HUBLI ELECTRICITY SUPPLY COMPANY LIMITED

Bid Indent No: HESCOM/2024-25/EL/WORK_INDENT525

BIDDING DOCUMENTS
FOR

Re-arrangement of existing 11 KV 95 sqmm Aerial Bunched Cable of Muroor

Feeder from Kumta Hegade railway gate to rotary club DP for a distance of
2.8 Km in Marakal section in Kumta Subdivision of Honnavar Division
VOLUMES:

VOLUME- I: COMMERCIAL REQUIREMENTS

1. Section – I Invitation For Bids - IFB

2. Section – II Instruction to Bidders - ITB
3. Section – III General Terms and Conditions of the
Contract - GCC
4. Section – IV Erection Conditions of Contract - ECC
5. Section – V Special Conditions of Contract - SCC
6. Section – VI ANNEXURE - ANNEXURES
VOLUME-II: TECHNICAL REQUIREMENTS
VOLUME- III: BID PROPOSAL SHEETS
1. Section – I TECHNO COMMERCIAL SHEETS
2. Section – II PRICE SHEETS

Section-I IFB
Page 1 of 9
 HUBLI ELECTRICITY SUPPLY COMPANY LIMITED

Bid Indent No: HESCOM/2024-25/EL/WORK_INDENT525

BIDDING DOCUMENTS

FOR

Re-arrangement of existing 11 KV 95 sqmm Aerial Bunched Cable of Muroor

Feeder from Kumta Hegade railway gate to rotary club DP for a distance of 2.8
Km in Marakal section in Kumta Subdivision of Honnavar Division
VOLUME- I

TECHNO COMMERCIAL BID

------------------------------------------------------------------------------------------------
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ISSUED BY

The Superintending Engineer (Ele) Tel: 0836- 2223877

Project Monitoring Cell Fax: 0836-2324307
Corporate Office, HESCOM
Navanagar, Hubli-580025

Section - I

Section-I IFB
Page 2 of 9
 (Volume –1)

INVITATION FOR BID

(IFB)
SECTION-I – IFB

INVITATION FOR BID

HUBLI ELECTRICITY SUPPLY COMPANY LIMTED, Corporate Office,

Navanagar, HUBLI-580025 invites Electronic Bids from eligible Bidders
for the Work mentioned below, under Local Competitive Bidding.

Bid Indent No: HESCOM/2024-25/EL/WORK_INDENT525

FOR
Re-arrangement of existing 11 KV 95 sqmm Aerial Bunched Cable of Muroor
Feeder from Kumta Hegade railway gate to rotary club DP for a distance of 2.8
Km in Marakal section in Kumta Subdivision of Honnavar Division.

1.1 PROJECT DESCRIPTION.

This Project envisages for “Re-arrangement of existing 11 KV 95 sqmm Aerial
Bunched Cable of Muroor Feeder from Kumta Hegade railway gate to rotary
club DP for a distance of 2.8 Km in Marakal section in Kumta Subdivision of
Honnavar Division.”
.
Amount
Put to
Work Indent No. Division EMD in Rs.
tender in
Lakhs.

Ref e- Ref e- Ref e-

Ref e-procurement
procuremen procurem procurement
portal
t portal ent portal portal

1.2 SCOPE OF WORK:

The scope of works under this IFB covers;

Section-I IFB
Page 3 of 9
 Re-arrangement of existing 11 KV 95 sqmm Aerial Bunched Cable of Muroor
Feeder from Kumta Hegade railway gate to rotary club DP for a distance of
2.8 Km in Marakal section in Kumta Subdivision of Honnavar Division

The salient features of the Scope include, but not limited, to the
following:

Overall Project Management, Coordination, conducting of detailed

survey of the survey already conducted by HESCOM. If any discrepancy is
noticed in the earlier detailed survey if found necessary at the time of
execution due to various field problems has to be considered during
execution and same has to be got approved from competent authority
before execution of the work.
Preparation of fabrication drawings & other necessary line
materials as per standard drawings and bill of materials that would be
furnished to the successful bidder. Higher steel sections can be used with
prior approval, but payment will be limited to ceiling weights that are
indicated in the technical specification and bill of materials.

Supply of all the materials required for completion of the line using UG
cable, Excavation, erection of Poles, Extension/re-arranging/releasing of LT
lines, erection of distribution Transformers, DP structures, TC structures and
fixing of all accessories, numbering of poles, fixing of insulators, stringing of
conductor and ground wire, fixing of line hardware including all Civil and
Structural works as per specification.

All statutory clearance, wherever required shall be arranged and availed by

the successful Bidder. The Bidder should clear all the problems and the
owner shall extend all help/ co-operation in this regard.

Design, Engineering, Manufacture, Factory Testing, Supply on FOR

Destination to Site basis, Transportation, Insurance, Unloading, Storing,
Handling and Moving into the final position, Erection, Installation, Testing,
Commissioning and putting the Equipment into Successful Commercial
operation of the proposed DTCs , including Civil Works.
1.3 The interested eligible Bidders may obtain further information from the
office of The Superintending Engineer (Ele), Project Monitoring cell,
HUBLI ELECTRICITY SUPPLY COMPANY LIMTED, Corporate Office,
Navanagar, HUBLI-580025.
2.0 Issues on which clarifications are sought by the Prospective Bidders shall
be submitted to the Superintending Engineer (Ele), Project
Monitoring cell, HUBLI ELECTRICITY SUPPLY COMPANY LIMTED,
Corporate Office, HUBLI-580 025 through quarries in e-procurement
portal on or before Last date for clarifications/quarries (as per NIT).
3.0 The Bids are invited and to be submitted through e-procurement portal only.
The Bid Notification, Bidding Documents along with Drawings are available
on https://kppp.karnataka.gov.in/ which can be downloaded free of cost.
The Bidder who desires to submit the Bid can obtain the Bid sheets upon
Payment of non refundable Fees as per e-procurement portal through
Tender Processing fee form which is to be Remitted online payment using
the following four modes of payment:
Section-I IFB
Page 4 of 9
 1. Credit Card
2. Debit Card
3. NEFT (National Electronic fund transfer)
4. OTC (Over the Counter)

4.0 Bid Security (EMD)

“Plz refer NIT”
e-payment modes for Tender Processing Fee
The supplier/contractor should pay the Tender fee in the e-procurement
portal using any of the following payment modes:
 Credit Card
 Direct Debit
 National Electronic Fund Transfer (NEFT)
 Over the Counter (OTC)

4.2.1 CREDIT CARD PAYMENT METHOD:

To pay the registration fee through your credit card, click on the “Credit
Card (Online Payment)” option. If you choose to pay the fees later click
on “Close” button. Click Pay after verifying details on the screen that
appears.
Click on “Pay” button to proceed with payment process. Click “Back” if
you wish to choose a different payment method. Click on “OK” button on
the payment method.
Confirmation window that is displayed, you will choose your card type
(VISA, master Card). You enter your credit card details. Card Details
completely filled.

Click on “PAY NOW” button to effect the payment. Your card details are
verified by the payment gateway service and you will receive confirmation
of payment debited to your card account, if the card is valid. If the card is
not valid you will receive alert about it and system will wait for you to
correct any errors in the card details provided by you.
A successful transaction message is displayed.

4.2.2 DIRECT DEBIT METHOD:

Click on “Direct Debit Using Internet Banking (Online Payment) option to
pay from your bank account through Internet Banking facility.
Click on “Pay” to proceed or “Back” to change the payment method on
the Payment details screen.
Click on “OK” on the confirmation window to effect the payment. Click on
“Cancel” and then on “Back” to change the payment method.
You will information on your screen about successful completion of
payment process.

4.2.3 OTC PAYMENT PROCEDURE:

Section-I IFB
Page 5 of 9
 If a contractor/supplier chooses to make payment of EMD/tender
processing fees Over The Counter (OTC) in any of the designated Axis
Bank branches listed in the e-procurement portal/web-site
(https://kppp.karnataka.gov.in) the contractor/supplier will need to log
into e-Procurement system, access the tender for which bid is being
created and then select the OTC option under the payment section and
print the Challan shown in that section. The printed challan will have the
unique bid reference number and the amount to be remitted. Along with
the challan, contractor can choose to make the payment either in the
form of cash or in the form of Demand Draft. Cheque payments will not
be accepted. The contractor is requested to specifically inform the bank
officer to input the unique bid reference number printed in the challan in
the banking software. Upon successful receipt of the payment, the bank
will provide a 16-digit reference number acknowledging the receipt of
payment. This 16-digit reference number has to be inputted by
contractor in the payment section of its bid as payment confirmation
before the bid is submitted (i.e.) as a pre-requisite for bid submission.

4.2.4 NEFT PAYMENT PROCEDURE:

If a contractor/supplier chooses to make payment of EMD/tender

processing fees using Reserve Bank of India's (RBI) National Electronic
Fund Transfer (NEFT) system, the contractor/supplier will need to log into
e-Procurement system, access the tender for which bid is being created
and then select the NEFT option under the payment section and print the
Challan shown in that section. The printed challan will have the unique
bid reference number, account details of Government of Karnataka (GOK)
and the amount to be remitted. The contractor has to submit the printed
challan to its bank-branch (NEFT-enabled) and request for an account-to-
account transfer, wherein the money will get transferred from the
contractors' bank account to GOK's bank account. The contractor should
ensure that NEFT transfer instructions are executed and the funds are
wired to the Government of Karnataka's principal account before the last
date for bid submission and preferably 24 hours before the last date for
bid submission. If the contractor's bank transfers/wires the money after
the last date for bid submission, the contractor's bid will be liable for
rejection. Upon executing the transfer, the contractor's bank will provide
a reference number generated by NEFT software as confirmation of
transfer, which has to be inputted by contractor in the payment section
of its bid as payment confirmation before the bid is submitted (i.e.) as a
pre-requisite for bid submission. Also, the account number from which
the funds were transferred have to be inputted in the e-Procurement
system as part of its bid.
For details on e-Payment services refer to e-procurement portal for more
details on the process.

Section-I IFB
Page 6 of 9
 Note: In e-Procurement Portal Contractor has the option of
withdrawing the Bid by digitally signing to withdraw/cancel
bid before the bid submission time /Date.
4.3 The following documents duly signed by authorized personnel and the
scanned copy of the same shall be uploaded on the e-procurement
portal.
Section-I IFB
Page 7 of 9
 i) Schedule –5: No deviation Certificate.
ii) Form for Bid Security.
iii) Letter of undertaking.
iv) Power of attorney.
5.0 Bids shall be submitted in two parts viz., Techno -Commercial Bid and
Price Bid both on Electronic Mode only.
6.0 Bids can be uploaded on to website https://kppp.karnataka.gov.in
before the bid submission period (refer kppp portal).
7.0 The Techno- Commercial Bids will be opened on the date mentioned in
the e-procurement portal against the bid.
8.0 The Price Bids of those Bidders whose Techno-Commercial Bids are
found to be Responsive, will be opened through e-procurement portal.
NOTE: Price Bids of Non - Responsive Bidders will not be opened.
9.0 The Bidders shall provide proof of their credentials in support of their
Technical capacity, Financial Strength and Past Experience. All
performance certificates shall be issued by an officer not below the rank
of Executive Engineer(EL).
10.0 Hubli Electricity Supply Company Limited takes no responsibility
for delay, due to any cyber or any other computer related
problems. Further, HESCOM reserves the right to reject any or
all the Bids without assigning any reasons thereof and shall bear
no liability whatsoever consequent upon such a decision.

11.0 QUALIFYING REQUIREMENTS (QR):

Refer NIT/kppp portal.
12.0 PUBLIC SECTOR COMPANIES:
i) Public owned enterprises domiciled in the owner / Lessee country may be
eligible to qualify if, in addition to meeting all the above requirements,
and also:
a) Are commercially oriented Legal Entities distinct from the owner/
Lessee and are not a Government department.
b) Are financially autonomous, as demonstrated by requirements in their
constitutions to provide separate audited accounts and return on
capital, powers to raise loans and obtain Revenues through the sale of
goods or services and
c) Are managerially autonomous.
ii)PSUs shall note that no preference / advantage of whatever nature will
be given in evaluation / comparison of bids and in Award of Contract.
13.0 Contract Period: Refer clause No. 3 of NIT for period of contract.
14.0 Notwithstanding anything stated above or elsewhere in the
Tender specifications, HESCOM reserves right to assess the
Capability /suitability of the Bidder to perform the overall

Section-I IFB
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 Contract should the circumstances warrant such assessment in
the overall interest of HESCOM.
15.0 The bidder has to furnish a declaration to effect that the firm has not
been black listed by any Govt. department /companies as on date of bid
opening.
HESCOM reserves its right to vary or modify any of the tender condition
for reasons to be recorded, in case it becomes necessary.
Note: Please refer Instruction to bidder (ITB) of Vol-I for
documents to
be uploaded.

Sd/-
Superintending Engineer (Ele)
Project Monitoring Cell,
Corporate Office, HESCOM
HUBBALLI – 25

Section-I IFB
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