Scribd
Upload
5 views

Ch6 ict applications (email)

Email, or Electronic Mail, is a method for exchanging digital messages and files over the internet, allowing for quick communication globally. It consists of various components including recipient fields (To, CC, BCC), a subject line, body content, and attachments, each serving specific purposes. While email offers advantages like speed and convenience, it also has disadvantages such as spam, security risks, and potential for miscommunication.

Uploaded by

saffaalin16
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
5 views

Ch6 ict applications (email)

Email, or Electronic Mail, is a method for exchanging digital messages and files over the internet, allowing for quick communication globally. It consists of various components including recipient fields (To, CC, BCC), a subject line, body content, and attachments, each serving specific purposes. While email offers advantages like speed and convenience, it also has disadvantages such as spam, security risks, and potential for miscommunication.

Uploaded by

saffaalin16
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 4

About email (6.

1 communication)

•Email stands for 'Electronic Mail’.

•Email is a method of exchanging digital messages between people using


electronic devices connected to the internet.

•Email allows users to send formatted text, images, documents, and other files to
recipients around the world, often within seconds.

•user has a 'mailbox' with a unique address into which messages can be sent
ready for the recipient to collect and read.

•Smart phones can download your emails so you can read them anywhere, they
also allow you to send emails.

Uses of Email:

•Sending messages, letters, and notes electronically.

•Sharing documents, images, and files.

•Communication with colleagues, clients, and friends.

•Newsletter distribution.

•Online collaboration and coordination.

•Confirming appointments or reservations.

•Applying for jobs or internships.

•Subscribing to various online services.

Parts of email

•To (Recipient): This field is where you specify the primary recipient(s) of your
email. It is essential for ensuring that the message reaches the intended
recipient(s). The email addresses in the "To" field are visible to all other recipients.
This means that everyone who receives the email can see who else received it.

•CC (Carbon Copy): This field is used for secondary or additional recipients who
should receive a copy of the email for informational purposes but may not be the
primary audience. The email addresses in the "CC" field are also visible to all
recipients. This means that everyone can see who is copied on the email.
•BCC (Blind Carbon Copy): This field is used for recipients who should receive a
copy of the email, but their email addresses remain hidden from other recipients.
BCC is often used when you want to protect the privacy of secondary recipients or
when sending mass emails without revealing all recipients' addresses. Recipients
in the "BCC" field are not visible to other recipients, including those in the "To"
and "CC" fields.

•Subject line: The subject line provides a concise summary of the email's
content or purpose. It helps recipients quickly understand what the email is
about. A well-crafted subject line is crucial for grabbing the recipient's attention
and encouraging them to open and read the email. An informative and relevant
subject line can increase the chances of your email being noticed and read.

•Email body: The email body contains the main content of your message. It can
include text, images, links, formatting, and any information you want to convey. A
well-organized and clear email body enhances communication and ensures that
the message is easily understood by the recipient.

•Attachments: Attachments allow you to share files, documents, images, or


other digital content with the recipient. They complement the email's content.
Common attachment types include PDFs, Word documents, Excel spreadsheets,
images, and more.

Advantages

•Speed: Emails are delivered almost instantly, facilitating quick communication.

•Cost-Effective: Sending emails is significantly cheaper than traditional mail.

•Global Reach: Messages can be sent and received across the world.

•Convenience:Emails can be accessed from various devices with internet


connectivity.

•Record Keeping: Emails provide a written record of communication history.

•Attachments/Multimedia:Attachments allow for sharing various types of files


and media.

•Forwarding:Users can easily forward emails to others for information or


collaboration.

•Remote Accessibility: People don't have to be present to receive the email

•Availability:Available 24/7
•Group Messaging:same message can be sent to a group of people

•Carbon Copy (CC): A carbon copy of an email can be sent to other people

•Read Receipt: You can request proof of receipt or proof of the email being
opened

•Scheduled Sending: Messages can be prepared in advance and saved until


you are ready to send them.

•Confidentiality: Messages can be encryptedmaking it possible to send


confidential information

Disadvantages

•Spam: Unsolicited emails can clutter inboxes and waste time.

•Dependency on Internet: Email requires an internet connection for sending


and receiving.

•Security Risks: Email accounts can be vulnerable to hacking, phishing, and


malware.

•Miscommunication: Lack of tone and context in text can lead to


misunderstandings.

•Information Overload: A high volume of emails can be overwhelming and


time-consuming to manage.

•Privacy Concerns: Sensitive information sent via email might be at risk of


interception.

•Data Loss: Technical issues or accidental deletions can lead to the loss of
important emails.

•Access Requirements: Both you and the person receiving the email must have
an email address and access to a computer or device that can access the Internet

•Unknown Recipient: If you don't know the email address of the other person
then you can't send them a message

•Frequent Address Changes: Some people change their email addresses fairly
often as they switch ISPs or jobs

•Workplace Distraction: Sending personal emails during work hours can


decrease productivity and misuse company resources.
•Holiday Email Overload: When you are on holiday, your email box can
become full and extra messages might not get stored

•Attachment Risks: Email attachments can contain viruses

•Attachment Restrictions: Some companies won't allow email attachments to


be received

You might also like