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Program Evaluation_DARPO Cagayan

The Audit Observation Memorandum outlines the shortcomings of the Land Tenure Security Program (LTSP) in Cagayan for CY 2022, highlighting that the program did not meet its targets for Claim Folder Documentation, EP/CLOA Registration, and Distribution. The low accomplishments were attributed to various issues, including discrepancies in landholdings and incomplete documentation. Recommendations for improvement include targeting workable activities, conducting preliminary surveys, and ensuring completeness of documentation before submission.

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8 views4 pages

Program Evaluation_DARPO Cagayan

The Audit Observation Memorandum outlines the shortcomings of the Land Tenure Security Program (LTSP) in Cagayan for CY 2022, highlighting that the program did not meet its targets for Claim Folder Documentation, EP/CLOA Registration, and Distribution. The low accomplishments were attributed to various issues, including discrepancies in landholdings and incomplete documentation. Recommendations for improvement include targeting workable activities, conducting preliminary surveys, and ensuring completeness of documentation before submission.

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daisy solian
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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REPUBLIC OF THE PHILIPPINES

COMMISSION ON AUDIT
REGIONAL OFFICE NO. 02
NATIONAL GOVERNMENT SECTOR
CLUSTER 8-AGRICULTURE AND ENVIRONMENT

Audit Group NGS-8F, Audit Team No. R2-37

AOM No. 2023-101-002 (2022)


Date: January 18, 2023

AUDIT OBSERVATION MEMORANDUM

FOR: MR. VAL M. CRISTOBAL


Provincial Agrarian Reform Program Officer II (PARPO II)
DAR Provincial Office of Cagayan
Carig Sur, Tuguegarao City

Attention: MR. CHARLEMAGNE B. TAGARINO


OIC - Chief Agrarian Reform Program Officer (CARPO)
Chief, Land Tenure Improvement Division (LTID)

We have conducted Program/Project Evaluation of Land Tenure Security Program


(LTSP) activities for CY 2022 and observed the following:

The programmed activities of Land Tenure Security Program (LTSP) under


Claim Folder (CF) Documentation, Emancipation Patent (EP)/Certificate of Land
Ownership Award (CLOA) Registration and EP/CLOA Distribution for CY 2022 were
short of its target, thus, program objectives were not attained and benefits were not
maximized.

DAR Memorandum No. 532 dated December 1, 2017 was issued to provide basis in
Generating LTS Accomplishments of different LTS Outputs/Milestones which include among
others;

Page 1 of 4
AOM No. 2023-101-002 (2022)
DARPO Cagayan

Moreover, DAR Memorandum No. 338 dated August 5, 2022 was issued as
Addendum to Memorandum No. 532, Series of 2017 to include and update the following as
an additional basis for accomplishment reports on LAD from LTS OpTool database.

The over-all data on the targeted activities of LTS for CY 2022 in different stages of
land process and the status of accomplishments thereof is as follows:

Under Major Final Output 2 (MFO 2), DARPO Cagayan targeted 1,065 hectares of
landholdings for Claim Folder Preparation and Documentation, of which 82.26 percent or
equivalent to 876.1074 hectares were accomplished at the end of the year. While for
EP/CLOA Registration, it was reported that out of the target of 1,222 hectares of land, only
43.6264 or 3.57 percent were issued with EP/CLOA. For no. of EP/CLOA distributed in
terms of hectares, only 137.9843, out of the total 499 hectares, were accomplished during the
year.

The attainment of targeted outputs under MFO 2 which is the number of EP/CLOAs
awarded to qualified beneficiaries depends on the accomplishment of activities under LAD
Process.

Validation conducted by the Audit Team on the activities under LAD under Claim
Folder (CF) Documentation, Emancipation Patent (EP)/Certificate of Land Ownership Award
(CLOA) Registration and EP/CLOA Distribution showed the following results:

a. Out of 1,065 hectares of landholdings targeted for CF Documentation, 82.26% was


accomplished (See Annex A)
Page 2 of 4
AOM No. 2023-101-002 (2022)
DARPO Cagayan

The reasons for non-attainment of the total targets were landholdings (LH) that are
subject for resurvey (discrepancies in area), discrepancy in approved survey plan,
landholdings/property that cannot be located, targeted landholdings that were
problematic and were found not workable after the completion of preliminary
activities, lack of validation on the actual situation of the LH before inclusion in the
target, thus if found to be not workable later, will affect the targets in the other
processes.

Further, it was also noted that some accomplishment under CF Documentation


included only those landholdings which reached and/or passed the Field Investigation
stage. As stated under DAR Memorandum 338 dated August 5, 2022, the basis of
accomplishment/success indicator under CF Documentation is the submission of
completed Claim Folders to DARPO. However, it was noted that there are some CF
transmitted to DARPO that were incomplete, thus causing delay in the review of
DARPO CF Reviewer/s.

Administrative Order No. 01, Series of 2022 dated March 29, 2022 provides that after
the execution of the Field Investigation Report (FIR), the DAR Municipal Office
(DARMO) shall prepare and submit complete and accurate CF to DARPO. DARPO
CF Reviewer/s shall have three days to verify the contents and evaluate the CF as to
its completeness, consistency of data and information and sufficiency of documentary
requirements. If found in order, the DARPO personnel shall prepare and transmit the
duly signed Memorandum Request to Value Land and Pay the LO together with the
Completed CF with AdvSP/ASP and FIR to the LBP-AOC. Otherwise, facilitate the
completion of data/information/documents.

The DARMO Level shall ensure completeness of claim folder documentation and
authenticity of documents/information per checklist of requirements before transmittal
to DARPO to avoid any delay/s and to facilitate/expedite review.

b. Out of the targeted 1,222 hectares of land for EP/CLOA registration with LRA, only
3.57 percent was accomplished. (See Annex B)

The total accomplishment of 43.6264 hectares that was registered pertains to previous
years’ targets. The low accomplishment was due to pendency of issuance of
Certificate of Deposit (COD) covering 211.9406 has. by LBP which shall be one the
basis/requirement of the Register of Deeds (ROD) in issuing Transfer Certificate of
Title (TCT)/Original Certificate of Title (OCT) in the name of the Republic of the
Philippine while some of the targeted landholdings were still in the Field Investigation
stage/completion of CF Documentation and under review by DARPO PPU and/or
LBP-OCA.

c. For EP/CLOA Distribution, only 137.9843 or 27.65% of the total 499 hectares were
distributed during the year (See Annex C)

The total accomplishment pertains to EP/CLOA distributed that were registered in CY


2016-2018. No targets for CY 2022 were accomplished because of the non-
completion of other LAD processes. It should be noted that the attainment of targeted
Page 3 of 4
outputs under MFO 2 which is the number of EP/CLOAs awarded to qualified
beneficiaries depends on the accomplishment of activities under LAD Process.
AOM No. 2023-101-002 (2022)
DARPO Cagayan

We recommend that Management:

a) target the activities which are workable/doable taking into consideration the
status/problems of the activities targeted;

b) conduct preliminary survey on the landholdings to be included in the targets as


well as determine the availability of documents needed to support the land
acquisition;

c) require the DAR Municipal Offices (DARMOs) to ensure completeness of CF


documentation and authenticity of documents/information per checklist of
requirements before transmittal to DARPO to avoid any delay/s and to
facilitate/expedite review; and

d) revisit checklist of requirements to include the other requirements


needed/identified as a result of the conducted review of Claim Folder
Documentation.

May we have your comments/explanations within ten (10) days upon receipt hereof.

MARITA B. TORIDA
State Auditor IV
Audit Team Leader

CARLOS S. ROSALES
State Auditor IV
OIC - Regional Supervising Auditor

Proof of Receipt of AOM:


Name Date Signature
Mr. Val M. Cristobal
PARPO II
Mr. Charlemagne B. Tagarino
OIC - CARPO/Chief, LTID

Page 4 of 4

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