Generalized Shortcuts

Excel Fuction Shortcut Keys

Close a Workbook Ctrl + W
Repeat Last Command Actions F4
Open Options Alt + F + T
Open Help F1
Undo Ctrl + Z
Redo Ctrl + Y
Copy Ctrl + C
Cut Ctrl + X
Paste Ctrl + V
Display Paste Special Dialogue Box Ctrl + Alt + V
Find Box Ctrl + F
Find and Replace Ctrl + H
Find next match Shift + F4
Find Previous Match Ctrl + Shift + F4
Create an Embedded Chart Alt + F1 -
Create Chart in new Worksheet F11
New Workbook Ctrl + N
Open Workbook Ctrl + O
Save Workbook Ctrl + S
Save As F12
Print File Ctrl + P

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Open Print Preview Ctrl + F2
Close Workbook Ctrl + F4
Close Excel Alt + F4
Expand or close Ribbon Ctrl + F1
Activate Access Keys Alt
Move to next control on Ribbon Tab
Help F1

Select all contents of a worksheet. Ctrl+A

Bold all cells in the highlighted section. Ctrl+B
Fill the Content of the selected cell on top to
bottom. CTRL + D (i.e. Ctrl+ Down) Ctrl+D
"Search the current sheet. Ctrl+F
Go to a certain area. Ctrl+G
Find and replace. Ctrl+H
Puts italics on all cells in the highlighted section. Ctrl+I
Inserts a hyperlink. Ctrl+K
Print the current sheet. Ctrl+P
Fill Right. Ctrl+R
Saves the open worksheet. Ctrl+S
Underlines all cells in the highlighted section. Ctrl+U
Pastes everything copied onto the clipboard. Ctrl+V
Closes the current workbook. Ctrl+W

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Cuts all cells within the highlighted section. Ctrl+X
Repeats the last entry. Ctrl+Y
Undo the last action. Ctrl+Z
Changes the format of the selected cells. Ctrl+1
Bolds all cells in the highlighted section. Ctrl+2
Puts italics all cells in the highlighted section. Ctrl+3
Underlines all cells in the highlighted section. Ctrl+4
Puts a strikethrough all cells in the highlighted
section. Ctrl+5
Shows or hides objects. Ctrl+6
Shows or hides the toolbar. Ctrl+7
Toggles the outline symbols. Ctrl+8
Hides rows. Ctrl+9
Hides columns. Ctrl+0
Enters the current time. Ctrl+Shift+:
Enters the current date. Ctrl+;
Changes between displaying cell values or formulas
in the worksheet. Ctrl+`
Copies a formula from the cell above. Ctrl+'
Copies value from the cell above. Ctrl+Shift+"
Deletes the selected column or row. Ctrl+-
Inserts a new column or row. Ctrl+Shift+=

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Switches between showing Excel formulas or their
values in cells. Ctrl+Shift+~
Applies time formatting. Ctrl+Shift+@
Applies comma formatting. Ctrl+Shift+!
Applies currency formatting. Ctrl+Shift+$
Applies date formatting. Ctrl+Shift+#
Applies percentage formatting. Ctrl+Shift+%
Applies exponential formatting. Ctrl+Shift+^
Selects the current region around the active cell. Ctrl+Shift+*
Places border around selected cells. Ctrl+Shift+&
Removes a border. Ctrl+Shift+_
Insert. Ctrl++
Delete. Ctrl+-
Unhide rows. Ctrl+Shift+(
Unhide columns. Ctrl+Shift+)
Selects the array containing the active cell. Ctrl+/
Selects the cells that have a static value or don’t
match the formula in the active cell. Ctrl+\
Selects all cells referenced by formulas in the
highlighted section. Ctrl+[
Selects cells that contain formulas that reference
the active cell. Ctrl+]

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Selects all cells directly or indirectly referenced by
formulas in the highlighted section. Ctrl+Shift+{
Selects cells that contain formulas that directly or
indirectly reference the active cell. Ctrl+Shift+}
Selects the cells within a column that don’t match
the formula or static value in the active cell. Ctrl+Shift+|
Fills the selected cells with the current entry. Ctrl+Enter
Selects the entire column. Ctrl+Spacebar
Selects the entire worksheet. Ctrl+Shift+Spacebar
Move to cell A1. Ctrl+Home
Move to the last cell on a worksheet. Ctrl+End
Move between Two or more open Excel files. Ctrl+Tab
Activates the previous workbook. Ctrl+Shift+Tab
Inserts argument names into a formula. Ctrl+Shift+A
Opens the drop-down menu for fonts. Ctrl+Shift+F
Selects all of the cells that contain comments. Ctrl+Shift+F
Opens the drop-down menu for the point size. Ctrl+Shift+P
Pastes what is stored on the clipboard. Shift+Insert
In a single column, highlights all cells above that
which are selected. Shift+pg up
In a single column, highlights all cells above that
which are selected. Shift+pg dn
Highlights all text to the left of the cursor. Shift+Home

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Highlights all text to the right of the cursor. Shift+End
Extends the highlighted area up to one cell. Shift+↑
Extends the highlighted area down one cell. Shift+↓
Extends the highlighted area left one character. Shift+←
Extends the highlighted area right one character. Shift+→
Cycles through applications. Alt+Tab
Opens the system menu. Alt+Spacebar
Undo. Alt+Backpspace

While typing text in a cell, pressing Alt+Enter will

move to the next line, allowing for multiple lines of
text in one cell. Alt+Enter
It creates a formula to sum all of the above cells. Alt+=
Allows formatting on a dialog box. Alt+'
Opens the Help menu. F1
Edits the selected cell. F2
After a name has been created, F3
will paste names. F3

Repeats the last action. For example, if you

changed the color of the text in another cell,
pressing F4 will change the text in a cell to the
same color. F4
Goes to a specific cell. For example, C6. F5
Move to the next pane. F6

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Spell check selected text or document. F7
Enters Extend Mode. F8
Recalculates every workbook. F9
Activates the menu bar. F10
Creates a chart from selected data. F11
Save as. F12
Opens the "What's This?" window. Shift+F1
It allows the user to edit a cell comment. Shift+F2
Opens the Excel formula window. Shift+F3
Brings up a search box. Shift+F5
Move to the previous page. Shift+F6
Add to selection. Shift+F8
Performs calculate function on the active sheet. Shift+F9
Open Excel Name Manager. Ctrl+F3
Closes current Window. Ctrl+F4
Restores window size. Ctrl+F5
Next workbook. Ctrl+F6
Previous workbook. Ctrl+Shift+F6
Moves the window. Ctrl+F7
Resizes the window. Ctrl+F8
Minimize the current window. Ctrl+F9

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Maximize the currently selected window. Ctrl+F10
Inserts a macro sheet. Ctrl+F11
Opens a file. Ctrl+F12
Creates names by using those of either row or
column labels. Ctrl+Shift+F3
Moves to the previous worksheet window. Ctrl+Shift+F6
Prints the current worksheet. Ctrl+Shift+F12
Inserts a chart. Alt+F1
Save as. Alt+F2
Exits Excel. Alt+F4
Opens the macro dialog box. Alt+F8
Opens the Visual Basic editor. Alt+F11
Creates a new worksheet. Alt+Shift+F1
Saves the current worksheet. Alt+Shift+F2
Cell Formatting Shortcut Keys
To edit a cell F2
To copy and paste cells Ctrl + C, Ctrl + V
To italicize and make the font bold Ctrl + I, Ctrl + B
To center align cell contents Alt + H + A + C
To fill color Alt + H + H
To add a border Alt + H + B
To remove outline border Ctrl + Shift + _

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To add an outline to the select cells Ctrl + Shift + &
To move to the next cell Tab
To move to the previous cell Shift + Tab

Ctrl + Shift + Right

To select all the cells on the right arrow
Ctrl + Shift + Left
To select all the cells on the left Arrow

To select the column from the selected cell to the end of Ctrl + Shift + Down
the table Arrow
To select all the cells above the selected cell Ctrl + Shift + Up Arrow

Ctrl + Shift + Down

To select all the cells below the selected cell Arrow
To add a comment to a cell Shift + F2
To delete a cell comment Shift + F10 + D
To display find and replace Ctrl + H

Ctrl + Shift + L,
To activate the filter Alt + Down Arrow
To insert the current date Ctrl + ;
To insert current time Ctrl + Shift + :
To insert a hyperlink Ctrl + k
To apply the currency format Ctrl + Shift + $
To apply the percent format Ctrl + Shift + %
To go to the "Tell me what you want to do" box Alt + Q
Row and Column Formatting Shortcut Keys
To select the entire row Shift + Space

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To select the entire column Ctrl + Space
To delete a column Alt+H+D+C
To delete a row Shift + Space, Ctrl + -
To hide selected row Ctrl + 9
To unhide selected row Ctrl + Shift + 9
To hide a selected column Ctrl + 0
To unhide a selected column Ctrl + Shift + 0

Alt + Shift + Right

To group rows or columns arrow
To ungroup rows or columns Alt + Shift + Left arrow
Pivot Table Shortcut Keys

Alt + Shift + Right

To group pivot table items arrow
To ungroup pivot table items Alt + Shift + Left arrow
To hide pivot table items Ctrl + -
To create a pivot chart on the same sheet Alt + F1
To create a pivot chart on a new worksheet F11

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