DESIGN AND IMPLEMENTATION OF A COMPUTER

BASED WAREHOUSING INFORMATION SYSTEM

(A CASE STUDY OF NIGERIA PORTS AUTHORITY)
(NPA) LAGOS

By
-----------
---------------

SUPERVISED BY
------------------

A PROJECT RESEARCH SUBMITTED TO THE

DEPARTMENT OF COMPUTER SCIENCE,------- UNIVERSITY
IN PARTIAL FULFILMENT TO THE AWARD OF BSc IN
COMPUTER SCIENCE

MARCH, 2012
 APPROVAL PAGE

This is to certify that this project written by ---------- with

Registration Number ------ has been approved by the

Department of Computer Science, ------ University ----, in partial
fulfillment for the award of BSc in Computer Science.

……………………………. ……………….
Date
(Project Supervisor).

……………………………. ……………….
Date
Head of Department

……………………………. ……………….
Dean Date
Faculty of Natural Science

……………………………. ……………….
External Supervisor Date
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DEDICATION

This project is dedicated to God Almighty for his infinite mercies

and protection.
 ACKNOWLEDGEMENT

I express my profound gratitude to the Almighty God who gave

me the inspiration and courage to successfully complete my

academics and this work piece.

Foremost, I am especially indebted to my project supervisor Mr.

------ who untiring efforts and criticism were of great assistance

to me. My special thanks also goes to my beloved ones so

numerous to mention, relations, brothers, sister, friends and

well wishers who contributed directly and indirectly to the

success of my stay in --------- .worthy of thanks goes also to the

staff and students of computer science department institute of

engineering for the immeasurable love they showered to me

during this short period.

Finally, I remain most grateful to the Lord for his infinite

mercies and protection.

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ABSTRACT

This project is to address the problems encountered by the staff

of custom and their customers. In view of this problems, the

manual process involved in the handling and management of

goods in custom office were critically studied and the problems

noted. This project went further to treat the different

techniques used in implementing the newly designed software.

This work is conducted towards the computerization of the

existing system of processing data in order to identify some

various problems that is being encountered in mechanical

aspect of it and the manual method of data processing in the

billing of imported and exported customer goods and thereby

recommending first class solution to the problem of information

system in the organization.

This theory also compares the existing system with the new

system which is exact and a faster way of processing data and

the problem that is faced by customers when they are clearing

their goods from the wharf. This theory includes with the

implementation, programming, test run, change over the

process of the new system. The software is designed using

visual basic 6.0 language. This language was chosen as a result

of its easy syntax and structure for developing windows-based

applications.
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TABLE OF CONTENTS

Title page

Certification

Dedication

Acknowledgement

Abstract

Table of content

List of table

List of figures

CHAPTER ONE

1.0 Introduction

1.1 Background of the study

1.2 Aims and objectives

1.3 Statement of the problem

1.4 Purpose of the study

1.5 Justification

1.6 Scope of the study

1.7 Definition of terms

CHAPTER TWO

2.0 Literature review

2.1 Benefits of a computerized system

2.2 Importance of this work

CHAPTER THREE

3.0 System methodology, analysis and design

3.1 Description and analysis of the existing system

3.2 File organization

3.3 Fact finding method

3.4 Input analysis

3.5 Process analysis

3.6 Output analysis

3.7 Problem of the existing system

3.8 Justification of the existing new system

CHAPTER FOUR

4.0 System implementation and programming

4.1 Output specification and design

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4.2 Input specification and design

4.3 File design

4.4 Procedure chart

4.5 System flow chart

4.6 System requirement

4.7 Implementation

4.8 Program design

4.9 Program flow chart

4.10 Pseudo code

4.11 Test run

4.12 Documentation

4.13 User documentation

4.14 Program documentation

CHAPTER FIVE

5.0 Summary, Recommendation and Conclusion

5.1 Summary

5.2 Recommendation

5.3 Conclusion
REFERENCES

LIST OF TABLES
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CHAPTER ONE

INTRODUCTION

1.1 BACKGROUND OF THE STUDY

Warehouse is where goods and commodities are kept for

further clearance. Narrowing it to Nigeria Ports Authority, there

are many warehouses where imported consignment and goods

are stored. This is cleared by carrying the billing papers from

post to post, waiting and wasting much time in seeing who is in

charge. Goods that takes about two weeks to berth into the

country takes another two weeks to get cleared. This makes

the importers and the clearing agents to run from port to port,

in search of where the goods were kept.

The introduction of computer in warehousing will enable

importers know which and where their goods are kept, as it will

always be stipulates on the bill of laden papers. Computer is

hereby seen as a way of handling, by systematically organizing

them, recording or making notations on them, following up with

the appropriate action or the like.

1.2 STATEMENT OF THE PROBLEM

The processing of billing papers for clearance of goods, with

manual method has led to omission of many records that ought

to be included. This is caused by inaccuracy of the manual

billing process.

Due to the inefficiency in manual billing process, billing papers

are carried from post to post, waiting for who is in charge,

thereby delaying the goods that suppose to be delivered.

More so, goods are not delivered on time, due to the fact, that

goods that takes about two weeks to get into the country, still

takes another two weeks to be cleared.

1.3 PURPOSE OF STUDY

The purpose of this is study is to

1. Identify those problems caused by using manual billing

clearance

2. Finding out the effect of this in Nigeria Ports Authority

3. Create computer awareness

4. Identify prospects for solution of problems.

1.4 SIGNIFICANCE OF THE STUDY

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This research, base on the problem and prospect of using

computer in Nigeria Ports Authority, will help to develop

interest towards computer.

The findings of this research will also help the management to

increase the income generation of Nigeria Ports Authority and

smooth running of the warehouse in general.

1.5 SCOPE OF THE STUDY

The researcher will identify all the problems, including the

financial constraints of the problems, encounter with the use of

manual billing clearance in warehousing.

1.6 LIMITATIONS OF THE STUDY

Due to the financial constraints of the researcher and lack of

time, the researcher is concentrating the study in only Nigeria

Ports Authority Lagos.

1.7 DEFINITION OF TERMS

GOOD- Goods carried in a ship

TONNAGE- A measure of the capacity of a ship (1 ton = 100

cubic feet)

PORT- A place where ship load and unload goods shattered

form storms.

VESSEL- A ship for transport by water

BILL OF LOADING- A list giving details of a ships goods

CONSIGNCE- A person or company to whom goods are sent

form the counting of export and who receives them.

MANIFEST- A list of all goods on the ship

WHARF- This is a landing stage built along the shares for

loading or unloading vessels.

LABOUR- An area of water protected from the open sea by

land or walls in which ships can shelter.

BERTH- This is a place in the wharf where a ship can be died

up or swing at anchor.

PORT OF LOADING- A place where ships load goods and leave

for the definition.

PORT OF DISCHARGE- A place where unload goods from poof

of loading.

OCEAN FREIGHT- This is an amount charged by the carrier by

the carrier for transportation of goods by sea.

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VOYAGE- A journey by water mostly a long one in a ship.

SHIPPING- This is the process of pulling things on in a ship or

transportation goods by ship

WAREHOUSE- This is a store house

TRASNPORT- This is carriage of goods from one place to

another

SAILING- This is the movement of ship on a sea from one place

to another

CUSTOM- This are the people that are in charge of checking

the vessel if it contains any contraband items and the paper

that contains the particulars of the container in the vessels.

ROTATION NUMBER- A number allocated by the department

of customs and exercise to every ship entering into future use.

COMPUTER- This is an electronic machine that accepts data as

input, process it using a set of instructions and given out result

as output. It also stores information which could be received for

future use.

DATA- This are raw fact that have not been processed.

DISK- It is a storage device that stores data or information.

 CHAPTER TWO

1.0 LITERATURE REVIEW

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The development of sea port in Nigeria in the early (19 th)

nineteenth century i.e over a hundred years ago, during the

British colonial administration has not given gains to improved

processing and information systems. Although limited initially

to the opening up of the lagoon, it however resulted in the

opening of port in Apapa and Port Harcourt. Thus, this then led

to the establishment of the Nigeria customs (N.P.A) in 1955 to

maintain the ports as well as load and discharge goods

(www.customs.gov.ng).

Today, the custom is a wholly government owned organization

under the supervision of the federal ministry of transport with

the responsibility of providing specific ports and labour services

for the country’s maritime industry. The major functions of the

company are provision and operations of import handling,

pilotage and wage services, supply of water and fuel for vessel

repairs and maintenance, dredging and contra dredging of

water ways, navigational light of the ports and other ancillary

services (A.K., Ubeku, 1975).

File processing and information management handling in the

Nigerian customs systems is archaic and low graded most of

their ports and offices i.e of not Nigeria customs as a whole”

lack expertise handling and this creates to a very large extent

redundancies and inadequacies in this sector of government.

Dynamics of technology have changed the conduct and scope

of international trade. As a critical factor in the unfolding

development, customs cannot afford to be indifferent.

Information dissemination about Nigerian customs operations is

therefore considered very vital to trade facilitation in a world

that is becoming increasingly technologically driven. This, then

seem to be the cause of rapidly, increasing use of automatic

data processing equipments often in associations with

computers to accomplish routine clerical tasks. Techniques that

can be applied in sorting and augmenting records by computer

can be used in searching a collection of machine readable

records. If the machine can recognize the records its going to

be with a particular code, word, phrase or the coincidence of

two or more such key terms called for by the search command

it can seek out the pertinent records and list them, copy them,
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compile them or cause them to be physically retrieved or

transmitted, by this a stored information or data in the

database can be accessed and used. (Akwudike and Ugwu,

2002).

2.1 BENEFITS OF A COMPUTERIZED SYSTEM

The use of computerized systems for data processing offers a

great deal of benefits in the sense that if the Nigerian customs

service (NCS) get themselves acquainted with a computerized

type of system, they will be able to perform arithmetic check in

seconds and it can carry out procedures set by particular

software for example using software’s like sage or QuickBooks,

when a bank payment is entered, it will automatically update,

the bank account and post the entry to relevant expense ledger

specified by you. This greatly can reduced the likelihood of

errors occurring in their data processing and accuracy is

improved. With a computerized system of information handling

large amount of data compared to the manual system can be

stored and you can reuse data for one purpose for another
reason, examples data used for generating cash receipts can

be processed for marketing analysis. (Akwudoke and Ugwu,

2002). The system can also offer the user more flexible access

to the data by helping them to look at it in different ways to

output it in different forms and formats and to use it as input to

other reports, the system can keep on accurate listing of all the

actions it has performed so that they can be refined easily. This

is useful when looking to correct errors or to check if the

accounts are accurate. If the customs office needs to be

received or audited, this audit trail will be very important as an

evidence of how the data processing has been performed.

2.2 IMPORTANCE OF THIS WORK

This project is directed at reforming the customs clearance

process. It aims at speeding up customs clearance through the

introduction of computerized and simplification of procedures

and thus minimizing administration costs to the business

community and the economy of this country, Nigeria it also

aims at increasing customs revenues, which is often the major

contributor to national budgets, by ensuring that all goods are

declared that duty/tax calculations are correct and that

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duty/exemptions, preference regimes etc are correctly applied

and managed. Furthermore, it aims at producing reliable and

timely trade and fiscal statistics to assist in the economic

planning process as a byproduct of the customers clearance

process.

An efficient and effective customs administration is essential to

the welfare of any country. It benefits the national economy by

collecting revenue. It assists the government to implement

national and international policy. It protects the country by

combating fraud and illegal trafficking of prohibited and

restricted goods. It provides the statistical information on

foreign trade transactions essential for economic planning and

it encourages international trade.

However, customs administrations in the different zonal

headquarters of Nigeria often fall short of being efficient and

effective. (Canterbury Accountancy). This project also aims at

adequate handling of manifests and customs declarations,

accounting procedures and warehousing manifests and

suspense procedure, it generates detailed information about

foreign trade transactions which can be used for economic

analysis and planning.

2.3 FILE ORGANIZATION

Files tend to be oriented or structured by physical rather than

logical factors and tend to be highly interrelated and

interdependent on the programs that process them. The

database allows one to make the data independent of the

programs that process them and to some extent the constants

of physical storage media

When computers were first applied to data processing

problems, file organization consisted little more then

contenting sequential units record files from so or 90 column

punched paper cards to magnetic tape storage media instead

of processing sequential unit record files on cards by

mechanical or electromechanically tabulating machines,

sorters, etc. The some sort of files were processed sequentially

using magnetic tape, unit records having more than 80 or 90

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characterizing a header/detail record separation and thus

represented a significant improvement in the processing of

sequentially stored files there are four major classical method

of organizing computer stored file the most common method of

file organization is to place the records sequentially in storage

so that in, the (the record this method is logically and

physically prior require minimum memory space since no

database need be stored to indicate file structure and the

records may be stored in a compact from sequent file

organization is a linear sequential list structure with the records

as list entries and has all the problems of such a data structure

for example, insertion or deletion of a particular record requires

copying the file, and accessing a particular record requires

searching the entire file for it. An early alternative to sequential

file organization was random organization. Additions to

randomly organized file are simple, but deletions and other

access to partial elements require a full search of the file. Some

applications in which order of processing is immature and

access to particular element in rare are well served by such

files.

A modification of the sequential file, which improves its access

efficiency by providing rapid random, access method. Cheering

is a file organization method, which user database embedded in

a data record to locate the next logical record, which of course

need not be physically contiguous this techniques is a form of

linked allocation of a linear list, or a free structure whose

entries or modes are the records of the file. File designers

usually refers to chained files with a free structure as being

hierarchical and those whose elements are related by common

characteristics as being associative.

The four fundamental methods of file organization described

here appear in many diverse variations in the application but

they all share a number of common weakness, the data is

classical file and the program or program that process that file

are highly interdependent. A change in one usually produces

change in the others; files in an integrated file system tend to

be either tightly interdependent, or highly redundant if any

attempt has been made to decouple them.

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CHAPTER THREE

3.0 SYSTEM METHODOLOGY ANALYSIS AND DESIGN

3.1 DESCRIPTION AND ANALYSIS OF THE EXISTING

SYSTEM

This deals with the critical mode of operation currently utilized

at custom and exercise office warehouse. These give an insight

at their operation and how they handle their activities on a

daily basis.

Here, every importer clearing his goods in custom and exercise

office department information about the importer, the

document contained in the file are things like the name of the

vessel importers name, port of loading, port of discharge,

rotation number quantity and description of goods, the porting

market etc every importer has unique registration file number

with which his file is identified in case he/she is needed to be

provided with necessary information cash he/she is needed to

be provided with necessary information in case of problem with

the client. After this information have been collected, then the

agency puts the data in order the coding process, the formal for

clearing goods coming into the country. Billing of a customer

starts after the customer has consulted customer officer.

However, in case of a new client, billing commence soon after

such a customer has been registered as a user of the agency

and registration file number has opened in a customer’s name,

the staff account clerk does the billing extracting details of the

services rendered by custom and exercise office from the file.

The customer is required to pay for the goods that have been

delivered to the input wave house, and he is issued a recent

after making payment.

3.2 FILE ORGANZIATION

3.3 FACT FINDING METHOD

During this true was carrying out data collection of this project,

the following methods of data collection where used.

 Review of related documents: Document relevant to the

study was reviewed to give the researcher information and

understanding on the procedure.

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 Interview method: Some custom staff, the operation

manager was interviewed and he through more height on

some major areas of their operation.

 Input analysis: The major source of input to the system is

the export manifest, this a document which shows relevant

information about the payload, that will be exported and the

owner of the goods, the name of the vessel, voyage number,

port of loading data of scaling port of discharge, bulk of

loading number of marks and the numbers for identifying the

goods etc. A sample of the manifest is show below.

Name of Voyage Nationali Name of

vessel number ty of the the
vessel master
M/ 65 Nigeria Emman
YOD/MA uel Igbo
Port of Date of Port of Place of
loading sailing disatarg delivery
e to
carrier
st
Liverpoo 1 June Apapa
l 2985 Lagos
Bill of Name and Name Quantity Gross Measurem
loading address of and and weight ent of
number shipping address descripti of cargo cargo
of on of
consign goods
 er and
notify
party
Client Bena 10,000 500,000 55,000
confrontati trading bags
on for a compat granulat
lost street in & ed sugar
London calcuta
roan
apapa
lagos
notify
union
mercha
nt bank
awolow
o road
ikoyi
lagos

3.4 PROCESS ANALYSIS

After the export of this goods from the port of trading to the

discharge, the shipping company super maritime shipping

company) takes the responsibility to ensure that the rightful

owner of the goods receives it. In order for the shipping

company to authorize the goods for delivery the importer or his

agent must produce the original copy of the bill of loading or

the indemnity which could be either personal or bank in its

absence. Also to importer or his agent copies customs bill of

entry and certificate of entry.

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In addition to the above listed documents an importer agent

will be expected to settle any changes such as ocean freight,

container changes etc as the case may be.

3.6 OUTPUT ANALYSIS

The output of the system is the bill of loading, it is a

certification of the contents of the manifest. Its features include

shipper, consignee, identify address etc. A sample of bill of

leading or an illustration is shown below:

THE BILL OF EXPORT

Particulars Description

Consignees name Eze trading company

Exporters address No 7 Ikoyi Road Apapa

Contact address No 7 Ikoyi road apapa

Telephone number 08030406532

Vessel name M/Y Odima

Voyage number 65
Estimated arrival time 10-45 pm

Estimated sail time 13-50pm

Port of loading liver pool

Potation number 200

Quantity of goods 10,000 tonnes

Parking marks 7

Bill of loading number 5

Importers name client co-operation

Gross weight 500,000 tonnes

Measurement of goods 550,000 tonnes

3.7 PROBLEM OF THE EXISTING SYSTEM

The manual system operated by the custom consist of a the

manual files. The manual files consist of a set of records. A

record likely consists of a all the information about a good that

will be exported and terms of agreement that will enable a

particular to be exported. These files are usually stacked in

shelves according to divisions (with the file number identifying

each export good) in a room in the offices those piles of files

make the offices look unity. Also the offices are turned into

breeding grounds of rats and cockroaches. Other problems in

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the existing system are the large piles of files, errors in the

handling of forms and redundancy that its, putting unnecessary

duplication of records in files.

3.8 JUSTIFICATION OF THE EXIST NEW SYSTEM

Despite of the problem of the existing system, the new system

can be justified by introducing the use of computer. This use of

computer will help to remove in inaccuracies that occur in data

processing which tend to suffer the control of the organizations

activities. It will also speed up the processing of the increasing

volume of data in order to produce information on time.

Against to remove unnecessary cost involved in non-computer

processing operation while the level of activity remains suitable

a computer is to be introduced.
 CHAPTER FOUR

4.0 SYSTEM IMPLEMENTATION AND PROGRAMMING

4.1 OUTPUT SPECIFICATION AND DESIGN

The deals with the design of this output forms of the system,

there are two forms of output this include the bill of export

good and the list of all the client of the agency.

Client list

Client name Client address Reg No Telephone

No

Mr Chima 12 Lagos 98678888

Okeke

THE BILL OF LOADING

Particulars Description
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Consignee name Mr Chima Okeke

Consignee address Mr Philip Oteduko

Conduct address 12 Apapa Road

Telephone No 25 Apapa Street

Vessel name 08097678898

Voyage no Botegh one

Estimated Arrival 09799999

Time 12 July

Port of loading

Estimating sail time Apapa

Port of discharge 7:00am

Rotate no

Quantity of goods 70 cartons

Parking marks 67l

Bill of coding no 9890

Shippers name Crystal Trading Concept

Shippers name

Exporters address
Cross weight goods

Measurement of

goods

4.2 INPUT SPECIFICATION AND DESIGN

The input of the system is on the screen. They include the

detailed list of the exporter also the name of the custom staff

his address, registration number and telephone number. This

bill of lading of the quantity of goods that is being exported etc.

THE CLIENT LIST

Super maritime shipping company

Client name client address red no telephone no the bill of

lading

Particulars Description

Consignee name

Consignee address

Telephone number

Vessel name

Voyage name

Estimated arrival fine

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Estimated sail time

Port of loading

Port of discharge

Rotation quantity of goods

Parking marks

Bill of lading number

Exporters address

Measurement of goods

Gross weight of goods

4.3 FILE DESIGN

The storage and processing of the information in the system, I

will make use of a master, file by name super out.

The structure of the file is shown below:

Field name Field weight Field type

Consignee name 22 Character

Consignee 22 Alpha numeric

address
Contact address 22 Alpha numeric

Telephone 10 Numeric

number

Vessel name 10 Numeric

Voyage number 10 Numeric

Estimated arrival 9

Time

Estimated sail 9 Numeric

time

Port of loading 15 Character

Rotation number 8 Numeric

Quantity of goods 15 Alpha numeric

alpha

Description of 40 Numeric

goods

Parking marks 5 Numeric

Bill of lading no 6 Numeric

Exporter name 25 Character

Shippers address 25 Alpha

Gross weight of 10 Alpha numeric

Good 10 Alpha numeric

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your own new copy.
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Measurement of

goods
 4.4 PROCEDURE CHART

Recurrent process like client reg custom

report generation etc

Data entry

Validation

Processing

Payment of all Document preparation Issuing of delivery Checking of the delivery

the bills charges by importers authority order. Against the bill of
loading identity and manifest

Computation of client
bill of lading manifest

Bill of loading
manifest
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4.5 SYSTEM FLOW CHART

Document

Entry through key

board

Control system

On-line
Processing
display
Disk

4.6 SYSTEM REQUIREMENT

In this section, it deals with the specification of the requirement

which must be met for the proper and smooth operation of a

new system and this must be viewed carefully to void/prevent

errors. This system requirement can be categorized into the

following hardware requirement.

Software requirement

Man power requirement or operational

Environmental requirement

HARDWARE REQUIREMENT

This has to do with the basic hardware which the system needs

for optimum performance, they are:

The system unit with the following configuration platinum 4mb

processor chip 8 mega byte of ram.

Floppy diskette (3.5)

410 megabytes disk spacdose coloured monitor key board laser

jet printer with auto paper feed or better ups.

SOFTWARE REQUIREMENT

Window Operating System

Visual Basic 6.0

Microsoft access database

MANPOWER OF OPERATIONAL REQUIREMENT

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This deal with the skill and personal energy which is necessary

and pro-requisite for the functioning of the system these

include:

 A data analyst and a programmer for the system

maintenance

 Computer literate employees will act as operators of the

system.

ENVIRONMENTAL REQUIREMENT

This has to do with the overall requirement of the

environmental in which the system will operate. This includes-

 File fighting device

 Dust free environment

 Air condition room

4.7 IMPLEMENTATION

After the design of the new system, it is the work of the system

analyst and the programmer to implement the designed system

by:
 Designing an appropriate program for the system using

program flow chart and pseudo codes

 Coding the source program into appropriate programming

language

 Test running and program using data and producing sample

report therefore performing the conversion and system

change over.

Training for an effective implementation of a computer based

system in any organization of the work pattern will normally be

affected its introduction. Three groups to be communicate for

in success are-

 The user department which is directly affected

 The people that have to so with the change over

 The top management will be indirectly affected.

4.8 PROGRAM DESIGN

The program was designed using a modular approach thereby

making the program easily developed, the programming

language used for this project work is visual basic 6.0. The
NOTE: These materials are meant to assist and guide you during your
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program was written to create and update custom expert

system modules involved in the program are-

 The aeration and display of main menu, the modules creates

and display different options the program main menu

 Creation of customers file modules, this modules create files

and records for various customers.

4.9 PROGRAM FLOW CHART

Start

Welcome pase

Enter password

No
Can not
passwor
d
Yes

Display menu

Select option

Option = Yes
Enter new record
new file

Option = Yes Update record

update

Stop
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4.10 PSEUDO CODE

Start

Menu display

Entry

Update

Exit

Entry

Open file

Input the variable involved

Store the variable in the file

Enter more records?

If yes then.

Continue

Else

Close file

Enter more records?

If yes them

Continue

Else
Close file

End if

Return

DISPLAY

Display the following submenu

Retrieve submenu

Retrieve

Open file

Display the content of the file

Close file

Return

Retrieve submenu

Open file.

Enter

Enter the description

If the description entered correspond to the content of the file

then

Display the record

Else

Close

End if
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If yes then

Continue

Else

Close file

End if

Return

Up date

Edit

Delete

Edit

Open file

Edit

Close file

Return

Delete

Open file

Delete

Close file

Return
Locate 23, 12: print” more record (Y/N”

Y - $ = input $ (1)

Loop

End sub

Sub edi C.

Open Callse “for rawdon as H1 Len = 35

Field #1, 10 as dn $5 as yr &10 MC&1

Y$ = “Y”

Do while u case & (x&) = “Y”

Input “enter client name to edit” dn & for k = 1 to 2 get #bk

If ucase & cleft & cdn1 &, lencdn) & ))) = ucase & (left#, len

caln1 & ))) then.

Cls

L-7+1

Locate 5, 10: input “enter client name: “and &

Locate 6, 10: input “enter address” yr/&

Locate 5, 10: input state =” mn1&

Locate 5, 10: input “enter port of loading:” mcl &

LSET dn & = dnl &

LSET mn & = yrL&

LSET mn & = mn1&

NOTE: These materials are meant to assist and guide you during your
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LSET mc& = mcl&

Put # 1, k.

6=1

Exist for

End if.
 CHAPTER FIVE

5.1 TEST RUN

This testing was conducted by executing the program on a

computer system using visual Basics the programming

language the test run is shown above. The purpose of test run

in the development of the new system, test data is used for

three purposes. The purpose are-

 For the development personnel to satisfy himself that the

system is complete and ready for the operators

 For acceptance by the user organization to establish that the

system meets user requirements

 To ensure efficient operations and program maintenance.

5.2 DOCUMENTATION

This is a written description of how a program work, how it to

be used or how it is to be run on a computer system, the failure

to recognize the need for adequate documentation of the

system through all stages of a computer protect frequently

leads to difficulties there are three categorize of

documentation:

 The user documentation

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 The program documentation

 The operation documentation

USER/PROGRAM DOCUMENTATION

Documentation is very important in the development of any

software or any system. This is because documentation makes
the system to be open to all users, and if it is not well
documented it becomes difficult in its usage. That is why the
system documentation has to be included in the specification
document of the systems.
In making use of the system, the user who wishes t o carryout
any operations has to first boot on the system. And before
using the software, he/she has to make sure that Visual Basic
6.0 is installed in the system.
 Insert the CD containing the software and then.
 Install. After installation,
 Go to start button below on the desktop,
 Go to all programs and then click on,
 User application software for staff records,
 On clicking this, the software will load.

The software is developed in such a way that anybody, weather

with the knowledge of computer or not, he/she can access it.
Meaning that the software is user friendly and is developed in
such an interactive manner that any individual can run it.
5.3 SUMMARY

ORGANIZATION OF WORK

CHAPTER ONE

This chapter highlights the aims and objectives of the study its

nature, its limitations delimitations and purposes etc.

CHAPTER TWO

This deals with the available literature review as it is related to

the projection question.

CHAPTER THREE

This is where you make some descriptions and analysis of the

existing system have the fact finding methods used were

stated organizational structure of the company you used as

your case study the objectives of the existing system

information flow diagram problems of the existing system and

justification of the new system.

CHAPTER FOUR

This is the design and implementation of the new system the

output input specification and design file design, procedure

chart, system flow chart and system requirements and also this

is where you are the program design, program flow chart,

NOTE: These materials are meant to assist and guide you during your
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pseudo code source program and test run and also a

documentation.

CHAPTER FIVE

This is the recommendation and conclusion

5.5 RECOMMENDATION

Recommendation of any project depends largely on the

capacity and reliability of the project flexibility must be a key

required of a export management system package. It must

permit the need adverse export management environment and

easily adaptable to problem or difficulties arising. Moreso,

interface must be easy and friendly the software and hardware

to be used for the fulfillment of the personnel management

system must be carefully engineered to avoid unnecessary

breakdown or overlaying complicated keying of command

prompt.

Moreover, this project is recommended for organizations who

intend to buy application package for warehousing

management. This project is reliable and easy to use by non-

technical personnel, therefore it is recommended to companies,

organizations for the implementation so as to achieve a perfect

export management in the near future.

5.6 CONCLUSION

With the development of computer capabilities and the

decrease in its cost computers are now within the reach of

practically all interested companies. The computer is simple, it

process numbers and words in many way, and yields output, it

stores and retrieves large amount of data in almost any form.

In addition, there is network system (local or global), people at

great distances from each other can communicate and work

together with computer by recording data once in the

computer we need not write it again. Thus with the several

problem of the manual system and the ability of the computer

to solve or minimize them, one can safety say that the

computerization of custom processing system operation was

necessary.
NOTE: These materials are meant to assist and guide you during your
project. Study it carefully and use the information in them to develop
your own new copy.
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REFERENCES

Ahan Simpson, Qbase 111 Plus Programmers,

Reference”, (USA, Sybex Incorporated, 1987).

A.K. Ubeku, Personnel Management in Nigeria: (Elhiope

Publishing Cooperation, 1975).

Burch John G. et al; Information System Theory and practices

(New York: John Wiley and Sons, (1979). Funk and wagnall’s
Derk dictionary vol. 1 on funk and wagnall’s inc 1975).

Joel E. Ross, Modern Management and information

system; (USA; reston publishing company, inc. 1996).

K. J. Radford; Information systems in management, (Reston

publishing company inc. 1973).

L. Orla, N. Stern and R. Stern, Business Data Processing

System; (USA, John Wiley & Sons, Inc, 1972 S. Fitzeraid and A.
fitzeraid, fundamentals of system analysis (USA, John Wiley and
Sons, Inc (1973) S.A. Laitan, G. Mangum and R. Manshall;
Human Resources and labour markets, (Harper and Row
Publishers, 1972). Towel, Schopn and Hilgert, problems and
policies in personnel management, A case book, (Houghton
Publishing Inc. 1979).

A.H. Clindum and U.O. Ikechukwu, Management

information system (Gostak printing and publishing co. ltd.
2002)

www.custom.gov.ng

A journal on London business accountants of Canterbury

accountancy

www.vanguardngr.com

pearson custom publishing, custom program for computer

information system (person custom publishing 2009) Glossary
P. 694

Peter dening, an interview on the great principles of computing

(June 2007) pp. 1-1

Peter dening, encyclopedia of computer science (200 edition)

(July 1999)

www.google.com/ng