September 02, 2024

To : Mr. John Michael Federico

Head of HR & ADMIN

Subject : Occupational Safety & Health Committee

Structure and Guidelines

I. Organization

Mr. John Michael

Federico OSH
COMMITTEE HEAD

Mr. Charles
David OSH
Committee
Secretary

FIRE BRIGADE EMERGENCY TRAINING WELFAR

RESPONSE & E HEALT
TEAM
TEAM EDUCATIO & H
N FACILTIE 2 First
1 HQ Security 1 HQ HRAD 1 HQ Aider HQ
2 HQ Security
2 HQ First 1 Rep (Map Admin 1 First
2 Map Makati
Aider Makati) 1 HQ Job Aider
Security
1 Map 1 Rep (Map Clean Map
2 Map CDO Makati
Makati CDO) 1 Map
Security
Security 1 Rep (Map Makati Job 1 First
2 Map Cebu Aider
1 Map CDO Cebu) Clean
Security Map Cebu
Security 1 Rep (Map 1 Map CDO
2 Map Job Clean 1 First
Davao 1 Map Cebu Davao)
Security 1 Rep CWH 1 Map Aider
Security Map
1 Map Davao JNU Cebu Job
2 CWH Security CDO
Security 1 Rep CWH Clean
Direct 1 Map Davao 1 First
1 CWH
Job Clean Aider
Security
2 Rep CWH Map
1 First Aider
JNU Davao
JNU
1 Rep CWH 2 First
II. Duties & Responsibilities

2.1 Fire Brigade Team

 One qualified personnel from the head office must be the team
leader for this committee branch.
 He must have the technical capability over the minimum fire
standards of the Philippines.
 This branch would conduct regular fire drills and fire
extinguisher usage demo, in each of each location, or a one-
time training, having the members invited from each location.
 A member from MAP location is a must, he/she must disseminate
all the knowledge, and later would act as skeletal force, to
perform during these kinds of emergencies.
 The inputs of this committee must be incorporated in the EHS
Manual of Amway Philippines LLC.
 Weekly reports and monthly reports for this branch must be
documented as part of our submission, re the performance and
actions for development.

2.2 Emergency Response Team

 This team shall develop all emergency procedures, for

Typhoon, Earthquakes, terrorism, or any given emergency,
not coverable by the fire brigade team.
 The responsibility of this branch is the same as the fire brigade
team, except that this team deals with all kinds of emergencies
prevention and evacuation protocol.
 This branch would ensure the preparedness of our facility, to
cater for the needs of our Employees and Map Locations in
times of this unexpected events.
 Seminars and drills must be conducted either on site or in a
single venue, together with the attendance of each member and
location representatives.
 Provision on programs for each month depending on the
monthly Safety awareness schedule (Please see Amway
Monthly Calendar for OSH).

2.3 Training and Education

 This branch shall ensure that all new and currently employed
personnel possess a safety awareness certificate. And ensures
that employee’s compliance with the existing occupational
Safety & Health Manual.
 The branch would cater for new seminars in advancement or
development of the safety & health personnel or its committee
members.
 The branch would issue memorandums on the new
guidelines for occupational safety in health in accordance
with the approved Occupational Safety & Health
Program.
 Continuously creating safety signages and advisory, to
ensure the presence of safety thru administrative controls
2.4 Welfare and Facilities

 This branch would serve as the voice of employee’s, in contributing the

implementation of the Occupational Safety & Health Program.
 This committee branch would issue suggestions and programs,
concerning the welfare of their co-employee’s.
 As part of our compliance with the Department of Labor and
Employment, an employee representative, must have a humble
seat on this safety committee, to raise concerns for their own
welfare

2.5 Health

 It is necessary that this committee should be spearheaded by

personnel with a background in health education, primarily an
occupational nurse or somebody that had completed the
Occupational First Aid Seminar.
 The committee would ensure that all our employees are free
from any illnesses, or they fit their respective scope of work.
 The branch would perform health information’s, health protocols or
guidelines. Depending on what is necessary.
 The committee must have the cooperation of first aiders to
act as the committee members.
 Ensure guidelines for work and non-work-related cases in
offices and stores, to minimize and eliminate workplace
illness or accidents.

2.6 Summary of Branches Responsibilities

 The 5 five branches are co-related to each other. It is best to

conduct a regular safety committee meeting once a month with
the attendance of each branch head.
 All the discussions and approvals must be well documented and
would be consolidated by the committee secretary.
 New guidelines for site implementation must be duly signed by
the safety committee head, prior to implementation.
 Minutes of meeting is a must. Copies of which must be
distributed on each branch and every Map location.
3. Organization Set-Up for OSH Committee

4. Implementation Guidelines

 A onetime seminar, involving all branch OSH Officers and its

representatives, must be conducted, to discuss briefly the duties
and responsibilities, as well as the reporting procedure and its
forms.
 Centralized communication must be established, to help and
educate our OSH officers on their regular daily safety activities.
 Standardized the reporting procedure, Separate guidelines and
framework would be given on each Safety and Health Committee
branches.

5. Health Organization Structure

6. Document Control Flow

7. Additional Points for Committee program inclusions

 Safety and health promotion and continuing information dissemination.

 Accident and Investigation and reporting.
 Protection of the General Public within the vicinity of the Office /
Map Location.
 Environmental Control
 Personal Protective Equipment
 Guarding of Hazardous Machineries
 Handling of hazardous Substance
 General materials Handling and storage procedures
 Skill Certification
 Provision of transportation facilities for workers in case of emergencies
 Temporary Fire protection Facilities and equipment's
 First Aid and health Care Medicines, equipment and facilities
 Welfare and Facilities
 Waste Disposal

Prepared by:

Charles Brian David

Admin Services & OSH Advisor

Approved by:

Mr. John Michael Federico

Head of HR & Admin