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Microsoft 365 Q&A

Microsoft 365 is a subscription-based service offering a suite of productivity tools including Word, Excel, and Teams, designed for personal and business use with cloud-based access. Key benefits include real-time collaboration, enhanced security, and seamless integration of applications. The service features various subscription plans and core applications, along with advanced security measures and offline functionality.

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18 views5 pages

Microsoft 365 Q&A

Microsoft 365 is a subscription-based service offering a suite of productivity tools including Word, Excel, and Teams, designed for personal and business use with cloud-based access. Key benefits include real-time collaboration, enhanced security, and seamless integration of applications. The service features various subscription plans and core applications, along with advanced security measures and offline functionality.

Uploaded by

purvagawde07
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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MICROSOFT 365

1. What is Microsoft 365?

➔ Microsoft 365 is a subscription-based service that offers a suite of productivity


tools from Microsoft, including popular apps such as Word, Excel, PowerPoint,
Outlook, OneDrive, Teams, and more. It is designed for both personal and
business use, providing cloud-based access to these tools along with additional
features like collaboration, security, and storage.

2. What are the key Benefits of Microsoft 365?

➔ Microsoft Teams is a collaboration platform that allows teams to communicate


and collaborate in real-time. Some of its key benefits include:
● Cloud-Based Productivity: Access your files and work on documents from any
device with an internet connection.
● Real-Time Collaboration: Work simultaneously with others on documents and
spreadsheets.
● Enhanced Security: Benefit from advanced security features to protect your data.
● Seamless Integration: All apps work together seamlessly, improving workflow.
● Regular Updates: Get the latest features and security updates automatically.

3. What are the core applications in Microsoft 365?

➔ The core applications in Microsoft 365 include:


● Microsoft Word: Word processing tool.
● Microsoft Excel: Spreadsheet tool.
● Microsoft PowerPoint: Presentation tool.
● Microsoft Outlook: Email and calendar tool.
● OneDrive: Cloud storage service.
● Microsoft Teams: Collaboration and communication tool.
● Microsoft OneNote: Note-taking tool.
● Microsoft SharePoint: Web-based collaboration platform.
● Microsoft Planner: Task management and team collaboration tool.
4. What is the difference between Microsoft 365 and Office 2019?

➔ Microsoft 365 is a subscription service that gives you access to the latest
versions of Office apps and additional cloud-based services like OneDrive and
Teams. Subscriptions also include regular updates and new features. Office
2019, on the other hand, is a one-time purchase that includes only the classic
Office apps (Word, Excel, PowerPoint, etc.) and does not provide cloud services
or updates beyond its initial version.

5. What is OneDrive and how does it work?

➔ OneDrive is Microsoft’s cloud storage service that allows you to store, sync, and
share files securely. You can access your files from any device with internet
access. OneDrive integrates with other Microsoft 365 tools, allowing you to easily
share documents, collaborate in real-time, and access files from mobile devices
or desktops. It also offers backup and file versioning to protect data.

6. Can you use Microsoft 365 offline?

➔ Yes, many Microsoft 365 apps, such as Word, Excel, and PowerPoint, can be
used offline. You can edit documents, spreadsheets, and presentations while
disconnected from the internet. Once you're back online, the changes will sync to
OneDrive or SharePoint. Microsoft Teams also offers limited offline functionality,
but full access requires an internet connection.

7. What is Microsoft SharePoint?

➔ Microsoft SharePoint is a web-based collaboration tool that allows teams to


share and manage content, documents, and information within an organization. It
is often used for creating intranet sites, document libraries, and team
collaboration spaces. SharePoint integrates seamlessly with Microsoft 365 tools
and provides features such as version control, document co-authoring, and
workflows.
8. What are the different Microsoft 365 subscription plans?

➔ Microsoft 365 offers several subscription plans based on user needs:


● Microsoft 365 Personal: For individual users, offering access to Office apps and
1TB of OneDrive storage.
● Microsoft 365 Family: For families, allowing up to 6 users to share the
subscription.
● Microsoft 365 Business Basic: Includes web and mobile versions of Office apps,
Teams, and OneDrive.
● Microsoft 365 Business Standard: Includes desktop versions of Office apps,
Teams, OneDrive, and additional business tools.
● Microsoft 365 Enterprise: Aimed at large organizations, offering advanced
security, compliance, and collaboration features.
● Microsoft 365 Education: For educational institutions, providing Office tools and
collaboration features for students and educators.

9. What is Microsoft Power BI?

➔ Microsoft Power BI is a business analytics service that allows you to visualize


and analyze data from a wide variety of sources. It offers tools to create
interactive reports, dashboards, and data visualizations that can be shared
across an organization. Power BI integrates with other Microsoft 365 apps, like
Excel and SharePoint, making it easy to analyze business data.

10. What is Microsoft Planner?

➔ Microsoft Planner is a task management tool that helps teams organize work
through visual boards, task assignments, due dates, and progress tracking. It
allows users to create tasks, assign them to individuals, and track progress.
Planner integrates with Microsoft Teams, making it easy to manage tasks and
collaborate on projects within the same platform.
11. What is Microsoft Exchange Online?

➔ Microsoft Exchange Online is the cloud-based email service that powers Outlook
in Microsoft 365. It offers enterprise-grade email, calendar, and contacts
management, including features like advanced security, archiving, and
compliance. Exchange Online is ideal for businesses that need robust email
management capabilities without the need for on-premises hardware.

12. How does Microsoft 365 improve security for businesses?

➔ Microsoft 365 provides several security features, including:


● Multi-factor authentication (MFA): Adds an extra layer of security by requiring two
or more forms of verification.
● Advanced Threat Protection (ATP): Protects against malicious emails and
attachments.
● Data Loss Prevention (DLP): Helps prevent sensitive data from being
accidentally shared outside the organization.
● Identity and Access Management (IAM): Manages user identities and controls
access to applications and data.
● Encryption: Protects data both in transit and at rest.

13. What is Microsoft To Do?

➔ Microsoft To Do is a task management app that helps users organize personal


and professional tasks. It integrates with Outlook tasks, allowing users to
manage their to-do lists across multiple devices. To Do also provides features
such as task categorization, reminders, and due date.

14. What is the Microsoft 365 Admin Center?

➔ The Microsoft 365 Admin Center is a web-based interface that administrators use
to manage their organization’s Microsoft 365 services. It allows admins to
manage users, assign licenses, configure security policies, monitor service
health, and generate reports. The Admin Center simplifies the administrative
tasks related to Microsoft 365.
15. Can Microsoft 365 apps integrate with third-party applications?

➔ Yes, Microsoft 365 offers extensive integration with third-party apps. For
example, users can integrate tools like Zoom, Trello, Salesforce, and Slack with
Microsoft Teams or other Microsoft 365 services. These integrations help
streamline workflows and improve productivity by bringing external tools into the
Microsoft 365 ecosystem.

16. What is Microsoft Teams?

➔ Microsoft Teams is a collaboration hub where you can chat with colleagues,
make video calls, and share files. It's a central place for team communication and
project work.

17. Is Microsoft 365 secure?

➔ Yes, Microsoft 365 uses advanced security measures to protect your data,
including encryption, access controls, and regular security updates.

18. Can I use Microsoft 365 offline?

➔ Yes, you can enable offline access for some Office apps to work on documents
without an internet connection.

19. How much storage does Microsoft 365 offer?

➔ The storage space varies depending on the plan you choose. Most plans offer
ample storage for personal and business use.

20. How to set up a new user in M365 and assign them a license?

➔ In Microsoft 365, setting up a new user involves logging into the admin
center,where you choose to “Add a user.” Here, fill out personal information and
assign a username and domain. The critical part comes when assigning licenses:
select the appropriate license that matches the user’s role within the company.

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