SOLUTION TO QUESTIONS

Q1 a. Write briefly on the following

(i) Kalamazoo
(ii) S2018
(iii) Engine Room Rough Register
(iv) S2025

SOLUTION
(i) This is a permanent loose leaf record in each department. It is intended to
contain necessary information concerning the history of equipment and systems of a
particular department. Typical information found in a Kalamazoo are outlined below;
1. Details of equipment fitted
2. Record of important defects and actions taken
3. Completion of major routines and overhauls
4. Completion of Alterations and Additions and minor modifications
5. Results of important inspections and tests to include clearances and wear
down where applicable

(ii) S2018 or a Job Card provides a convenient method for noting down all defects
as they arise. It is to be used when requisitioning for unscheduled maintenance,
repairs and making new fittings etc. All relevant information on a job card are to
be followed carefully so that a completed job card will provide sufficient useful
information on the nature of defect and the remedial action taken or proposed.
As a rule, a job card should cover all defects requiring NAVAL DOCKYARD assistance,
spare parts or of sufficient importance to be included in the defect returns, or
any other work not covered by maintenance schedules. Job card is made up of the
ship’s record stub, marker stub and the job card. The job card and ship’s record
stub are to be made out in full. The marker stub is to be left blank by the
originator.

(iii) Engine Room Rough Register or S1472 contains running data such as
temperature, pressure, running hours, fuel and lube oil expenditure for main
engines and machinery. It is normally kept at the ECR.

(iv) S2025 or Engineering Master Log consists of daily events of occasional nature
important to Engineering department. It also contains a logistic record of hours
steamed, fuel, lube oil and water consumption and engine running hours, etc. This
information is entered daily. It is produced weekly for the Commanding Officer’s
observation and signature.
b. Write short notes on the following
(i) S2020
(ii) S2023
(iii) DFU 7508

(i) S2020 commonly called Defect returns furnish higher authority with a
statement of all defects beyond the capability of ship, former defects rectified
and all defects which have arisen on the ship during a quarter. It is typically
broken into three headings namely; New defects, Former defects now rectified and a
Summary which encompasses the total number of outstanding defects and defects which
have arisen during the quarter in rendition.

(ii) S2023, also called Ship running returns inform higher authority of ship’s
employment during the quarter, consumption data for the period and running hours of
main engines and generators.

(iii) DFU 7508, also termed as Ship Maintenance returns inform higher command of
maintenance activities carried out on a ship during the quarter. Typical
information found on DFU 7508 include quarter of rendition of the returns,
department rendering returns, ship rendering the returns and list of maintenance
activities not carried out. A ship is to make necessary remarks as to any cause for
omissions in their scheduled maintenance activities.

c. What are the frequencies of submission for the above mentioned forms?
The above mentioned returns are to cover 4 monthly periods ending 30 April, 31
August and 31 December.

Q2 a. List any five (5) responsibilities of the Director of Technical Division.

1. Policy on maintenance and repair of all ships, shore establishments, shore
facilities and all equipment in the Ghana Navy.
2. Salvage and docking of naval ships and crafts.
3. Establishing fire and safety policy for the protection of all Ghana Navy
assets.
4. Technical advisor on the design and equipping of new acquisitions.
5. Planning and execution of refits for ships.

b. Outline five (5) major responsibilities of the Commander Engineering at the

Naval Dockyard Complex.

1. Deployment, training and welfare of all service personnel and civilians in

the Engineering Department.
2. Execution of engineering jobs received from the other departments at the
Naval Dockyard.
3. Execution of 'E' Planned Maintenance for ships acceptable in the Dockyard for
periodic maintenance as well as Engineering Job Cards and Requisitions.
4. Supply and distribution throughout the Dockyard of all services including
freshwater, seawater and compressed air and the maintenance of the associated
equipment.
5. Collation of departmental stores and material requirements and raising of
demands for their supply.
c. State six (6) responsibilities of a Marine Engineer Officer onboard a GN
ship.
1. The correct maintenance of the hull structure, fittings, equipment and
machinery in his charge.
2. The correct operation of all systems, equipment and machinery for which
he is responsible.
3. The organisation and management of his department, including the
employment and training of all engineering and shipwright ratings and their
divisional matters.
4. Keeping the required records of operation, maintenance, alterations and
additions of all equipment and machinery in his charge, and for making such reports
and returns as ordered.
5. Giving technical advice and assistance to other departments on matters
relating to the maintenance and use of mechanical equipment where so directed or
requested.
6. Damage control, correction of list or trim and maintenance of all DC
equipment and stores.

d. List four (4) responsibilities of a Weapon Electrical Officer onboard a GN

ship.
1. He is the Electrical and Weapon expert onboard a ship and thus
responsible for the custody, maintenance, efficiency, cleanliness and availability
of all weapons, radio and electrical equipment.

2. He is responsible for the correct functioning of all radio and

navigational equipment and internal communication equipment of the ship. On all
occasions before getting underway, he is to satisfy himself that such equipment are
functioning correctly and report any deficiencies to the Captain.
 3. The Electrical Officer is to cooperate with the user
officers in ensuring that maintenance and repair programmes are efficiently matched
to operational requirements.

4. He is to ensure that his department is efficient and that manpower,

material and time are used economically. He is to create and maintain a high
standard of morale and motivation amongst the men he controls. He is also required
to create and maintain a high standard of discipline in his section.

Q3 a. Write short notes on how the supersession of an engineer officer is carried

out onboard a GN ship.
1. When the Engineer Officer is to be relieved, he is to prepare a
brief statement of the following for his relief:
a. All known defects and suspected important defects and items of
planned maintenance which are overdue.
b. Any special precautions necessary in the operation of the machinery,
systems and equipment.
c. Any important deficiencies in the documentation, drawing
and spare gear.
d. Any official orders and instructions which have not yet
been carried out.

2. Inspection of Hull and Machinery. When the relieving officer

has joined, a joint inspection is to be made of the principal hull fittings and
also all main and auxiliary machinery in charge of the Engineer Officer. This
inspection is to consist of an external examination of all items specified together
with briefing on their performance. If possible, machinery is to be inspected
whilst stopped and also when running.
3. Inspection of Documents. The following are to be produced
and inspected, where applicable:

a. Records.

(1) Hull & Engineering Master Records (with particular reference to the endurance
curve).

(2) Hull & Engineering Maintenance Schedules, Planning and

Control System.

(3) Engineering Master Log.

(4) Logs of operation of Machinery.

(5) Records of Additions and Alterations.

(6) Ship's Specification.

(7) Record of Defects.

b. Orders

(1) Engineering Departmental Orders.

(2) Captain's Standing Orders.

(3) Operating Instructions for important equipment.

 (4) Ghana Navy Technical Orders.

c. Trials, Tests and Examination Reports

(1) Half Yearly Return of Survey of Chain Cables.

(2) Docking Report.

(3) Defect Lists (for last refit).

(4) Report of Trials of Main Machinery.

(5) Test of Anchors and Chain Cables.

(6) Report of Examination of Structure.

(7) Report of Inspection of Ship.

(8) Report of Examination of propellers & underwater fittings.

d. Stores and Spare Gear

(1) Lists of Spare Gear, Fittings and Drawings, etc. (D787).

(2) Record of Spare Gear on order.

(3) Spare Gear Ledger pages and Binders.

(4) Parts Identification Lists.

e. Personnel Records & Forms

(1) Nominal List of men in the department.

(2) Training Programme.

(3) Watch & Quarter Bill.

(4) List of men due for promotion, courses, increases of pay,

etc.

(5) Divisional Officers Note Book.

(6) Rating's History Sheets.

f. Books

(1) Technical Hand Books.

(2) Technical BRs.

g. Maintenance Returns and Reports.

 (1) Maintenance Returns - S. 2019

(2) Defect Returns - S. 2020.

(3) Ship Running Returns - S.2023.

4. Inspection of Permanent Loan Stores and Spare Gear

a. Permanent Loan Stores. Any stores on charge to the Engineer Officer

personally are to be mustered, and the relieving Officer is to sign for their
custody.

b. Spare Gear. If it is not possible for any detailed muster of spare

gear due to limited supersession period, the spare storage should be inspected and
a spot check carried out on a suitable sample of items selected at random.

5. Certificate to be Forwarded. On completion of the

inspection and before leaving the ship, the outgoing Engineer Officer is to submit
a Supersession Certificate Part I to the Commanding Officer in the Form shown in
paragraph 7 below. The relieving Engineering Officer is to complete Section B of
this Certificate. The original is to be inserted in the Ship's Book and a copy
forwarded to the Admin Authority. The Admin Authority if so desires may send a copy
of the Certificate to Navy Headquarters with relevant comments.

6. Examination of Hull and Machinery. As soon as possible, after taking

over charge, the new Engineer Officer is to make a special examination of the hull
and machinery that he considers necessary as a result of his interactions with the
outgoing Engineer Officer. He is also in the course of normal maintenance
inspections to examine a representative portion of the hull and machinery. This
examination should include the following:

a. The structure in places which are particularly difficult for

maintenance and where conditions particularly promote corrosion.

b. A check of engine loading, temperatures, pressures, and fuel and lubricating

oil consumption under running conditions to verify that the main and auxiliary
machinery and piping systems are satisfactory.

7. If in the course of these examinations he finds any serious defects or

omissions which should have been reported on Supersession Certificate Part I, he is
to report the matter to his Commanding Officer. The Commanding Officer may obtain
through the Admin Authority, the services of an officer to investigate the matter.
If the investigation indicates negligence, a report is to be submitted.

N O T E: As far as practicable, this detailed examination by the new Engineer

Officer should be carried out in conjunction with a representative of the Admin
Authority.

8. Certificate to be forwarded after 3 Months. After 3 months on board, the new

Engineer Officer is to complete two copies of the Supersession Certificate Part II
and a copy forwarded to the Admin Authority.

b. What is the frequency of inspections of machinery compartments in which

there is no watch keeper?
(i) At sea- at least once a watch
 (ii) In harbor- at least twice a day
Q4 a. When are these under listed stores musters carried out?
(i) A muster- on initial issue or change of custodian
(ii) B muster- Every 6 months
b. Write briefly on the following
(i) NS6A
This is the form used to demand for stores. The form is prepared in
triplicate to demand the following;
1. Permanent Naval stores
2. Consumable naval stores
3. Spare gear stores
4. Loan clothing
5. Mess and galley gear
Separate set of forms are to be prepared for these categories of stores.
(iii) NS7

Stores, if for any reason are no longer required by users are returned on NS7. Form
is prepared in triplicate for the following;

1. Serviceable stores
2. Unserviceable stores
3. Permanent naval stores
4. Consumable naval stores
5. Loan clothing
6. Mess and galley gear
The forms should be signed by the returning officer with date and rank inserted.
c. What are the various types of stores in the GN? Give 2 examples each.
1. Naval stores e.g Cordage, textiles, electrical cables
2. Spare gear stores e.g Engineering/Electrical/Shipwright machinery which
have not been standardized or classified in the catalogue of naval stores.
3. POL stores e.g Dieso, 90 MT, engine oil, grease
4. Motor and Transport stores e.g tyres, tubes, vehicles
5. Mess and galley gear store e.g fork, table, and spoon
6. Book of reference and stationary stores e.g BR 96, NS6A, PILs
7. Accommodation stores e.g furniture, pillow, loan bedding
8. Clothing stores e.g NO2 uniform, shoes, boot, beret
9. Victualling stores e.g compo ration, milk, rice, vegetables

Q5 a. Why are spare gear held onboard GN ships mustered frequently?

To ensure that spare gear preservation onboard is effective and also for accounting
purposes.

b. Name four (4) occasions when complete mustering of spare gear is to be

undertaken.
1. Once in every 18 months.
2. During refit
3. On supersession of accounting officer. It should be completed within 3
months of taking over.
4. Prior to the decommissioning of the ship
c. How many copies of D787 will be held by the following under listed
authorities?
(i) Ship – 2 copies
(ii) Admin Authority – 1 copy
(iv) NHQ – 1 copy
(v) GNSD – 2 copies
Q6 a. Draw the organizational tree of the Technical Division at the Naval
Headquarters.
b. Draw the organogram of the Naval Dockyard Complex.
 c. Outline five (5) responsibilities of the CSND.
1. Planning, execution and timely completion of refit of ships.
2. Execution of periodic maintenance and repair of ships.
3. Upkeep of technical equipment and installations at the Naval Dockyard
Complex.
4. Raising of requisition on outside firms for assistance as may be necessitated
by lack of facility or capacity at the Naval Dockyard.
5. Undertaking repairs and other jobs on commercial basis with prior approval of
NHQ.

Q7 a. Explain the actions to be taken when orders received from the bridge may
injure machinery or equipment.
If the engineer officer receives an order which if executed would in his
opinion injure the machinery, he is to make a representation to this effect to the
Captain. Unless the order is countermanded after his representation, he is to
execute it. When this occurs, the EO will note the order received and the
representation made in the Engineering Master Log.
b. (i) Why are clocks synchronized in the GN?
This is to ensure that the Engine room and bridge clocks have the same timings for
collation of records of events and execution of orders prior to a ship casting off.

(ii) On what occasions are synchronization of clocks carried out?

Before a ship is underway, when the ship enters confined waters and at every 24
hours at sea.
Q8 a. What are the purposes of machinery trials?
Machinery trials are to be undertaken in Naval Ships to establish that:
a. New machinery installation meets their specifications.
b. Machinery after repairs or refit is fully fit for service.
c. The performance at full power of the Machinery of operational ships is
periodically checked and the ratings are given experience in its operation.
d. Important defects and anomalies in the performance of machinery are
discovered and noted for correction.

b. You are being assigned to the Naval Headquarters as DDTD (FM). What four (4)
tasks do you anticipate as your responsibilities?
a. Planning of refits, docking and routine maintenance cycle in close liaison
with Ops Division for Ghana Navy ships and crafts.
b. Coordinating all planned maintenance schedules
for the fleet to ensure availability of ships at all times.
c. Coordinating all technical records with respect
to fleet maintenance.
d. Any other functions that the DTD may assign to
him from time to time.

Q9 a. (i) What information is found in fuel returns?

Fuel received, fuel consumed, fuel remaining and percentage of lube oil to fuel
ratio
(ii) How many copies of S2019, S2020 and S2023 are submitted?
4 copies each
b. State five (5) responsibilities of the Refit Coordinator at NAVDOCK?
1. Preparation of refit programme.
2. The final preparation of the refit defect list.
3. Acceptance of the refitted ship back into the fleet.
4. Mustering of stores and de-storing of the ship.
5. Decommissioning the ship and handing it over to the Commodore
Superintendent Naval Dockyard.
c. State the composition of the staff of the Refit Coordinator.
 a. Two officers- One Marine Engineer and One Electrical Engineer
b. Four Senior rates- One each from Marine Engineering, Electrical, Radio
and Shipwright sub departments.
c. One writer- Computer literate
Q10. Explain the actions to be taken when an accident happens while on watch.

Should an accident of any kind occur to the machinery of a ship when underway, or
should the Chief of the watch observe or be informed of anything unusual in the
working of the main or auxiliary engines, the Engineer Officer is to be informed
immediately. The Chief of the watch meanwhile is to take such immediate action as
he may consider necessary for the safety of the machinery, informing the Officer of
the watch on the bridge of the action taken, or proposed to be taken, if it will
affect the mobility of the ship. In such a contingency, it must be appreciated by
the engineering personnel on duty that the safety of the ship is the foremost
consideration.