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Emergency Preparedness and Response

The document outlines a procedure for identifying, preventing, and responding to potential emergency situations at a facility, focusing on environmental impacts and occupational health and safety. It details the responsibilities of department heads in preparing emergency plans, classifying fire zones, and ensuring employee awareness and training. Additionally, it emphasizes the importance of regular mock drills and audits to maintain preparedness and improve response effectiveness.

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abhinav srivastav
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8 views3 pages

Emergency Preparedness and Response

The document outlines a procedure for identifying, preventing, and responding to potential emergency situations at a facility, focusing on environmental impacts and occupational health and safety. It details the responsibilities of department heads in preparing emergency plans, classifying fire zones, and ensuring employee awareness and training. Additionally, it emphasizes the importance of regular mock drills and audits to maintain preparedness and improve response effectiveness.

Uploaded by

abhinav srivastav
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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EMERGENCY PREPAREDNESS AND RESPONSE

PURPOSE: To establish a Procedure for identification, prevention & handling of the potential / actual
emergency situations on-site and limited offsite; and for Preventing and Mitigating the
Environmental impacts, Occupational Health and Safety risks to employees and community, Plant
and equipment that are associated with them.

SCOPE: Applicable to any fire, explosion or other disaster leading to emergency situation, which
endangers the personnel, property, other interested parties or surrounding environment on site and
“off site” within 15 km of radius of plant location. Any of the following shall be considered as
potential or actual emergency situation –

• Potential or actual fire incident lasting for more than 30 minutes

• Potential or actual emissions of toxic air pollutants in excess of specified limits by Pollution Control
Board.

• Potential or actual discharges of toxic effluents in excess of specified limits by Pollution Control
Board.

• Potential or actual incident of environment pollution during collection, handling, storage,


treatment and transportation of hazardous waste / chemicals

RESPONSIBILITY: Preparation of On-site emergency plan and testing – HSE Coordinator. To provide
necessary support for preparation of On- site Emergency plan and testing – Department Heads.

PROCEDURE:

5.1 Each Department Head shall compile the following potential applicable emergencies arising out
of the present processes, which may cause damage to Property, Environment, safety & health of
personnel.

• Explosion • Fire • Leakage of Poisonous / Toxic substances.

If required participate in preparation of Offsite Emergency plan with district crisis group headed by
the Govt. bosy.. Subsequent reviews shall include actual incidents occurred during the period of
review if already not listed.

5.2 Prepare an On - Site Emergency plan relevant to the industry and the applicable emergencies
using guidelines given in Factories Act.

It shall include –

• Procedure for intimation on occurrence of an emergency

• Details of “Emergency Organization”, roles and responsibilities of its members

• Handling and containment measures / methods


• Effective systems of communication to provide relevant information to employees, guests,
transport crew, state authorities, press, public etc.

• Mock Drill guidelines

• Antidotes information wherever applicable

5.3 Plant areas will be classified in four Fire zones depending on their sensitivity to occurrence and
potential damage due to anticipated fire situations as below-

Zone Zone classification Areas covered

No.

I Least Risk zone

Score <150

All Other Areas

II Moderate Risk Zone

score 150 - 275

Naphtha Storage, Over - ground petroleum

products storage farms and Despatch

III High Risk zone

Score 275 - 500

Dip unit

IV Extremely High Risk

zone score >500

“___”

While preparing Emergency Plan, consider providing and mitigating the environmental impacts
associated with the incident and handling activities.

Prevention:

5.6 Each Department Head shall ensure that all employees in the respective business unit are aware
of the potential emergency situations in their area.

5.7 Integrated Fire Index and associated directions shall be displayed in respective areas for
awareness and information of occupants.

5.8 Department Head will enforce preventive checks identified based on potential emergencies as
per # 5.1 and ensure that preventive measures are adhered to through suitable Checklists /
Inspections on regular basis.

5.9 The relevant measures / obligations contained in various statues such as Factory Act / Rules,
Motor Vehicle Act / Rules, Gas Cylinder Rules etc towards preventing of occurrence of an emergency
will also be part of prevention measures as per 5.8
5.10 Applicable preventive practices such as “Hot Work Permit” etc shall be implemented religiously
to prevent occurrence of emergency situations in all zones.

5.11 To the extent possible all risks relevant to the identified potential emergencies and methods to
contain such risks shall be identified. The required resources shall be arranged and actions will be
planned to reduce the integrated Fire Index score.

5.12 All fire fighting equipment shall always be maintained in the highest state of preparedness

5.15 Plant personnel Shall be trained in dealing with emergency situations and operation of FEE’s
through regular training classes, mock drills etc.

5.14 Fire Prevention & preparation shall be as per Fire Manual available

Preparedness and Response:

5.15 Ensure preparedness through following activities –

 Awareness and Alertness of employees through extensive displays

 Follow procedures for dry drill, wet drill and inspection & maintenance of fire fighting appliances as
referred in # 3.0 faithfully, report compliance and correct deficiencies.

 Skilled, capable and trained Fire Fighting Staff

 Internal and External Audits

5.16 The guidelines and directions to respond to in an emergency and the “Emergency
Organization” have been described in the Emergency plan. Department Heads shall respond to
Emergency situation accordingly and initiate measures to Prevent / Mitigate the HSE Impacts / Risks
5.18 Management shall review the Onsite Emergency plan, prevention measures, preparedness and
response for its effectiveness particularly after the occurrence of an incident or an Emergency
Situation.

5.19 Use format for reporting and analysis of emergency situation.

5.20 Safety Committee shall decide the possible changes needed in the Emergency plan and advise
concerned department accordingly to initiate corrective actions.

Head SSU # 3 (Security) / Safety shall arrange to modify the documents, in view of the above.

5.21 Mock drills to test emergency preparedness will be organized by Safety / PTH (Security) once in
12 months and records shall be maintained. Mock drills may be conducted alternatively during day &
night. The definition of day shall be 07:00 AM to 07:00 PM and night 07:00 PM to 07:00 AM

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