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The document explains how to apply and customize styles in Microsoft Word to enhance the consistency and appearance of text elements. It details the process of modifying existing styles, including font properties and formatting options, and how to update styles throughout a document. Additionally, it provides tips for checking applied styles and managing style definitions effectively.

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9 views3 pages

WordExpert_3-3a_results

The document explains how to apply and customize styles in Microsoft Word to enhance the consistency and appearance of text elements. It details the process of modifying existing styles, including font properties and formatting options, and how to update styles throughout a document. Additionally, it provides tips for checking applied styles and managing style definitions effectively.

Uploaded by

kimnhan.vogoetenglishcentre
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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jpierce

Apply advanced styles

Every paragraph in a Word document is assigned a particular style. You can


create an entire document that uses only the default Normal style and then
format the text and other elements by adding bold or italic, increasing or
decreasing font size, applying different fonts, and adding text effects. But even in
a document that contains only one or two levels of headings and regular
paragraphs of text, you need to do a lot of work to make elements of the same
type consistent. Styles provide much more control and consistency in how the
elements of a document appear, and after you apply styles to your document,
you can change style properties once and Word updates the styles throughout
the document.

Tip To easily check which style is applied to each paragraph in a document,


switch to Draft or Outline view. (You might need to increase the width of the style
area pane in the Word Options dialog box, in the Display section of the Advance
page.) Word also highlights the style applied to the selected paragraph in the
Styles gallery.

This section describes how to create and modify styles, including character-
specific styles you use to format particular words or single characters within a
paragraph. This section also explains how to define shortcuts for applying styles
from the keyboard.

Customizing settings for existing styles


The basic settings that define a style include font properties (font, size, color),
formatting such as bold or italic, text alignment (centered, flush left, flush right,
or justified), line spacing, spacing between paragraphs, and indentation. Style
definitions can also include settings for character spacing, borders, and text
effects such as shadows, text outlines, and fills.

By changing these settings, you can modify a built-in style or a style that’s
defined in the template a document is based on. The Modify Style dialog box lists
a style’s properties in the preview box.
Many of a style’s basic settings can be customized by using the controls in the
Formatting area of the Modify Style dialog box. (These settings are roughly the
same as the settings in the Font and Paragraph groups on the Home tab.) The
Format button at the bottom of the dialog box opens a menu with commands that
lead to dialog boxes you use to refine settings for basic elements, including font
and paragraph settings, and also to define or update settings for borders, frames,
list formats, and special text effects.

When you modify a style, be sure to review the check boxes and option buttons
at the bottom of the Modify Style dialog box. Keep Add To Styles Gallery selected
if you have renamed a style and want to add it to the Styles gallery on the Home
tab. Select Automatically Update only if you want to automatically update a
style’s definition with formatting changes you make to text the style is applied to.
Those changes are reflected in all instances of the style in a document.

If you want to make the changes to a style part of the style’s definition in the
associated template, select New Documents Based On This Template. Keep Only
In This Document selected if that’s the scope you’re working with.

You can also modify an existing style by selecting text that uses the style and
then formatting the text by using controls in the Font and Paragraph groups on
the Home tab. When the text has the formatting you want for the style, right-click
the style’s name in the Styles gallery (or the Styles pane), and then click Update
Style Name To Match Selection.

Tip In the Word Options dialog box, in the Editing section on the Advanced page,
select Prompt To Update Style to have Word display a dialog box when you apply
a style from the Styles gallery that includes updated formatting. In the dialog box,
Word prompts you to update the style to include the recent changes or to reapply
the formatting defined in the style.

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