EVENT PORTFOLIO

EVENT TYPE: 18TH BIRTHDAY

THEME: MODERN VICTORIAN ERA
BUDGET: ₱350,000
COMPANY NAME: EL EVENTS
COMPANY TAG LINE: Elevating Experience
COMPANY FACEBOOK PAGE: El events Philippines
COMPANY CONTACT NUMBER: 09121806110
COMPANY ADDRESS: 163 Talon Street Burgos, San Jose Tarlac

BY: JAYVIE O. MAÑEBOG

 EL EVENTS

EL
eve ELEVATING EXPERIENCE

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MISSION
 To provide one of the lifetime events that will be memorable to our client and their guest,
elevating their experience and fulfill their expectation.

VISION

To become one of the trusted and recommended event management company that will be
known all over the country.

About Us:

Started in mid-2011 we only specialized in small events, with hard work, dedication and passion
together with trust that our client gave to us, we now cater numerous events, having a solid team,
connections, knowledge and experience to elevate the experience of our client.
 EVENT CONCEPT
Theme Modern Victorian Era
Motif Salmon, Light Cobalt, Mint, Dark Admiral Gray,
Cobalt Black, white
Suit and Accessories ROCOCO BLUE SOUNTHERN BELLE PRINCESS
DRESS SATINS AND LACE SILHOUETTE for the
Debutant
Mint colored Americana and salmon colored
gown for the debutants parents
Flower Flower Forest theme of pink, mint and white rose
Cake 3 tier white and mint color cake with pink sugar
flower, with cupcake and treats
Chair and Table European Lace Floral Loveseat Slipcover Sofa
Cover, 2/3 Seater Luxury Cushion Furniture
Reclining Couch Towel Non Slip all Season for the
Debutant
King Louis Event Chairs and Table for the Guest.
Stage Set Up Sofa will be in the middle, Sequin backdrop
curtain with flower and Green Leaves at the top
and middle of the curtain
High Ceiling The ceiling will be decorated in flowers, curtains
and tassel crystal lamps with chandeliers in the
middle
 EVENT TEAM: EL EVENTS
Event Head Coordinator - Contact and coordinate with the suppliers
- Oversee the flow of the debut and the whole program flow
Guest List Coordinator - Make sure that all guest are in the list and guide the guest to their
seats
Technical Staff - Supervise and operate lights, sounds and the cuing of the music
Ushers/Usherettes - Assist the guest to their respected seat and coordinate with the
emcee to assist the guest to the place where gifts are located
- Assist in distribution of the souvenirs and assist the celebrant
Photographers/Videographers - Shot videos for pre debut shoot
- Take guest pictures, debutant picture and take photo of guest in the
photo booth in the venue
 EVENT SUPPLIER
SUIT AND ACCESSORIES Suit It Up Tailoring Shop
INVITATION Darren’s Invitation and Souvenir Shop
SOUVENIR Darren’s Invitation and Souvenir Shop
HAIR and MAKEUP 4 Sisters
VENUE and CATERING Tarlac Recreational Park
DECORATION KATH’S Flower Shop
FLOWERS KATH’s Flower Shop
CAKE KARLWELL’S CAKE HOUSE
LIGHTS and SOUNDS MUSIKA LIGHTS AND SOUNDS RENTAL SERVICES
EMCEE Jessabell Pineda
PHOTO and VIDEOS EL EVENT
 EVENT BRIEF
Contact Coordinator EL EVENT
Name of the Event 18th Birthday
Theme Modern Victorian Era
Client Mr. Rickson Dela Cruz and Mrs. Janneth Dela Cruz
Budget Allocation ₱350,000
Number of Guest 250
Guest Participant Family, Friends, Teachers and Student
Venue and Location Tarlac Recreational Park, San Jose Tarlac
Parking Access Tarlac Recreational Park Parking Area
Directional Signage Parking, Registration of Guest, Guestbook, Tables
and Gifts
Set Up Tarlac Recreational Park Event Center
Audio 2 Pieces of Microphone, Lights and Sound System
Photo and Video 3 Pieces Camera, Laptop
 EVENT TIMELINE
September 6 2023 Photoshoot of the Debutant
September 7 2023 Visiting of the Venue
September 10 2023 Food Tasting
September 12 2023 Follow Up Reminder to the Suppliers
September 21 2023 Costume Fittings
September 28 2023 General Rehearsals
October 3 2023 Preparation of the Venue and Inspecting of the
Equipment
October 8 2023 La Demoiselle Victoria’s Special Day
October 9 2023 Closing Meeting and Finalization
 PROGRAM FLOW
TIME ACTIVITY KEY PERSON
5:00 – 5:30 PM Arrival of Guest and Participants Ushers and Usherettes
Registration, Contact tracing form
5:30 – 6:00 PM Assigning of Guest to their Respective Seat Ushers and Usherettes
6:00 – 6:10 PM Introduction Emcee
6:10 – 6:15 PM Entrance of the Debutant Emcee, Lights and Sound
System
6:15 – 6:20 PM Entrance of the Family Emcee and Sound System
6:20 – 6:25 PM Prayer Family Member
6:25 – 2:30 PM Opening Remarks Emcee, Sound System
6:30 – 7:10 PM 18 Roses, Message to the Debutant Debutant, Friends and
Classmates, Emcee, Sound
System, Photographer and
Videographer
7:10 – 7:50 PM 18 Gifts, Message of the Debutant Debutant, Friends and
Classmates, Emcee, Sound
System, Photographer and
Videographer
7:50 – 8:10 PM Parents Message Parents, Emcee, Photographer
and Videographer
8:10 – 8:30 PM Intermission Number Cousins, Emcee, Sound System,
(Cousins song performance) Photographer and Videographer
8:30 – 9:30 PM Dinner, Distribution of Souvenir and Picture Caterer, Photographer and
taking of guest with the Debutant Emcee
9:30 – 9:40 PM Cutting of Cake Debutant, Emcee, Sound
System, Photographer and
Videographer
9:40 – 9:55 PM Audio and Video Presentation Host, Technical and Sound
System
9:55 – 10:00 PM Thank You Message of Debutant, Closing Emcee
Remarks
 SOUND SOUND
SYSTEM SYSTEM
(SPEAKER) (SPEAKER)

COUCH

CAKE STAGE
GIFT
LED TABLE TABLE
TECHNICAL

CHANDELIER

TABLE 1 PARENTS
TABLE

DANCE FLOOR

TABLE 2 TABLE 3 TABLE 4 TABLE 5

TABLE 6 TABLE 7 TABLE 8 TABLE 9

BUFFET TAB
BUFFET TABLE

TABLE 12 TABLE 13
TABLE 10 TABLE 11
AISLE

TABLE 14 TABLE 15 TABLE 16 TABLE 17

TABLE 18 TABLE 19 TABLE 20 TABLE 21

TABLE 22 TABLE 23 TABLE 24 TABLE 25

EXIT
ENTRANCE

CR MALE

PHOTO BOOTH
CR FEMALE
TREATS TABLE FIRST AID

LEGEND

- LIGHTS
 BUDGETING
SUPPLIES INCLUSION QUANTITY AMOUNT TOTAL
AMOUNT
VENUE
- Tarlac - Space for reception, Set up Package ₱35,000 ₱35,000
Recreational Park for buffet, Tables and chairs,
Stage, Parking.

- Zorens Hotel - 2 bedroom, lunch Package ₱10,000 ₱10,000

₱45,000
CATERING
- Karwells Cake - 3 layer cake with 18 pcs Package ₱15,000 ₱15,000
House cupcake tower and treats

- Beef with mushroom, 250 Packs ₱87,500 ₱87,500

Pork Hamonado,
Fish Fillet with tartar sauce,
Cordon Blue,
Tofu with Vegetable,
Rice,
Drinks(Azure Ice tea, Red Ice
tea)
₱102,500
PHOTO and
VIDEO
- EL EVENTS - Photographer/ Package ₱30,000 ₱30,000
Videographer, Video Edit,
Pre debut shoot, Photo
booth, Free photo album
₱30,000
PARTY NEEDS
- Darrens Package
invitation and - Invitation ₱17,500 ₱17,500
souvenir services
- Souvenir ₱27,500 ₱27,500

₱45,000
SUITS and
GOWNS
- Suit It Up - Modern Victorian era gown 3 ₱20,000 ₱20,000
tailoring services for the Debutant, suit and
gown for the Parent.
₱20,000
FLOWERS and
DECORATION
- Kaths Flower - Flowers and Decorations Package ₱10,000 ₱10,000
Shop needed in the stage, guest
table, ceiling, chandelier and ₱10,000 ₱10,000
18 roses
₱20,000
LIGHTS and
SOUND
- Musika Lights - Basic lights and sound for Package ₱10,000 ₱10,000
and Sound Rental the event
Services
₱10,000
EMCEE/HOST
- Jessabell Pineda - From the start of the ₱5,000 ₱5,000
program up to the end of
the program
₱5,000
HAIR and
MAKEUP
- 4 Sister Salon - Hair and makeup of the Package ₱20,000 ₱20,000
Debutant and her Parent
from the prenup shoot and
in the debut day
₱20,000
SUBTOTAL ₱297,500

Contingency Fund 15% ₱52,500

Allocated Budget ₱297,500
Professional Fee 15% ₱52,500
GRAND TOTAL ₱402,500
 Summary of Expenses
SUPPLIER SERVICES AMOUNT
Tarlac Recreational Park Reception, Buffet, Parking ₱35,000
Zorens Hotel 2 Bedroom with Lunch ₱10,000
Karwells Cake House Cake, Cupcake and Treats ₱102,500
Beef with mushroom
Pork Hamonado
Fish Fillet with tartar sauce
Cordon Blue
Tofu Vegetable
Rice
Drinks(Azure Ice tea, Red Ice
tea)
EL EVENT Photographer/Videographer ₱30,000
fee, Full video edit, Pre debut
shoot, Photo Booth and Free
photo album
Darrens invitation and souvenir Invitations and Souvenirs ₱45,000
services
Suit It Up tailoring services Modern Victorian era gown for ₱20,000
the debutant and Suit and
Gown for the Parent
Kaths Flower Shop Flower and Decorations needed ₱20,000
in the stage, guest table, ceiling
chandelier and 18 roses
Musika lights and sound rental Basic lights and Sound for the ₱10,000
services Events
Jessabell Pineda Emcee/Host from the start of ₱5,000
the program up to the end of
the program
4 Sisters Salon Hair and Makeup of the ₱20,000
Debutant and her Parents
Total ₱297,500
 PROPOSAL LETTER
July 22 2023

Mr. and Mrs. Dela Cruz

Capas

Tarlac

Greetings!

Thank you for choosing EL EVENTS to host in your daughter’s upcoming debut.

We at EL EVENTS has more than a decade of experience in coordinating different events,

elevating the experience of our client. We will make sure that your daughter’s upcoming debut will be
memorable and will not be forgotten not only by your daughter but also the guest as well, we will fulfill
your expectations for your daughter’s special day.

For more information. Kindly visit our Facebook page El events Philippines where we post all of
our past services, you can also check our sample brochures to see our ideas and examples in different
events that we cater. You can contact us at cellphone number 09121806110, you may also visit us at our
office 163 Talon Street Burgos, San Jose Tarlac.

Sincerely yours

Jayvie O. Mañebog

Owner

EL EVENTS Event Company

 LETTER OF AGREEMENT
This Event Planning Agreement is entered into July 20 2023, by and between Mr. Rickson Dela
Cruz and Mrs. Janneth Dela Cruz with the address of Capas Tarlac and Jayvie Mañebog of EL EVENTS
with the address of 163 Talon Street Burgos, San Jose Tarlac, collectively

It is our agreement that EL EVENTS have given a consent to be your Professional Event Planner
for your daughter’s 18th birthday celebration scheduled on October 8, 2023. Both parties agree to abide
by the following conditions.

1. The event will be on October 8 2023 5pm to 10pm

2. The Client will pay the Event Organizer a 50% advance payment to be use in preparations of the
upcoming event.
3. If the Client cancels within 30 days before the event they will be refunded 75% of the client’s
advance payment.
4. If the Client cancels within 20 days before the event they will be refunded 50% of the client’s
advance payment.
5. If the Client cancels within 1 week before the event they will not receive any refund of the
client’s advance payment
6. The Clients agree that the remaining balance of the clients may increase depending on the price
of other services. (Travel cost, ingredients for the food etc.)
7. The Event Organizer shall inform the Client if there are changes in the cost of other services.
8. If the Event Organizer cancels, He either provide a substitute planner or refund the full fee of
the client’s.

Signed by:

Mr. Rickson Dela Cruz and Mrs. Janneth Dela Cruz Mr. Jayvie Mañebog

Client Event Organizer

 Risk Management
POSSIBLE RISK POSSIBLE SOLUTIONS
Lack of ventilation Secure power source and backup air cooling
Unexpected Power Interruption Use generator for power interruption
Unexpected Guest and Expenses Inform the guest and use contingency fund
Insufficient Parking Space Secure parking space of the venue
Lights and Sound System Malfunction Extra light and backup sound system
Accidents First aid station/ First aid kit
Allergies from the Food The Cater will tell the guest the food before they
serve it to the guest plates
EL
eve ELEVATING EXPERIENCE

THANK YOU!

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