Guidelines only for PBAS & APAR
Guidelines only for PBAS & APAR
The application to be submitted for promotion has to be forwarded by TIC. Please note that
these are guidelines only, and this document should not be used to fill up the application
form. Please download the application form from the college website/procure from admin.
1. APAR proforma should be submitted on an annual basis by 30th June of each academic
year.
2. Initially one copy of duly filled PBAS along with their Annexures and Publications,
wherever applicable, printed on both the sides should be submitted. Additional copies may
be asked later.
3. Applicants should check relevant eligibility criteria for promotions as per Career
Advancement Guidelines, DU dated 27.08.2020 and applicable amendments issued
thereafter.
4. The application for promotion should have
a. Covering letter
b. Option form
c. Table of contents
d. PBAS and APAR.
e. List of Annexures with page numbers. The relevant annexure numbers along with page
numbers should be mentioned in text, in the PBAS and APAR forms.
f. Annexures should be self-attested & the name of the applicant should be highlighted in
the annexures.
g. All proofs including timetables, committees, orientation, refresher, FDP, MOOC,
paper publications, awards should be within the assessment period i.e. only after
appointment as assistant professor, or the time period for which service is being
counted whichever is applicable. Proofs before or after the assessment period should
not be included.
5. Following Annexures to be submitted along with applications (according to the level of
promotion). Please submit the annexures with the following annexure numbers and headings
only:
a. Annexure Set I: MPhil degree/ Ph.D. degree
b. Annexure Set II: Prior experience letters issued by relevant authority exactly mentioning the
dates
c. Annexure Set III: Proofs of refresher course/ FDPs/ Orientation/ MOOCs etc.
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Institute of Home Economics, University of Delhi
d. Annexure Set IV: Time tables with total workload marked. Pl mention the total hours of
teaching per semester in the time table proofs.
e. Annexure Set V: Committee membership proofs. If you so wish, include annual day
committees in the list
f. Annexure Set VI: Committee activities. Enlist all the activities and get it signed by
committee convenor. Mention your role clearly.
g. Annexure Set VII: Membership of academic bodies like DRC, BRS, COC
h. Annexure Set VIII: Department activities, get activity list signed by TIC. For past years, the
activities need to be forwarded by the TIC of the relevant past period. In case, the TIC has
retired or resigned, then the seniormost faculty can forward.
i. Annexure Set IX: Paper publications
j. Annexure Set X: Chapter/ book publications
k. Annexure Set XI: Research project granted; research guidance experience
l. Annexure Set XII: Syllabus/ Curriculum prepared
m. Annexure Set XIII: MOOCs designed
n. Annexure Set XIV: Conference Presentations, invited lectures, seminars participated in
o. Annexure Set XV: Conference Presentations, invited lectures, seminars attended
p. Wherever grading is claimed, proofs have to be attached. The following guidelines are
applicable in case of promotions to Associate Professor and Professorship:
● Research Papers as per the eligibility. Papers should be within the span of
eligibility.
● All paper publications should be submitted in soft copy with the application and
mailed to Convenor, Screening committee.
● Wherever the UGC CARE/UGC/Scopus/WOS list is mentioned, the candidate must
attach a proof from the UGC Care/Scopus/WOS website. It is mandatory to include
only UGC Care/Scopus after July 2019.
● The impact factor should be as per Thomson Reuters/Clarivate Analytics. For impact
factor, attach the Clarivate proof.
● For promotion from Assistant to Associate Prof. under CAS 2010 scheme, 3 papers (within
the time span of appointment of the candidate as Lecturer/Assistant Professor and the date of
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Institute of Home Economics, University of Delhi
6. For counting past service, following documents along with respective APARs shall have to
be enclosed with the PBAS proforma for promotion
● APAR gradings from the concerned College/University/Institution, where served in the
past during the assessment period has to be procured and submitted.
● Certificate from the past College/University /Institution, which indicates that the service
under reference fulfils the necessary criteria for counting of past service.
7. Undertaking is to be submitted in case the teacher’s past experience is outside IHE,
while submitting such documents/testimonials.
8. APAR has to be forwarded by respective college’s TIC in case the teacher’s past
experience is outside IHE
Declaration in Relation to Annual Performance Assessment Report (APAR) Grading to be Submitted by Teacher,
who are unable to get gradings on their APAR from College/University/Institution, where she/he may have served
I, (Mr./Ms./Dr./Prof.)____________ (name) working as _____________ (Assistant Professor/Associate
Professor/Professor) in _______________ (department of the University/College) hereby declare that the document
submitted for the purpose of APAR Grading, which is required for being considered for promotion to ________
(mention the stage of promotion sought) under the Career Advancement Scheme, as per UGC Regulations 2018, is
an authentic document issued by ______________ (name of the Department/College) in relation to the service
rendered to the said Department/College as ___________ (designation) for the period from __________ to
_______ (dates)and nothing material has been concealed there from.
The list of documents/testimonials submitted are as follows:
1.
2.
3.
4.
I unconditionally accept that the veracity of the document, so produced as proof for APAR Grading, if found to be
fake/forged, the University/College is well within its rights to cumulatively reverse promotion(s) awarded to me,
from the very Stage of promotion for which such document was used as proof for APAR Grading.
Place:
Date: Signature of the teacher
9. Proforma for summary will be provided later and it has to be submitted separately.
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Institute of Home Economics, University of Delhi
Assessment Period:
(Information provided should pertain to the academic year referred above)
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Institute of Home Economics, University of Delhi
Post-
Graduation
D.Sc/D.Lit .
18. Course taught at various levels during the academic year (Name of the course giving details):
(a) Undergraduate:
(b) Postgraduate:
19. Field of Specialization under the Subject/Discipline:
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Institute of Home Economics, University of Delhi
20.2 MOOCs complete with e-certification [Place annexure numbers along with page numbers]
20.4 Contribution towards conduct of MOOCs [Place annexure numbers along with page
numbers]
21. Period of Teaching experience during the assessment period: [Place annexure numbers along
with page numbers]
Name of Position held with pay Ad- hoc/ From To Total Experience
the scale/Pay Band with Temporary/
Institution Grade pay Permanent
Yea Mont Da
rs hs ys
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Institute of Home Economics, University of Delhi
S.No Year Course/ paper Level (PG/UG) Teaching Mode Grading as per
Annual
Performance
Appraisal
Report(APAR)
for the
assessment
period for this
section
Grading:
SECTION B.2:
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Institute of Home Economics, University of Delhi
These are guidelines only, and this document should not be used to fill up the application form
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Institute of Home Economics, University of Delhi
RDC
Building and Legal affairs
HEFA
AISHE
NEP and aligned committees - GE, VAC, SEC, AECC
Vidya Vistaar
ICC
Rajbhasha
Competence Enhancement Schemes
Nodal officer for Samarth Portal
Fund Security Officer
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Institute of Home Economics, University of Delhi
(c) Student related co-curricular, extension and field-based activities such as student clubs,
career counseling, study visits, student seminars, and other events, cultural, sports, NCC, NSS
and community services. (Departmental activities- list signed by TIC; Committee list- signed
by Committee convenor; others -proof) [Place annexure numbers along with page numbers]
Committees that include activities related to students:
Admissions, counselling, and grievance committee
Student amenities committee
Sports and gymnasium committee
Disciplinary committee
Cultural committee
Placement committee
Orientation committee
Literary and debating committee
Please also note that sports; literary and debating; cultural committees; student societies
(and activities organised therein) have to necessarily be included here and not in the next
section (d)
Student Advisors
NSS coordinator
EU
EOC
Alumni committee
Freeship and Scholarship committee
Spic Macay
Each one teach one/ digital literacy mela
PMSSS
NSP and E-district Scholarships
Viksit Bharat (either here or in (a) above)
North East
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Institute of Home Economics, University of Delhi
(e) Evidence of actively involved in guiding Ph. D. students. (Attach proofs as annexure with page no.)
Registered (Ph.D.) Thesis/Dissertation Submitted Year Degree Awarded
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Institute of Home Economics, University of Delhi
(f) Conducting minor or major project sponsored by national or international agencies. (Attach proofs-
sanction letter & UC if completed- as annexure with page no. ) [Place annexure numbers along with
page numbers]
(g) At least one single or joint publication in peer reviewed or UGC list of Journals. (Attach proofs-
front page, date, month and year of publication, UGC CARE/ scopus/ WOS, Clarivate report if any as
annexure with page no. ) [Place annexure numbers along with page numbers]
S. Title of the Paper Journal Name Year Vol Page ISSN Impact Whether Authorship Reference
No No. No. No. Factor SCOPUS number of
Indexed UGC-
CARE list
Note:
Impact factor to be determined as per Thomson Reuters list
The Authorship is to be filled as follows:
● One of Two Authors
*Note:
Number of activities can be within or across the broad categories of activities.
(Please attach supporting documents as per requirement)
SUMMARY OF GRADING FOR THE ACADEMIC YEAR
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Institute of Home Economics, University of Delhi
(As per the APARs submitted by the applicant during the assessment period.)
PART-D DECLARATION
I have read the applicable guidelines, which are binding. I do hereby solemnly declare that the
information given, the statements and documents uploaded with this application form are correct
and true to the best of my knowledge and belief. If any information given by me in this
application is found to be false or misleading, my candidature is liable to be cancelled and I may
be subjected to legal/disciplinary proceedings.
Date:
Place:
The particulars given in this application have been checked and verified from office records and
documents enclosed are found to be correct.
The gradations have been verified on the basis of the performance of the applicant and the
credentials/documents provided and enclosed herewith by the applicant.
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Institute of Home Economics, University of Delhi
sign by TIC
==================================================================
Academic Year:
[begin from date of appointment till 30 june of the subsequent year, academic year to be
marked from 1 July of the relevant year till 30 June of the subsequent year]
(Information provided should pertain to the academic year referred above)
PART-A: GENERAL INFORMATION AND ACADEMIC BACKGROUND
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Institute of Home Economics, University of Delhi
5. Marital Status:
6. Nationality:
7. Department:
8. Current Designation and Academic Level:
9. Date of Last Appointment/Promotion:
10. Category (SC/ST/OBC/PWD/General):
11. Address for Correspondence (with Pin code):
12. Permanent Address (with Pin code), in case different from Sl. No. 11:
13. Academic Qualifications: (documents not required)
Examination Name of University Year of Percentage Division/ Main Subjects
Exam Passing of Marks Class/
obtained Grade
Graduation
Post-
Graduation
Proof needed once only in the annexures, cite the same annexure numbers along with
page numbers as mentioned in PBAS
D.Sc/D.Lit
15. Course taught at various levels during the academic year (Name of the course giving
details):
(a) Undergraduate:
(b) Postgraduate:
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Institute of Home Economics, University of Delhi
17.2 MOOCs complete with e-certification [Proof needed once only in the annexures, cite the
same annexure numbers along with page numbers as mentioned in PBAS]
S.No. Details Subject Certification Date of Level Year E-certification
of providing certification (UG/PG/Other) no.
MOOC agency
17.4 Contribution towards conduct of MOOCs [Proof needed once only in the annexures, cite the
same annexure numbers along with page numbers as mentioned in PBAS]
S.No. Details of Subject Sponsoring Level Year E-certification
MOOC Agency (UG/PG/Other) no.
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Institute of Home Economics, University of Delhi
Grading
SECTION B.2:
ADMINISTRATIVE SUPPORT, PARTICIPATION IN STUDENT’S CO-CURRICULAR
AND EXTRA-CURRICULAR ACTIVITIES, PERSONAL DEVELOPMENT RELATED
TO TEACHING AND RESEARCH ACTIVITIES.
1. Student related activities/Research Activities
a) Good – Involved in at least 3 activities
b) Satisfactory – 1-2 activities
c) Not-satisfactory – Not involved/undertaken any of the activities
(a) Administrative responsibilities such as Head/Dean/Director/coordinator, warden etc. [Proof
needed once only in the annexures, cite the same annexure numbers along with page numbers as
mentioned in PBAS]
Year S. Nature of Activity Designation Institution/ Period
No Department From To
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Institute of Home Economics, University of Delhi
(b) Examination and evaluation duties assigned by college/university or attending the examination
paper evaluation. [Proof needed once only in the annexures, cite the same annexure numbers along
with page numbers as mentioned in PBAS]
S. Year Nature of Designation Institution/ Period
No Activity Department From To
(c) Student related co-curricular, extension and field-based activities such as student clubs,
career counseling, study visits, student seminars, and other events, cultural, sports, NCC, NSS
and community services. (Departmental activities- list signed by TIC; Committee list- signed by
Committee convenor; others -proof) [Proof needed once only in the annexures, cite the same
annexure numbers along with page numbers as mentioned in PBAS]
S. Year Nature of Activity Level Institution/ Period
No (PG/ UG) Department From To
(e) Evidence of actively involved in guiding Ph. D. students . (Attach proofs as annexure with page
no.) [Proof needed once only in the annexures, cite the same annexure numbers along with page
numbers as mentioned in PBAS]
Registered (Ph.D.) Thesis/Dissertation Submitted Year Degree Awarded
(f) Conducting minor or major project sponsored by national or international agencies. (Attach proofs-
sanction letter & UC if completed- as annexure with page no. ) [Proof needed once only in the
annexures, cite the same annexure numbers along with page numbers as mentioned in PBAS]
S. No Year Title Period Major/Minor Sponsoring/Funding Agency
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Institute of Home Economics, University of Delhi
(g) At least one single or joint publication in peer reviewed or UGC list of Journals. (Attach proofs-
front page, date, month and year of publication, UGC CARE/ scopus/ WOS, Clarivate report if any as
annexure with page no. ) [Proof needed once only in the annexures, cite the same annexure numbers
along with page numbers as mentioned in PBAS]
S. Title of the Paper Journal Year Vol. Page ISSN Impact Whether Authorship Reference
No Name No. No. No. Factor SCOPUS number of
Indexed UGC-
CARE list
Note:
Impact factor to be determined as per Thomson Reuters list
The Authorship is to be filled as follows:
● One of Two Authors
● First/Principle/Corresponding Author
● Joint author
*Note:
Number of activities can be within or across the broad categories of activities.
(Please attach supporting documents as per requirement)
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Institute of Home Economics, University of Delhi
Overall Grading for the Academic Year for the Section B.1 and B.2*
*Note: Overall Grading for the Academic Year is to be defined as follows
Good – Good in teaching and satisfactory or good in activity in Section B.2 or
Satisfactory – Satisfactory in teaching and good or satisfactory in activity in Section B.2 or
Not-satisfactory – If neither good nor satisfactory in overall grading.
PART-C OTHER RELEVANT INFORMATION
(a) Future Plans (In approximately 150 words):
LIST OF ENCLOSURES: (Please attach self-certified copies of certificates, sanction orders,
papers, etc. wherever necessary) Make the list with relevant annexure no. applicable for the
academic year only and page no.
1.
PART-D DECLARATION
I have read the applicable guidelines, which are binding. I do hereby solemnly declare that the
information given, the statements and documents uploaded with this application form are correct
and true to the best of my knowledge and belief. If any information given by me in this
application is found to be false or misleading, my candidature is liable to be cancelled and I may
be subjected to legal/disciplinary proceedings.
Date:
Place:
Certified that …………. has been working as ………………. in this Department since
………………..
The particulars given in this application have been checked and verified from office records and
documents enclosed are found to be correct.
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Institute of Home Economics, University of Delhi
The gradations have been verified on the basis of the performance of the applicant and the
credentials/documents provided and enclosed herewith by the applicant.
================================================================
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