In verandahs and similer exposed situations where pandants are used,
they shall be of fixed road type.
21.0 Lamps :
All incondescent lamps, unless otherwise required and sutiably protected, shall be hung at a
height fo not less than 2.5 m abovethe floor level, They shall be in accordance with IS : 418 :
1957 specification for Tongster Filament General service electric lamps.
22.0 Fans, Regulators and Clamps :
22.1.0 Celling fans :
Ceiling fans including their suspension shall conform to * IS 374-1960 specification for electric
ceiling fans and regulators (Revised) & to the following requirements :
72
 (a) All ceilling fans shall be wired to ceiling roses or to special connector boxes, to which fans
rod wires shall be connected and suspended from hooks or shackles with insulators between
hooks and supension rods. There shall be no joint in the supension rod, but if joints be
unavoidable then such joints shall be screwed to sepecial couplers of 5 cm minimum length
and both ends of pipes shall touch together within couplers, and shall in addition be secured
by means of split pins; alternatively, the two pipes amy be welded.
(b) Fans clamps shall be of suitable design accroding to the nature of construction of ceiling
on which these clamps are fitted. In all cases fan clamps shall be fabricated from tested new
metal of suitable sizes and they shall be as close fitting as possible. Fan clamps for reinforeced
concrete roots shall be buried with the casting end due care shall be taken that they shall
serve the purpose. Fan clamps for wood beams shall be of suitable flat iron fixed on two sides
of the beam and according to the size and section of the beam one or two mild steel bolts
passing through the beam shall hold both flat irons togeher. Fan clamps for steel jjoint shall
be fabricated from tested flat iron to fit in rigidly to the bottom flange of the beam. Care shall
be taken during fabrication that the metal does not crack while hammering to shape. Other fan
clamps shall be made to suit the position, but in all cases care shall be taken to see that they
are rigid and safe.
NOTE : All fan clamps shall be so fabricated that fans revolve steadily.
(c) Canopies on top and bottom of suspension rod shall effectively hide suspensions and
connections to fan motors, respectively.
(d) The lead-in-wire shall be nominal cross-sectional area not less than 1.0 mm2 with copper
and 1.5 mm2 with aluminium and shall be protectd from abrasion.
(e) Unless otherwiise specified, the clear distance between the ceiling fand and the floor shall
not beless than 2.75 m.
22.2.0 Exhaust Fans :
For fixing of an exhaust fan, a circular hole shall be provided in the wall to suit the size of the
frame which shall be fixed by means of rag-bolts embedded in the wall. The hole shall be
neatly plastered with cement and brought to the original finish of the wall. The exhaust fan
shall be connected to exhaust fan point which shall be wired as neat to the holes as possible
by means of a flexible cord, care being taken that the blades rotate in the proper direction.
23.0 Attachment of fittings and acessories :
23.1 In other than conduit wiring, all ceiling crosses, brackets, pendants and accessories attached
to walls or ceilings shall be mounted on substanitial teak wood block twice varnished after all
fixing holes are made in them. Blocks shall be not less than 4 cms. deep. Brass screws only
shall be used only shall be used for attaching fittings and accessories to their base blocks.
24.0 Interchargeability :
Similar part of all swiches, lampholders, distribution fuse-boards ceiling rosed, breackts,
pendants, fans and all other fittigs of the same type shall be interchangeabale in each
installation.
25.0 Conduit Wiring System :
25.1.1 Type and size of conduit - All conduit pipes shall be conforming to *Is : 1653-1964, furnished
with galvanised or stove enamelled surface. All conduit accessories shall be of threaded type
and under no circumstances pin grip type or clamp type accessories be used. No steel conduit
less than 16 mm. in diameter shall be used. The number of insulated conductors that can be
drawn into rigid steel conduit are gieven in Table II
25.1.2 Bunching of cables - Unless otherwiise specified, insulated ocnductors of AC supply and DC
supply shall be bunched in separate conduits.
25.1.3 Conduit - joints : conduit pipes shall be joined by means of screwed couplers accessories
only (*IS L 2667-1964).

Specification for Fittings for Rigid Steel Conduits for Electrical Wiring) : In long distance
stance stright runs of conduit, inspection type couplers at reasonable intervals shall be
provided or running thereads with couplers and jam-puts (in the latter case the bare threaded
portion shall be treated with anti-corrosive preservative) shall be provided. Thread on conduit
72
 pipes in all cases shall be between 11 mm to 27 mm long sufficient to accommodate pipes of
full threaded portion of couplers or accessories Cut ends of conduit pipes shal have no sharp
edges nor any of buries left to avoid damage to the insulation of conductors while puiiling them
through such pipes :

TABLE - II
MAXIMUM PERMISSIBLE NUBER OF 250-V
GRADE SINGLE CORE CABLES THAT CAN BE DRAWN INTO RIGID STEEL CONDUIT
(CLAUSE 6.5.1.1)
Size of cable Size of conduit (mm.)
Nominal No. and 16 : 20 : 25 : 32 : 40 : 50 : 63 :
Crossect- Dia. in : : (No. of cables, Max) : : :
ional area. mm of wires : : : : : : :
S B S B S B S B S B S B S B
1.0 1/1.12 5 4 7 5 13 10 20 14 - - - - - -
1.5 1/1.40 4 3 7 5 12 10 20 14 - - - - - -
2.5 1/1.80 3 2 6 5 10 8 18 12 - - - - - -
4 1/2.24 3 2 4 3 7 6 12 10 - - - - - -
(3/1.06*)
(7/0.85)
6 1/2.80 2 - 3 2 6 5 10 8
(7/1.06*)
10 1/3.55+ - - 2 5 4 8 7 - - - - - - -
7/1.40* - - 2 - 4 3 6 5 8 6 - - - -
16 7/1.70 - - - - 2 - 4 3 7 6 - - - -
25 7/2.24 - - - - - - 3 2 5 4 7 6 9 7
35 7/2.50 - - - - - 2 - 4 3 7 5 8 6
50 7/3.00+ - - - - - - - - 2 - 5 4 6 5
19/1.80 - - - - - - - - 2 - 5 4 6 5
For Cu. Conductors only. + For Al. conductor only.
NOTE 1 The cable shows the maximum capacity of conditions for the simultaneous drawing-in of
cables. The table applies to 250 volts grade cable. The columns headed ‘S’ apply to runs of
conduit which have distance not exceeding 4.25 M between draw in boxes, and which do
not deflect form the straight by angle of more than 150 The columns headed ‘B’ apply to runs
of conduit which deflect from the straight by an angle of more than 150.
NOTE 2 In case of inspection type draw-in box has been provided and if the cables is first drawn
through one straight conduit, then through the drawn box, and then through the second
straight conduit, such systems may be considered as that of a straight conduit even if the
conduit deflects through the straight by more than 150.
25.1.4 Protection against dampness - In order to minimise condensation ro sweating inside the
tube, all outlets of conduit system shalll be property drained and ventilated, but in such a
manner as to prevent the entry of insects as far as possible.
25.1.5 Protection of conduit against rust : The outer surface of the conduit pipes, including all
bends, unions, tees junction boxes, etc., forming part of the conduit system shall be
adequately protected against rust particulary when such system is exposed to weather. In
all cases, no bare threaded portion of conduit pipe shall be allowed unless such bare
threaded portion is treated with anti-corrosive preservative or covered with approved plastic
compound.
25.1.6 Fixing of conduit - Conduit pipes shall be fixed by heavy gauge saddles, secured to suitable
wood plugs or any other approved plug with screws in an approved manner at an interval of
not more than one metre but on either side of couplers bends or similar fittings. Saddles shall
be fixed at a distance of 30 cm. from the centre fo such fittings.
25.1.7 Bends in conduit - All necessary bends in the system including diversion shall be done by
72
 bendign pipes. or insering suitable solid or inspection type normal bends, elbows or similar
fittings; or by fixing cast iiron inspection boxes whichever is more suitable. Conduit fitting
shall be avoided as far as possibe. On conduit ststem exposed to weather, where necessary,
solid type fitting shall be used. Radius of such bends in conduit pipes shall be not less than
7.5 cm. No length of conduit shall have more than the equivalent of four quarter bends from
outlet, the bends at the outlets not being counted.
25.1.8 outlets - All outlets ofr fitting switches etc. shall be boxes of suitable metal or any other
approved outlet boxes for other surface mounting or flush mounting system.
25.1.9 Conductor - All conductor used in conduits wiring shall preferably be stranded. No single-
core cable or nominal Corss-sectional area greater than 130 mm2 shall be enclosed in a
couduit and used for alternating current.
25.1.10 Erection and earthing of coduit - The conduit of each circuit or section shall be completed
before conductors are drawn in. The entrie syste of conduit after erection shall be tested for
mechanical and electrical continuity throughout and permanently connected to earth
conforming to the requirements specified under 7 by means of special approved tupe
earthing clamp effeciently fastened to conduit pipe in a workman like manner for a perfact
continuity between each wire and conduit Gas or water pipes shall not be used as earth
medium. If conduit pipes are liable to mechanical damage they shall be adequately
protected.
25.2 Recessed Conduit wiring system with Rigid Steel conduits - Recessed conduit wiring
system shall comply with all the requirements for surface conduit wiring system specified in
6.5.1.1 to 6.5.1.10 and addition, conform to the requirements specified in 6.52.1 to 6.5.2.4.
25.2.1 Making of chase - The chase in the wall shall be neatly made and be of ample dimensions
to permit the conduit to be fixed in the manner disired. In the case of buildings under
construction, chases shall be provided in the wall, ceiling etc., at the time of their construction
and shall be filled up neatly after erection of conduit and brought to the original finish or the
wall.
25.2.2 Fixing of conduit in chase - The conduit pipe shall be fixed by means of staples or by
means of saddles not more than 60 cm. apart. Fixing of standard bends or elbows shall be
avoided as far as practicable and all curves maintained by bending the conduit pipe itself
with a longe radius which will permit easy drawing in of conductors. All theraded joints of
rigid steel conduit shall be treated with some approved preservative compund to secure
protection against rust.
25.2.3 Inspection boxes - Suitable inspection boxes shall be provided to permit periodical
inspection and to facilitate removal of wires, if necessary. These shall be mounted flush with
the wall. Suitable ventilating holes shall be provided in the inspection box covers.
25.2.4 Type of accessories to be used - All outlets such as switches and wall sockets, may be
either or flush mounting type or surface mounting type.
(a) Flush mounting type : All flush mounting outlets shall be of cast iron mild steel boxes
with a cover of approved insulating material or shall be a box made of suitable insulating
material. The switches and other outles shall be mounted on such boxes as would be
approved. The metal box shall be efficiently earthed with conduit by an approved means of
earth attachment.
(b) Surface mounting type - If surface mounting type outlet box is specified, it shall be of
any approved insulating material and outlet mounted in an approved manner.
25.2.5 When crossing through expansion joints in buildings, the conduit sections across the joint
may be through flexible conduits of the same size as the rigid conduit.
25.3 Conduit Wiring system with Rigid Non-Metalic Conduits : Rigid Non-Metallic conduits
are used for surface, recessed and concealed conduit wiring.
25.3.1 Type and size - All non metallic conduits used shall conform to IS : 2509-1963-The conduit
may be either threaded type or plain type as specified in IS : 2509-6913* and shall be used
with the corresponding accessories (See IS : 3419-1965) specification for Fittings for Rigid
Non-Metallic Conduits).
25.3.2 Bunching off cables - Conductors of AC supply and DC supply shall be bunched in
72
 separate conduits. The number of isulated cables that may be drawn into the conduits are
given in Table III. In this table space factor does not exceed 40 percent.
TABLE - III
MAXIMUM PERMISSIBLE NUMBER OF 250 VOLTS GRADE SINGLE -
CORE CABLE THAT MAY BE DRAWN INTO RIGID NON-METALLIC CONDUITS
Size of cable Size of conduit (mm.)
Nominal No. & 16 20 25 32 40 50
Cross Sectional Diameter (Numbe of Cables, Max)
Area in mm. of
wires
mm2
1.0 1/1.12* 5 7 13 20 - -
1.5 1/1.40 4 6 10 14 - -
2.5 1/1.80 3 5 10 14 - -
3.1.06*
4 1/2.24 2 3 6 10 14 -
7/0.85*
6 1/2.80 - 2 5 8 11 -
7/1.06*
10 1/3.55+ - - 4 7 9 -
7/1.40*
16 7/1.70* - - 2 4 5 15
25 7/2.24 - - - 2 2 6
35 7/2.50 - - - - 2 5
50 7/300+ - - - - 2 3
19/1.80
* For copper conductors only.
+ For aluminium conductors only.
25.3.3 Conduit joints - Conduit joints shall be jointed by means of screwed or plain couplers
depending on wheather the conduits are screwed or plain. Where there are long runs of
straight conduit. Inspection type couplers shall be provided at intervals. For conduit fittings
and accessories reference may be made to IS : 3419-1965.
25.3.4 Fixing of conduits - The provision of 25.1.6 shall apply except that the spacing between
saddles or supports is recommended to be 60 cms. for rigid non-metallic conduits.
25.3.5 Bends in conduit - Wherever necessary, bends or diverisons may be achieved by bending
the conduits (See 6.5.3.9) or by employing normal bends, inspection bends, inspection
boxes, elabows or similar fittings.
25.3.6. Conduit fittings shall be avoided, as far as possible on outdoor system.
25.3.7 Outlets - All the outlets for fittings. switches, etc., shall be boxes of substantial construction.
In order to minimuse condensation or sweting inside the conduit, all outlets of conduit system
shall be properly drained and vantilated, but in such a manner as to prevent the entry of
inspects, etc. as far as possible.
25.3.8 For use with recessed conduit wiring system the provisions of6.5.2.1 to 6.5.2.4 shall apply.
25.3.9 Heat may be used to soften conduit for bending and forming joints in case of plaint conduits.
As the material soften when heated, fitting of conduit in close proximity ot hot suraces should
be avoided. Caustion should be exercised in the use of the conduit in locations where the
ambient temperature is 500 C or above. Use of such conduits in place where ambient
temperature is 600 C or above is prohibited.

PVC INSULATED P.V.C. SHEATHED OR T.R.S. WIRING SYSTEM

26.0 GENERAL :
This system of wiring, is suitable for low pressure installation, and shall not be used in places
exposed to sun and rain nor in damp places, provided they are sheathed in the special
approved protective covering and well protected to withstand dampness.

72
26.1 Attachment to walls and ceilling :
26.1.1 All cables on brick walls, stone or plastered walls ceiling shall be run on well seasoned,
perfectly straight and well varnished on four sides, teak wood or any approved hardwood
battens not less than 10 mm finished thick, width of which of which shall be such as to suit
total width of cables laid on the betten, prior orerection, these shall be painted with one coat
of varnish or approved paint of colour to match with surrounding. These battens shall be
secured to wall and ceilings by flat head wood screws to raws plug or phill plug at an interval
not exceeding 75 cm. Wood plug can be used only with special approval of the Engineer-in-
charge. The flat head wood screws shall be counter within wood batten and smoothed down
with file.
26.1.2 Where wiring is to be carried out along the face of the rolled steel joints,a wooden batten of
adequate width shall first be laid on the same and dipped to it as inconspicuously as possible.
The wiring should then be fixed to this backing in the ordinary way. Where wiring passes
through structural steel work, the hole shall be suitably bushed to prevent the abrasion of
the cables.
26.1.3 Attachment to false ceiling : In no case, the open wiring shall be run above the false ceiling
without the approval of Engineer-in-charge.
26.2.0 Link dips : Only aluminium alloy clips/joint clips shall be used. The thickness shall be 0.32 mm
(30 SWG) for lengths of 25 mm to 40 mm and 40 mm (28 SWG) for lengths of 50 mm to 80
mm. The width shall not be less than 8 mm in allthese cases. Link clips/joint clips shallbe so
arranged that one single clip shall not hold more than two core or three single core TRS of
PVC insulated and PVC sheathed upto 2.5 sw. mm. above while a single clip shall hold a
single twin core or two single core cablbes. The clips shall be fixed on varnished woodbatten
switch iron pins and spaced at interval of 15 cm both in the case of horizontal and vertical
runs.
26.3.0 Bends in wiring : The wiring shall not in any circumsatances be bent so as to form an abrupt
right angle but must be ruouded off at the corners to radius not less than six times the overall
diameter of the cable.
26.4.0 Protection of wiring form Mechanical Damage :
26.4.1 In cases where there are chances of any damage to wiring, such wiring shall be drawn
complying with the all the requirments of conduit wiring system.
26.4.2 Such protective covering shall in all ceses be fitted on all down drops within 1.5 m. from the
floor or from floor level upto the switch board whichever is less.
26.5.0 Passing through floors: All cables taken trough floor shall be enclosed in heavy gauge steel
conduit extending 1.5 m. above the floor or upto the switch board, whichever is less and
flush with the ceiling below or by means of any approved type of metallic covering. Theends
of all conduits or pipes shall be neatly bushed with porcelain wood or other approved
material. The conduit pipes, shall be security earthed.
26.6.0 Passing through walls: When conductors pass through walls, any one of the following
methods shall be employed. Care should be taken to see that wires pass very freely through
protective pipe or box and that wires pass through in a straight line without any twist or cross
in wires on either ends of such holes.
(a) A box of teak wood or approved hard wood extending through the hole thickness of the wall
shall be buried in the wall and casings or conductors shall be carried so as to allow 1.3 cm
air space on the three sides of the casing or conductor.
(b) The conductors shall be carried in an approved heavy gauge solid drawn or lap weld conduit
or in a porcelain tube of such a size that it permits easy drawing in, the ends conduit shall
be neatly bushed with porcelain, wood or other approved material.
26.6.1 Where a wall tube passes outside a building so as to be exposed to weather, the outer end
shall be mounted and turned downwards and property bushed on the open end. The conduit
shall be neatly arranged so that the cables enter them without bending.
26.7.0 Buried cables: The TRS or PVC sheathed cable shall not normally be buried directly in
73
 plaster. Where so specific in the special specification they may be taken in teak wood
channeling of ample capacity or conduit pipe buried in the wall.
26.8.0 Stripping of outer covering - While cutting and stripping of the outer covering of the cablecare
shall be taken that the sharp edge of the cutting instrument does not touch the inner
insulation of the conductors. The protective outer covering of the cables shall be stripped off
near connecting terminal and this protective covering shall be maintained upto the close
proximity of connecting terminals as far as practicable. Care shall be taken to avoid
hammering on link clips with any metal instrument efter the cables are laid. Where junction
boxes are proided they shall be made misture proof with a plastic compound.
27.0 PAINTING WORK IN GENERAL:
27.1 Paints : Paints, oils varnishes, etc., of approved make in original to the satisfaction of the
Engineer-in-charge shall only be used.
27.2 Preparation of surface : The surface shall be thoroughly cleaned and dusted before
painting is statred. The proposed surface shall be inspected by Engineer-in-charge or his
authorised agent and shall have received the approval before painting is commenced.
27.3 Application : Paint shall be applied with brush. The paint shall be spread as smooth & even
as possible. Particular care shall be paid to rivets, nuts, bolts and cover lapping Before
drawing cut, it shall be continuously stirred in the smaller containers with a smooth stick
while it is being applied.
Each coat shall be allowed to dry out sufficiently before a subsequent coat is applied.
27.4 Scope : Painting on old surface in indoor situations will not include promer coat except where
specially mentioned in the schedule of work or special specification. However, whererust has
formed on iron and steel surfaces the spots will be painted with one anti-rust primercoat.
27.5 Precautions : All furniture fixtures glazing floors, etc., shall be protecteed by covering. All
stains, smears, oplashings, dropping of every kind shall be removed. While painting of wiring
etc. it shall be ensured that painting of wall ceiling etc., is not spoiled in any way.
27.6 Painting of conduit and accessories: After installation surface of conduit pipes, fittings
switch and regulator boxes, etc. shall be painted with two coats of approved enamel paint or
aluminium paint as required to match the finish of surrounding wall trusser, etc.
28 Link clip :
The clip for batten wiring shall be of Aluminium conforming to I. S. specification No.2415-
1975.

73
 APPENDIX - ‘A’

Important Clauses of Indian Electricity Rules, 1956 Following clauses of Indian Electricity Rules, 1956 shall in
particular be taken care of in the execution of electrical works

Clause No Subject

3. Authorisation.
29. Construction, installation, protection, operation and maintenance of electric
supply lines and apparatuses.
31. Cut-out on consumer's premises.
32. Identification of earthed and earthed neutral conductors and position of switches
and cut-out therein.
33. Earthed terminal on consumer's premises.
36. Handling of electric supply lines and apparatus.
41. Distinction of circuits of different voltages.
42. Accidental charge.
43. Provisions applicable to protective equipment.
44. Instructions for restoration of persons suffering from electric shock.
45. Precautions to be adopted by consumers, owners, electrical Contractors,
Electrical workmen and suppliers.
46. Periodical inspection and testing of consumer's installation.
48. Precautions against leakage before connection.
50. Supply to consumers.
51. Provisions applicable to medium, high voltage installations.
58. Point of commencement of supply.
59. Precautions against failure of supply; Notice of failures.
61. Connection with earth, (Low and Medium Voltage system).
64. Use of energy of high and extra-high voltage system.
67. Connection with earth. (High & Extra-high voltage system).
68. Gerneral conditions as to transformation and control of tenergy.
All Clauses under Chapter VIII on Overhead Lines.
137. Mode of entry.
138. Penalty for braking seal.
139. Penalty for breach of rule 45.
140. Penalty for breach of rule 82.
141. Penalty for breach of rules.

73
 APPENDIX - ‘B’
Form of Completion Certificate

I/We certify that the installation detailed below has been installed by me/us and tested and that
to the best of my/our knowledge and belief, if complies with Indian Electricity Rules 1956 as well as
the C.P.W.D. Geenral Fpecification for Electrical Works 1972.
Electrical Installation at Voltage.
(1) Particulars of Works :
(a) Intrnal Electrical Installation No. Total Load Type of system of
wiring.
(i) Light point
(ii) Fan point
(iii) Plug point
(a) 3 pin 5 Amp.
(b) 3 pin 15 Amp.
(b) Others :
DescriptionHO/KW Type of
starting
(a) Motor: (i)
(ii)
(iii)
(c) Other Plants:

(d) if the work involves installation of overhead line/or underground cable :

(a) (i) Type & Description of overhead line.
(ii) Total length & No. of spans.
(iii) No. of street light & its description
(b) (i) Total length of under ground cable & its size.
(ii) No. of joint.
End joint:
Tee joint:
St. through joint:
(2) Earthing :
(i) Description of earthing electrode :
(ii) No. of earth electrodes :
(iii) Size of main earth lead :
(3) Test Results :
(a) Insulation Resistance :
(i) Insulation resistance of the whole system of conductors to earth Megohms
(ii) Insulation resistance between the phase conductors and neutral Megohms
Between phase R and neutral Megohms
Between phase Y and neutral Megohms
Between phase B and neutral Megohms
(iii) Insulation resistance between the phase conductors in
case of polyphase supply.
Between phase R & phase Y Megohms
Between phase Y & phase B Megohms
Between phase B & phase R Megohms

(b) Polarity Test:

Polarity of non-linked single pole branch switches.
73
(c) Earth continuity Test:

73
 Maximum resistance between any point in the earth continuity
conductor including metal conduits & main earthing lead. ohms
(d) Earth Electrod Resistance:
Resistance of each electrode.
(i) ohms
(ii) ohms
(iii) ohms
(iv) ohms
(e) Lighting Protective System:
Resistance of the whole of lighting-protective system to earth
before any bounding is effected with electrode and
metal in/on the structure. ohms

Signature of Supervisor Signature of Contractor

Name & Address Name & Address

73
 SPECIFICATION
All Specification, standard, publication etc. specified mean the latest standards, publication etc.
pertaining to Electrical Installation and should conform to the following wherever applicable.
(1) Indian Electricity Act. 1910 with its amenudments.
(2) Indian Electricity Rules, 1956 and its emendments.
(3) Indian Electricity supply Act. 19948.
(4) Regulation for Electrical Equipment in building by I.E.F. London.
(5) The Factory Act, 1948 and its amendments.
(6) I. S.-732-1982 Part-I, II & III code of practice for Electrical wiring and fittings in buildings for low
and medium voltages.
(7) I. S. 4064-1967 H. D. Air break switches and fuses for Voltages not exceeding 1100 volts.
(8) I.S. 3043 - Earthing code of practice for
(9) I.S. - 1554 Part-I 1970 PVC insulated (Heavy duty) Electrical Cables for working voltages upto
and including 1100 volts.
(10) I.S. : 694 - 1964 Part - II - PVC insulated cable with Alluminium conduits (revised) for voltages
upto 1100 volts.
(11) I.S. : 5908-1970 Electrical installations in buildings method of measurements of.
(12) I.S. : 4237-1967 General requirement for switchgear and control for voltage not exceeding 1000
volts.
(13) I.S. 1653-1964 - Rigid steel conduits for electrical wiring (revised)
(14) I.S. : 2509-1973 - Rigied steel conduits for electrical installation. (First revision)
(15) I.S. : 1258 - 1967 - Beyonet lampholders (First revision)
(16) I.S. : 418-1957 - Tungston-Filament General service electric lamps (Third revision)
(17) I.S. : 374-1966 - Fans and Regulators, ceiling type, electric (second revision)
(18) I.S. : 2667-1964 Fittings for rigid steel conduits for electrical wiring.
(19) I.S. : 3419-1976 - Fitting for rigid non-metallic conduits (First revision)
(20) National Electric Code, 1986

73
 ANNEXURE - I
Abstract of the Wiring Rules of the Institution of Electrical Engineer
(referred to in the specification)
DEFINITIONS (See Clause 2 of the Specification)

Systems :
All electrical system in which all the conductor and apparatus are electrically connected to a
common source of supply.
(1) Earthed: Effectually connected to the general mass of the earth, Solidly earthed means
earthed without the intervention of a fuse, switch, circuit-breaker, resistor reactor or solenoid.
(2) Uninsulated Conductor: A conductor without provision, by the interposition of a dieletric or
otherwise, for its insulation from earth.
(3) Bare : Not covered with insulating material.
(4) Diaelectric : Any material which offers high resistance to the passage of the an electric
current.
(5) Bunch Conducter : When more than one conductor is contained within a single duct or
groove or when they are run enclosed and not spaced apart from each other.
(6) Points : In wiring as per I.S. : 5908-1970-Method of measurements of electrical installation
in buildings.
(7) Switch Board : An assemblage of switchgear with or without instruments, but the term does
not apply to a group of local switches in a final sub-circuit where each switch has its own
insulating base.
NOTE : In the Electricity (Factories Act) special regulations, 1908 and 1944 the term
"Switchboard" includes "Distribution board".
(8) Single pole switch : A switch suitable for closing and or opening a circuit on one phase or
pole only.
(9) Linked switches : A switch the blades of which are so linked mechanically as to make or
break all poles simultaneously or in a definite sequence.
(10) Fuse Switch : A switch the moving part of which carries one or more fuses.
(11) Three Wire System :
(a) Outer Conductor: Those between which there is the greatest difference of potential.
This use of the word outer must not be confused with the use of the work when applied to
the external conductor of a concentric main.
(b) Neutral Conductors: The term includes the neutral conductor of a 3 phase 4 wire
system, the conductor of a single phase or d. c. installation which is earthed by the supply
undertaking (or otherwise at the source of the supply) and the middle wire of common return
conductor of a 3 wire D. C. or single phase A.C. system.
(12) Semi enclosed machine: One in which the ventilating openings in the frame are covered
with -
(a) Grids expanded metal or wire gauge, with openings of less than 1/4 inch so as to obstruct
free ventilation.
(b) Wire gauge, in which the opening are less than 1/4 inch but not less than 3/32 inch
(diameter or width) :
(c) Screens with smaller openings than the above.
(13) Totally - enclosed Machine: One in which the enclosing case and bearings are dust proof
and which does not allow circulation of air between the inside and outside of the case.
(14) Pipe Ventilated Machine: An enclosed machine in which the frame is so arranged that the
ventilating air may be conveyed to it through a pipe attached to the frame, the ventilation
73
 opening maintained by the fanning action producted by the machine - itself.
(15) Forced draught Machine: An enclosed machine in which the ventilating air supply is
maintained by an independent fan external to the machine itself.
(16) Protected Machine: One having end shield bearings and in which there is free access to
the interior without opening doors or removing covers.
SWITCHES AND CIRCUIT BREAKERS
(See clause II of Specifications)
(17) Switches and Circuit Breakers :
Switches and circuit breakers (rules 2b.36 and 37) whether fixed separately or combined
with lamps, holders or fittings, must comply with the following requirements :
(a) Overtheading must not take place at the point of contact or elsewhere, when the full
current flows continuously.
(b) They must be so constructed or arranged that the contacts cannot accidently close when
left open.
(c) The basis must be of incombustible, non-conducting and moisture proof material.
(d) Circuit breaker must be so arranged and placed that no combustible material is
endangered by their action.
(e) Unless placed in an engine room or in a compartment especially arranged for the
purpose, they must have their live parts covered. The covers must be of incombustible material and
must be either non-conduction or of rigid metal and clear of all internal mechanism. For more than 6
amperes, at pressures exceeding 125 Volts metal covers must be lined with insulating material.
(f) In positions where they are liable to injury or come into contract with goods, they must be
further protected by an open fronted box or other suitable guard.
(g) Handles must be insulated and so arranged that the hand cannot touch live metal, or be
injured through and adjacent fuse blowing.
(h) Switches having a handle projecting through an open slot in the cover, must not be used.

Signature of Contractor Executive Engineer

Junagadh Electrical (R&B) Division
Junagadh

73
 SECTION F-1A
GENERAL REQUIREMENTS

1.1 Scope of works :

The work covered by electrical specification consists supplying and installing, electrical
wiring system complete in strict accordaance with this specification and the applicable
drawing and subject to the terms and conditions of the contract. It includes -
(a) Conduit and wiring system for fans, lighting points, clocks, sockets, etc., including fixing
of lighting fixtures and fans etc., and miscellaneous points.
(b) Conduit and wiring system for exhaust fans sockets etc.
(c) Panel boards, distribution boards.
(d) Complete power and lighting
(e) Grounding system.
(f) Conduits system.
(g) Street lighting system
(h) Other miscellaneous electrical
1.2 Completeness of Contract:
Any work fittings accessories or apparatus which may not have been specifically
mentioned in the specification but which are necessary in the equipment for efficient working
of the plant should be deemed to be included in the contract and should be executed and
provided by the Contractors. All plant and apparatus should be complete in all the details,
whether such details, are mentioned in the specifications or not.
Three prints and one permanent negative of each of the finally approved drawings
incorporating all the modifications proposed by the Department should be submitted. No
modifications should be made in a drawing already approved by the Engineer-in-charge
without his prior consent.
Approval of the Contractor's drawing will not relieve the Contractor of any part of his
obligation to meet all the requirements of the contract.
1.3 Guarantee :
The performance of all the equipment’s and the installations should be guaranteed at
least for a minimum period of one year from the date of taking over the installation by the
Department. All equipments must comply with the relevent IS-BS specifications.
1.4 Interchangeability:
All corresponding parts of similar plant and equipment should be interchangeable in
every way.
1.5 Tools:
All special tools required for dismantling and assembly of the equipment covered by the
contact shall be supplied as obligation under the contract.
A list of items to be supplied by the Contractor should be submitted alongwith the tender.

73
 SECTION F-2A
Specifications for Electrical Installation in Buildings
1 GENERAL :

1.1 These specifications relate to the electrical installations in the buildings of P.W.D. Electrical.
The specifications cover general requirements to be fulfiled. These general specifications are
supplemented by the specifications for the particular buildings separately attached.
1.2 These specifications are governed by the General conditions of the contract attached hereto.
1.3 APPLICABLE RULES AND REGULATIONS :
1.3.1 Installation shall be carried out in conformity with the regulations for electrical equipment’s
of buildings, published by the institute of Electrical Engineers London (14th Edition 1966 and as
amended upto date) hereinafter referred to as the I.E.E. wiring regulations. Where these specifications
or the special specifications for the particular building attached hereto are at variance with the I.E.E.
regualtions these specifications or special specifications as the case amy be, shall be followed. The
installation shall also comply with the requirements of the Indian Electricity Act. 1910 as amended upto
date and rules issued thereunder and also the regulations for the electrical equipments of buildings
issued by the Bombay Regional Council of Engineer Association of India. Where not specified
otherwise, the installation should generally follow the Indian standard codes of practice and in their
absence the relevant British Standard of practices. All the materials shall comply with the relevant
Indian Standard or British Standard specifications.
1.4 DEFINITONS :
1.4.1 The definitions of terms in the I.E.E. Regulations shall apply in general.
1.5 DRAWINGS:
1.5.1 The preliminary drawings only indicate the general scheme of requirement. The exact
position of all points, control switch boxes, runs of wiring and/or conduits joint boxes, inspection boxes,
mains, and sub-distribution boards, mains etc., shall be got approved by the Engineer-in-charge. All
circuits shall be clearly numbered in wiring diagrams and building plans. The detailed design of a
switch-board, special fixture or any other part of the electrical installation as may be called for by the
engineer-in-charge shall also be supplied by the Contractor and should be got approved by the
Engineer-in-charge. Three sets of completion drawings and wiring diagrams showing the installations
as executed shall be supplied by the Contractor alongwith the completion certificate.
1.6 MATERIALS :
All Materials shall be new and of the best quality conforming to the relevant I.S.B.S. specifications.
They must be the products of reliable manufacturers of many years of standings. All like parts of
materials shall be interchangeable. In case of equipments such as circuit breakers, switch fuses etc.,
a descriptive and illustrated literature shall accompany the tender. The names of manufacturers of
various materials shall be furnished in proforma in Appendix-I Sample of materials wherever required
should be approved by the application of suitable paints. The supply of all equipments, switchgears
etc. shall be complete with accessories, fittings and mountings as may be required for their proper
performance, and as specified in the relevant IS-BS Code of Practice and Standards.
1.7 WORKMANSHIP :
1.7.1 Good workmanship and neat finished appearance are the prerequisities for complying with
the clauses of these specifications. With a view to ensure fine workmanship the tenderers shall employ
licensed wiremen with an experience of not less than 5 years in the type of work they are engaged.
The work should be done under supervision of licensed Electrical Supervisors with good educational
qualifications and considerable experience.
1.7.2 Tenderers shall furnich the names of Supervisior and their wiremen who will be engaged in
this work with details of thier experience.
1.8 CO-OPERATION WITH CIVIL AND OTHER WORKS CONTRACTORS :
1.8.1 The tenderer, after the award of the contract, shall co-operate with the civil and other
Contractors and shall co-ordinate his work with the work of other Contractors with the least amount of
dislocation and in reference to the other works. Tenderers shall go through the drawings carefully and
shall furnish the Engineer-in-charge with all the details of openings in the walls etc. they may be
73
required for concealing any of the electrical equipments or accessories. Where the Contractor fails to

73
furnish such information as may be required for the purpose of concealing the equipments etc., they
shall be made at his (Contractor) cost and expense. Any alteration to parts of the building shall be
carried out with prior permission of the competent authority. All chases of the structural work shall be
made good at the contractor's expense and brought to the original shape finish and colour.
1.9 TESTING :
The electrical Contractor shall be completely responsible for the testing and commissioning of those
installtions covered by these specifications in compliance with the standard procedure, in obtaining
permission of the Government Electrical Inspector. Any modification which is demanded by
Government Electrical Inspector shall have to be carried out within the scope of the contract. The
contractor shall submit four copies of drawings of installations as per regulations for shall be provided
by the Contractor for carrying out the installation work. All tests shall be carried out in the presence of
the Engineer-in-charge or his authorised representative and his approval obtained for the test results.
1.10 COMPLETION CERTIFIATE AND MAINTENANCE GUARANTEE :
1.10.1 After the completion of the installation and testing, the Contractor should furnish a certificate
in the proforma in Appendix-III, at the time of taking over the installation by the Department. The
installation shall be guaranted for period of 12 months from the date of taking over by the Department.
During the period of guarantee all defects in material or in workmanship shall be rectified or replaced
free of cost to the Department.
1.11 TENDERER'S ABILITY :
1.11.1 In order to enable the Department to asses the ability of the tenderer to execute the work,
the tenderer shall furnish evidence of his experience and capacity to carry out the work of the
magnitude and nature.
1.12 RATES :
1.12.1 The rates of items shall include all taxes, ransport, loading and unloading charge and all
such charges that may be required to be incurred for the supply and installation of the materials at site.
The rates shall be firm and variations in the market are not entertained. Break up figures as required
in the schedule of work shall also be furnished. As far as possible indigenous materials only shall be
included for supply. Where it is unavoidable, imported items may be included and tenderer should
clearly indicate materials, quantity, rate and amount of these items.
1.13 STORAGE SPACE :
No covered storage space will be provided by the Department. The Contractor has to make his own
arrangement. However, the Department may give an open space near the place of execution where
the Contractor can build his own stores for executing the work.

1.14 DEPARTURE FROM SPECIFICATIONS :

The tenderer should clearly indicate departure, if any, from the specifications with reasons for the
same.
1.15 EXTRA ITEMS :
Rates for extra items shall generally be derived form the rates already available in the schedule. Where
it is not possible, the rates shall be mutually agreed upon and the Contractor shall furnish a detailed
analysis of the rates claimed by him.
2. TECHNICAL SPECIFICATIONS :
2.1 Supply System :
The wiring installion shall be suitable for 3 phase 4 wire, 400-400 v 50 cycles sysem of supply. Colour
code of different phase shall be followed as per standard.
2.2 Wring for Lights and Fans :
2.2.1 Looping system of wiring shall be adopted. No joints shall be made at intermediate runs of
cables and where they are unavoidable, such joints shall be through approved mechanical
connections.
2.2.2 Point Wiring :
Point wiring shall consist of the branch wiring form the switch board together with the controlling switch
or push as far as and including the ceiling rose or any other approved connector or socket, outlets. In
74
case of more than one light being controlled by one switch the wiring upto the ceiling rose of the first
light including the switch shall be considered as primary, point, Loop wiring ffrom light shall be
considered as a ‘Secondary’ point and rates shall be quoted separately, including final connections to
fixtures and plugs.
2.2.3 Conductors :
No conductor for final sub circuit wiring for light and socket outlets shall have a cross section less than
that of 2.5 sq. m (aluminimum).
2.2.4 Loading :
No final sub-circuit radiating form the fuse board of a sub-distribution board and wires with 25 sq. m.
(At.) cable shall carry more than 10 lights. fans or socket outlets or a connected load of 800 walts
whichever is grater. The following wattages may be assumed for estimating the load on each sub-
circuit unless otherwise know or specified.
Incandescent Lamps 100 watts
Ceiling fans 60 watts
5-A Socket Outlets (lighting) 100 watts
4. ft. flourencent tube 50 watts
5. ft. flourecent tubes 100 watts
In each sub-distribution board at least one way preferably two ways shall be left spare for future
requirement. A wiring diagram giving the details of the exact utilization of the ways shall be prepared
and fixed in the sub-distribution board itself or any other easily accessible place. The ways of sub-
disstribution board shall accordingly numbered.
2.2.5 Local Control Switches (Gerneral) :
Local control switches for circuit carrying not less than 5-A shall be piano type and shall conform
torelevant I.S. Standards. The switch shall be ‘ON’ when the knob is in the down position. All local
control switches shall be connected in the phase or live conductor only and not in the neutral conducotr,
switch box is 1.3 mtr. from the finished floor level unless otherwise stated. All switch boxes shall be
provided with 1/8" thick prespex cover fixed to the switch box with chromium plated counter sunk
screws (brass).
2.2.5 A Swiches (Two way) :
(a) Two way switches shall be piano type single pole, double throw, 250V, suitable for flush
mounting and of 5A capacity as per the drawings. All switches shall be recessed in an
embeded metal box.
(b) Each box shall have suitable outlet for fixing conduits directly.
(c) Each box shall have prespex cover painted inside with the wall colour, if required.
(d) Eah switch shall be suitable for the position in a corridor stairway wiring.
2.2.5.B Switch Boxes (General) :
Electircal circuits shall be written suitably on the cover of all switch boxes, as approved by
the Engineer-in-charge (Elect). Whenever different phase are terminated in a switch box bakelite
partition shall be provided. Each case shall be provided with a G. I. Earth stud nut and washers for
earth connectors.
2.2.6 Ceiling Rose :
Ceiling rose shall be used on circuits having a voltage normally exceeding 200V. Only one
flexible cord shall be attached to a ceiling rose. Only 3-pin 5A socket outlet shall be provided in lighting
circuits. All socket outlets shall be provided with control switch and they shall be mounted in switch
boxes in an approved manner.
2.2.7 Fittings :
These shall be of approved type as specified in the tender schedule. The subcircuits leads
should terminate in a ceiling rose or conductor in the fitting and internal connection made thereform.
Wherever these fitting are suspended they shall be done so through the conduits and ball and socket
joints. All fittings shall be grounded by a G. I. conductor not less than 16 S. W. G.
2.2.8 Flexible wiring :
74
 Flexible cords of not less then 23/0076 size shall be used. The weight of suspension shall
be governed by I.E.E. Regulations.
2.2.9 Ceiling Fans :
All ceiling fans shall be wired to ceiling rose and suspended from a hook shackle or clamp
and isulated form the same. All joints in the suspension road shall be screwed and secured by means
of split pins. The fan clamps supplied by the Contractor shall be suitable for the ceiling or proof member
as the case may be. For concrete roofs, fan hooks shall be burried in concrete during construction in
an approved menner and securely bound to the reinforecement.
2.2.10 Conduits and Earthing :
All conduits feeding lighing and fan circuits shall be provided with earth continuity G.I. conductor as
specified for power wiring. All conduits shall be as specified for power wiring.
2.3.1 Point wiring :
Point wiring for power shall be as defined under section 2.2.2 and shall include the switches
and sockets.
2.3.2 Loading :
All distribution board for power wiring shall be not less than 15A per way. Loading per way shall not
exceed normally 100 watts. The following loads may be assumed if exact figures are not known :
3-Pin 15A Outlets 1000 Watts
3-Pin 5A Outlets 100 Watts

2.3.3 Wiring for Motors :

2.3.3.1 Final sub-circuits loop in motors shall be connected to separate ways fo the Distribution
board even if the current in the sub-cricuit is less than 15A. No looping is permissible.
2.3.3.2 All wiring shall be carried in H. G. conduit as specified in I. S. specifition for gauge for different
sizes of conduits. When the motor is resilienly mounted flexible conduit with approved adopters shall
be used for the last few feet. Where cables are used sufficient loop shal be left.
2.3.3.3 All switch fuse units controlling circuits feeding motor shall be provided with H.R.C. fuses or
as specified.
2.3.3.4 The frame of every motor and its asociation control gear shall be earthed by two separate
and distinct connections to earth. Connector shall be capable of carrying 3 times the rating of fuse or
1.1/2 time the setting of the circuit breakers but in no case less than No. 8 S.W.G. or 7064 or equivalent
cross section of copper. Where practicable, the earth connection shall be visible for periodical
inspection. Gas or water pipes shall not be used for earth connections.
2.3.3..5 Socket Outlets and Control Switches 5A and 15A :
All socket outlets shall be of 3 pin type, the third pin being connected to the earth stud of
nearest distribution board by separate earthing wire. The socket shall conform to I. S. : 1293/1938.
single pole, piano type. Each socket outlets shall be provided with a control switch of appropriate rating
and as specified. The switch and socket shall be mounted inside the iron clad box provided with 1/8"
prespex cover as directed by the Engineer-in-charge or as specified in schedule of quantities. Inside
switch box ample space shall be available around switches for connecting wires to switches. All socket
outlets for power shall be mounted at the skirting level unless otherwise specified or as directed by the
Engineer-in-charge.
The three phase plug receptanles shall have their earth terminals connected by independent
earth wires to ring main earth strips on the building. In building where explosion proof fixtures are
installed single phase plug receptanles as well as light points shall be connected to ring main ground
bus installed in the building by separate earth wires of approved size.
Socket outlet shall have some provision not to receive the matching plug unless the
grounding pin is in correct position. The grounding pin of the plug shall make the contact first and break
the contact last at the time of inserting or removing the plug respectively.
The grounding terminal shall be connected to the enclosed metal body by providing G.I. stud. nut
washers weldd to the box
Each unit shall be suitble for flush mounting as required and indicated in the applicable
74
drawings.
Combination unit of socket outlet and switch shall be complete with necessary internal
wiring. The switch/socket shall be mounted on M. S. bracket enclosed in a box.
2.4 Conduit Wiring :
2.4.1 Where conduit wiring is adopted the type and size of the conduit shall be as indicated in the
drawing. The minimum of the conduit shall be 19 mm.
2.4.2 The Contractor shall throughly study the sructural arrangements of the buildings and wherever
necessary, shall in consulation with Department's representatives at site, make suitable adjustments
in the cable routings, earthing arrangements, and location boxes, fitting etc. with a view to avoid
interference with any part of the building, structure, equipment or any other work in the building or to
effect any improvement in the arrangement.
2.4.3 Protection of conduit against rust :
Conduit shall be given two coats of oxide paint before they are placed in position. All exposed
conduit shall be planted after installtion with the colour as approved by the Engineer-in-charge. This
do not apply to galvanised conduit.
2.4.3.A Protection against insects and demp :
In order to minimise cocensatio or sweating inside the conduit, system shall be properly
drained and ventilated in such a manner as to prevent the entry of insects.
2.4.4 Conduit shall first be installed as a complete system without cables and shall be continuous form
outlet to outlet from fitting to fitting and mechanically and electrically connected to all boxes and fittings.
2.5 SPECIFICATION FOR POWER CONTROL AND TELEPHONE CABLES :
1. SCOPE :
i. The specifications cover the supply and istallation of meduim voltage power and control cables
either in ground or trench depending on the conditions at site including accessories for the same. The
work in general, consists of supplying, laying terminating and connecting all. 1.1 KV APLSTS PVC
power and control cables.
ii. The Contractor shall supply all accessories including jointing and terminating materials,
compound, tapes supporting materials, cleats cables lugs, concrete stabs, bricks sand, cables markers
etc., as required to make the installation work including digging and back filling of the treanches as
required.
II. SPECIFICATIONS :
i. All power cables to be supplied mentioned as ‘APLSTS’ in the Schedule should be mass
impregnated non-draining, paper insulated lead sheathed, double steel tape armoured and must
comply with the latest IS BS specifications.
ii. All cabling materials such as cable compound, cable lugs, tapes shall be of approved quality
aceptable to the type recommended by the manufacturer of the cable for which it is used and approved
by the Department.
iii. Installation of all equipemnt shall also conform to the applicable Codes and practice as per the
IS and shall be executed to comply with the latest Indian Electricity rules as regards the sarely, earthing
of equipments and other essential provision specified therin.
iv. Only approved make of cable be used. ICC and CCI will be preferred.
v. The cables shall generally be laid as per IS Code of Practice.
III. GENERAL RULES FOR CABLE LAYING :
i. Installation shall be carried out in a neat, workmen like manner by skilled experienced and
competent workmen in accordance with the standard practices.
ii. Cables shall be laid preferebly in one piece length to avoid joints. If straight joint are found
necessary, these can be introuduced with prior approval of the Engineer-in-charge. The cost of the
straight joint however, shall not be borne by the Department. But in no case joint shall be within the
conduit G.I. pipe and duct.
iii. proper care should be exercised in handling the cable to avoid formation of kind etc. and should
it become necessary a cable be bent to a redius not less than 20 times the overall diameter of the
cable.
iv. Method of installation, routing of cable etc., shall in every case be subject to the Department's
approval and the Contractor shall modify and or certify at no extra cost to the Department any protions
74
of the installation which do not meet with the Department's approval. All damages to the civil an other
works on this account shall be made good by the Contractor at no extra cost to the Department.
The electical Contractor while notifying the building Contactor for such work shall furnish the
proper drawigns, fully explaining the work involved or indicate at site actual work to be carried out as
may be required by the building Contractor. The electical Contractor shall also notify the buiding
contractor in wirting, for finishing up as required, of any such work as soon as the electrical work with
respect to the same has been completed.
v. Where cables pass through hume pipes, Contractor shall fix hard wood bushed round the cables
at the ends of hume pipes. Where the cables pass through the floors or chambers and in such other
situations as the Engineer shall require, the Contractor shall seal cable holes in a manner approved
by Engineer-in-charge. Where cables pass thorugh roads nallahs, etc., cables must be protected by
Class ‘A’ Hume pipe of diameter not less than 6" (15 cm)
vi. The calbe route shall be the shortest and there shall be minimum interfernce with built up areas,
lawns etc.
vii. Care shall be exercised for providing suitable props for supporiting other service lines on earth
at the time of excavation. Where cutting of a lown become inevitable it should be with the approval of
the Engineer-in-charge.
viii. Excavation of the trenches shall be executed with verticle sides and the trenches shall be kept
as straight as possible. The exact location of each trench shall be settled by the Engineer-in-charge
on the site when the contractor is in a position to commence each portion of the work.
The trench shall be not less than 1/2 meter wide and 90 cms deep. If more cables are to be laid,
the width should be suitably increased.
ix. After the cables are laid, the trench shall be filled in layers, the earth in each layer being well
rammed by spraying water and consolidated and sufficient allowance made for settlement. The extra
earth over the trench should be removed from the place of trench to a place as decided by the
Engineer-in-charge at site.
x. Ends of cables shall be properly sealed to prevent entry of moisture prior to installation.
xi. Where it is as specifiled as 1/2 core in multicore cables, the 1/2 core shall be a neutral conductor
having reduced section.
xii. For all multicore cables each core and tails shall be brought out, marked and or coloured in an
approved manner.
xiii. Cables termination shall be done with suitable compression brass glands in the case of PVC
cables and cast iron trifurcating boxes in the case APLSTS cables. The armour should be connected
to the right main earth in building with duplicate earth wires as per the relevant IS/BS specifications.
The core isulation over each conductor shall however be retained throughout the run of the
conductor upto the end where lugs shall be fitted thereon for connections. The lugs shall be fitted by
means of approved solder and flux as aleap, and Eyre No. 7 liberally used.
The joint shall be mechanically strong and pressure tested.
2.6 DISTRIBUTION BOARDS AND PANELS :
General Requirements :
2.6.1 All distribution panels shall comply with I.E.E. Rules 60-61. A clear distance of 0.91b meter
in front of the switch board shall be kept. Where bare connections or attachments are provided at the
back of the switch board the space behind the panel shall be either less than 0.299 meter or more than
0.762 main width. There shall be a passage way from the furtherest outstanding part of any attachment
or conductor. If the space behind the switch board exceeds 0.76 main width there shall bea passage
way from either end of the switch board clear to hight of 1.928 m width 0.299 m. All wiring connection
shall be made neatly and securely.
2.6.2 For corciots carrying more than 10 Amps. tinned cable sockets shall be used. All connections
shall be so made as to form their own diagram. Circuit shall be clearly numbered to correspond to
wiring diagram. Names of the distribution boards shall be painted as directed by the Engineer-in-
charge. All the switch fuse units and isolaters D.Bs. shall be complete with earthing lugs neutral bar
link. H.R.C. fuses and of approved make.
2.6.3 Skeleton type panels shall have rigid framework adequately braced and supported. The switch
74
and distribution boards shall be neatly arranged in the frame. The details of the framework and the
arrangement of switches shall be got approved by the Engineer-in-charge before the panel is
fabricated.
2.6.4 All cubical type panels shall have rigid supporting frames adequately braced over which sheet
metal shall be neatly secured. All switches, distribution boards etc. shall be neatly arranged on the
panels and all connections made form the back of switches. The panels shall be rendered dust and
vermin-proof. The interior of the panels shall not be accessible to unauthorized persons.
2.6.5 The recess type boards shall be embedded in wall in a cupboard with a metal hinged door
with locking arrangement. In all recessed conduit work in distribution boards shall be recessed. Where
recessing is not possible, free standing panel may be provided as approved by the Engineer-in-charge.
2.6.6 All individual components i.e. switch fuse units D. Bs. etc. shall be connected by earth
continuity wire of appropriate size with the main earth bus of the panel D. B. etc. The panel switches
or D.Bs. shall be earthed by not less than 2 distinctive paths to earth. Earthing of metalic parts of
exposed metal shall not be effected through any structural metal work which houses the installation.
Where metallic parts are not required to be earthed and are liable to become alive should the
installation of the contractor become defective such metallic parts shall be separated by durable non-
conducting material form any structural work.
(a) power panels shall be 3 phase, 4 wire, 400/230 volts for the distribution of 3 phase or single
phase power loads. Lighting panels shall be 3 phase, 4 wire 400 230 volts for single phase lighting
load distribution on all 3 phase.
(b) All panels shall be done or protected front type with no mechanical or electircal defects.
(c) Bus bars shall be of electrolytic copper or aluminium as specified and the properly tinned sizes
as indicated on applicable drawings as required.
(d) All knockouts for branch circuits, conduit entries shall be drilled in and files as required. For
lighting panels the top and bottom cover plates shall be removable type.
(e) Main disconnects device for all panel boards shall be of switches of disconnect type and of the
size as indicated. It shall be mounted directly below the panel or through a short thread conduit
of required size.
(f) The main disconnect for all panel boards shall have an entry suitable for PVC armoured cable
from bottom.
(g) All panel boards shall be provided with an earthing terminal and plug for connection to the
grounding system.
(h) Temperature rise of all electrical parts shall not be more than 300 0 C with full load measured at
room temperature.
(i) Buses shall be securely supported so that ordinary vibrations will not cause any of the parts to
become loose.
(j) All barriers and supports of current carrying parts shall be of moisture resistant insulating material
and shall not be adversely affected by arcing.
(k) The locations of panels shown in the drawings are only tentative. Panels may be located at place
approved by the Engineer-in-charge.
(l) All civil works connected with fixing such as grouting chasing and making good shall be the
tenderer's responsibility.
(m) Wires adequate capacity with proper size of lugs shall be used for interconnections.
(n) Panel should be self-supported on angle channel iron framework. It should be preferably of bolted
construction in case of transportation and flexibility. The frame shall be of the required size for
the mounting of the equipment on it. It shall be bolted or grouted rigidly after levelling and
alignment.
(o) The cupboard and D. B. should be of such size so as to be accommodated in the existing room
as per I. S. rules and I. S. codes of practice for installations of medium voltage switchgear.
(p) Fabrication drawing showing the detailed dimensions and panels and its components indicating
74
 the frame work earthing positioning of switches, D. Bs. cable boxes, adopeter chambers etc. shall
be furnished to the Engineer-in-charge. Panel should be guaranteed for satisfactory operations
for a period of one year after handing over.
(q) The panel should be painted with anticorrosive paint suitable for humid and salty atmosphere on
two coats of primer.
Switch Gears, Powers Panels D. B. and S. F. Us.
2.6.8 The main bus bar shall have continuous current rating as specified with neutral bar having half
of full load rating of the phase bus bar. The sizes of the bus bars shall be so selected that the current
density in bar does not exceed 150 amps. per sq.mm. for copper. The length of bus-bar chamber
should be as suitable length to fix all the switches etc. as per prevailing standards. Clear spacing of
two adjacent buses shall be 1.1/2" Minimum ber should be taped all along with colour coated 11 KV
grade PVC tape. Te maximum internal support for each unsupported length shall exceed 600 mm.
The bus bar shall be of copper/alluminium and fabricated to the relevant standards
specification. In case alluminium bus bar is used special with high conductivity alluminium bus bar
alloy E 91 C frame conforming to E. S. S. 2898 shall be used. The current density shall not exceed
800A per sq. inch. Hylam barriers will be provided over the joints to prevent any short circuit.
The bus bar enclosing shall be made out of not less than 16 gauge M. S. sheets construct
on with angle iron support. All interconnections between bus bars S. F. Us. and D. Bs. shall be of
adequate size and details of such interconnection shall be furnished to the Engineer-in-charge for his
approval.
The bus bar shall be air insulated extensible type rectangular one. The bus bars chamber
shall be dust tight by providing gaskets secured properly so as to tender it vermin proof.
The Combination Fuse-switch unit should comply with IS 4064 BS 861 and BBS 2510
wherever applicable. It should be suitable to accommodate High Reptuing Capacity Catridege
Fuselinks complying with IS 2208 or BS 88 and having certified returning capacity of not less than 35
MVA at 440 volts (AC5 duly). The switch gear (panels D. Bs. etc.) shall be installed generally as per
IS-Part I 3072 and as specifiled and shown in drawings.
All fuse switch units shall be provided with non-deteriorating HRC fuse links complying with
IS 2208-1962 and having rupturing capacity of 35 MVA at 415 volts or as specified.
All switches above 60 amps. rating shall be provided with suitable size adapter boxes. All
switches mounted on the top of the busbars shall be provided with detachable type reverse entry
adapter boxes. Suitably engraved lables shall be provided for eah circuit as well as for the board.
A meter with sector switches and LMH metre shall be provided where specifically mentioned.
Small wiring for the inter-connecting shall be colour coded and provided with numbered figures for
easy identification of circuits.
(a) The distribution boards should be totally enclosed metal clad complying with B. S. 214. The M.
S. shet steel enclosures for recessed D. Bs. shall be of not less than 14 guage.
(b) The D. B. shall be with hinged door and the locking arrangements as approved by the Engineer-
in-charge.
(c) All the components shall be enclosed in the enclosure. The mounting of D. B. shall be got
approved by the Engineer-in-charge before carrying out the installion.
(d) The D. Bs. shall have proper size cut outs for conduits entry or cable entry or cable entry as
required adn these shall be made on site.
(e) Adequate spacing shall be provided inside the D. Bs. for easy removal of the fuses and carry out
the interconnection.
(f) A set of insulating barriers have to be porvided between incomming breakers switches and fuses.
Switchfuse Units :
(a) All the D.P.T.P. and T.P.N. switch fuse units shall be totally enclosed iton clad quick make, quick
dreak type to best Indian make conforming to the I.S. or B.S. 3185 specifications. All the switch
fuse units shall have mechanical interlock with a door so that the door cannot be opened when
the switches are in ‘ON’ position. The switches should be of double break isolation type to ensure
safely.
74
(b) Eah T.P. & T.P.N. switch fuse unit shall be earthed with two distinct earth connections.
(c) Suitable insulator shall be provided between phase.
(d) There shall be suitable netural link in the fuse box.
(e) All T. P. & T.P.N. switch fuse units shall be rated for 500 valts and D.P. (required for single phase
supply) and S.P.N. switches for 250-volts.
(f) The H.R.c. catridge fuse shall conform to H. S. 88 (1952).
The O.C. Bs. ACB shall be suitable for 400/440 volts 3 phae 50 cycle supply capable of interupting
a fault MVA. of not less than 31. The circuit breaker shall conform to the BSS-936-1940 BSS 3659
with such tripping arrangements as may as required under special specifications for the building.
Effecient and fool-proof mechanical interlocking shall be provided for he safe operation and
maintencace. The rate shall be inclusive of the first filling of oil.
2.7 Instrumentation :
The instruments and meters wherever shall be housed in specail sheet steel box located between
switch fuses units and bus bar chambers. The instruments etc. shall be mounted on the hinged cover
with their dial flushed. All insturments shall have protective H. R. C. fuse links. All interconnections and
small wiring shall be neatly dressed arranged and duly coloured for easy identification of circuits.
Meters shall be provided as required in the Schedule. Meters shall be dead head and be suitable
for 400/440 volt 3 phase 4 wire 50 cycles (in balanced load) supply.
Each selector switch shall be 3 point and of minimum 250 volts grade with siilver tippe contacts
suitable for metering circuits. Current tranformer shall be of 5VA bruden and 250V grade. Eveny unit
shall be prewired and interconncected to the system for its required indicating performance. Indicating
Lamps shall have independent circuit fuse.

2.8 FIXING OF LIGHTING FIXTURES :

1. Location of fixtures their manner of fixing mounting height etc. indicated iin relevant lrawing.
Actual location and levels shall however be arrived at site in co-ordination with other services etc. and
prior approval of the Engineer-on-charge regarding the actual location, manner of fixing shall be
obtained before the work is taken up in hand.
2. In all cases the Contractor shall provide necessary interconnection wiring earthing painting etc.
all necessary for complete installation. The Contractor shall also test and commission the fixtures
during completion of the work.
3. General arrangement of fixtues layout ins indicated in drawings. Care shall be taken to see taht
all light fiixtures are in a row in a room or particular area, are in absolute line and plump and are
symterically disposed with respect to finished surfaces of walls columns beams etc.
4. The inter-connections wiring from the light outlet point upto the fixture shall be carried out be
means of flexible copper wire of section not less than 1.5 mm2.
5. All fixtures suspended by means of conduits shall be done with all annd socket joints or as per
approved design.
2.9 Telephone System :
1. Empty conduiting shall be done, receed or exposed to surface along with pull boxes, junction
boxes and telephone outlet boxes, in areas and location as indicated in the relevant drawing as per
materials and methods as described in regard to conduiting under section "Wiring in Conduits" except
the G. I. pull wires of guage not less then 20 SWG shall be kept pulled through conduits in all sections
so that in future telephone wires can be pulled easily.
2. Location shown on the drawing are approximate and final loacation shall be decided in the field
by the Engineer-in-charge.
74
 SECTION - G
SPECIFICATION FOR EARTHING

Installation of Earthing Plates :

All installation of earthing shall conform to Indian Electricity Rules, IS-3043 latest edition and
I.E.E. The copper earth plates should be tinned before installation. The earth plates of copper 60 cm
x 60 cm x 3.515 mm thick size as mentioned in the schedule should be in separate pits at least 150
cms to 300 cms. away form the buidling at a depth necessary to reach moist earth surface but with a
minimum depth of 2.5 mtr form the finished ground level upto the top vertical dodge of earth electorde.
The earth plate shall be throughly cleaned to remove all dirt form the surface and be tinned property
for electrical contact with the main ground. Each earth pit should be provided with 38 mm. dia. G.I.
pipe 2.5 Mts. long or more depending upon the depth of pit over the vertical edge of earth plate (with
top end of pipe provided with a closed to coupler). Alternative layers of salt and coke shall be provided
surrounding the plate. The pits shall be filled when the plates are in position and with type approval of
Engineer-in-charge.
To facilitate watering the pit, a concrete compartment should be made with funnel with mesh
and cover plate as per rules provided in ISI regualtions. The nasonary enclousures shall be 25 cm x
25 cm (deep) with C. I. lid of 23 cm x 30 cm size. After installation, the earthing resistance of each
earth plate should be measured by resistance meggar in the presence of Engineer-in-charge, three
days after the completion of earthing work, and the value should conform to regulations.

Signature of Contractor Executive Engineer

Junagadh Electrical (R&B) Division
Junagadh

74
 SECTION - 6
FORM OF BID

74
 FORM OF BID

Description of the Works:

-------------------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------------------

BID

To :

Address :

1. We offer to execute the Works described above and remedy any defects therein in
conformity with the conditions of Contract, specification, drawings, Bill of Quantities
and Addenda for the sum (s) of

(------------------------------------------------------------------------------------------------------)

2. We undertake, if our Bid is accepted, to commence the Works as soon as is reasonably

possible after the receipt of the Engineer’s notice to commence, and to complete the
whole of the Works in the Contact within the time stated in the document.

3. We agree to abide by this Bid for the period of 120 Days from the date fixed for receiving
the same, and it shall remain binding upon it and may be accepted at any time before
the expiration of that period.

4. Unless and until a formal Agreement is prepared and executed this Bid, togetherwith
your written acceptance thereof, shall constitute a binding contract between us.

5. We understand that you are not bound to accept the lowest or any tender you may
receive.

Dated this ------------------------- day of 20

Signature ----------------------------------------------- in the capacity of ---------------------

------- duly authorized to sign bids for and on behalf of -----------------------------------

-------------

(in block capitals or typed)

75
Address

Witness

Address

Occupation

75
 SECTION - 7
BILL OF QUANTITIES

As per separate sheet attached.

75
 BILL OF QUANTITIES

Preamble

1. The bill of Quantities shall be read in conjunction with the Instructions to Bidder,
Conditions of Contract, Technical Specifications and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional, and are
given to provide a common basis for bidding. The basis of payment will be the actual
quantities of work ordered and carried out, as measured by the Contractor and
verified by the Engineer and valued at the rates and prices tendered in the priced Bill
of Quantities, where applicable, and otherwise at such rates and prices as the
Engineer may fix within the terms of the Contract.

3. The rates and prices tendered in the priced Bill of Quantities shall, except in so
far as it is otherwise provided under the Contract, include all constructional plant,
layout, supervision, materials, erection, maintenance, insurance, profit, taxes and
duties, together with all general risks, liabilities and obligations set out or implied in
the Contract.

4. The rates and prices shall be quoted entirely in Indian Currency.

5. A rate or prices shall be entered against each item in the Bill Quantities, whether
quantities are stated or not. The cost of Items against which Contractor has failed
to enter a rate or price shall be deemed to be covered by other rates and prices
entered in the Bill of Quantities (in case of Item rate contract).

6. The whole cost of complying with the provisions of the Contract shall be included in
the items provided in the priced Bill of Quantities, and where no Items are provided
the cost shall be deemed to be distributed among the rates and prices entered for the
related items of Work.

7. General direction and descriptions of work and materials are not necessarily
repeated or summarized in the Bill of Quantities. References to the relevant sections
of the contract documentation shall be made before entering rates or prices against
each item in the Bill of Quantities.

8. The method of completed work of payment shall be in accordance with the

specification for Road and Bridge works. For building works specifications for
building are to be followed.

9. Errors will be corrected by the Employer for any arithmetic errors pursuant to
Clause 29 of the Instructions to Bidder.

10. Rock is defined as all materials which, in the opinion of the Engineer, required
blasting, or the use of metal wedges and sledgehammers, or the use of compressed
air drilling for its removal, and which cannot be extracted by ripping with a tractor
of at least 150 kw with a single rear mounted heavy duty ripper.

75
 BILL OF QUANTITIES
(A) Percentage Rate Tender (Up to INR 50 Cr. )
Item Description of Item (with brief Quantity Unit Rate Amount
No specification and reference to In In
book of specifications) figures Words

I/We am/are willing to carry out the work at ........................... % above/below percent(Should
be written in figures and words) of the estimated rate mentioned above. Amount of my /our
tender works out as under.

Estimated amount put to tender Estimated amount put to tender

Deduct………% below Add ........... % Above
Net Net
In words In words

(B) For Item Rate Tender (For above INR50Cr.):

Item Description of Item Quantity Unit Rate Amount

No (with brief specification
and reference to book of In In
specifications) figures Words

(A) Total Tendered Amount

(B) Rebate on above tendered amount (if any) % (in figure) ………………………………
(in words)………………………………………………….………………………………………………...
(C)Net Tendered Amount (A-B) (in figure) ………………………………
(in words)………………………………………………….………………………………………………...
#
1 The Contractor shall exhibit a board with detailed specification and details of work as
directed by the Engineer-In-Charge for which no extra payment shall be made.
2 The labour cess will be deducted as per prevailing rules i.e. 1% of the work done.
3 GST and Income tax TDS will be deducted at a source while making payments of bills
4 In all R.C.C. Items in Rate Analysis Standard Cement Consumption has been taken as per
Govt. G.R.: PRC-10/2017 Cement Consumption/16/C Date:11/05/2017 as stated in
S.O.R. therefore in R.C.C. items where there is a change as per actual mix design the cost of
difference of cement consumption have been deducted from the rate of original item at
the rate of input rate mentioned in all the tender.

75
 SECTION - 8
SECURITIES AND OTHER FORMS

75
 BID SECURITY (BANK GUARANTEE)

WHEREAS, -------------------------------------------- (name of Bidder) (hereinafter called the

“The Bidder”) has submitted his bid Dated ------------------------ (Date) for the
construction of ------------- (Name of Contractor hereinafter called “the Bid”)

KNOW ALL PEOPLE by these presents that We -------------------------------------------------

(name of Bank) of-------------------------------------------------- (name of country) having our
registered office at -------------------------------------------------------( here in after called
“the bank”) are bound unto --------------------------------------------(name of Employer)
(hereinafter called “The Employer”) in the sum of ------------------------------------------ *
for which payment well and truly to be made to the said Employer the Bank itself, his
successors and assigns by these presents.

SEALED with the Common Seal of the said Bank this ---------------------- day of-------- 20

THE CONDITIONS of these obligations are:

(1) If after Bid opening the Bidder withdraws his bid during the period of Bid validity
specified in the Form of Bid;
Or

(2) If the Bidder has been notified of the acceptance of his bid by the Employer
during the period of Bid Validity:

A Fails or refuses to execute the Form of Agreement in accordance with the

Instructions to Bidders, if required; or

B. Fails or refuse to furnish the Performance Security, in accordance with the

Instructions to Bidders; or

C. does not accept the correction of the Bid Price pursuant to Clause 27
(Correction of Errors)

We undertake to pay to the Employer up to the above amount upon

receipt of his first written demand, without the employer having to substantiate his
demand, provided that in his demand the Employer will note that the amount
claimed by him is due to him owing to the occurrence of one or any of the three
conditions, specifying the occurred conditions or conditions.

80
This Guarantee will remain in force up to and including the date -------------------- **
days after the deadline for submission of Bids as such the deadline is stated in the
Instructions to Bidders or as it may be extended by the Employer, notice of which
extension (s) to the Bank is hereby waived. Any demand in respect of this guarantee
should reach the Bank not later than the above date

DATE --------------------------------------- SIGNATURE------------------------------

WITNESS --------------------------------- SEAL --------------------------------------

(Signature, name and address)

* The Bidder should insert the amount of the guarantee in words and figures
denominated in Indian Rupees. This figure should be the same as shown in Clause
16.1(Bid Security) of the Instructions to Bidders.

**45 days after the end of the validity period of the Bid. Date should be inserted
by the Employer before the Bidding documents are issued.

81
 PERFORMANCE SECURITY

TO,
Name : EXECUTIVE ENGINEER, JUNAGADH ELECTRICAL (R&B) DIVISION,
JUNAGADH Address : AZAD CHOWK,JUNAGADH

WHEREAS ----------------------------------------------------------- (name and address of

contractor) (hereafter called “the Contractor”) has undertaken, in pursuance of
Contracts No. ------------------------- dates -------------------------- to execute -----------------
--------- (name of Contract and brief description of Works) (hereinafter called “The
Contract”)

AND WHEREAS it has been stipulated by you in the said Contract that the
Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum
specified therein as security for compliance with his obligation in accordance with the
Contract.

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you
on behalf of the Contractor, up to a total of ------------------------------------------
(amount of guarantee)* ----------------------------- (in words), such sum being payable in
types and proportions of currencies in which the Contract prices is payable, and we
undertake to pay you, upon your first written demand and without cavil or argument,
any sum or sums within the limits of ----------------------------------------
(amount of guarantee) as aforesaid without your needing to prove or to show grounds
or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor
before presenting is with the demand.

We further agree that no change or addition to or other modification of the terms of the
Contract to of the Works to be performed thereunder or of any of the Contract
documents which may be made between your and the Contractor shall in any way
release us from any liability under this guarantee, and we hereby waive notice of any
such charge, addition or modifications.

This guarantee shall be valid until 60 days from the date of expiring of the Defect
Liabilities period.

Signature and Seal of the guarantor -----------------------------

Name of Bank -----------------------------------------------

Address ------------------------------------------------
Date ---------------------------------------------------
_ _ _ _ _
*An amount shall be inserted by the Guarantor, representing the percentage the
Contract price specified in the Contract denominated in Indian Rupees.

82
 ADDITIONAL PERFORMANCE SECURITY
[Clause 34.1. (A)]

TO,
Name : EXECUTIVE ENGINEER, JUNAGADH ELECTRICAL (R&B) DIVISION,
JUNAGADH Address : AZAD CHOWK, JUNAGADH
WHEREAS ----------------------------------------------------------- (Name and address of
contractor) (hereafter called “The Contractor”) has undertaken, in pursuance of
Contracts No. ------------------------- dates -------------------------- to execute -----------------
--------- (Name of Contract and brief description of Works) (hereinafter called “The
Contract”)

AND WHEREAS it has been stipulated by you in the said Contract that the
Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum
specified therein as security for compliance with his obligation in accordance with the
Contract.

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you
on behalf of the Contractor, up to a total of ------------------------------------------
(amount of guarantee)--------------------------------(in words), such sum being payable in
types and proportions of currencies in which the Contract prices is payable, and we
undertake to pay you, upon your first written demand and without cavil or argument,
any sum or sums within the limits of ----------------------------------------
(amount of guarantee) as aforesaid without your needing to prove or to show grounds
or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor
before presenting is with the demand

We further agree that no change or addition to or other modification of the terms of the
Contract to of the Works to be performed thereunder or of any of the Contract
documents which may be made between your and the Contractor shall in any way
release us from any liability under this guarantee, and we hereby waive notice of any
such charge, addition or modifications.

This guarantee shall be valid until28 days from the project completion date.

Signature and Seal of the guarantor -----------------------------

Name of Bank -----------------------------------------------

Address ------------------------------------------------

Date ---------------------------------------------------

83
 BANK GUARANTEE FOR ADVANCE PAYMENT

TO,

Name :EXECUTIVE ENGINEER, JUNAGADH ELECTRICAL (R&B) DIVISION, JUNAGADH

Address : AZAD CHOWK,JUNAGADH

-------------------------------------------------------------------------------- (Name of Contractor)

Gentlemen:

In accordance with the provisions of the Conditions of Contract, sub-clause

51.1 (“Advance Payment”) of the above mentioned Contract, -------------------------------
------------------- (name and address of Contractor) (hereinafter called “the
Contractor”) shall deposit with (name of
Employer) a bank guarantee his proper and faithful performance under the said
Clause of the Contract in an amount of --------------------------- (amount of Guarantee)* -
------------------------------------ in words).

We, the---------------------------------- (bank of financial institution), as instructed

by the Contractor, agree unconditionally and irrevocably to guarantee as primary
obligator and not as Surety merely, the payment to ----------------------------------------
(name of Employer) on his first demand without whatsoever right of obligation on
our part and without his first claim to the Contractor, in the amount not exceeding ---
---------------------- (amount of guarantee)* ------------------------------------------- (in
words)

We further agree that no change or addition to or other modifications of the terms of the
Contractor or Works to be performed thereunder or of any of the Contract documents
which may be made between --------------------------------- (name of Employer) and the
Contractor, shall in any way release us from any liability underthis guarantee, and we
hereby waive notice of any such change, addition or modifications.
This guarantee shall remain valid and in full effect from the date of the advance
payment under the Contract until -------------------------------------- (name of employer)
receives full repayment of the same amount from the contractor.

YOUR’S TRULY

Signature and Seal _ _ _

Name of Bank/ Financial Institution
Address
Date _ _
_ _ _ _
* An amount shall be inserted by that Bank or Financial Institution representing the
amount of the Advance Payment, and denominated in Indian Rupees.

84
 Letter of Acceptance
(Letterhead paper of the Employer)

(date)
To,
(Name and address of the Contractor)

Dear Sirs,

This is to notify you that your Bid dated _ for execution of

the _ (Name of the contract and identification number, as given
in the Instructions to Bidders) for the Contract Price of Rupees _ (
_) (amount in words and figures) as corrected and modified in accordance
with the Instructions to Bidders* is hereby accepted by our agency.
You are requested to furnish performance security, in the form detailed in para
34.1ofITB for an amount equivalent to Rs. _ within 10 days of the receiptof this letter
of acceptance up to beyond 60 days from the date of expiry of defects Liability period
i.e. up to _ and the Additional Performance Security for an
amount equivalent to Rs. _ shall be valid beyond 28 (twenty-eight) days of Project
Completion Date i.e. up to _ and sign the contract, failing which
action as stated in Para 34.3 of ITB will be taken.

Yours Faithfully

Authorized Signature
Name and title of Signatory
Name of Employer

* Delete “Corrected and” or and modified if only one of these actions applies. Delete as corrected
and modified in accordance with the Instructions to Bidders, if corrections or modifications
have not been affected.

85
 Issue of Notice to proceed with the work
(Letterhead of the Employer)

------------------------------- (date)
To,

(Name and address of the Contractor)

Dear Sirs,

Pursuant to your furnishing the requisite security in ITB Clause 34.1 and
signing of the Contract for the construction of
_
at a bid Price of Rs.
_ _ _ .

You are hereby instructed to proceed with the execution of the said works in
accordance with the contract documents.

Yours faithfully

(Signature, name and title of signatory authorized

To sign on behalf of Employer)

86
 AGREEMENT FORM

This agreement, made on the day of between

(name and address of Employer) (Hereinafter called “the
Employer) and _ (name and address of
contractor) hereinafter called “the Contractor” of the other part.

Whereas the Employer is desirous that the Contractor execute

Name and identification number of contract (hereinafter called “the works”) and the
employer has accepted the Bid by the Contractor for the execution and completion of
such works and the remedying of any defects therein, at a cost of Rs.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS

1. In this Agreement, words and expression shall have the same meanings as are
respectively assigned to them in the conditions of contract hereinafter referred to
and they shall be deemed to form and be read construed as part of this Agreement.

2. In Consideration of the payment to be made by the Employer to the contractor as

hereinafter mentioned, the Contractor hereby covenants with the Employer to
executive and complete the works and remedy any defects therein in conformity
in all aspects with the provisions of the contracts.

3. The employer hereby covenants to pay the Contractor in consideration of the

execution and completion of the works and the remedying the defects wherein
contract price or such other sum as may become payable under the provisions of the
Contract at the times and in the manner prescribed by the contract.

4. The Following documents shall be deemed to form and be ready and construed as
part of this Agreement viz

i) letter of Acceptance
ii ) Notice to proceed with the works:

87
iii ) Contractor’s Bid
iv ) Conditions of contract: General and Special
v) Contract Data
vi) Additional conditions
vii ) Drawings
viii ) Bill of Quantities and
ix ) Any other documents listed in the Contract
data as forming part of the Contract.

In witness whereof the parties there to have caused this Agreement to be

executed the day and year first before written

The Common seal of _

Was hereunto affixed in the presence of :

Signed, sealed and Delivered by the said

In the presence of

Binding signature of Employer _

Binding Signature of Contractor _

88
 UNDERTAKING
(For Investment)

I, the undersigned do hereby undertake that our firm M/s

…………………………………………………..……………………………….. would invest a minimum cash up
to 25% of the value of the work during implementation of the contract.

_
(Signed by an Authorized officer of the firm)

Title of officer

Name of firm

DATE

89
 UNDERTAKING
(For Validity)

I, the undersigned do hereby undertake that our firm M/s ……………………………………

……………..……………………………….. agree to abide by this bid for a period .................................... days
for date fixed for receiving the same and it shall be binding on us and may be accepted at
any time before the expiration of that period.

_
(Signed by an Authorized officer of the firm)

Title of officer

Name of firm

DATE

90
SECTION - 9
DRAWINGS

91
 SECTION - 10
DOCUMENTS TO BE FURNISHED BY BIDDER

92
 Section-11
ELIGIBILITY CRITERIA

ELIGIBILITY CRETIARIA FOR TENDER ARE GIVEN IN “ONLINE

TENDER NOTICE”, WHICH IS ATTECHED SEPARATELY.

93