Annex “C”

REPUBLIC OF THE PHILIPPINES

DEPARTMENT OF EDUCATION
MIMAROPA Region
BACUNGAN ELEMENTARY SCHOOL
BIDS AND AWARDS COMMITTEE

Request for Quotation

Date: February 28, 2025
Quotation No.2025-02-05

To all Eligible Suppliers:

I. Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the
Terms and Conditions of this RFQ, and submit your quotation duly signed by your
representative not later than March 14, 2025 at 17:00 p.m. at BACUNGAN ELEMENTARY
SCHOOL Bids and Awards Committee c/o AQUILINA F. CAYANAN-BAC Chairperson, at
Barangay Bacungan, Puerto Princesa City. For more information, please contact the BAC at
09096590398. Prospective supplier shall be responsible to verify the quoted items.

AQUILINA F. CAYANAN
BAC Chairperson
Statement of
Compliance
No. ITEMS & DESCRIPTION QTY Unit (State “Comply” Unit Price Total Cost
or “Not
Comply”)
Project
Title: DRRM
Description of Services:
Emergency light 3 pcs
Emergency alarm 1 pc
Fire Extinguisher 1 pc
Fire Extinguisher refill 1 pc

TOTAL
This is to submit our price quotations as Indicated above subject to the terms and conditions of this RFQ.
Supplier’s Company
Name: TIN:

Address:
Telephone Fax
No.: No.: e-mail:
Supplier’s Authorized
Representative Signature
over Printed Name: Date:

II. Terms and Conditions

a. Submission of Requirements

Sealed quotations and other requirements stated below shall be submitted to the Bids
and Awards Committee (BAC) at the address Bacungan Elementary School
Barangay Bacungan, Puerto Princesa City. Indicate in the outer portion of the

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 sealed quotation the project title DRRM. interested Supplier/s shall submit the
following requirements:
a. Letter of Intent to participate on the said procurement;
b. Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso.
Statement of Compliance must be accomplished by supplier;

1. For submission prior to Award

a. 1.) Valid Mayor’s Permit 2.) DTI Registration 3.) TAX Clearance

Bidder’s failure to submit such documents within five (5) calendar days from receipt
by the bidder of notice shall be ground for disqualification.

2. Description/s

a. Procurement for School Ground Improvement

The supplier who submitted the lowest calculated and responsive quotation shall be awarded
with the Purchase Order/Contract after evaluation by the BAC.

b. Delivery of Services

1. Delivery of goods shall be made upon receipt of Purchase Order.

2. Delivery of goods shall be rendered.
3. DRRM. Upon delivery and inspection of goods, the supplier shall notify the Purchaser
and present the following document/s to the Purchaser:

i. Original and copy of the Supplier’s Statement of Account/Charge Invoice.

a. Evaluation of Quotations

Quotations shall be compared and evaluated on the basis of the following criteria:

1. Completeness of Submission
2. Compliance with Technical Specifications
3. Price

b. Instructions

a. Supplier shall be responsible for all the goods to be delivered and installed and should be
in accordance with the schedule, and specifications stipulated in the contract. Failure of
the supplier to comply with this provision shall be ground for cancellation of the
contract/purchase order issued to the supplier.

b. Supplier shall pick-up the purchase order/contract issued in its favor within three (3)
calendar days from date of receipt of notice to that effect. A telephone call or fax
transmission shall constitute an official notice to the Supplier. Thereafter, if the purchase
order remains unclaimed, the purchase order shall be cancelled. To avoid delay in the
delivery of the requesting agency’s requirements, all defaulting suppliers shall be
precluded from proposing or submitting substitute quotation(s) or item(s).

c. Supplier who accepted a purchase order/contract but failed to deliver the required
goods/services within the time called for in the purchase order/contract shall be
disqualified from participating in DepED or any of DepED units’ future procurement
activities. This is without prejudice to the imposition of other sanctions prescribed under
R.A. 9184 and its IRR-A against the supplier.

d. All duties, excise, and other taxes, and revenue charges shall be paid by the supplier.

e. All transactions are subject to withholding of credible Value Added Tax and/or Expanded
Value Added Tax per
Revenue regulation(s) of the Bureau of Internal Revenue.

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c. Inspection

All deliveries by suppliers shall be subject to inspection by the DepED-Puerto

Princesa Inspection Team and the end-user. All costs of the necessary laboratory
tests undertaken by DepED on the Goods shall be to the account of suppliers.

d. Liquidated Damages

A penalty of one-tenth of one percent (0.001) of the total value of the undelivered
Goods/services shall be charged as liquidated damages for every day of delay of the
delivery of the purchased Goods/services.

e. Payment

One hundred percent (100%) of the Contract Price less government tax shall be paid to the
supplier after completion/compliance of the goods to be delivered. Payment shall be in the
form of check and shall be paid addressed to the supplier’s Name of Firm.

After having carefully read and accepted your Request for Quotation and its Terms and
Conditions, I/We quote you on the item/s at price noted in the RFQ. The quotation shall be
binding upon us for thirty (30) calendar days reckoned from last day of submission
indicated in the Submission Requirements. The corresponding Award on Purchase Order
shall be accepted by us at any time before expiration of this period.

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