Solution Manual for Exploring Microsoft Office Excel 2019 Comprehensive, 1st edition, Mary Anne Poatsy (Copy) - Read Now Or Download For A Complete Experience
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CHAPTER OBJECTIVES
When students have finished reading this chapter, they will be able to:
Start an Office Application Review a Document
Work with Files Work with Pictures
Use Common Interface Components Change the Document View
Get Help Change the Page Layout
Install Add-Ins Create a Header and Footer
Use Templates and Apply Themes Configure Document Properties
Modify Text Preview and Print a File
Relocate Text
CHAPTER OVERVIEW
The students will be asked to apply skills that are common across the Microsoft Office suite to create
and format documents and edit content in Office 2019 applications.
2. Format Document Content. In this section, students will learn how to use templates, apply
themes, modify text, relocate text, check spelling and grammar, and work with pictures and
graphics.
3. Modify Document Layout and Properties. Students will learn how to use Backstage view,
change the document view, change the Page Layout, insert a Header and Footer, and preview
and print a file.
LEARNING OBJECTIVES
KEY TERMS
Add-in–A custom program or additional command that extends the functionality of a Microsoft
Office program.
Backstage view–A component of Office 2019 that provides a concise collection of commands
related to an open file.
Cloud storage–A technology used to store files and to work with programs that are stored in a
central location on the Internet.
Command–A button or area within a group that you click to perform tasks.
Contextual tab–A tab that contains a groups of commands related to the selected object.
Copy–A command used to duplicate a selection from the original location and place a copy in the
Office Clipboard.
Cut–A command used to remove a selection from the original location and place it in the Office
Clipboard.
Dialog box–A box that provides access to more precise, but less frequently used, commands.
Dialog Box Launcher–A button that when clicked opens a corresponding dialog box.
Enhanced ScreenTip–A small message box that displays when you place the pointer over a
command button. The purpose of the command, short descriptive text, or a keyboard shortcut if
applicable will display in the box.
Format Painter–A feature that enables you to quickly and easily copy all formatting from one area
to another in Word, PowerPoint, and Excel.
Gallery–An area in Word which provides additional text styles. In Excel, the gallery provides a
choice of chart styles, and in Power Point, the gallery provides transitions.
Header–An area with one or more lines of information at the top of each page.
Keyboard Shortcut–A combination of two or more keys pressed together to initiate a software
command.
Live Preview–An Office feature that provides a preview of the results of a selection when you point
to an option in a list or gallery. Using Live Preview, you can experiment with settings before making
a final choice.
Margin–The area of blank space that displays to the left, right, top, and bottom of a document or
worksheet.
Microsoft Access–A relational database management system in which you can record and link data,
query databases, and create forms and reports.
Microsoft Excel–An application that makes it easy to organize records, financial transactions, and
business information in the form of worksheets.
Microsoft Office–A productivity software suite including a set of software applications, each one
specializing in a particular type of output.
Microsoft PowerPoint–An application that enables you to create dynamic presentations to inform
groups and persuade audiences.
Microsoft Word–An application that can produce all sorts of documents, including memos,
newsletters, forms, tables, and brochures.
Mini toolbar–A toolbar that provides access to the most common formatting selections, such as
adding bold or italic, or changing font type or color. Unlike the Quick Access Toolbar, the Mini
toolbar is not customizable.
Office Clipboard–An area of memory reserved to temporarily hold selections that have been cut or
copied and allows you to paste the selections.
OneDrive–Microsoft’s cloud storage system. Saving file to OneDrive enables them to sync across all
Windows devices and to be accessible from any Internet-connected device.
Paste–A command used to place a cut or copied selection into another location.
Picture–A graphic file that is retrieved from storage media or the Internet and placed in an Office
project.
Quick Access Toolbar–A toolbar located at the top-left corner of any Office application window,
that provides fast access to commonly executed tasks such as saving a file and undoing recent
actions.
ribbon–The command center of Office applications. It is the long bar located just beneath the title
bar, containing tabs, groups, and commands.
Smart Lookup–A feature that provides information about tasks or commands in Office, and can also
be used to search for general information on a topic such as President George Washington.
Status bar–A bar located at the bottom of the program window that contains information relative to
the open file. It also includes tools for changing the view of the file and for changing the zoom size of
onscreen file contents.
Tab–Located on the ribbon, each tab is designed to appear much like a tab on a file folder, with the
active tab highlighted.
Tag–A data element or metadata that is added as a document property. Tags help in indexing and
searching.
Tell me box–Located to the right of the last tab, this box enables you to search for help and
information about a command or task you want to perform and also presents you with a shortcut
directly to that command.
Template–A predesigned file that incorporates formatting elements, such as a theme and layouts,
and may include content that can be modified.
Theme–A collection of design choices that includes colors, fonts, and special effects used to give a
consistent look to a document, workbook, presentation, or database form or report.
Title bar–The long bar at the top of each window that displays the name of the folder, file, or
program displayed in the open window and the application in which you are working.
Toggle commands–A button that acts somewhat like light switches that you can turn on and off. You
select the command to turn it on, then select it again to turn it off.
Zoom slider–A feature that displays at the far right side of the status bar. It is used to increase or
decrease the magnification of the file.
DISCUSSION QUESTIONS
What are the benefits of having common features in the Office 2019 applications?
What is the purpose of the Quick Access Toolbar and when might you want to customize it?
What are three reasons you would use the Tell me box?
What is the benefit of using a template and when would you want to start from a blank
document?
What considerations should you be aware of when incorporating pictures into a document?
Copyright © 2020 Pearson
Why is it useful to add tags to a document?
TEACHING NOTES
D. Getting Help
As you work with any Office application, you can access help online as well as within the current
software installations.
The Tell me box, located to the right of the last tab on the ribbon enables you to search for help
and information about a command or task you want to perform. It will also present you with a
shortcut directly to that command and in some instances will complete the action for you.
Smart Lookup, on the References tab, provides information about tasks or commands in Office,
and can also be used to search for general information on a topic.
The Help tab offers direct access to Customer support, training videos and other helpful
tutorials.
Enhanced Screen Tips display when you point to a command, and include a brief description of
the command along with a keyboard shortcut, if available.
Teaching Tip: Demonstrate the Help button that appears with a dialog box; it is
displayed as a question mark in the top right corner of the dialog box.
Teaching Tip: Show students the ease of locating a command on the ribbon using the
Tell me box. A list of commands related to the skill will display.
Teaching Tip: Demonstrate the Smart Lookup which is available on the shortcut menu
when you right-click text, on the References tab, or through the Tell me box.
Copyright © 2020 Pearson
Teaching Tip: Demonstrate how to display an Enhanced ScreenTip which describes the
command button that the mouse pointer is hovering over.
E. Installing Add-ins
A Microsoft or third-party add-in is a custom program or additional command that
extends the functionality of an Office program. As an example, in Excel, add-ins provide
additional functionality that can help with statistics and data mining.
Teaching Tip: Demonstrate the steps used to search for and install an add-in from the
Microsoft Store. Note that some add-ins require fees to use.
B. Modifying Text
In all Office applications, the Home tab provides tools for editing selected text. You can
also use the Mini toolbar to make changes conveniently to selected text.
Before making any changes to existing text or numbers, you must first select the
characters. Once you have selected the desired text, besides applying formatting, you
can delete or simply type over text to replace it.
There are shortcuts to selecting text, such as clicking and dragging, using double-click,
and using the Ctrl and Shift keys with other keys on the keyboard.
You can find the most common formatting commands in the Font group on the Home
tab.
The Font determines the way characters display onscreen or print in documents,
including qualities such as size, spacing, and shape.
Teaching Tip: Demonstrate editing text using various shortcuts to select the text.
Teaching Tip: Show students how to apply a different font to a section of a project by
selecting the font from within the Font group on the Home tab or selecting it from the
Mini toolbar.
Copyright © 2020 Pearson
Teaching Tip: Expand the Font dialog box and discuss additional font features that are
not on the ribbon.
C. Relocating Text
The Office Clipboard is an area of memory reserved to temporarily hold selections that
have been cut or copied and allows you to paste the selections. It is important to finalize
the paste procedure during the current session before the computer is shut down or
loses power, for the contents of the Clipboard are then erased.
Teaching Tip: Show students how to relocate text using the cut, copy, and paste
commands.
Teaching Tip: Demonstrate using the Office Clipboard by cutting or copying several
sections of text and then pasting all or some of the cut/copied text to a new location.
Teaching Tip: Demonstrate using the Zoom slider, which is a horizontal bar on the bottom right side of
the status bar, to increase and decrease the size of the document onscreen. Beware that the changing
size of text onscreen does not change the font size when the file is printed or saved.
cf01p1Design.pptx cf01p1Design_LastFirst.pptx
Practice Exercise 1 cf01p1Website.jpg
cf01p2Business.docx cf01p2Business_LastFirst.docx
Practice Exercise 2 cf01p2Cupcake.jpg
cf01m1RefLetter.docx cf01m1RefLetter_LastFirst.docx
Mid-Level Exercise 1 cf01m1College.jpg
cf01m2Tracker.xlsx cf01m2Tracker_LastFirst.xlsx
Mid-Level Exercise 2 cf01m2BloodPressure.jpg
cf01c1SocialMedia.pptx cf01c1SocialMedia_LastFirst.pptx
Capstone cf01c1Sharing.jpg
J. Microsoft Office
2. The long bar located just beneath the title bar containing tabs, groups, and commands.
O. Ribbon
A. Add-in
4. A collection of design choices that includes colors, fonts, and special effects used to give
a consistent look to a document, workbook, or presentation.
T. Theme
Q. Tag
7. A tool that displays near selected text that contains formatting commands.
K. Mini Toolbar
8. Relational database software used to store data and convert it into information.
I. Microsoft Access
9. A feature in a document that consists of one or more lines at the bottom of each page.
D. Footer
10. A predesigned file that incorporates formatting elements, such as a theme and layouts,
and may include content that can be modified.
S. Template
12. A tool that copies all formatting from one area to another.
E. Format Painter
13. Stores up to 24 cut or copied selections for use later on in your computing session.
L. Office Clipboard
15. An online app used to store, access, and share files and folders.
M. OneDrive
16. Provides handy access to commonly executed tasks such as saving a file and undoing
recent actions.
N. Quick Access Toolbar
17. The long bar at the bottom of the screen that houses the Zoom slider and various View
buttons.
P. Status bar
18. The area of blank space that displays to the left, right, top, and bottom of a document or
worksheet.
H. Margin
19. A technology used to store files and to work with programs that are stored in a central
location on the Internet.
C. Cloud storage
20. A feature in a document that consists of one or more lines at the top of each page.
G. Header
2. When you want to copy the format of a selection but not the content, you should:
6. You can get help when working with an Office application in which one of the following areas?
7. To access commands that are not on the ribbon, you need to open which of the following?
b. Dialog Box
8. To create a document without knowing much about the software, you should use which of the
following?
c. Template
9. Which is the preferred method for resizing a picture so that it keeps its proportions?
d. Document title
4. Describe the Office application features that are available to assist you in getting help with a
task.
When a task is typed into the Tell Me box, a menu of possible commands will appear from which
you can select either further assistance on the task, or the task will be completed automatically.
The Smart Lookup feature provides information on general and Office related tasks through a
Bing search. Enhanced ScreenTips are available by simply hovering the mouse pointer over a
command on the ribbon, prompting a text box of information about the command to appear.
Lastly, the Help tab on any Office application provides links to training documents and videos.
9. Explain why it is important to use the corner sizing handles of a picture when resizing.
To adjust the size while maintaining the proportions, use the corner sizing handles. If one of the
center edge sizing handles is used, the picture will stretch or shrink out of proportion.
10. Discuss why would you need to change the view of a document.
As you prepare a file, you may find that you want to change the way you view it. A section of
your document may be easier to view when you can see it magnified, for example. Alternatively,
some applications have different views to make working on your project easier.
11. Discuss the various ways you can change a page layout.
Most commonly the layout of a page or worksheet can be modified by changing margins and
page orientation. In Excel, you can also center the worksheet vertically or horizontally on a page.
In Word, contents can also be aligned in columns. Other less common page setup options can be
found in the Page Setup dialog box.
13. Explain what document properties are and why they are helpful.
Document properties are data elements about a file that include the author, file size,
permissions, and when the file was modified. Additionally, tags can be added to help with future
searches and indexing.
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