AB-Codes were assigned because the user forgot to punch in and out

on 6th Dec after being in the office for less than 4 hours.
Meaning of AB-Codes:

• AB Codes (Absence Codes) are generally used in time tracking systems when an employee is
marked absent or has an irregular time entry.

• Since the user forgot to punch in/out, the system might have marked it as an absence (AB-
Code) automatically.

Issue Observed:

• The user is now trying to manually change the time entry for 6th Dec, but is unable to select
a Payroll Time Type in Oracle Fusion HCM.

• This could be due to system restrictions or missing configurations for time corrections.

Possible Solutions:

1. Check the Time Card Rules – Ensure that manual corrections are allowed for past dates.

2. Verify Absence Override Options – Some organizations require HR/Admin approval to remove
AB-Codes.

3. Check Payroll Processing Status – If payroll is already processed for that period, changes might
not be allowed.

4. Update User Assignment – Since the user moved from IN to US on 3rd March 2025, ensure
that the new assignment allows time edits.

Check Time Entry Setup

1. Navigate to: Setup and Maintenance > Time and Labor > Time Entry Configuration

2. Verify the following:

o Ensure that the Payroll Time Type is configured for the worker’s assignment.

o Check if there are any restrictions preventing selection for past dates.

Verify Absence and Time Card Rules

1. Go to Time and Labor Rules and check:

o Are there any rules preventing corrections for past absences?

o Does the system allow manual adjustments for AB-Codes?

o Ensure that workers can enter time retrospectively.

Validate Payroll Processing Status

1. Go to Payroll > Check Payroll Process

2. If payroll for 6th Dec 2024 has already been processed, time changes may not be allowed.
 3. If payroll is not processed, ensure the user is linked to the correct payroll time type.

Check Employee Assignment (IN to US Transition)

1. Go to: My Client Groups > Person Management

2. Search for the employee and check:

o Old assignment (IN) vs. new assignment (US)

o Ensure the Payroll Time Type is valid for the new assignment.

o Verify if changes are restricted due to the move.

Adjust Security Permissions (If required)

1. Navigate to: Security Console

2. Check if the user has the correct Time Entry roles.

3. Add or modify roles if the issue is related to insufficient access.

Next Steps

• If manual corrections are still restricted, an HR Admin or Payroll Admin may need to override
the absence or manually adjust the payroll entry.

• If needed, you may also raise a Service Request (SR) with Oracle Support to check if it's a
system-related restriction.

Display Properties for the Payroll Time Type field in Oracle Fusion HCM. Here’s what it indicates:

1. Display Type: Smart choice list → This means the user should be able to select a value from a
predefined list.

2. Display Name: Payroll Time Type → This is the field that the user is unable to select.

3. Enable override on layouts: Not enabled → This might restrict changes.

4. Required on the Time Card: Yes → This means a value is mandatory for time card submission.

Possible Issue & Fixes

• No values available in the dropdown?

o Check if Payroll Time Types are properly configured under Time Entry Layout
Components.

o Validate that the user’s assignment and payroll relationship are correctly linked.
 • Payroll Time Type not applicable for this user?

o Ensure the Payroll Time Type is mapped to the user's assignment type (IN → US
transition may have caused issues).

• Field restriction due to configuration?

o Check in Time Entry Layout if the field is restricted or missing values.

o Try enabling override on layouts to allow selection.

To resolve the issue where Payroll Time Type is not selectable follow these troubleshooting steps:

Check if Payroll Time Types are Configured

Navigation:

1. Go to Setup and Maintenance.

2. Search for Manage Payroll Time Types.

3. Ensure that relevant time types exist and are active.

Fix:

• If there are no time types, create one.

• If time types exist but are not visible, check their effective date and status.

Validate Time Entry Layout Setup

Navigation:

1. Go to Setup and Maintenance.

2. Search for Manage Time Entry Layout Components.

3. Locate the layout used for your employees.

Fix:

• Check if Payroll Time Type is included in the layout.

• If not, add it and enable override on layouts.

Verify Worker’s Assignment & Payroll Relationship

The issue could be because the employee’s assignment (IN to US change) is not linked to a valid
payroll time type.

Navigation:

1. Go to My Client Groups > Person Management.

2. Search for the employee’s name or assignment number (CT08868 in this case).

3. Open the Assignment section and check:

o The Payroll Name assigned.

o The Payroll Relationship is active.

• If the Payroll is missing, assign a valid payroll.

• If Payroll Relationship is incorrect, update it.

Verify Time Processing Profile

If Payroll Time Type is missing, it could be due to an issue with Time Processing Profiles.

Navigation:

1. Go to Setup and Maintenance.

2. Search for Manage Time Processing Profiles.

3. Look for the profile assigned to the worker’s business unit.

Fix:

• Ensure that Payroll Time Type is mapped to the correct profile.

Clear Caches & Try Again

Sometimes Oracle Fusion does not reflect changes immediately.

Steps:

1. Go to Navigator > Tools > Scheduled Processes.

2. Run the "Refresh Time Management Setup Data" process.

3. Log out and log in again.

Final Step: Test the Fix

• Try submitting a manual time entry for Dec 6, 2024.

• Check if Payroll Time Type dropdown is now selectable.

To find the Payroll Time Type of a worker in Oracle Fusion

Navigation:

1. Go to My Client Groups > Time Management.

2. Select Manage Time Cards.

3. Search for the worker using their Name or Assignment Number.

4. Open the worker’s latest time card.

5. Look for the Payroll Time Type column in the time entries.
Check Payroll Relationship and Time Processing Profile

If the Payroll Time Type is missing, check if the worker has a payroll assigned.

A. Check Payroll Relationship

Navigation:

1. Go to My Client Groups > Person Management.

B. Check Time Processing Profile

Navigation:

1. Go to Setup and Maintenance.

2. Search for Manage Time Processing Profiles.

3. Find the profile assigned to the worker’s business unit or payroll group.

4. Look under Time Attributes to see if a Payroll Time Type is assigned.

Check Payroll Time Type in Time Entry Configuration

Sometimes, the Payroll Time Type is missing from the Time Entry UI.

Navigation:

1. Go to Setup and Maintenance.

2. Search for Manage Time Entry Layout Components.

3. Locate the layout used by the worker’s business unit.

4. Check if Payroll Time Type is listed under Display Properties.

Run Reports to Find Payroll Time Type

If you need to check Payroll Time Type for multiple employees, you can run a report.

Navigation:

1. Go to Tools > Reports and Analytics.

2. Run the "Time and Labor Report" or "Payroll Costing Report".

3. Filter by Worker Name or Assignment Number.

4. Look for the Payroll Time Type field in the report.

Final Check

• If Payroll Time Type is missing, check if the worker’s Payroll Assignment is correct.

• If issues persist, ask your Payroll or HR admin to verify the setup.