COUNTY ASSEMBLY OF KILIFI

PROPOSED COMPLETION OF THE ASSEMBLY OFFICE

BLOCK FOR THE COUNTY ASSEMBLY OF KILIFI

W.P. ITEM NO. D107 NB/NB/1902 JOB NO.10684A

TENDER DOCUMENTS - BQ SECTION

VOLUME I
EMPLOYER

COUNTY ASSEMBLY OF KILIFI

P.O. BOX 332-80200
MALINDI

MARCH 2022
TRADE PREAMBLES
 TRADE PREAMBLES
PREAMBLES AND PRICING NOTES

A. GENERALLY
All work to be carried out in accordance with the Ministry of Public Works General
Specifications for Building Works issued in 1976 or as qualified or amended below.

B. MANUFACTURERS’ NAMES
Manufacturers’ names and catalogue references are given for guidance to quality and
standard only. Alternative manufacturer of equal quality will be accepted at the
discretion of the Project Manager.

C. WALLING
All precast concrete blocks shall be manufactured by the methods and to the sizes
specified in the Ministry of Public Works “Specification for Metric Sized Concrete
Blocks for Building (1972)”

Walling of 100 mm thickness or under shall be reinforced with hoop iron every
alternate course.

Prices for walling must allow for all costs in preparing, packing and sending sample
blocks for testing as and when required by the Project Manager.

D. CARPENTRY
The grading rules for cypress shall be the same for Podocarpus and all timber used for
structural work shall be select (second grade).

All structural timber must conform to the minimum requirements for moisture content
and preservative treatment and timber prices must allow for preparing, packing and
sending samples for testing when required.

Prices must also include for all nails and fasteners.

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A. JOINERY
Cypress for joinery shall be second grade in accordance with the latest grading rules
of the Kenya Government

Where Mahogany is specified, this refers to prime grade only. The Contractor may
with the approval of the Project Manager; use either Msharagi or Mvuli in lieu of
Mahogany but such approval will be given only in the case of shortages of the
hardwoods specified.

Plugging shall be carried out by drilling walling or concrete with masonry drill and
filling with propriety plugs of the correct sizes. Cutting with hammer and chisel will
not be allowed.

Prices for joinery must include for pencil rounded arises, protection against damage,
nails, screws, framing and bedding in cement mortar as required.

Sizes given for joinery items are nominal sizes and exact dimensions of doors, etc.,
must be ascertained on site.

No Joinery shall be fitted/installed without sample approvals.

B. IRONMONGERY
Ironmongery shall be specified in the Bills of Quantities or equal and approved

Prices must include for removing and re-fixing during and after painting, labeling all
keys, and for fixing to hardwood, softwood, concrete or blockwork.

Catalogue references given for ironmongery are for purposes of indicating quality and
size of item(s). Should the Contractor wish to substitute the specified item(s) with
others of equal manufacture, he must inform the Project Manager and obtain approval
in writing. No Ironmongery shall be fitted/installed without sample approvals.

C. STRUCTURAL STEELWORK
All structural steelwork shall comply with the Ministry of Public Works “Structural Steelwork
Specification (1973) and shall be executed by an approved Sub-contractor

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 A. PLASTERWORK AND OTHER FINISHES
All finishing shall be as described in these Bills of Quantities.

Prices for paving are to include for brushing concrete clean, wetting and coating with
cement and sand grout 1:1.

Rates for glazed wall tiling are to include for a 12 mm cement and sand (1:4) backing
screed unless otherwise specified in these Bills of Quantities.

B. GLAZING
Where polished plate glass is specified, this refers to general glazing quality

Prices for glazing shall include for priming of rebates before placing putty.

The Contractor will be responsible for replacing any broken or scratched glass and
handing over in perfect condition.

C. PAINTING
Painting shall be applied in accordance with the manufacturers’ instructions.
Prices for painting are to include for scaffolding, preparatory work, priming coats,
protection of other works and for cleaning up on completion. Prices for painting on
galvanized metal are to include for mordant solution as necessary.

D. TILES, CERAMICS, PORCELAIN, GRANITO ETC

No tiles shall be fitted/installed without sample approvals.
No claim shall be allowed on the grounds that the bidder priced an inferior quality

E: CURTAINS & COVERS, ETC

The bidder shall be deemed to have priced the best materials for this esteemed
office. No curtains & covers shall be fitted/installed without sample approvals.

No claim shall be allowed on the grounds that the bidder priced an inferior quality.

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PARTICULAR PRELIMINARIES
ITEM DESCRIPTION AMOUNT
PARTICULAR PRELIMINARIES

EMPLOYER
A The "Employer" is COUNTY ASSEMBLY OF KILIFI - P.O BOX 332 - 80200 MALINDI
The term "Employer" and "Government" wherever used in the contract document shall be
synonymous

PROJECT MANAGER
B The term 'Engineer' shall mean the "PM" wherever used in these Bills of Quantities and shall be
deemed to imply the project Manager as defined in Condition 1 of the Conditions of Contract or
such person or persons as may be duly authorised to represent him on behalf of the Government .

ARCHITECT

C The term "Architect" shall be deemed to mean "The P.M " as defined above whose address unless
otherwise notified shall be appointed by the Employer

QUANTITY SURVEYOR
D The term "Quantity Surveyor" shall be deemed to mean "The P.M " as defined above whose
address unless otherwise notified shall be appointed by the Employer

E ELECTRICAL ENGINEER
The term "Electrical Engineer" shall be deemed to mean "The P.M " as defined above whose
address unless otherwise notified shall be appointed by the Employer

MECHANICAL ENGINEER
F The term "Mechanical Engineer" shall be deemed to mean "The P.M " as defined above whose
address unless otherwise notifiedshall be appointed by the Employer

STRUCTURAL ENGINEER

G The term "Structural Engineer" shall be deemed to mean "The P.M " as defined above whose
address unless otherwise notifiedshall be appointed by the Employer

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ITEM DESCRIPTION AMOUNT

PRICING ITEMS OF PRELIMINARIES

A Prices SHALL BE INSERTED against items of “preliminaries” in the tenderer’s priced Bills of
Quantities. The contractor is advised to read and understand all preliminary items.

DESCRIPTION OF THE WORKS

B The works to be carried out under this contract comprises the completion of the office block of
the County Assembly of Kilifi and support buildings, civil works, lift installations and
associated mechanical and electrical works to be carried out by nominated and domestic
subcontractors

SCOPE OF WORKS

C The works to be carried out under this contract comprise of: the completion of the office block of
the County Assembly of Kilifi and support buildings, civil works, lift installations and associated
mechanical and electrical works to be carried out by nominated and domestic subcontractors

MEASUREMENTS

D In the event of any discrepancies arising between the Bills of Quantities and the actual works, the
site measurements shall generally take precedence. However, such discrepancies between any
contract documents shall immediately be referred to the PROJECT MANAGER in accordance
with Clause 22 of the Conditions of Contract. The discrepancies shall then be treated as a
variation and be dealt with in accordance with Clause 22 of the said Conditions.

LOCATION OF SITE
E The site is located at the County Assembly of Kilifi, Malindi Town, Kilifi County. The
Contractor is advised to visit the site, to familiarize with the location of the project. No claims
arising from the Contractor’s failure to do so will be entertained.

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ITEM DESCRIPTION AMOUNT

SIGNING OF THE TENDER DOCUMENTS

A The bidder shall append his / her signature and / or company ‘s rubberstamp on each and every
page of tender document.

DEMOLITIONS AND ALTERATIONS

B The Contractor is to allow for all temporary protection required during the works including
ordinary and special dust screens, hoardings, barriers, warning signs, etc as directed by the Project
Manager and as necessary for the adequate propping and protection of existing property, finishes,
workmen employed on the site, employer's agents and the public. Any damage or loss incurred
due to the insufficiency of such protection must be made good by the Contractor. All protective
devices are to be removed on completion of the works and any necessary making good consequent
upon this is to be excecuted to the satisfaction of the Project Manager

The works shall be propped, strutted and supported as necessary before any alteration or
demolition work commences. Prices shall include for all cleaning and preparatory work to
structure and finishes and for making good to all finishes on completion whether or not
specifically described.

Unless described as set aside for re-use all arising debris and surplus materials shall be carefully
removed from building and carterd away from site.

The Contractor shall be entirely responsible for any breakage or damage which may occur to
materials required for re-use during their removal unless it is certified by the Project Manager that
such damage or breakage was inevitable as a result of the condition of the item concerned

CLEARING AWAY

C The Contractor shall remove all temporary works, rubbish, debris and surplus materials from the
site as they accumulate and upon completion of the works, remove and clear away all plant,
equipment, rubbish, unused materials and stains and leave in a clean and tidy state to the
reasonable satisfaction of the Project Manager.

D The whole of the works shall be delivered up clean, complete and in perfect condition in every
respect to the satisfaction of the Project Manager.

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ITEM DESCRIPTION AMOUNT
CLAIMS

A It shall be a condition of this contract that upon it becoming reasonably apparent to the Contractor
that he has incurred losses and / or expenses due to any of the contract conditions, or by any other
reason whatsoever, he shall present such a claim or intent to claim notice to the PROJECT
MANAGER within the contract period. No claim shall be entertained upon the expiry of the said
contact period.

PAYMENTS

B The Procuring Entity shall make an advance payment, as an interest-free loan for mobilization and
cashflow support, when the Contractor submits a guarantee in accordance with this Clause. The
total advance payment, the number and timing of instalments (if more than one), and the
applicable currencies and proportions, shall be as stated in the Special Conditions of Contract all
in accordance with Clause 14.2 of the Conditions of Contract Agreement. In order to facilitate
this, a list of the general component elements for the works is given at the summary page of these
specifications and the tenderer is requested to break down his tender sum commensurate to the
said elements

PREVENTION OF ACCIDENT, DAMAGE OR LOSS

C The Contractor is notified that these works are to be carried out on a restricted site where the
client is going on with other nomal activities. The Contractor is thus instructed to take reasonable
care in the execution of the works as to prevent accidents, damage or loss and disruoption of
activities beeing carried out by the Client. The Contractor shall allow in his rates any expense he
deemed necessary by taking such care within the site.

WORKING CONDITIONS

D The Contractor shall allow in his rates for any interferance that he may encounter in the course of
the works for the Client may in some cases ask the Contractor not to proceed with the works until
some activities within the site are completed, as the facility will be operating as usual during the
course of the contract.

SIGNBOARD

E Allow for providing, erecting, maintaining throughout the course of the Contract and afterwards
clearing away a signboard as designed, specified and approved by the Project Manager.

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ITEM DESCRIPTION AMOUNT
LABOUR CAMPS

A The Contractor shall not be allowed to house labour on site. Allow for transporting workers to
and from the site during the tenure of the contract.

MATERIALS FROM DEMOLITIONS

B Any materials arising from demolitions and not re-used shall become the property of the client.
The Contractor shall allow in his rates the cost of disposing the demolished materials as directed.

PRICING RATES

C The tenderer shall include for all costs in executing the whole of the works, including transport,
replacing damaged items, fixing, all to comply with the said Conditions of Contract.

URGENCY OF THE WORKS

D The Contractor is notified that these “works are urgent” and should be completed within the
period stated in these Particular Preliminaries.

The Contractor shall allow in his rates for any costs he/ she deems that he/she may incur by having
to complete these works within the stipulated contract period.

PAYMENT FOR MATERIALS ON SITE

E All materials for incorporation in the works must be stored on site before payment is effected,
unless specifically exempted by the Project Manager. This is to include materials of the
Contractor, nominated sub-Contractors and nominated suppliers.

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ITEM DESCRIPTION AMOUNT

EXISTING SERVICES
A Prior to the commencement of any work, the Contractor is to ascertain from the relevant authority
the exact position, depth and level of all existing services in the area and he/she shall make
whatever provisions may be required by the authorities concerned for the support, maintenance
and protection of such services.

CONTRACT COMPLETION PERIOD

B The contract completion period in accordance with condition 31 of the Conditions of contract
must be adhered to.

The ‘PROJECT MANAGER’ shall strictly monitor the Contractors progress in relation to the
progress chart and should it be found necessary the ‘PROJECT MANAGER’ shall inform the
Contractor in writing that his actual performance on site is not satisfactory .In all such cases the
Contractor shall accelerate his rate of performance production and progress by all means such as
additional labour,plant, e.t.c and working overtime all at his cost.

PERFORMANCE BOND
C A bond of 5% of the contract sum will be required in accordance with clause 6.00 (as amended)
on award of contract of the Instructions to Tenderer’s. No payment on account for the works
executed will be made to the contractor until he has submitted the Performance Bond to the
Project Manager duly signed, sealed and stamped from an approved Bank or Insurance Company
approved by the Public Procurement Oversight Authority (PPOA).

TENDER DOCUMENTS
D Tender documents are as listed in Clause 2.1 of the Instruction to Tenderer’s Page STD/9

DELIVERY OF TENDER

E Tenders and all documents in connection therewith, as specified above must be delivered in the
addressed envelope which should be properly sealed and deposited at the offices as specified in
the letter accompanying these documents or as indicated in the advertisement.

Tenders will be opened at the time specified in the letter accompanying these Tender Documents
or as indicated in the advertisement. Tenders delivered/received later than the above time will not
be opened.

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ITEM DESCRIPTION AMOUNT

VALUE ADDED TAX

A The Contractor’s attention is drawn to the Legal Notice in the Finance Act part 3 Section 21(b)
operative from 1st September, 1993 which requires payment of VAT on all contracts. The
Contractor should therefore include allowance in his rates and prices for prices for VAT and any
other Government taxes currently in force.

The tenderer is advised that in accordance with the Finance Act 2019 withholding VAT tax was
reintroduced at a rate of 2% with effect from 7th November, 2019

EXISTING BUILDING MATERIALS

B NOTE: Any materials found usable for the works shall be given to the contractor on creidit with
the approval of the client

FORM OF CONTRACT

C The Form of Contract shall be as stipulated in the Republic of Kenya's Standard Tender Document
for Procurement of Building Works(2021 Edition) and its regulations included herein The
Conditions of Contract are also included herein Particulars of insertions to be made in the
Appendix to the Contract Agreement will be found in the Particular Preliminaries part of these
Bills of Quantities

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PARTICULAR PRELIMINARIES PP/7

ITEM DESCRIPTION AMOUNT

SPECIAL PRELIMINARIES
PROJECT MANAGEMENT EXPENSES

A Allow a sum of Two Million, Five Hundred Thousand (Ksh. 2,500,00.00) Kenya Shillings only
for subsistence allowances for the project team for the whole of the project period 2,500,000.00

B Allow for Contractor’s profit and overheads (-------%)

C Provide a sum of Eight Hundred and Fifty Thousand (Kshs 850,000.00) Kenya Shillings only for 850,000.00
Project manager's stationery and documentation

D Allow for Contractor’s profit and overheads (-------%)

Transport

The contractor shall provide for site trips only a vehicle of type Toyota or Nissan Van to
comfortably seat Nine persons including maintaining licences and insurances, competent driver:
all to the satisfaction of the Project Manager.

The vehicle shall be provided specificaly for and during site visits by the Project Management
Technical team. The vehicle shall be in perfect conditions for the entire duration of the trip i.e.
from the Project Managers Office to Kilifi County Assembly and back tothe Project Managers
Office including Local running.

The driver shall be at the sole direction of the Project Manager for the entire duration of the trip,
until released by him /her

Reimbursement to the contactor for providing the transport services will be based per trip to the
site and back during the currency of the contract at a rate as herebelow (Contractor to insert rate
- Item E) inserted. Reimbursement to the contractor for providing driver, servicing, fuels, oils,
Lubricants and tyres will similarly be based per trip at a rate herebelow (Contractor to insert rate
- Item F) inserted.

E Allow for providing a vehicle as above described including maintaining licences and
compresensive insurance (……………….. X 15 TRIPS)

F Alow for providing driver, maintenance, fuels, lubricants spares and tyres (……………….. X15
TRIPS)

G Allow a sum of Six Hundred Thousand (Ksh. 600,00.00) Kenya Shillings only for subsistence
allowances for the clerk of works for the whole of the project period

H Allow for Contractor’s profit and overheads (-------%)

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ITEM DESCRIPTION AMOUNT

A PARTICULARS OF INSERTIONS TO BE MADE IN APPENDIX TO CONTRACT

AGREEMENT

The following are the insertions to be made in the appendix to the Contract Agreement: -

Period of Final Measurement 3 Months From Practical completion

Defects Liability Period 6 Months from Practical completion

Date for Possession To be agreed with the Project Manager

Date for Completion 52 Weeks from date of Possession

Liquidated and Ascertained At the rate of Kshs.. 20,000/= per day or part thereof:

Prime cost sums for which ……………………………………

The Contractor desires to tender

Period of Interim Certificates Monthly

Period of Honouring Certificates 60 days

Percentage of Certified Value Retained 10%

Limit of Retention Fund 5%

Performance bond 5% of contract sum

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PARTICULAR PRELIMINARIES PP/9

ITEM DESCRIPTION AMOUNT

COLLECTION

Brought forward from page PP/1

Brought forward from page PP/2

Brought forward from page PP/3

Brought forward from page PP/4

Brought forward from page PP/5

Brought forward from page PP/6

Brought forward from page PP/7

Brought forward from page PP/8

Brought forward from page PP/9

TOTAL FOR PARTICULAR PRELIMINARIES CARRIED TO MAIN SUMMARY

PARTICULAR PRELIMINARIES PP/10

GENERAL PRELIMINARIES
ITEM DESCRIPTION AMOUNT

GENERAL PRELIMINARIES

PRICING OF ITEMS OF PRELIMINARIES AND PREAMBLES

Prices will be inserted against items of Preliminaries in the Contractor's priced

Bills of Quantities and Specification.

A The Contractor shall be deemed to have included in his prices or rates for the various items
in the Bills of Quantities or Specification for all costs involved in complying with all the
requirements for the proper execution of the whole of the works in the Contract.

ABBREVIATIONS

B Throughout these Bills, units of measurement and terms are abbreviated and shall be
interpreted as follows:-

C.M. Shall mean cubic metre

S.M. Shall mean square metre

L.M. Shall mean linear metre

MM Shall mean Millimetre

Kg. Shall mean Kilogramme

No. Shall mean Number

Prs. Shall mean Pairs

B.S. Shall mean the British Standard Specification Published by

the British Standards Institution, 2 Park Street, London W.I., England.

Ditto Shall mean the whole of the preceding description except as

qualified in the description in which it occurs.

m.s. Shall mean measured separately.

a.b.d Shall mean as before described.

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GENERAL PRELIMINARIES GP/1

ITEM DESCRIPTION AMOUNT
EXCEPTION TO THE STANDARD METHOD OF MEASUREMENT

A Attendance ; Clause B19(a) of the Standard Method of Measurement is deleted and the
following clause is substituted:-

Attendance on nominated Sub-Contractors shall be given as an item in each case shall be

deemed to include: allowing use of standing scaffolding, mess rooms, sanitary
accommodation and welfare facilities; provision of special scaffolding where
necessary;providing space for office accommodation and for storage of plant and materials;
providing light and water for their work: clearing away rubbish; unloading checking and
hoisting: providing electric power and removing and replacing duct covers, pipe casings and
the like necessary for the execution and testing of Sub- Contractors' work and being
responsible for the accuracy of the same.

Fix Only:-

"Fix Only" shall mean take delivery at nearest railway station (Unless otherwise stated),pay
all demurrage charges, load and transport to site where necessary, unload, store, unpack,
assemble as necessary, distribute to position, hoist and fix only.

FORM OF CONTRACT

B The Form of Contract shall be as stipulated in the Republic of Kenya's Standard Tender
Document for Procurement of Building Works (2021 Edition) included herein

The Conditions of Contract are also included herein

Conditions of Contract

These are numbered from 1 to 20 as set out in pages 69 to 132 of these tender documents.

Particulars of insertions to be made in the Appendix to the Contract Agreement will be

found in the Particular Preliminaries part of these Bills of Quantities

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ITEM DESCRIPTION AMOUNT
PLANT, TOOLS AND VEHICLES

A Allow for providing all scaffolding, plant, tools and vehicles required for the works except in
so far as may be stated otherwise herein and except for such items specifically and only
required for the use of nominated Sub-Contractors as described herein. No timber used for
scaffolding, formwork or temporary works of any kind shall be used afterwards in the
permanent work.

TRANSPORT.

B Allow for transport of workmen, materials, etc., to and from the site at such hours and by
such routes as may be permitted by the competent authorities.

MATERIALS AND WORKMANSHIP.

C All materials and workmanship used in the execution of the work shall be of the best quality
and description unless otherwise stated. The Contractor shall order all materials to be
obtained from overseas immediately after the Contract is signed and shall also order
materials to be obtained from local sources as early as necessary to ensure that they are
onsite when required for use in the works. The Bills of Quantities shall not be used for the
purpose of ordering materials.

SIGN FOR MATERIALS SUPPLIED.

D The Contractor will be required to sign a receipt for all articles and materials supplied by the
PROJECT MANAGER at the time of taking deliver thereof, as having received them in
good order and condition, and will thereafter be responsible for any loss or damage and for
replacements of any such loss or damage with articles and/or materials which will be
supplied by the PROJECT MANAGER at the current market prices including Customs Duty
and V.A.T., all at the Contractor's own cost and expense, to the satisfaction of the
PROJECT MANAGER

STORAGE OF MATERIALS

E The Contractor shall provide at his own risk and cost where directed on the site weather
proof lock-up sheds and make good damaged or disturbed surfaces upon completion to the
satisfaction of the PROJECT MANAGER Nominated Sub-Contractors are to be made liable
for the cost of any storage accommodation provided especially for their use.

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ITEM DESCRIPTION AMOUNT
SAMPLES

A The Contractor shall furnish at his own cost any samples of materials or workmanship
including concrete test cubes required for the works that may be called for by the PROJECT
MANAGER for his approval until such samples are approved by the PROJECT MANAGER
and the PROJECT MANAGER, may reject any materials or workmanship not in his opinion
to be up to approved samples. The PROJECT MANAGER shall arrange for the testing of
such materials as he may at his discretion deem desirable, but the testing shall be made at
the expense of the Contractor and not at the expense of the PROJECT MANAGER. The
Contractor shall pay for the testing in accordance with the current scale of testing charges
laid down by the Ministry of Lands, Housing and Urban Development (State Department of
Public Works).

The procedure for submitting samples of materials for testing and the method of marking for
identification shall be as laid down by the PROJECT MANAGER The Contractor shall
allow in his tender for such samples and tests except those in connection with nominated sub-
contractors' work.

GOVERNMENT ACTS REGARDING WORK, PEOPLE ETC.

B Allow for complying with all Government Acts, Orders and Regulations in connection with
the employment of Labour and other matters related to the execution of the works. In
particular the Contractor's attention is drawn to the provisions of the Factory Act 1950 and
his tender must include for all costs arising or resulting from compliance with any Act,
Order or Regulation relating to Insurances, pensions and holidays for workpeople or so the
safety, health and welfare of the workpeople.

The Contractor must make himself fully acquainted with current Acts including Police
Regulations regarding the movement, housing, security and control of and Regulations,
labour, labour camps , passes for transport, etc. It is most important that the Contractor,
before tendering, shall obtain from the relevant Authority the fullest information regarding
all such regulations and/or restrictions which may affect the organisation of the works,
supply and control of labour, etc., and allow accordingly in his tender. No claim in respect of
want of knowledge in this connection will be entertained.

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ITEM DESCRIPTION AMOUNT

SECURITY OF WORKS ETC.

A The Contractor shall be entirely responsible for the security of all the works stores,
materials, plant, personnel, etc., both his own and sub-contractors' and must provide all
necessary watching, lighting and other precautions as necessary to ensure security against
theft, loss or damage and the protection of the public.

PUBLIC AND PRIVATE ROADS.

B Maintain as required throughout the execution of the works and make good any damage to
public or private roads arising from or consequent upon the execution of the works to the
satisfaction of the local and other competent authority and the PROJECT MANAGER

EXISTING PROPERTY.

C The Contractor shall take every precaution to avoid damage to all existing property including
roads, cables, drains and other services and he will be held responsible for and shall make
good all such damage arising from the execution of this contract at his own expense to the
satisfaction of the PROJECT MANAGER

VISIT SITE AND EXAMINE DRAWINGS.

D The Contractor is recommended to examine the drawings and visit the site the location of
which is described in the Particular Preliminaries hereof. He shall be deemed to have
acquainted himself therewith as to its nature, position, means of access or any other matter
which, may affect his tender. No claim arising from his failure to comply with this
recommendation will be considered.

ACCESS TO SITE AND TEMPORARY ROADS.

E Means of access to the Site shall be agreed with the PROJECT MANAGER prior to
commencement of the work and Contractor must allow for building any necessary temporary
access roads (approximately 70 metres long) for the transport of the materials, plant and
workmen as may be required for the complete execution of the works including the provision
of temporary culverts, crossings, bridges, or any other means of gaining access to the Site.
Upon completion of the works, the Contractor shall remove such temporary access roads;
temporary culverts, bridges, etc., and make good and reinstate all works and surfaces
disturbed to the satisfaction of the PROJECT MANAGER

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ITEM DESCRIPTION AMOUNT
A AREA TO BE OCCUPIED BY THE CONTRACTOR

The area of the site which may be occupied by the Contractor for use of storage and for the
purpose of erecting workshops, etc., shall be defined on site by the PROJECT MANAGER

OFFICE ETC. FOR THE PROJECT MANAGER

B The Contractor shall provide, erect and maintain where directed on site a properly ventilated
lockable office for the consultants, having a minimum floor area of 30 Square Metres
complete with furniture (Tables, chairs e.t.c). Provision shall be made for artificial lighting
and cleaning facilities for the duration of the works. Upon clompletion the Contractor shall
dismantle and clear away the office. He shall also provide a strong metal trunk complete
with strong hasp and staple fastening and two keys. He shall provide, erect and maintain a
lock-up type water or bucket closet for the sole use of the PROJECT MANAGER including
making temporary connections to the drain where applicable to the satisfaction of
Government and Medical Officer of Health and shall provide services of cleaner and pay all
conservancy charges and keep both office and closet in a clean and sanitary condition from
commencement to the completion of the works and dismantle and make good disturbed
surfaces. The office and closet shall be completed before the Contractor is permitted to
commence the works. The Contractor shall make available on the Site as and when required
by the "PROJECT MANAGER" a modern and accurate level together with levelling staff,
ranging rods and 50 metre metallic or linen tape.

The contractor shall allow for beverages, snacks, soft drinks and water to be provided for
attendees of site inspections and site meetings on site.
WATER AND ELECTRICITY SUPPLY FOR THE WORKS

B The Contractor shall provide at his own risk and cost all necessary water, electric light and
power required for use in the works. The Contractor must make his own arrangements for
connection to the nearest suitable water main and for metering the water used. He must also
provide temporary tanks and meters as required at his own cost and clear away when no
longer required and make good on completion to the entire satisfaction of the PROJECT
MANAGER . The Contractor shall pay all charges in connection herewith. No guarantee is
given or implied that sufficient water will be available from mains and the Contractor must
make his own arrangements for augmenting this supply at his own cost. Nominated Sub--
contractors are to be made liable for the cost of any water or electric current used and for any
installation provided especially for their own use.

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GENERAL PRELIMINARIES GP/6

ITEM DESCRIPTION AMOUNT

SANITATION OF THE WORKS

A The Sanitation of the works shall be arranged and maintained by the Contractor to the
satisfaction of the Government and/or Local Authorities, Labour Department and the
PROJECT MANAGER

SUPERVISION AND WORKING HOURS

B The works shall be executed under the direction and to the entire satisfaction in all respects
of the PROJECT MANAGER who shall at all times during normal working hours have
access to the works and to the yards and workshops of the Contractor and sub-Contractors or
other places where work is being prepared for the contract.

PROVISIONAL SUMS.

C The term "Provisional Sum" wherever used in these Bills of Quantities shall have the
meaning stated in Section A item A7(i) of the Standard Method of Measurement mentioned
in Condition No. 12 of the conditions of Contract. Such sums are net and no addition shall
be made to them for profit.

PRIME COST (OR P.C.) SUMS.

D The term "Prime Cost Sum" or "P.C. Sum" wherever used in these Bills of Quantities shall
have the meaning stated in Section A item A7 (ii) of the Standard Method of Measurement
mentioned in Condition of Contract. Persons or firms nominated by the PROJECT
MANAGER to execute work or to provide and fix materials or goods as stated in the
Conditions of Contract are described herein as Nominated Sub-Contractors.

Persons or firms so nominated to supply goods or materials are described herein as

Nominated Suppliers.

PROTECTIVE CLOTHING

E The Contractor shall provide all protective or any other special clothing or equipment for his
employees that may be necessary.This shall include, inter-alia, safety helmets, gloves,
goggles, earmuffs, gumboots, overalls, etc., according to the type of work. The Contractor
shall ensure that safety helmets are worn by all staff at all times.

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GENERAL PRELIMINARIES GP/7

ITEM DESCRIPTION AMOUNT

PROGRESS CHART.

A The Contractor shall provide within two weeks of Possession of Site and in agreement with
the PROJECT MANAGER a Progress Chart for the whole of the works including the works
of Nominated Sub-Contractors ; one copy to be handed to the PROJECT MANAGER and a
further copy to be retained on Site. Progress to be recorded and chart to be amended as
necessary as the work proceeds.

ADJUSTMENT OF P.C. SUMS.

B In the final account all P.C. Sums shall be deducted and the amount properly expended upon
the PROJECT MANAGER'S order in respect of each of them added to the Contract sum.
The Contractor shall produce to the PROJECT MANAGER such quotations, invoices or
bills, properly receipted, as may be necessary to show the actual details of the sums paid by
the Contractor. Items of profit upon P.C. Sums shall be adjusted in the final account pro-rata
to the amount paid. Items of "attendance" (as previously described) following P.C. Sums
shall be adjusted pro-rata to the physical extent of the work executed (not pro-rata to the
amount paid) and this shall apply even though the Contractor's priced Bill shows a
percentage in the rate column in respect of them. Should the Contractor be permitted to
tender and his tender be accepted of any work for which a P.C. Sum is included in these Bill
of Quantities profit and attendance will be allowed at the same rate as it would be if the
work were executed by a Nominated Sub-Contractor.

Carried to collection

GENERAL PRELIMINARIES GP/8

ITEM DESCRIPTION AMOUNT
ADJUSTMENT OF PROVISIONAL SUMS.
A In the final account all Provisional Sums shall be deducted and the value of the work
properly executed in respect of them upon the PROJECT MANAGER's order added to the
Contract Sum. Such work shall be valued as described for Variations in the Conditions of
Contract, but should any part of the work be executed by a Nominated Sub-Contractor, the
value of such work or articles for the work to be supplied by a Nominated Supplier, the
value of such work or articles shall be treated as a P.C. Sum and profit and attendance
comparable to that contained in the priced Bills of Quantities for similar items added.

NOMINATED SUB-CONTRACTORS

B When any work is ordered by the PROJECT MANAGER to be executed by nominated sub-
contractors, the Contractor shall enter into sub-contracts as described in the Conditions of
Contract and shall thereafter be responsible for such sub-contractors in every respect. Unless
otherwise described the Contractor is to provide for such Sub-Contractors any or all of the
facilities described in these Preliminaries. The Contractor should price for these with the
nominated Sub-contract Contractor's work concerned in the P.C. Sums under the description
"add for Attendance".

DIRECT CONTRACTS

C Notwithstanding the foregoing conditions, the Government reserves the right to place a
"Direct Contract" for any goods or services required in the works which are covered by a
P.C. Sum in the Bills of Quantities and to pay for the same direct. In any such instances,
profit relative to the P.C. Sum the priced Bills of Quantities will be adjusted as described for
P.C. Sums and allowed.

ATTENDANCE UPON OTHER TRADESMEN, ETC.

D The Contractor shall allow for the attendance of trade upon trade and shall afford any
tradesmen or other persons employed for the execution of any work not included in this
Contract every facility for carrying out their work and also for use of his ordinary
scaffolding. The Contractor, however, shall not be required to erect any special scaffolding
for them. The Contractor shall perform such cutting away for and making good after the
work of such tradesmen or persons as may be ordered by the PROJECT MANAGER and the
work will be measured and paid for to the extent executed at rates provided in these Bills.

Carried to collection

GENERAL PRELIMINARIES GP/9

ITEM DESCRIPTION AMOUNT
INSURANCE

A The Contractor shall insure as required in the Conditions of Contract. No payment on

account of the work executed will be made to the Contractor until he has satisfied the
PROJECT MANAGER either by production of an Insurance Policy or and Insurance
Certificate that the provision of the foregoing Insurance Clauses have been complied with in
all respects. Thereafter the PROJECT MANAGER shall from time to time ascertain that
premiums are duly paid up by the Contractor who shall if called upon to do so, produce the
receipted premium renewals for the PROJECT MANAGER's inspection.

PROVISIONAL WORK

B All work described as "Provisional" in these Bills of Quantities is subject to remeasurement

in order to ascertain the actual quantity executed for which payment will be made. All
"Provisional" and other work liable to adjustment under this Contract shall left uncovered for
a reasonable time to allow all measurements needed for such adjustment to be taken by the
PROJECT MANAGER Immediately the work is ready for measuring, the Contractor shall
give notice to the PROJECT MANAGER. If the Contractor makes default in these respects
he shall if the PROJECT MANAGER so directs uncover the work to enable all
measurements to be taken and afterwards reinstate at his own expense.

ALTERATIONS TO BILLS, PRICING, ETC.

C Any unauthorised alteration or qualification made to the text of the Bills of Quantities may
cause the Tender to be disqualified and will in any case be ignored. The Contractor shall be
deemed to have made allowance in his prices generally to cover any items against which no
price has been inserted in the priced Bills of Quantities.

All items of measured work shall be priced in detail and the Tenders Sums to cover trades
or groups of work must be broken down to show the price of containing Lump each item
before they will be accepted.

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GENERAL PRELIMINARIES GP/10

ITEM DESCRIPTION AMOUNT

BLASTING OPERATIONS

A Blasting will only be allowed with the express permission of the PROJECT MANAGER in
writing. All blasting operations shall be carried out at the Contractor's sole risk and cost in
accordance with any Government regulations in force for the time being, and any special
regulations laid down by the PROJECT MANAGER governing the use and storage of
explosives.

MATERIALS ARISING FROM EXCAVATIONS

B Materials of any kind obtained from the excavations shall be the property of the
Government. Unless the PROJECT MANAGER directs otherwise such materials shall be
dealt with as provided in the Contract. Such materials shall only be used in the works, in
substitution of materials which the Contractor would otherwise have had to supply with the
written permission of the PROJECT MANAGER Should such permission be given, the
Contractor shall make due allowance for the value of the materials so used at a price to be
agreed.

PROTECTION OF THE WORKS.

C Provide protection of the whole of the works contained in the Bills of Quantities, including
casing , casing up, covering or such other means as may be necessary to avoid damage to the
satisfaction of the PROJECT MANAGER and remove such protection when no longer
required and make good any damage which may nevertheless have been done at completion
free of cost to the Government.

WORKS TO BE DELIVERED UP CLEAN

D Clean and flush all gutters, rainwater and waste pipes, manholes and drains, wash (except
where such treatment might cause damage) and clean all floors, sanitary fittings, glass inside
and outside and any other parts of the works and remove all marks, blemishes, stains and
defects from joinery, fittings and decorated surfaces generally, polish door furniture and
bright parts of metalwork and leave the whole of the buildings watertight, clean, perfect and
fit for occupation to the approval of the PROJECT MANAGER

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GENERAL PRELIMINARIES GP/11

ITEM DESCRIPTION AMOUNT
GENERAL SPECIFICATION.

A For the full description of materials and workmanship, method of execution of the work and
notes for pricing, the Contractor is referred to the Ministry of Roads and Public Works and
Housing General Specification dated 1976 or any subsequent revision thereof which is
issued as a separate document, and which shall be allowed in all respects unless it conflicts
with the General Preliminaries, Trade Preambles or other items in these Bills of Quantities.

TRAINING LEVY
B The Contractor's attention is drawn to the legal notice which requires payment by the
Contractor of a Training Levy at the rate of 1/4 % of the Contract sum on all contracts of
more than KShs. 1,000,000.00 in value.

MATERIALS ON SITE

C All materials for incorporation in the works must be stored on or adjacent to the site before
payment is effected unless specifically exempted by the PROJECT MANAGER. This
includes the materials of the Main Contractor, Nominated Sub-Contractors and Nominated
Suppliers.

HOARDING

D The Contractor shall enclose all the site or part of the works under construction with a
hoarding 2400 mm high consisting of iron sheets on 100 x 50 mm timber posts firmly
secured at 1800 mm centres with two 75 x 50 mm timber rails. The Contractor is in addition
required to take all precautions necessary for the safe custody of the works, materials, plant,
public and Employer's property on the site.
Approximately …......metres at ……………… per metre

CONTRACTOR'S SUPERINTENDENCE/SITE AGENT

E The Contractor shall constantly keep on the works a literate English speaking Agent or
Representative, competent and experienced in the kind of work involved who shall give his
whole experience in the kind of work involved and shall give his whole time to the
superintendence of the works. Such Agent or Representative shall receive on behalf of the
Contractor all directions and instructions from the Project Manager and such directions shall
be deemed to have been given to the Contractor in accordance with the Conditions of
Contract.

Carried to Collection

GENERAL PRELIMINARIES GP/12

ITEM DESCRIPTION AMOUNT

COLLECTION

Brought Forward From Page GP/1

Brought Forward From Page GP/2

Brought Forward From Page GP/3

Brought Forward From Page GP/4

Brought Forward From Page GP/5

Brought Forward From Page GP/6

Brought Forward From Page GP/7

Brought Forward From Page GP/8

Brought Forward From Page GP/9

Brought Forward From Page GP/10

Brought Forward From Page GP/11

Brought Forward From Page GP/12

TOTAL FOR GENERAL PRELIMINARIES

CARRIED TO BILL MAIN SUMMARY

GENERAL PRELIMINARIES GP/13

OFFICE BLOCK
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
Element No 1.

DEMOLITIONS & ALTERATIONS (All Provisional)

Notes:
All old materials and arising debris shall be collected and
carted away periodically and the works left clean and
uncambered before commencing operations on new work

All floors, windows, doors, fittings etc must be adequately

protected from damage during the progress of the works
and any damage resulting from the building work must be
made good by the Contractor at his own expense

Provide, fix, maintain in position as required and remove

as and when directed all temporary shoring, needling,
strutting, etc that may be necessary whilst carrying out any
portion of the work to ensure the stability of the remaining
premises, using suitable and substantial materials.

DEMOLITIONS
Walling
Demolish existing copings; 300 mm x 100 mm extreme thick;
dispose as directed by the project manager; and prepare
A ITEM
surfaces to receive new walling; Approx. 160metres

Concrete
Allow for demolitions to reveal starter bars in concrete; and
prepare surfaces to receive fresh concrete in;

B Columns; 88No. ITEM

C Stairways; 2No. ITEM

D Lift shafts; 2No. ITEM

Roofing
Carefully bring down existing shingle tiles and store for
E ITEM
reuse; Approx. 325 square metres

Ditto but existing timber roof structure; Approx. 325 square

F ITEM
metres

Allow for filling and covering up fullbora outlets in mass

G ITEM
concrete to project managers satisfaction; 53No.

Total Carried to Summary

OFFICE BLOCK OB/1

ITEM DESCRIPTION QTY UNIT RATE AMOUNT
Element No 2

SUBSTRUCTURE ALTERATIONS (All Provisional)

Concrete work

50mm Thick mass concrete 1:4:8: class 7.5/20 in: blinding to:
A Steps 58 SM

B Ramp beds; 150mm thick 17 SM

Vibrated Reinforced Concrete Class 25/20 in:

C Steps 12 CM

D Ramp beds; 150mm thick 17 SM

Formwork
Sawn formwork to:

E Edges of ramps and steps; 75-150mm thick 36 LM

Mesh fabric reinforcement to BS 4483: reference A142

weighing 2.22kg per square metre: 200mm laps: in

F Floor bed: (measured nett; allow for laps): allow for joining
17 SM
new BRC to existing

Filling

G Imported fill as murram or equal approved material to make

up levels; well watered, rolled and compacted in layers not 4 CM
exceeding 150mm thick

H 50mm Thick stone dust blinding to hardcore surfaces. 17 SM

Anti-termite treatment

J Chemical anti-termite treatment to subsoil or filling: Dragnet

38% E.C. or equal approved: applied strictly to
17 SM
manufacturers written specification: provide a ten year
guarantee

Sundries
K wall ties; 25 x 450 mm 2,380 NO

L Expansion joints; 20 mmthick polystyrene material 15 SM

M 20 x 20 joint sealant; sikaflex PRO 2 HP 111 LM

Total Carried to Summary

OFFICE BLOCK OB/2

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 3

SUPERSTRUCTURE

Insitu concrete : class 25/20 : vibrated : reinforced

A Beams 309 CM

B Suspended slab; 175mm thick 1625 SM

C Suspended slab; 150mm thick 13 SM

Insitu concrete : class 30/20 : vibrated : reinforced

D Columns 112 CM

Formwork to:

E Sides and soffits of beams 2394 SM

F Sides of columns 646 SM

G Soffits of suspended slab 1638 SM

H Edges of suspended slabs; 75-150mm wide 264 LM

J Ditto but curved on plan 25 LM

K Ditto but 150-225mm wide 90 LM

High yield ribbed and/or round reinforcement bars to BS

4461 & 4449 respectively: allow for cutting, bending, tying
and hoisting (Provisional)

L 8mm diameter bars 74269 Kg

M 10mm diameter bars 53050 Kg

N 12mm diameter bars 35366 Kg

P 16mm diameter bars 8900 Kg

Q 20mm diameter bars 5305 Kg

Sundries
R wall ties; 25 x 450 mm 2,890 NO

S Expansion joints; 20 mmthick polystyrene material 732 SM

T 20 x 20 joint sealant; sikaflex PRO 2 HP 222 LM

Total Carried to Summary

OFFICE BLOCK OB/3

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 4

STAIRCASE

Insitu concrete : class 25/20mm : vibrated : reinforced

A Steps, risers, waists, columns and beams 17 CM

B 165mm thick concrete in suspended slabs 55 SM

C 150mm thick concrete in suspended slabs 40 SM

High yield ribbed and/or round reinforcement to BS 4461 &

4449 respectively: allow for cutting, bending, tying and
hoisting (Provisional)

D 25 - 12mm Diameter bars 2475 Kg

E 10 mm Diameter bars 550 Kg

F 8 mm Diameter bars 963 Kg

Sawn formwork : to

G Soffits : staircase roofs 39 SM

H Sloping soffits : staircases 95 SM

J Sides of beams 69 SM

K Sides of columns 8 SM

L Horizontal soffits of landing 40 SM

Vertical edge of risers and landing : over 150mm but not

M 70 LM
exceeding 225mm high

Ditto : open string edge 300mm (extreme) wide : cut to

N 120 LM
profile of treads and risers.

Finishes.
34mm Thick cement and sand 1:4 cement and sand 1:4
screed finished to receive 6mm thick epoxy floor finish
(measured separately) in:

P Landings 95 SM

Q 300 mm wide treads 70 LM

R Ditto but 20mm thick to 175 mm high risers 78 LM

Total Carried to Collection

OFFICE BLOCK OB/4

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Epoxy floor finish: 6mm thick: prime and apply strictly to

manufacturers written specification : metallic light grey
colour: on cement and sand screeds measured separately : to

A Landings 95 SM

B 300 mm wide treads 70 LM

C 175mm high risers 78 LM

12mm Tyrolean plaster: textured finish : on

concrete/masonry : to
D Soffits : suspended slabs 173 SM

E Sloping soffits : ceilings 95 SM

F Horizontal soffits of landing 40 SM

G Vertical edge : open string edge to steps 300mm (extreme)

120 LM
wide

Prepare and apply three coats 1st grade silk vinyl emulsion
paint : to
H Textured ceiling surfaces; internally 211 SM

J Textured staircase surfaces; internally 64 SM

K Plastered sloping vertical edge : waists to steps 120 LM

BALUSTRADES
75 x 75mm mvule handrail: on 75mm moulded mvule
balusters at regular spacing plugged to wall/concrete:
profiled as required by Architect to detail and subsequent
approval

L Staircase railing. 246 LM

Ditto but 1m high 150 x 150mm mvule newel posts 38 NO

75mm diameter stainless steel handrail: on 15mm diameter

stainless steel supports at regular spacing plugged to wall:
profiled as required by Architect to detail and subsequent
approval
M Terrace railing. 154 LM

1000mm high balustrades comprising: 10mm toughened

tampered glass balustrade: 50 x 50mm linished stainless steel
handrail: on 50 x 50mm linished stainless steel supports at
regular spacing: profiled to secure glass by specialist: as
required by Architect to detail and subsequent approval

N Terrace railing. 514 LM

P Copings; 100 x 10 mm extreme thick; 28 LM

Total Carried to Collection

OFFICE BLOCK OB/5

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Carried from page OB/4

Carried from above OB/5

Total Carried to Summary

OFFICE BLOCK OB/6

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 5

LIFT SHAFT AND SHEAR WALLS = 2 No.

(Note: Completion of Liftsahft starting at Floor level = 4.100

metres)

Class 25(20); in cement grade 42.5 N; vibrated; in

A suspended slabs; 150 mm thick 2 CM

B lift walls; 200 mm thick 70 CM

High yield ribbed and/or round reinforcement to BS 4461 &

4449 respectively: allow for cutting, bending, tying and
hoisting (Provisional)

C 25 mm -12 mm 9,540 KG

D 10 mm 3,180 KG

Marineply formwork : to
E soffits of slab 11 SM

F sides of walls 684 SM

G Boxing 1000 x 2100 mm 8 No.

FINISHES
Metal Work
H Lift hooks; 12 mm diameter x 1000 mm long 2 No.

Floor Finishes
1:3 cement/sand backing screed: on floors
J Cement screeds with integral hardener; 50 mm thick 11 SM

Wall Finishes
15mm Cement/sand (1:4) render: finished to approval &
satisfaction of the Architect: on
K Plaster; 15 mm thick; to walls to receive cladding 70 SM

15mm thick Neeru plaster: on walls; prepared to receive new

coats of paint
L Walls; internally 786 SM

Ceiling Finishes
15mm thick Neeru plaster: on ceilings; prepared to receive
new coats of paint
M Ceilings 11 SM

Total Carried to Collection

OFFICE BLOCK OB/7

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

EXPOSED FINISHES

8mm thick 200 x 400mm Italian ceramic wall tiles; Allow for
fixing with 'sealmaster 101' or equal and approved tile
adhesive: jointed and pointed in 'sealmaster 201' grout: clean
with approved detergent and apply 'Johnson wax' polish:
allow for tile spacers: in
A Fix only wall tiles 70 SM

Prepare and apply one undercoat and two coats of interior

quality paint as 'Duracoat Royale Soft Satin Emulsion' or
other equal and approved; on
B Plastered wall surfaces; internally 315 SM

C Plastered wall surfaces; internally but 1 finishing coat 471 SM

D Paint; Plastered ceiling surfaces; internally 11 SM

Total Carried to Collection

Carried from page OB/7

Carried from above OB/8

Total Carried to Summary

OFFICE BLOCK OB/8

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 6

WALLING

External walls

Machine cut natural coral stone wall : load bearing

(7N/mm²) block walling : bedded, jointed and pointed : in
cement and sand (1:4) mortar: 25 x 3mm hoop iron every
alternate course

A 200 mm Thick walling 750 SM

B 200 mm Thick walling: Parapets 204 SM

Internal walls

Machine cut natural stone wall : load bearing (7N/mm²)

block walling : bedded, jointed and pointed : in cement and
sand (1:4) mortar: 25 x 3mm hoop iron every alternate course

C 200 mm Thick walling 2226 SM

D 150 mm Thick walling 393 SM

E 100 mm Thick walling 63 SM

Coping
Insitu coping; 300 x 100mm extereme thick; twice throated
F 103 LM

Sunshading
Insitu concrete : class 25/20 : vibrated : reinforced
G 75mm thick window hood 15 CM

High yield ribbed and/or round reinforcement to BS 4461 &

4449 respectively: allow for cutting, bending, tying and
hoisting (Provisional)

H 10 mm Diameter bars 840 Kg

I 8 mm Diameter bars 1728 Kg

Formwork
J Horizontal soffits of window hoods 80 SM

K Vertical edge of risers and landing : over 75-150mm 70 LM

Total Carried to Collection

OFFICE BLOCK OB/9

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Lintols
Precast concrete units : class 25/12mm : vibrated : reinforced:
weathered: Throated: including hoisting into position:
(provisional)

A 200 x 200mm Lintol 270 LM

B 150 x 200mm Lintol 169 LM

Window cill
275mm Wide clay brick window cill from Kenya Clay
C Products or other equal and approved : grooved water bar : 127 LM
cement wash finished in all exposed surfaces.

Total Carried to Collection

Carried from page OB/9

Carried from above OB/10

Total Carried to Summary

OFFICE BLOCK OB/10

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 7

ROOF AND RAINWATER GOODS

Roof Cover
Zinc coated galvanised shingle aluminium roofing sheets : 26
gauge sheets (Provide at least 15years guarantee); fixed on
timber trusses; at least 3m above existing ground level; Slope
not exceeding 45 degrees

A Roof cover 323 SM

Rainwater Goods
Sheet metal : 26 gauge Aluminium sheets (Provide at least
15years guarantee)

150mm uPVC rainwater downpipe : fastened to wall with

B 360 LM
aluminium brackets

C Extra over downpipe for shoe 24 NO

D Ditto: swan neck 24 NO

Roof Structure
The following in 3mm thick steel frames; 6fw continuous
fillet welding to BS5135; open ends blanked off in 3mm thick
mild steel plates; primed with 2coats of zinc chromate and
painted with 3 coats gloss oil paint to structural engineers
approval.

E 75 x 50 x 4mm RHS 253 LM

F 50 x 50mm SHS 261 LM

G 101.6 x 50.8 x 2mm Z-Purlins at 1200mm c/c spacing 278 LM

Coping
Insitu coping; 300 x 100mm extereme thick; twice throated
36 LM

Waterproofing
H SBS to flat areas 1770 SM

I SBS to vertical areas 83 SM

J SBS to outlets 4 No.

K Roof screeds; 75 mm average thick 1770 SM

L Roof screeds; 35 mm thick; to receive quarry tiles 1770 SM

M Angle fillets; 150 x 150 mm 36 LM

N Render; 15mm thick to walls; Ext 86 SM

Total Carried to Summary

OFFICE BLOCK OB/11

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 8

FINISHES

EXTERNAL FLOOR FINISHES

1:3 cement/sand backing screed: on floors
A 30mm thick finished to receive quarry tiles 481 SM

200 x 200 x 10mm quarry tiles on screed beds

B Flat roofs 481 SM

C 150mm Skirting 164 LM

INTERNAL FLOOR FINISHES

1:3 cement/sand backing screed: on floors
D 30mm thick finished to receive ceramic floor tiles 8366 SM

E Ditto but steps and ramps 75 SM

Rustic Non-slip Italian ceramic Tiles: 600 x 600 x 10mm

Thick: from an approved supplier: fixed with 'sealmaster 101'
or equal and approved tile adhesive: jointed and pointed in
'sealmaster 201' grout: clean with approved detergent and
apply 'Johnson wax' polish: allow for tile spacers: in

F Floors 8366 SM

G Ramps and steps 75 SM

H 150mm Skirting 5452 LM

EXTERNAL WALL FINISHES

20mm Cement/sand (1:4) render: finished to approval &

satisfaction of the Architect: on

J External walls, beams & columns 1788 SM

15mm Cement/sand (1:4) render: finished to approval &

satisfaction of the Architect: on

K External walls, beams & columns 115 SM

L Ditto but curved on plan 12 SM

Total Carried to Collection

OFFICE BLOCK OB/12

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

A Ditto but 10mm thick finished to receive cladding 12 SM

B Ditto but 10mm thick finished to receive mosaic tiles 4 SM

C Ditto but 10mm thick finished to receive coral tiles 72 SM

Extra over double plaster key pointing; to walls as works

D 688 SM
proceeds

E Ditto but 300mm wide wall band moulding 480 LM

50mm Thick random natural tumble mint sandstone

cladding: flayed to approval: jointed and pointed to match:
attached with stone adhesive: on 10mm cement and sand
(1:4) backing measured separately; on

F External walls 12 SM

300 x 300 x 30mm Thick coral tiles: flayed to approval:

jointed and pointed to match: attached with tile adhesive: on
10mm cement and sand (1:4) backing measured separately;
on

G External walls 72 SM

10mm Thick mosaic tiles: flayed to approval: jointed and

pointed to match: attached with tile adhesive: on 10mm
cement and sand (1:4) backing measured separately; on

H External walls 688 SM

Prepare and apply one undercoat and two coats of exterior

quality paint as 'Duracoat Duraplast' or other equal and
approved; on

J External walls 1915 SM

INTERNAL WALL FINISHES

Wall plaster

12mm thick Neeru backing plaster: on walls; prepared to

K 11906 SM
receive new coats of paint

12mm thick 1:3 cement/sand backing plaster: on walls;

L 10703 SM
prepared to receive new coats of paint

12mm thick 1:3 cement/sand backing plaster: on walls;

M 898 SM
prepared to receive new ceramic wall tiles

N Ditto but 300 x 300 x 30mm coral tiles 72 SM

P Ditto but mosaic tiles 22 SM

Total Carried to Collection

OFFICE BLOCK OB/13

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Prepare and apply one undercoat and two coats of interior

quality paint as 'Duracoat Royale Soft Satin Emulsion' or
other equal and approved; on

A 200mm Thick; internal wall 22609 SM

Ceramic Wall Tiles

8mm thick 200 x 400mm Italian ceramic wall tiles; Allow for
fixing with 'sealmaster 101' or equal and approved tile
adhesive: jointed and pointed in 'sealmaster 201' grout: clean
with approved detergent and apply 'Johnson wax' polish:
allow for tile spacers: in

B Internal walls 898 SM

300 x 300 x 30mm Thick coral tiles: flayed to approval:

jointed and pointed to match: attached with tile adhesive: on
10mm cement and sand (1:4) backing measured separately;
on

C External walls 72 SM

10mm Thick mosaic tiles: flayed to approval: jointed and

pointed to match: attached with tile adhesive: on 10mm
cement and sand (1:4) backing measured separately; on

D External walls 22 SM

50mm diameter chrome handrail: on 15mm diameter

Prepainted mild steel supports at regular spacing plugged to
wall: profiled as required by Architect to detail and
subsequent approval

E Disabled WC 70 LM

EXTERNAL CEILING FINISHES

12mm thick 1:3 cement/sand backing plaster: on walls;
F 160 SM
prepared to receive new coats of paint

Prepare and apply one undercoat and two coats of exterior

quality paint as 'Duracoat Duraplast' or other equal and
approved; on

G Soffits of suspended concrete slab & beams 160 SM

Total Carried to Collection

OFFICE BLOCK OB/14

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

INTERNAL CEILING FINISHES

Ceiling plaster
12mm thick Neeru backing plaster: on ceilings prepared to
A 6601 SM
receive new coats of paint

Gypsum board

12.5mm thick gypsum ceiling board fixed to and including

B 1140 SM
50 x 25mm treated softwood battens at 600mm centres both
ways; suspended 300 mm below slab

Ditto but 100 x 25mm thick moulded cornice plugged to wall

C 554 LM

D Extraover; access hatch size 600 x 600 mm 5 NO

Acoustic ceiling

Accoustic Suspended Ceiling tiles as Armstrong or equal and

approved; on and including proprietary pressed metal
E brandering system; measured over light fittings; including all 1003 SM
cutting and trimming to light fittings; columns curved
surfaces; finish to horizontal ceilings;edge trims and shadow
gaps as necessary; suspended 450 mm below slabs

Prepare and apply one undercoat and two coats of interior

quality paint as 'Duracoat Royale Soft Satin Emulsion' or
other equal and approved; on

F Soffits of suspended concrete slab & beams 6601 SM

G Gypsum ceiling 1140 SM

Ditto but 100 x 25mm thick moulded cornice plugged to wall

H 554 LM

Laser cut Aluminium signage; with 3D LED lighting,

I backlight or otherwise; to architects detail and subsequent 35 SM
approval

Panelling
25mm thick solid mahogany panels with grooves; fixed to
masonry/ concrete surfaces fixed on and including 50 x 25
mm wrot celcure grounds: 150mm x 50mm thick moulded
podo beading to edges of panels : 100 x 25mm architrave:
polished

Accoustic panels to chamber walls comprising 25mm thick

compressed hexafoam fire resistant insulation and 20mm
J thick solid mahogany panels and 30 x 25mm moulded cover 413 SM
beadings at 500mm horizontal centres respectively to detail

Total Carried to Collection

OFFICE BLOCK OB/15

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

25mm Thick: panel cladding (in double layer) fixed to

A masonry wall with and including softwood timber bearers at 413 SM
500mm centres

Accoustic panels to chamber walls comprising 25mm thick

compresses hexafoam fire resistant insulation: 4mm thick
high quality plywood on backside and approved high
B 413 SM
quality leather padding (white in colour) the front side,
polished in square diamond shaped panels: (wall sides)

1000mm wide x 25mm thick panels to chamber walls

comprising compressed hexafoam fire resistant insulation:
10mm thick beechwood veneer and 25mm Meru Oak
C 413 SM
decorative mortifs: all fixed on and including 50 x 25mm
softwood timber bearers at 600mm centres (Wall skirting
above ground floor to detail)

25mm thick podo quadrants fixed to mahogany facing, to

form "County Logo"(size 1800mm high x 1200mm wide):
D 1 Item
Works to be undertaken by a competent specialist - Artist

MMT Acoustix soundproofing door sealing strip; brown

E 60 LM
colour; D Shape with self adhesive tape

Carpet tiles

Prepare surfaces, supply and fix 15mm thick approved jute-

backed high density carpet tiles to K.S 08779;1998
comprising 80% wool, 20% synthetic fused in woven textile
backling, stain resistant ; soiling treated permanently anti-
static standard carpet with and including standard underfelt
complete with aluminium fixing clips metal grippers in;

F Floors 376 SM

Allow for raking cutting and fitting around large pipes

G 1 Item
tubes, cables, steps and the like

Division strips
40 x 3 mm polished brass strips set between different floor
H 23 LM
finishes (Provisional)

Total Carried to Collection

OFFICE BLOCK OB/16

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Carried from page OB/12

Carried from page OB/13

Carried from page OB/14

Carried from above OB/15

Carried from above OB/16

Total Carried to Summary

OFFICE BLOCK OB/17

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 10

FIXTURES & FITTINGS

Kitchen Cupboards;
Low level kitchen cabinet: comprising; Plastified sheet metal
frame with open undercarriage; 20mm stainless steel
worktop and 100mm high backsplash; Laminated hardwood
sides and doors: 100mm high stainless steel fascia bonded to
concrete base with approved adhesive: opening for a
commercial kitchen sink: 75mm thick concrete (1:3:6)
reinforced in BRC Mesh type A142 : 100mm concrete (1:3:6)
plinth finished in cement screed: piano hinges, brass door
and drawer knobs: to detail as described

A Kitchen cabinet overall size 5000 x 600 x 900mm high: 1 NO.

B Kitchen cabinet overall size 4300 x 600 x 900mm high: 1 NO.

C Kitchen cabinet overall size 3500 x 600 x 900mm high: 6 NO.

D Kitchen cabinet overall size 2000 x 600 x 900mm high: 1 NO.

E Bar cabinet overall size 1800 x 600 x 900mm high: 1 NO.

F Bar cabinet overall size 1400 x 600 x 900mm high: 1 NO.

Bar Counters;
Ditto but; bar counter with curved bulge at the middle,
(overall) size 3000 x 940 x 1200mm : comprising steel frame
supports covered with and including 25mm polished solid
mahogany panels to front and sides; provision for fixing
artwork to the front : 25mm thick polished black marble top
and fascia, fixed with approvedadhesive to and including
25mm thick blackboard base fixed on RHS framing
provision for downlighter below the fascias : 150 mm high
moulded skirting : (Architects detail no. --)

G Bar counter overall size 4300 x 1200 x 900mm high: 1 NO.

H Bar counter overall size 2000 x 1200 x 900mm high: 1 NO.

Vanity Tops
75mm Thick concrete class 25/20 vanity tops and fascia :
fabric mesh reinforcement A142 : allow for 100mm high
splash back : 150mm high fascia : form opening for wash
basins : rounded edges; allow for all formwork and chasing
in blockwalls or concrete

J Vanity top; 1200 x 600 x 850mm high overall 35 NO.

Total Carried to Collection

OFFICE BLOCK OB/18

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

25mm Thick granite : colour selected by Architect : bedded,

jointed and pointed in proprietary adhesive and grout on
concrete tops (measured separately)

A Vanity top; 1200 x 600 x 850mm high overall 35 NO.

Reception Counter

Main reception Counter : "U" shaped reception counter with

curved bulge at the middle, (overall) size 3000 x 940 x
1200mm : comprising steel frame supports covered with and
including 25mm polished solid mahogany panels to front
and sides; provision for fixing artwork to the front : 25mm
thick polished black marble top and fascia, fixed with
approved adhesive to and including 25mm thick blackboard
base fixed on RHS framing ; fitted with 2no. pedestal each
with 3no drawers : provision for downlighter below the
fascias : 150 mm high moulded skirting : 2no receptionists
(Architects detail no. --)

B Reception counter 1 NO.

Main reception Counter : bulk head "lattice "ceiling overall

size 2700 x 1860mm x 330mm deep suspended from masonry
walling and constructed in : 25 x 75 mm painted soft wood
timber strips fixed diagonal at 150mm centres both ways -
lattice : 300 mm wide x 330mm deep downlighter to edges of
lattice ceiling fixed on 50 x 50 mm timber framing with
provision for downlighters - to follow profile of counter on
plan ; (to Architect's detail and approval)

C Reception bulkhead 1 NO.

Storage cabinets

Storage cabinets in 18mm laminated particle board sides,

shelves and partitions: engraved 18mm laminated particle
board routered ventilated panel doors: similar high level
doors: drawers in 25mm laminated particle board sides and
12mm chipboard bottom on sliding rails and rollers: 100mm
concrete (1:3:6) plinth finished in cement screed: to detail as
described

D Overall size 600 x 2850mm high - Bar store 64 LM

Total Carried to Collection

Carried from page OB/18

Carried from page OB/19

Total Carried to Summary

OFFICE BLOCK OB/19

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

SUMMARY Page

A DEMOLITIONS & ALTERATIONS (All Provisional) OB/1

B SUBSTRUCTURE ALTERATIONS (All Provisional) OB/2

C SUPERSTRUCTURE OB/3

D STAIRCASE OB/6

E LIFT SHAFT AND SHEAR WALLS = 2 No. OB/8

F WALLING OB/10

G ROOF AND RAINWATER GOODS OB/11

H FINISHES OB/17

J FIXTURES & FITTINGS OB/19

TOTAL CARRIED TO BUILDERS WORK SUMMARY

OFFICE BLOCK OB/20

OUT-BUILDINGS
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 1

SECURITY BUILDING (SM 69)

Excavations
Bulk excavation to remove vegetable soil : commencing at
A existing ground level : not exceeding 1500mm deep 13 CM

Excavate pits in normal soil : commencing at reduced level :

B not exceeding 1500mm deep; for strip footings 36 CM

Excavate pits in normal soil : commencing at reduced level :

C not exceeding 1500mm deep; for column bases 12 CM

Extra over all excavations for excavating in any type of rock

D 14 CM
and/or concrete structures below ground level

Disposal of excavated materials

Return fill and compact selected excavated materials around
E 27 CM
foundations

Cart away surplus excavated material to approved dumping

F 21 CM
site; allow for payment of permits

Planking and strutting

Allow for keeping foundations free from water, mud, fallen
G 1 Item
materials, etc.

H Ditto for planking and strutting. 1 Item

Filling
J 50mm Thick stone dust blinding to hardcore surfaces. 5 CM

Imported fill as murram or equal approved material to make

K up levels; well watered, rolled and compacted in layers not 15 CM
exceeding 150mm thick

Anti-termite treatment
Chemical anti-termite treatment to subsoil or filling: Dragnet
38% E.C. or equal approved: applied strictly to
L manufacturers written specification: provide a ten year 60 SM
guarantee

Total Carried to Collection

OUT-BUILDING PB/1
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Concrete block paving: heavy duty: minimum load bearing

40N/mm2: laid to falls to manufacturers specifications.

80mm thick precast concrete block paving on 50mm thick

A sand bed 16 SM

Concrete
B Mass concrete; Mix 1:4:8-20; blinding; 50 mm thick 2 CM

C Reinforced concrete class 15(20); strip footings 6 CM

D Reinforced concrete; Class 25(20); beds; 125 mm thick 8 CM

E Class 25(20); foundations 1 CM

F Class 25(20); columns 1 CM

G Class 25(20); ground beams 1 CM

Reinforcement
High yield ribbed and/or round reinforcement bars to BS
4461 & 4449 respectively: allow for cutting, bending, tying
and hoisting (Provisional)

H Bars; 32mm -12 mm 153 KG

J Bars; 8 mm 201 KG

Mesh fabric reinforcement to BS 4483: reference A142

weighing 2.22kg per square metre: 200mm laps: in

Floor bed: (measured nett; allow for laps): allow for joining
K new BRC to existing 40 SM

Formwork to:
L sides of columns 7 SM

M sides of ground beams 5 SM

N edges; 75 to 150 mm wide 36 LM

Total Carried to Collection

OUT-BUILDING PB/2
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Sundries
A Wall ties 25 x 450 mm 64 NO

Rough cut concrete block walling : load bearing (7N/mm²)

block walling : bedded, jointed and pointed : in cement and
sand (1:4) mortar: 25 x 3mm hoop iron every alternate course

B Concrete blocks; Walls 200 mm thick 41 SM

Waterproofing
1000g Polythene damp proof membrane laid under floor bed
C with 300mm side and end laps (measured nett allow for 60 SM
laps)

Reinforced Concrete Superstructure

D Class 25(20); suspended slabs; 150 mm thick 11 CM

E Class 25(20); beams 3 CM

F Class 25(20); columns 1 CM

Reinforcement
High yield ribbed and/or round reinforcement bars to BS
4461 & 4449 respectively: allow for cutting, bending, tying
and hoisting (Provisional)

G Bars; 32mm -12 mm 700 KG

H Bars; 8 mm 1100 KG

Formwork to:
J soffits of slab 46 SM

K sides and soffits of beams 35 SM

L sides of columns 16 SM

M edges; girth 150 to 225 mm wide 31 LM

Sundries
N Wall ties 25 x 450 mm 128 No.

Total Carried to Collection

OUT-BUILDING PB/3
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

External Walling and Internal Partitioning

Machine cut natural coral stone wall : load bearing
(7N/mm²) block walling : bedded, jointed and pointed : in
cement and sand (1:4) mortar: 25 x 3mm hoop iron every
alternate course

A walls 200 mm thick; Ext 66 SM

B Parapet walls; 200 mm thick 17 SM

C walls 200 mm thick; Int 24 SM

D Concrete blocks; walls 150 mm thick 10 SM

Waterproofing
E 150mm Wide bituminous felt damp proof course 49 LM

F 200mm Wide bituminous felt damp proof course 5 LM

Coping
Insitu coping; 300 x 100mm extereme thick; twice throated
G 37 LM

Roofing
COVERING AND LININGS
H SBS to flat surfaces 70 SM

J SBS to vertical ; 300 mm high 17 SM

K cut chase and recement 57 LM

L SBS outlets 1 No.

M Roof screeds; 75 mm thick 70 SM

N Roof screeds; 35 mm thick 70 SM

P Angle fillets; 150 x 150 mm 18 LM

Q Render 15 mm thick to walls; Ext 34 SM

Total Carried to Collection

OUT-BUILDING PB/4
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

A Quarry tiles; 200 x 200 x 10 mm to flat roofs 70 SM

B skirtings; 150 mm wide; 45° slope 18 LM

Lintols
Precast concrete units : class 25/12mm : vibrated :
reinforced: weathered: Throated: including hoisting into
position: (provisional)
C Lintels; 200 x 200 mm; reinforced 11 LM

Window cill
275mm Wide clay brick window cill from Kenya Clay
D Products or other equal and approved : grooved water bar : 4 LM
cement wash finished in all exposed surfaces.

FINISHES
Floor Finishes
1:3 cement/sand backing screed: on floors
E Floors screeds; 30 mm thick; finished to receive tiles 38 SM

Rustic Non-slip Italian ceramic Tiles: 600 x 600 x 10mm

Thick: from an approved supplier: fixed with 'sealmaster 101'
or equal and approved tile adhesive: jointed and pointed in
'sealmaster 201' grout: clean with approved detergent and
apply 'Johnson wax' polish: allow for tile spacers: in

F Floors 38 SM

G Skirting; 150 mm high 57 LM

Wall Finishes
20mm Cement/sand (1:4) render: finished to approval &
satisfaction of the Architect: on
H Plastered wall surfaces; externally 34 SM

J Decorative double plaster; 28 mm thick; Ext 89 SM

15mm thick 1:3 cement/sand backing plaster: on walls;

prepared to receive new coats of paint
K Plaster; 15 mm thick; to receive tiles; Int 21 SM

L Plaster; 15 mm thick; to receive skirting 6 SM

Total Carried to Collection

OUT-BUILDING PB/5
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Neeru backing plaster: on walls; prepared to receive new

coats of paint
A Plaster Neeru 15 mm thick to walls; Int 147 SM

B Plaster Neeru 15 mm thick to ceilings 54 SM

8mm thick 200 x 400mm Italian ceramic wall tiles; Allow for
fixing with 'sealmaster 101' or equal and approved tile
adhesive: jointed and pointed in 'sealmaster 201' grout:
clean with approved detergent and apply 'Johnson wax'
polish: allow for tile spacers: in

C Fix only walls tiles 21 SM

D toilet roll holders; size 150 x 150 mm 2 No.

E stainless steel corner strips; setting in tiles 12 LM

Prepare and apply one undercoat and two coats of exterior

quality paint as 'Duracoat Duraplast' or other equal and
approved; on

F Paint walls with recessed pointing; Ext 89 SM

Prepare and apply one undercoat and two coats of interior

quality paint as 'Duracoat Royale Soft Satin Emulsion' or
other equal and approved; on
G Paint wall; internally 147 SM

H Paint ceiling; internally 54 SM

Total Carried to Collection

OUT-BUILDING PB/6
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Carried from page PB/1

Carried from page PB/2

Carried from page PB/3

Carried from page PB/4

Carried from page PB/5

Carried from above PB/6

Total Carried to Summary

OUT-BUILDING PB/7
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 2

STAFF CHANGING BLOCK (SM 55)

Roofing
A SBS to flat surfaces 79 SM

B SBS to vertical ; 300 mm high 14 SM

C cut chase and recement 47 LM

D SBS outlets 1 No.

E Roof screeds; 75 mm thick 79 SM

F Roof screeds; 35 mm thick 79 SM

G Angle fillets; 150 x 150 mm 31 LM

H Render; 15 mm thick to walls; Ext 28 SM

J Quarry tiles; 200 x 200 x 10 mm to flat roofs 79 SM

K skirtings; 150 mm wide; 45° slope 31 LM

L Paint Plastered walls; externally 28 SM

Lintols
Precast concrete units : class 25/12mm : vibrated :
reinforced: weathered: Throated: including hoisting into
position: (provisional)
M Lintels; 200 x 200 mm; reinforced 15 LM

Window cill
275mm Wide clay brick window cill from Kenya Clay
N Products or other equal and approved : grooved water bar : 11 LM
cement wash finished in all exposed surfaces.

Total Carried to Collection

OUT-BUILDING PB/8
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

FINISHES
Floor finishes
1:3 cement/sand backing screed: on floors
A 30mm thick finished to receive ceramic floor tiles 46 SM

B Ditto but 15 mm thick; to receive skirting 9 SM

Rustic Non-slip Italian ceramic Tiles: 600 x 600 x 10mm

Thick: from an approved supplier: fixed with 'sealmaster 101'
or equal and approved tile adhesive: jointed and pointed in
'sealmaster 201' grout: clean with approved detergent and
apply 'Johnson wax' polish: allow for tile spacers: in

C Fix only floors tiles; Int 46 SM

D skirting; 100 mm high 61 LM

Wall finishes
28mm thick Cement/sand (1:4) render: finished to approval
& satisfaction of the Architect: on
E Decorative double plaster; Externally 71 SM

15mm Cement/sand (1:4) plaster: finished to approval &

satisfaction of the Architect: on
F Plaster; 15 mm thick; to receive tiles 98 SM

12mm thick Neeru backing plaster: on walls; prepared to

receive new coats of paint
G Walls internally 10 SM

8mm thick 200 x 400mm Italian ceramic wall tiles; Allow for
fixing with 'sealmaster 101' or equal and approved tile
adhesive: jointed and pointed in 'sealmaster 201' grout:
clean with approved detergent and apply 'Johnson wax'
polish: allow for tile spacers: in
H Wall tiles 98 SM

J toilet roll holders; size 150 x 150 mm 2 No.

K stainless steel corner strips; setting in tiles 5 LM

Total Carried to Collection

OUT-BUILDING PB/9
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Prepare and apply one undercoat and two coats of exterior

quality paint as 'Duracoat Duraplast' or other equal and
approved; on
A Paint Rendered wall surfaces; recessed pointing 71 SM

Prepare and apply one undercoat and two coats of interior

quality paint as 'Duracoat Royale Soft Satin Emulsion' or
other equal and approved; on
B Paint Plastered wall surfaces; internally 25 SM

C Paint Plastered ceiling surfaces; internally 67 SM

Loose furniture fitting

Clothing lockers; in wrought softwood; 300 x 300 x 900 mm
D high; to Architects detail 28 No.

Total Carried to Collection

Carried from page PB/8

Carried from page PB/9

Carried from above PB/10

Total Carried to Summary

OUT-BUILDING PB/10
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 3

GYM BUILDING

Paving & Surfacing

Concrete block paving: heavy duty: minimum load bearing
40N/mm2: laid to falls to manufacturers specifications.

600 x 300mm thick precast concrete block paving on splash

A apron areas; allow for 150mm hardcore and 50mm thick 30 SM
sand bed

Roofing
B SBS to flat surfaces 153 SM

C SBS to vertical ; 300 mm high 22 SM

D cut chase and recement 74 LM

E SBS outlets 2 No.

F Roof screeds; 75 mm thick 153 SM

G Roof screeds; 35 mm thick 153 SM

H Angle fillets; 150 x 150 mm 50 LM

FINISHES
Floor Finishes
1:3 cement/sand backing screed: on floors
G 30mm thick finished to receive quarry tiles 70 SM

200 x 200 x 10mm quarry tiles on screed beds

H Flat roofs 153 SM

J skirtings; 150 mm wide; 45° slope 50 LM

Total Carried to Collection

OUT-BUILDING PB/11
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

1:3 cement/sand backing screed: on floors

A Floor screeds; 40 mm thick; to receive tiles 104 SM

Rustic Non-slip Italian ceramic Tiles: 600 x 600 x 10mm

Thick: from an approved supplier: fixed with 'sealmaster 101'
or equal and approved tile adhesive: jointed and pointed in
'sealmaster 201' grout: clean with approved detergent and
apply 'Johnson wax' polish: allow for tile spacers: in

B Floor tiles; Int 62 SM

C skirting; 100 mm high 124 LM

500 x 500 x 20mm thick gym rubber floor mats

D Studded rubber sheeting; to floors 42 SM

Wall Finishes
Prepare and apply one undercoat and two coats of exterior
quality paint as 'Duracoat Duraplast' or other equal and
approved; on
E Paint walls; Ext 70 SM

15mm Cement/sand (1:4) render: finished to approval &

satisfaction of the Architect: on
F Render; 15 mm thick; to receive cladding; Ext 50 SM

G Render; walls; 15 mm thick; to receive tiles; Int 51 SM

H Render; 15 mm thick; to receive skirting; Int 5 SM

12mm thick Neeru plaster: on walls; prepared to receive new

coats of paint
J Plaster to walls; Int 68 SM

K Plaster to ceilings; Int 53 SM

300 x 150 x 30mm Thick coral tiles: flayed to approval:

jointed and pointed to match: attached with tile adhesive: on
10mm cement and sand (1:4) backing measured separately;
on
L Facing to walls; 300 x 150 x 30 mm thick 125 SM

Total Carried to Collection

OUT-BUILDING PB/12
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

8mm thick 200 x 400mm Italian ceramic wall tiles; Allow for
fixing with 'sealmaster 101' or equal and approved tile
adhesive: jointed and pointed in 'sealmaster 201' grout:
clean with approved detergent and apply 'Johnson wax'
polish: allow for tile spacers: in
A Fix only wall tiles; Int 128 SM

Accessories
B toilet roll holders; size 150 x 150 mm 1 No.

C quality stainless steel corner strips; setting in tiles 6 LM

6mm thick pilkinton glass mirror to European Standard

EN1036 in;
D 1000 mm long x 1500 mm high 1 No.

E Mirrors; 2000 mm long x 1500 mm high 1 No.

F Mirrors; 2500 mm long x 1500 mm high 2 No

Prepare and apply one undercoat and two coats of exterior

quality paint as 'Duracoat Duraplast' or other equal and
approved; on
G Paint walls with recessed pointing; Ext 111 SM

Prepare and apply one undercoat and two coats of interior

quality paint as 'Duracoat Royale Soft Satin Emulsion' or
other equal and approved; on
H Paint plastered ceilings; Int 170 SM

J Paint plastered walls; Int 106 SM

K Sauna finishes 1 Item

Total Carried to Collection

OUT-BUILDING PB/13
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Main reception Counter : "U" shaped reception counter with

curved bulge at the middle, (overall) size 3000 x 940 x 1200mm :
comprising steel frame supports covered with and including 25mm
polished solid mahogany panels to front and sides; provision for
fixing artwork to the front : 25mm thick polished black marble top
and fascia, fixed with approved adhesive to and including 25mm
thick blackboard base fixed on RHS framing ; fitted with 2no.
pedestal each with 3no drawers : provision for downlighter below
the
fascias : 150 mm high moulded skirting : 2no receptionists
(Architects detail no. --)

A Reception counter 1 No.

Loose furniture fitting

Clothing lockers; in wrought softwood; 300 x 300 x 900 mm
B high; to Architects detail 24 No.

Total Carried to Collection

Carried from page PB/11

Carried from page PB/12

Carried from page PB/13

Carried from above PB/14

Total Carried to Summary

OUT-BUILDING PB/14
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 4

WORKSHOP BLOCK
Roofing
A SBS to flat surfaces 77 SM

B SBS to vertical ; 300 mm high 16 SM

C cut chase and recement 54 LM

D outlets 1 No.

1:3 cement/sand backing screed: on floors

E cement screeds; 75 mm thick 77 SM

F cement screeds: 35 mm thick 77 SM

G Angle fillets: 150 x 150 mm 36 LM

200 x 200 x 10mm quarry tiles on screed beds

H Flat roofs 77 SM

FINISHES
Wall Finishes
15mm Cement/sand (1:4) render: finished to approval &
satisfaction of the Architect: on
J Render; 15 mm to walls 16 SM

K Decorative plaster; 28 mm thick; recessed pointing 7 SM

L to skirtings; 150 mm wide 36 LM

15mm thick Neeru plaster: on walls; prepared to receive new

coats of paint
M Plaster; 15 mm thick to walls 12 SM

Prepare and apply one undercoat and two coats of exterior

quality paint as 'Duracoat Duraplast' or other equal and
approved; on
N Paint walls; Ext 32 SM

Total Carried to Collection

OUT-BUILDING PB/15
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

A Paint; walls with recessed pointing 69 SM

Prepare and apply one undercoat and two coats of interior

quality paint as 'Duracoat Royale Soft Satin Emulsion' or
other equal and approved; on
B Paint; walls 125 SM

C Paint; ceiling 65 SM

Floor Finishes
1:3 cement/sand backing screed: on floors
D 50 mm thick; integral hardener; steel trowelled 47 SM

E to skirtings; 100 mm high 40 LM

Total Carried to Collection

Carried from page PB/15

Carried from above PB/16

Total Carried to Summary

OUT-BUILDING PB/16
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 5

GENERATOR HOUSE

Paving & Surfacing

Concrete block paving: heavy duty: minimum load bearing
40N/mm2: laid to falls to manufacturers specifications.

600 x 300mm thick precast concrete block paving on splash

A apron areas; allow for 150mm hardcore and 50mm thick 37 SM
sand bed

Reinforced Concrete Superstructure

B class 25(20); in suspended slabs; 150 mm thick 5 CM

C class 25(20); in beams 1 CM

D class 25(20); in columns 1 CM

Reinforcement
High yield ribbed and/or round reinforcement bars to BS
4461 & 4449 respectively: allow for cutting, bending, tying
and hoisting (Provisional)
E Bars; 32mm -12 mm 503 KG

F Bars; 8 mm 335 KG

Formwork to:
G soffits of slab 33 SM

H sides and soffits of beams 8 SM

J sides of columns 10 SM

K edges; 75 to 150 mm wide 28 LM

Coping
Insitu coping; 300 x 100mm extereme thick; twice throated
L 22 LM

Total Carried to Collection

OUT-BUILDING PB/17
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Parapet walling
Machine cut natural coral stone wall : load bearing
(7N/mm²) block walling : bedded, jointed and pointed : in
cement and sand (1:4) mortar: 25 x 3mm hoop iron every
alternate course
A Parapet walls; 200 mm thick 11 SM

Coverings and Linings

B SBS to flat surfaces 33 SM

C SBS to vertical ; 300 mm high 8 SM

D cut chase and recement 28 LM

E SBS outlets 1 No.

1:3 cement/sand backing screed: on floors

F Cement screeds 50 mm thick 33 SM

G Cement screeds; 35 mm thick 33 SM

H to skirtings; 150 mm wide 28 LM

J Angle fillets; 150 x 150 mm 28 LM

200 x 200 x 10mm quarry tiles on screed beds

K Quarry tiles; 200 x200 x 10 mm 33 SM

Floor Finishes
1:3 cement/sand backing screed: on floors; steel trowelled
smooth:
L Cement screeds; 50 mm thick floors 20 SM

M Cement skirtings; 100 mm high 20 LM

Wall Finishes
15mm Cement/sand (1:4) render: finished to approval &
satisfaction of the Architect: on
N Render; 15 mm thick to walls 12 SM

P Decorative plaster; 28 mm thick; recessed pointing 7 SM

Total Carried to Collection

OUT-BUILDING PB/18
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

15mm thick Neeru plaster: on walls; prepared to receive new

coats of paint
A Plaster; to walls 36 SM

B Plaster; Neeru to ceilings 33 SM

Prepare and apply one undercoat and two coats of exterior

quality paint as 'Duracoat Duraplast' or other equal and
approved; on
C Paint walls; Ext 12 SM

D Paint walls with recessed pointing; Ext 24 SM

Prepare and apply one undercoat and two coats of interior

quality paint as 'Duracoat Royale Soft Satin Emulsion' or
other equal and approved; on
E Paint walls; Int 36 SM

F Paint ceiling; Int 33 SM

Total Carried to Collection

Carried from page PB/17

Carried from page PB/18

Carried from above PB/19

Total Carried to Summary

OUT-BUILDING PB/19
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 6

GUARD HOUSE
Paving & Surfacing
Concrete block paving: heavy duty: minimum load bearing
40N/mm2: laid to falls to manufacturers specifications.

600 x 300mm thick precast concrete block paving on splash

A apron areas; allow for 150mm hardcore and 50mm thick 5 SM
sand bed

Coverings and Linings

B SBS to flat surfaces 10 SM

C SBS to vertical ; 300 mm high 6 SM

D cut chase and recement 20 LM

E SBS to outlets 1 No.

1:3 cement/sand backing screed: on floors

F Cement screeds; 50 mm thick 10 SM

G Cement screeds; 25 mm thick 10 SM

200 x 200 x 10mm quarry tiles on screed beds

H Quarry tiles; 200 x 200 x10 mm; to flat roofs 10 SM

J skirtings; 150 mm wide; 45° slope 13 LM

K Angle fillets; 150 x 150 mm 13 LM

Floor Finishes
1:3 cement/sand backing screed: on floors
L Cement screeds with integral hardener; 50 mm thick 3 SM

M Cement skirtings; 100 mm high 8 LM

Total Carried to Collection

OUT-BUILDING PB/20
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Wall Finishes
15mm Cement/sand (1:4) render: finished to approval &
satisfaction of the Architect: on
A Render 15 mm thick to walls; Ext 12 SM

B Decorative double plaster 28 mm thick; Ext 19 SM

C Ditto to walls; Int 19 SM

15mm thick Neeru plaster: on walls; prepared to receive new

coats of paint
D Plaster; to ceilings 11 SM

Prepare and apply one undercoat and two coats of exterior

quality paint as 'Duracoat Duraplast' or other equal and
approved; on
E Paint walls; Ext 12 SM

F Paint walls with recessed pointing; Ext 19 SM

Prepare and apply one undercoat and two coats of interior

quality paint as 'Duracoat Royale Soft Satin Emulsion' or
other equal and approved; on
G Paint walls; Int 19 SM

H Paint ceilings; Int 11 SM

Total Carried to Collection

Carried from page PB/20

Carried from above PB/21

Total Carried to Summary

OUT-BUILDING PB/21
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

SUMMARY Page

A SECURITY BUILDING (SM 69) PB/1

B STAFF CHANGING BLOCK (SM 55) PB/10

C GYM BUILDING PB/14

D WORKSHOP BLOCK PB/16

E GENERATOR HOUSE PB/19

F GUARD HOUSE PB/21

TOTAL CARRIED TO BUILDERS WORK SUMMARY

OUT-BUILDING PB/22
FIT-OUT WORKS
ITEM DESCRIPTION QTY UNIT RATE AMOUNT
Element No. 1

OPENINGS

Note:- The following to the subsequent details from the

Architect;
DOORS
Office Block
Mvule; selected grade F; Panel doors, single doors, flush
doors to be in accordance with Architect's drawing No.
H.B.2014.08.21 (Rates for the doors to include for supply and
fix complete including frames and all necessary door
furniture, ironmongery and the like)

A 3000 x 3960mm high as door type D1 3 No.

B 1800 x 3960 mm high as door type D2 13 No.

1800 x 3000 mm high as door type D3; 180 degrees swing

C 1 No.
door

D 1800 x 3000 mm high as door type D4 1 No.

E 900 x 3000 mm high as door type D5 26 No.

900 x 3000 mm high as door type D6; 180 degrees swing

F 1 No.
door

G 800 x 1950 mm high as door type D7; with no top frame; 36 No.

H size of the side frame to be 150 x 50 mm

J 900 x 2310 mm high as door type D8 96 No.

K 800 x 2310 mm high as door type D9 23 No.

1000 x 2310 mm high as door type D10; 180 degrees swing

L 3 No.
door

M 1800 x 2310 mm high as door type D11 2 No.

N 900 x 2110 mm high as door type D12 2 No.

P 900 x 2110 mm high as door type D13 2 No.

Q 900 x 2310 mm high as door type D14 8 No.

S 900 x 2310 mm high as door type D15 2 No.

Total Carried to Collection

FITOUT WORKS FW/1

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Out - Buildings
Panel doors, single doors, flush doors to be in accordance
with Architect's drawing No. H.B.2014.08.21 (Rates for the
doors to include for supply and fix complete including
frames and all necessary door furniture, ironmongery and
the like)

A 900 x 2400 mm high as door type D1 7 No.

B 1200 x 2400 mm high as door type D2 2 No.

C 800 x 2400 mm high as door type D3 12 No.

D 1800 x 2400 mm high as door type D4 2 No.

E 800 x 2100 mm high as door type D5 4 No.

F 1500 x 2400 mm high as door type D6 1 No.

G 800 x 1950 mm high as door type D7 7 No.

H 800 x 2275 mm high as door type D8 1 No.

J 900 x 2400 mm high as door type D9 1 No.

ALUMINIUM AND GLASS WORK

Powder coated 20 micron; Aluminium section windows;
frames; permanent ventilators full width; galvanized as
specified; glazing beads and sealing strips; all necessary
accessories; door furniture and ironmongery to approval

Office Block
Windows etc. to be in accordance with Architect's drawing
No. H.B.2014.08.22 (Rates for windows to include for supply
and fix complete including glazing and all necessary
furniture as required.)

K 2400 x 2970 mm as window type W1 17 No.

L 2400 x 2010 mm as window type W2 10 No.

M 1800 x 2970 mm as window type W3 2 No.

N 1800 x 2010 mm as window type W4 5 No.

P 1500 x 2010 mm as window type W5 12 No.

Total Carried to Collection

FITOUT WORKS FW/2

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

A 2400 x 2665 mm as window type W6 1 No.

B 1000 x 2970 mm as window type W7 2 No.

C 800 x 2310 mm as window type W8 9 No.

D 800 x 1350 mm as window type W9 2 No.

E 800 x 1015 mm as window type W10 1 No.

F 2400 x 1320 mm as window type W11 82 No.

G 2400 x 1320 mm as window type W12 48 No.

H 1800 x 1320 mm as window type W13 40 No.

J 1500 x 2310 mm as window type W14 35 No.

K 1200 x 1320 mm as window type W15 2 No.

L 2400 x 1015 mm as window type W16 8 No.

M 800 x 990 mm as window type W17 4 No.

N 800 x 990 mm as window type W18 20 No.

P 1800 x 1320 mm as window type W19 10 No.

Q 1000 x 1000 mm as window type W20 4 No.

R 2400 x 2060 mm as window type W21 4 No.

S 1200 x 2060 mm as window type W22 2 No.

T 1200 x 990 mm as window type W23 4 No.

U 800 x 1110 mm as window type W24 18 No.

Out - Buildings
V 1800 x 1500 mm as window type W1 10 No.

W 2400 x 1500 mm as window type W2 2 No.

X 800 x 900 mm as window type W3 4 No.

Y 1800 x 900 mm as window type W4 7 No.

Z 1200 x 1200 mm as window type W5 1 No.

Total Carried to Collection

FITOUT WORKS FW/3

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

A 800 x 1500 mm as window type W6 2 No.

B 1200 x 1500 mm as window type W7 2 No.

C 2400 x 900 mm as window type W8 5 No.

D 1200 x 900 mm as window type W9 5 No.

E 1800 x 900 mm as window type W10 4 No.

Provide a P. C. Sum of Kenya Shillings Five million for M/s.

F Hafele East Africa; standard ironmongery and locking 1 Item
systems to Architect's approval.

Total Carried to Collection

Carried from page FW/1

Carried from page FW/2

Carried from page FW/3

Carried from above FW/4

Total Carried to Summary

FITOUT WORKS FW/4

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 2
PARTITIONS
White Aluminium powder coated partition on 900 mm high
gypsum partition with 100 x 25 mm Mvule skirting; on all
gypsum partitioning walls allow 150 x 25 mm Timber coping
and 100 x 25 mm skirting
Partitions to be in accordance with Architect's drawing No.
H.B.2014.08.40
(Rates for the partitions to include for supply and fix)

A 4450 x 3300 mm as partition type 1 17 No.

B 4450 x 3300 mm as partition type 2 1 No.

C 3150 x 3300 mm as partition type 3 1 No.

D 5933 x 3300 mm as partition type 4 1 No.

E 4300 x 3300 mm as partition type 5 1 No.

F 4025 x 3300 mm as partition type 6 1 No.

G 8800 x 3300 mm as partition type 7 1 No.

H 3650 x 3300 mm as partition type 8 1 No.

J 5975 x 3300 mm as partition type 9 1 No.

K 2675 x 3300 mm as partition type 10 1 No.

L 8800 x 3300 mm as partition type 11 1 No.

M 4150 x 3300 mm as partition type 12 1 No.

N 4325 x 3300 mm as partition type 13 1 No.

P 4450 x 3300 mm as partition type 14 1 No.

Q 4300 x 3300 mm as partition type 15 1 No.

R 8800 x 3300 mm as partition type 16 1 No.

10mm toughened tampered structural glass : on 50 x 50mm

linished stainless steel spider supports at regular spacing:
S profiled to secure glass by specialist: Allow for film art 384 SM
installation on the entire glass; as required by Architect to
detail and subsequent approval

Total Carried to Summary

FITOUT WORKS FW/5

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 3

SIGNAGE AND FLAG MATS

Note:- The following to the subsequent details from the

Architect

Wall mounted Signage for General Offices and other areas.

Contractor to supply and fix to walls Perspex signage plate

size 450x 120x 3mm thick complete with lettering embossed
A from a reputable signage specialist. All above mounted on a 160 No.
molded Mvule stained and polished backing size 500x170 x
25 mm thick. Fitted to wall with lugs and 2 no brass screws.

Contractor to supply and fix to walls Perspex signage plate

size 600 x 120x 3mm thick complete with lettering embossed
B from a reputable signage specialist. All above mounted on a 20 No.
molded Mvule stained and polished backing size 650x170 x
25 mm thick. Fitted to wall with 2 no brass screws.

Ceiling Suspended Signages.

Contractor to supply and fix Perspex signage plate size
450x300x3mm thick mounted on both sides of a box
measuring the same 100mm in depth and suspended with
C 40 No.
brass chain from the ceiling. Chain to be medium gauge to
approval and to be 3mm in length per sign. Embossed
lettering minimum 20.

Brass Signs to Executive offices.

Contractor to supply and fix brass signages in 80mm height
bold lettering to approval. Letters to be 4mm thick and
D 8 No.
mounted on black marble backing size 800x300x20mm thick
all to approval

Signages to Buildings and Entrance.

Contractor to supply and fix brass signages in 200mm height
bold lettering to approval. Letters to be 2mm thick and
E mounted on black marble backing size 400x800x20mm thick 3 No.
all to approval. Contractor to allow for minimum 20 letters
per building

Total Carried to Collection

FITOUT WORKS FW/6

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

To main entrance contractor to supply and fix 750mm high

sign fabricated from metal tube of 75x75 x1.5mm thick
A painted with rustic color to approval. Entire sign to be 1 No.
mounted on 9m long 75x75x1.5mm metal stand mounted on
the Entrance gate. Lettering to be 'Kilifi Assembly Offices'

To main building allow for precast concrete lettering in

B 1 No.
750mm high by 75x75mm thick all fixed to the main canopy.

Road Works Signage.

Allow for road signage of 600mm diameter 1.5mm thick
mild steel plates painted to approval and mounted on 4m
C high above ground level 75mm diameter galvanized pipe. 8 No.
Allow for adequate concrete foundation inclusive of all
works.

Flag Masts
Allow for supply and fixing on ground, flag posts 6m in
height above ground level made from 200 mm diameter
galvanized pipe at the bottom 4 m and 2 m of 75 mm
D 4 No.
diameter. Top to be completed in a ball shaped diameter of
100 mm. Allow for flag hoisting gears to each unit to
approval. Allow for adequate concrete foundation.

Total Carried to Collection

Carried from page FW/6

Carried from above FW/7

Total Carried to Summary

FITOUT WORKS FW/7

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 4

METAL WORKS FABRICATION

Note:- The following to the subsequent details from the

Architect

Main Entrance Gates

Contractor to supply and fix Mild steel gates complete with
ironmongery for Executive and general public entrance as
follows.

External outer frame 100x50 and 1.5mm thick measuring

14m in length with internal vertical frame in 100x25x1.5m.
A 4 No.
Solid 12mm by 12 mm mild steel sections criss cross welded
length being 32 rm.
To above supply and fix 4 no hasp and staple and 4 no bolts
at the bottom.

Contractor to supply and fix Mild steel gate complete with

ironmongery for watchman at entrance as follows.

External outer frame 100x50 and 1.5mm thick measuring 6m

B in length with internal Solid 12mm by 12 mm mild steel 1 No.
sections criss cross welded length being 6 running metres.

Contractor to supply and fix to gates decorative shield made

from 2mm thick mild steel plate fitted to gates measuring
C 3 No.
1800mm in height and 1000mm in width. Shield to be
painted with national colors all to approval.

Grilles to Front Gate House doors and windows.

Side Entrance doors.(D1)

Overall opening size of 2400mm high and 900 mm width.

Frame size rolled hollow sections 25mmx50mm deep and
1mm thick cut and welded to suitable size. Total length of
D 1 No.
frame fixed to wall is6.8rmeters. Ditto but frame for shutter
total 5.2 running meters.
Internal sections of 25x3mm thick mild steel flats welded
and shaped to approval. Total length 20 running meters. All
above painted with rustic paint to approval.

Total Carried to Collection

FITOUT WORKS FW/8

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Grille Entrance to Screening Area( D2)

Overall opening size of 2400mm high and 1200 mm width.

Frame size rolled hollow sections 25mmx50mm deep and

1mm thick cut and welded to suitable size. Total length of
A 2 No.
frame fixed to wall is 6.8 running meters. Ditto but frame for
shutter 10.8 running meters. 2 No shutters.
Internal sections of 25x3mm thick flats welded and shaped
to approval. Total length26 running metres. All above
painted with rustic paint to approval.

GrillesW2 to Window in security office.

Overall opening size of 1500mm high and 2400 mm width.
Frame size rolled hollow sections 25mm x 50mm deep and
1mm thick cut and welded to suitable size. Total length of
B frame fixed to wall intermediate partitions is 13 running 1 No.
meters. Internal sections of 25x3mm thick flats welded and
shaped to approval. Total length 112 running metres. All
above painted with rustic paint to approval.

Rear Entrance Gates

Contractor to supply and fix Mild steel gates complete with
ironmongery for rear entrance as follows.

External outer frame 100x50 and 1.5mm thick measuring

29m in length with internal vertical frame in 100x25x1.5m.
Solid 12mm by 12 mm M/S sections criss cross welded
length being 16 rm.
To above supply and fix 4 no hasp and staple and 4 no bolts
C 1 No.
at the bottom.

Grilles to opening in rear security office.

Overall opening size of 2400mm high and 900 width.
Frame size hollow sections 25mmx50mm deep and 1mm
thick cut and welded to suitable size. Total length of frame
D 1 No.
fixed to wall is6.8rmeters. Ditto but frame for shutter 5.2 r
meters.
Internal sections of 25x3mm thick flats welded and shaped
to approval. Total length 20 running m. All above painted
with rustic paint to approval.

Laser cut 3mm thick Aluminium panels; 300mm wide; To

approved patterns to Architects detail and subsequent
E 75 SM
approval; to boundary walls: Allow for preparation of
coping surfaces before installation

Total Carried to Collection

FITOUT WORKS FW/9

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

GrillesW2 to Window in security office.

Overall opening size of 900mm high and 800 width. Frame
size hollow sections 25mm x 50mm deep and 1mm thick cut
and welded to suitable size. Total length of frame fixed to
A wall intermediate partitions is 3.6r meters. meters. Internal 1 No.
sections of 25x3mm thick flats welded and shaped to
approval. Total length 8 running m. All above painted with
rustic paint to approval.

Main Building. Ground Floor.

Contractor to supply and fix to ground floor grilles to doors,
windows, void areas balcony etc. the following in mild steel
sections

Main Entrance doors.(D1)

Overall opening size of 3960mm ht and 3000 width.
Frame size RHS 25mmx50mm deep and 1mm thick cut and
B welded to suitable size. Total length of frame fixed to wall is 2 No.
20 rmeters. Ditto but frame for shutter 16 r meters.
Internal sections of 25x3mm thick flats welded and shaped
to approval. Total length 44 running m. All above painted
with rustic paint to approval.

Side Entrance doors.(D2)

Overall opening size of 3960mm ht and 1800 width. Frame
size RHS 25mm x 50mm depend 1mm thick cut and welded
C 8 No.
to suitable size. Total length of frame fixed to wall 12 r .
Ditto but frame for shutters 16 r meters.
Internal sections of 25x3mm thick flats welded and shaped
to approval. Total length 44 running m. All above painted
with rustic paint to approval.

Entrance to Store.(D6)
Overall opening size of 3000mm ht and 900 width. Frame
size RHS 25mm x 50mm depend 1mm thick cut and welded
D 1 No.
to suitable size. Total length of frame fixed to wall 8 r meters.
Ditto but frame for shutters 7 r meters
Internal sections of 25x3mm thick flats welded and shaped
to approval. Total length 44 running m. All above painted
with rustic paint to approval.

Total Carried to Collection

FITOUT WORKS FW/10

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Grilles to Windows to Ground Floor.(W1)

Overall opening size of 2970mm ht and 2400 width. Frame
size RHS 25mm x 50mm depend 1mm thick cut and welded
to suitable size. Total length of frame fixed to wall
A intermediate partitions is 30 r meters. meters. Internal 17 No.
sections of 25x3mm thick flats welded and shaped to
approval. Total length 99 running m. All above painted with
rustic paint to approval.

Grilles to Windows to Ground Floor.(W3)

Overall opening size of 2970mm ht and 1800 width. Frame
size RHS 25mm x 50mm deep and 1mm thick cut and
welded to suitable size. Total length of frame fixed to wall
B intermediate partitions is 23 r meters. meters. Internal 2 No.
sections of 25x3mm thick flats welded and shaped to
approval. Total length 50 running m. All above painted with
rustic paint to approval.

Grilles to Windows to Ground Floor.(W6)

Overall opening size of 2665mm ht and 2400 width. Frame
size RHS 25mm x 50mm deep and 1mm thick cut and
welded to suitable size. Total length of frame fixed to wall
C intermediate partitions is 30 r meters. meters. Internal 1 No.
sections of 25x3mm thick flats welded and shaped to
approval. Total length 61 running m. All above painted with
rustic paint to approval.

Grilles to Windows to Ground Floor.(W7)

Overall opening size of 2970mm ht and 1000 width. Frame
size RHS 25mm x 50mm deep and 1mm thick cut and
welded to suitable size. Total length of frame fixed to wall
D intermediate partitions is 12 r meters. meters. Internal 2 No.
sections of 25x3mm thick flats welded and shaped to
approval. Total length 22 running m. All above painted with
rustic paint to approval.

Grilles to Windows to Ground Floor.(W8)

Overall opening size of 1350mm ht and 800 width. Frame
size RHS 25mm x 50mm deep and 1mm thick cut and
welded to suitable size. Total length of frame fixed to wall
E intermediate partitions is 5.2 r meters. meters. Internal 1 No.
sections of 25x3mm thick flats welded and shaped to
approval. Total length 16 running m. All above painted with
rustic paint to approval.

Total Carried to Collection

FITOUT WORKS FW/11

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Main Building Railing to Void areas.

Contractor to supply and fix composite railing of M/S
sections and Stainless steel to void area as follows

75mm diameter and 2mm thick approved quality stainless

A steel railing fixed on top of M/S railing. Length of railing to 52 No.
be 5.5 Running meters.

Contractor to supply and fix to void areas M/S railing cut

and bent to approval. Total length of framed to be 104
B running M all painted to approval in rustic colors. Frame 52 No.
fixed at bottom to upstand and top to stainless steel rail all to
approval.

Main Building Railing to Quarter round Balconies.

Contractor to supply and fix composite railing of M/S

sections and Stainless steel to balcony area as follows :-

75mm diameter and 2mm thick approved quality stainless

C steel railing fixed on top of M/S railing. Length of railing to 16 No.
be 3Running meters.

Contractor to supply and fix to void areas M/S railing cut

and bent to approval. Total length of framed to be 52
D running M all painted to approval in rustic colors. Frame 16 No.
fixed at bottom to upstand and top to stainless steel rail all to
approval.

Main Building Railings to Passage Openings

To Small openings
75mm diameter and 2mm thick approved quality stainless
E steel railing fixed on top of M/S railing. Length of railing to 14 No.
be 2 Running meters.

Contractor to supply and fix to void areas M/S railing cut

and bent to approval. Total length of framed to be 40
F running M all painted to approval in rustic colors. Frame 14 No.
fixed at bottom to upstand and top to stainless steel rail all to
approval.

To Large Opening
75mm diameter and 2mm thick approved quality stainless
G steel railing fixed on top of M/S railing. Length of railing to 14 No.
be 4 Running meters.

Total Carried to Collection

FITOUT WORKS FW/12

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Contractor to supply and fix to void areas M/S railing cut

and bent to approval. Total length of framed to be 80
A running M all painted to approval in rustic colors. Frame 14 No.
fixed at bottom to upstand and top to stainless steel rail all to
approval.

To 2 No. Offices on Fourth Floor.

75mm diameter and 2mm thick approved quality stainless
B steel railing fixed on top of M/S railing. Length of railing to 2 No.
be 2 Running meters.

Contractor to supply and fix to void areas M/S railing cut

and bent to approval. Total length of framed to be 40
C running M all painted to approval in rustic colors. Frame 2 No.
fixed at bottom to upstand and top to stainless steel rail all to
approval.

Timber Staircases = 2 No.

Contractor to supply and fix 2 No Mvule Timber Staircases
stained and polished to approval complete with Treads,
Risers Balustrade, Skirting, Top Railing. Newel Posts etc. as
follows

1500x 330x50mm thick Mvule Tread with groves 2 no deep

D 200 No.
4mm all to approval.

E 1400x 165x25mm thick Mvule Risers all to approval. 222 No.

75mmx75mm x 900 mm height moldedmvule balustrades

F 780 No.
stained polished fitted to Treads with bolting all to approval.

200mmx200m x 1300mm high molded mvule newel posts

G 40 No.
stained polished fitted to floor with bolting all to approval.

To newel posts and balustrades fix top hand rail molded to

H 480 LM
approval size 100mmx75mm all stained and polished.

75mm x 25 mm timber skirting cut to approved sizes fixed

I 480 LM
to rises on the sides and at the bottom all to approval.

300mmx50mm thick stained and polished timber boarding

J 162 SM
fixed with lugs to landing areas all to approval.

Total Carried to Collection

FITOUT WORKS FW/13

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Carried from page FW/8

Carried from page FW/9

Carried from page FW/10

Carried from page FW/11

Carried from page FW/12

Carried from above FW/13

Total Carried to Summary

FITOUT WORKS FW/14

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

BUILDERS WORKS AND ATTENDACIES

General builders works - cutting holes chases etc, general

attendancies, special attendancies & profits for existing
nominated subcontrators as a percentage of their respective
value of work (to be determined later):

A General and specialized electrical installations Item %

B Plumbing and sanitary fittings installations Item %

C Air conditioning Item %

D ICT, CCTV, security alarm, access control & UPS Item %

E Electric fence Item %

Total Carried to Summary

FITOUT WORKS FW/15

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

SUMMARY Page

A OPENINGS FW/1

B PARTITIONS FW/10

C SIGNAGE AND FLAG MATS FW/14

D METAL WORKS FABRICATION FW/16

E BUILDERS WORKS AND ATTENDACIES FW/19

TOTAL CARRIED TO BUILDERS WORK SUMMARY

FITOUT WORKS FW/16

BUILDERS’WORKS SUMMARY
 BUILDERS WORK SUMMARY

Page

A OFFICE BLOCK OB/20

B OUT-BUILDINGS PB/22

C FITOUT WORKS FW/16

TOTAL CARRIED TO GRAND SUMMARY -

BUILDERS WORKS SUMMARY BW/1

EXTERNAL WORKS
ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 1

SOFT LANDSCAPING

Grassing
Excavate to remove top vegetable soil 200mm deep
A average and store in temporary heaps on site for reuse 3125 SM

Backfill excavated area with a mixture of excavated soil

B and manure in a 3:1 ratio, well levelled to receive grass 3125 SM

Plant 'Zimbabwe' grass or other equal and approved with

C springs at 300mm centres both ways, well watered and 3125 SM
maintained until well established

Shrubs
Prepare a Shrub Pit (size 450mm x 450mm x 450mm.) by
excavation; Apply anti-termite treatment in form of 15 ml
of Chlorpyriphos per plant on the walls & base of the pit;
Fill the pit with compost (ratio 1 manure : 3 good earth : 1
sand by volume); Supply, transport and mix soil
improvement nutrients as required in all pits including
DAP, Urea, Neem Cake, and Mustard Cake etc. as per
good horticultural practices; Flood with water at least 15
litre. Per plant , dressing including removal of rubbish &
surplus earth if any with all leads & lifts, planting in full
and final location including all locations specified; Supply
& planting of the shrub/climbers as per botanical name &
specification mentioned hereunder:

D Pennisetum Setaceum 340 NO

E Mexican Petunias (Rubella Simplex) 340 NO

F Hemerocallis (Daylily) 340 NO

G Bamboo 422 NO

Total Carried to Collection

EXTERNAL WORKS EW/1

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Planters
1500 x 600 x 500mm overall; 50mm thick concrete
H planters; allow for 5mm 5No seeping holes; to Architects 78 NO
detail and approval

A mixture of red soil and manure in a 3:1 ratio, in

I 35 CM
planters, well levelled to receive bamboo plants

Maintenance
Allow for maintenance of plants for a period of 30
months, replacement of any dead & sickly plants in this
J 1 ITEM
period, supply & spraying of insecticides as required.

Decorative features , murals 4No. On each floor and 2No.

K ITEM
fountains etc.

Total Carried to Collection

Carried from page EW/1

Carried from above EW/2

Total Carried to Summary

EXTERNAL WORKS EW/2

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 2

DRIVE WAY AND PARKING AREAS

Excavation
Oversite excavation to remove vegetable soil :
A commencing at existing ground level : not exceeding 301 CM
250mm deep

Disposal of excavated materials

Cart away surplus excavated material to approved
B 89 CM
dumping site; allow for payment of permits

Surface treatment
Treat surface of the formation with approved persistent
C herbicide 2,000 SM

Filling
Imported fill as murram or equal approved material to
D make up levels; well watered, rolled and compacted in 301 CM
layers not exceeding 150mm thick

E 150mm Thick stone dust blinding to hardcore surfaces. 2,000 SM

Paving & Surfacing

Provide, lay and joint 50mm precast medium duty
F concrete paving slabs including 50mm thick sand bed to 2000 SM
M.O.P.W specifications.

G Kerbs; 125 x 250 mm; 125 x 100 mm channel block 415 LM

Total Carried to Summary

EXTERNAL WORKS EW/3

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 3

COVERED WALKWAY

Excavations
Oversite excavation to remove vegetable soil :
A commencing at existing ground level : not exceeding 14 CM
250mm deep

B Excavate trenches in normal soil : commencing atreduced 48 CM

level : not exceeding 1500mm deep; for column bases

Excavate pits in normal soil : commencing atreduced level

C : not exceeding 1500mm deep; for column bases 9 CM

D Extra over for breaking up rock 8 CM

Disposal of excavated materials

Return fill and compact selected excavated materials
E 30 CM
around foundations

Cart away surplus excavated material to approved

F 27 CM
dumping site; allow for payment of permits

Planking and strutting

Allow for keeping foundations free from water, mud,
G 1 ITEM
fallen materials, etc.

H Ditto for planking and strutting. 1 ITEM

Filling
Imported fill as murram or equal approved material to
J make up levels; well watered, rolled and compacted in 15 CM
layers not exceeding 150mm thick

K
50mm Thick stone dust blinding to hardcore surfaces. 99 SM

Antitermite treatment
Chemical anti-termite treatment to subsoil or filling:
Dragnet 38% E.C. or equal approved: applied strictly to
L manufacturers written specification: provide a ten year 99 SM
guarantee
Total Carried to Collection

EXTERNAL WORKS EW/4

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Concrete work
50mm Thick mass concrete 1:4:8: class 7.5/20 in: blinding
to:
A mix 1:4:8-20; blinding; 50 mm thick 2 CM

Vibrated Reinforced Concrete Class 15/20 in:

B class 15(20); strip footings 6 CM

Vibrated Reinforced Concrete Class 25/20 in:

C class 25(20); beds; 125 mm thick 13 CM

D class 25(20); foundations 5 CM

E class 25(20); columns; below floor slab level 1 CM

F class 25(20); ground beams 2 CM

High yield ribbed and/or round reinforcement bars to BS

4461 & 4449 respectively: allow for cutting, bending, tying
and hoisting (Provisional)

G Bars 32mm -12 mm 500 KG

H Bars 8 mm 400 KG

Mesh fabric reinforcement to BS 4483: reference A142

J weighing 2.22kg per square metre: 200mm laps: in 99 SM

Formwork

K sides of columns 22 SM

L edges; 75 to 150 mm wide 66 LM

Sundries
M wall ties; 25 x 450 mm 144 No.

Total Carried to Collection

EXTERNAL WORKS EW/5

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Foundation Walls (Provisional)

Rough cut natural coral stone wall : load bearing
(7N/mm²) block walling : bedded, jointed and pointed :
in cement and sand (1:4) mortar: 25 x 3mm hoop iron
every alternate course
N Concrete blocks; 150 mm thick walls 55 SM

Damp proof courses : hessian based felt : bedded in

cement and sand (1:4) mortar : 300 mm laps
A Horizontal : 150 mm wide; 500 gauge 99 SM

REINFORCED CONCRETE FRAMES AND SLAB

Vibrated Reinforced Concrete Class 25/20 in:
B class 25(20); suspended slabs; 150 mm thick 17 CM

C class 25(20); beams 5 CM

D class 25(20); columns 3 CM

High yield ribbed and/or round reinforcement bars to BS

4461 & 4449 respectively: allow for cutting, bending, tying
and hoisting (Provisional)
E Bars; 32mm -12 mm 1600 KG

F Bars; 8 mm 1200 KG

Formwork
G soffits of slab 104 SM

H sides and soffits of beams 68 SM

J sides of columns 63 SM

K edges; girth 150 to 225 mm wide 67 LM

Machine cut natural coral stone wall : load bearing

(7N/mm²) block walling : bedded, jointed and pointed :
in cement and sand (1:4) mortar: 25 x 3mm hoop iron
every alternate course

L 200 mm thick 35 SM

Total Carried to Collection

EXTERNAL WORKS EW/6

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

ROOF COVERINGS AND PARAPET WALLS

Liquid water proofing and mixture : prepare and apply
"Sika - 1 render system" : three coats on and including
cemflex bonding slurry in accordance to manufactures
product data sheet : finished to approved fall/slope: on
roughned and clean wall or concrete surfaces : to

A to sloping surfaces 104 SM

1:3 cement/sand backing screed: on floors

B Roof sreeds; 50 mm average thick 104 SM

C Roof screeds; 35 mm thick; to receive roof tiles 104 SM

D Roof tiles; to sloping roofs 104 SM

WALL FINISHES
20mm Cement/sand (1:4) render: finished to approval &
satisfaction of the Architect: on
E Render; 20 mm thick to walls 63 SM

CEILING FINISHES

15mm thick Neeru backing plaster: on concrete and/or

masonry surfaces; prepared to receive new coats of paint
F Plaster;15 mm thick to ceilings 104 SM

Prepare and apply one undercoat and two coats of

exterior quality paint as 'Duracoat Duraplast' or other
equal and approved; on
G Paint; walls plastered 63 SM

H Paint; ceiling plastered 104 SM

BOUNDARY WALL
Prepare and apply one undercoat and two coats of
interior quality paint as 'Duracoat Royale Soft Satin
Emulsion' or other equal and approved; on
J Paint walls 158 SM

K Paint walls with recessed pointing 422 SM

Total Carried to Collection

EXTERNAL WORKS EW/7

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Carried from page EW/4

Carried from page EW/5

Carried from page EW/6

Carried from above EW/7

Total Carried to Summary

EXTERNAL WORKS EW/8

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Element No. 4

SOIL DRAINAGE

Excavate trenches in normal soil : commencing at existing

ground level : not exceeding 1500mm deep

A Trenches for 150mm dia; 500mm average deep 372 LM

B Extra over for breaking up rock 28 CM

Plain poured concrete

mix (1:3:6-25mm);450 x 450 to 150 mm diameter pipes
C 372 LM

Manholes
D 450 mm x 600 mm x 1000 to 1500 mm deep 31 No.

Total Carried to Summary

EXTERNAL WORKS EW/9

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

EXTERNAL WORKS SUMMARY

Page

1.0 SOFT LANDSCAPING EW/2

2.0 PARKING AND DRIVE WAY EW/3

3.0 COVERED WALK WAY EW/8

4.0 SOIL DRAINAGE EW/9

Total Carried to Main Summary

EXTERNAL WORKS EW/10

SCHEDULE OF MATERIAL RATES
M/s COUNTY ASSEMBLY OF KILIFI
COMPLETION OF OFFICE BLOCK FOR COUNTY ASSEMBLY OF KILIFI

Item Description Unit Rate

No.

Materials KG
a Cement Bags
b River sand tons
c Ballast tons
d Reinforcement bars
y25 Pcs.
y20 Pcs.
y16 Pcs.
y12 Pcs.
y10 Pcs.
y8 Pcs.
y8 - cuts Kg.
e Steel mesh reinforcement
A142 Rolls
A252 Rolls
f Binding wires Rolls
g Fixing nails Kg
h Hoop iron No.
i Concrete blocks No.
j Boriti poles No.
k Marine ply boards No.
l Structural glass SM
Hafele Ironmongery (Contractor to attach priced schedule)

K. Shs.
 SECTION C

SUB-CONTRACT PRELIMINARIES

AND

GENERAL CONDITIONS
SUB- CONTRACT PRELIMINARIES AND GENERAL CONDITIONS

CLAUSE DESCRIPTION PAGE

1.01 Examination of Tender Documents C-1

1.02 Discrepancies C-1

1.03 Conditions of Sub-contract Agreement C-1

1.04 Payments C-1

1.05 Definition of Terms C-2

1.06 Site Location C-3

1.07 Duration of Sub-contract C-3

1.08 Scope of contract Works C-3

1.09 Extent of the Sub-contractor’s Duties C-3

1.10 Execution of the Works C-3

1.11 Validity of Tender C-4

1.12 Firm – Price Sub-contract C-4

1.13 Variation C-4

1.14 Prime Cost and Provisional Sums C-4

1.15 Bond C-5

1.16 Government Legislation and Regulations C-5

1.17 Import Duty and Value Added Tax C-5

1.18 Insurance Company Fees C-5

1.19 Provision of Services by the Main Contractor C-5

1.20 Suppliers C-6

1.21 Samples and Materials Generally C-6

1.22 Administrative Procedure and Contractual Responsibility C-6

1.23 Bills of Quantities C-6

(i)
1.24 Contractor’s Office in Kenya C-6

1.25 Builders Work C-7

1.26 Structural Provision for the Works C-7

1.27 Position of Services, Plant, Equipment, Fittings and Apparatus C-7

1.28 Checking of Work C-7

1.29 Setting to Work and Regulating System C-8

1.30 Identification of Plant and Components C-8

1.31 Contract Drawings C-8

1.32 Working Drawings C-8

1.33 Record Drawings (As Installed) and Instructions C-10

1.34 Maintenance Manual C-11

1.35 Hand – Over C-12

1.36 Painting C-12

1.37 Spares C-12

1.38 Testing and Inspection – Manufactured Plant C-12

1.39 Testing and Inspection – Installation C-13

1.40 Labour Camps C-13

1.41 Storage of Materials C-13

1.42 Initial Maintenance C-13

1.43 Maintenance and Servicing after Completion of the

Initial Maintenance C-13

1.44 Trade Names C-14

1.45 Water and Electricity for the Works C-14

1.46 Protection C-14

1.47 Defects After Completion C-14

1.48 Damages for Delay C-14

(ii)
1.49 Clear Away on Completion C-14

1.50 Final Account C-14

1.51 Fair Wages C-14

1.52 Supervision C-15

1.53 Test Certificates C-15

1.54 Labour C-15

1.55 Discount to the Main Contractor C-15

1.56 Guarantee C-15

1.57 Attendance Upon the Tradesmen etc C-15

1.58 Trade Unions C-15

1.59 Local and Other Authorities Notices and Fees C-16

1.60 Assignment and Sub-letting C-16

1.61 Partial Completion C-16

1.62 Temporary Works C-16

1.63 Patent Rights C-16

1.64 Mobilization and Demobilization C-17

1.65 Extended Preliminaries C-17

1.66 Supervision by Engineer and Site Meetings C-17

1.67 Amendment to Scope of Contract Works C-17

1.68 Contractor Obligation and Employers Obligation C-17

1.69 Appendix to Sub-Contract preliminaries and general conditions C-18

(iii)
 SECTION C
SUB-CONTRACT PRELIMINARIES AND GENERAL CONDITIONS
1.01 Examination of Tender Documents

The tenderer is required to check the number of pages of this document and should he find
any missing or indistinct, he must inform the Engineer at once and have the same rectified.

All tenderers shall be deemed to have carefully examined the following:

a) Work detailed in the Specification and in the Contract Drawings.

b) The Republic of Kenya Document “General Conditions of Contract for Electrical and
Mechanical Works”.

c) Other documents to which reference is made.

He shall also be deemed to have included for any expenditure which may be incurred in
conforming with the above items (a), (b), (c) and observe this expense as being attached to
the contract placed for the whole or any part of the work.

The tenderer shall ensure that all ambiguities, doubts or obscure points of detail, are
clarified with the Engineer before submission of his tender, as no claims for alleged
deficiencies in the information given shall be considered after this date.

1.02 Discrepancies

The Sub-contractor shall include all work either shown on the Contract Drawings or detailed
in the specification. No claim or extra cost shall be considered for works which has been
shown on the drawings or in the specification alone.

Should the drawing and the specification appear to conflict, the Sub-contractor shall query
the points at the time of tendering and satisfy himself that he has included for the work
intended, as no claim for extra payment on this account shall be considered after the
contract is awarded.

1.03 Conditions of Sub-Contract Agreement

The Sub-contractor shall be required to enter into a Sub-contract with the Main Contractor.

The Conditions of the Contract between the Main Contractor and the Sub-contractor as
hereinafter defined shall be the latest edition of the Agreement and Schedule of Conditions
of Kenya Association of Building and Civil Engineering Contractors as particularly modified
and amended hereinafter.

For the purpose of this contract the Agreement and Schedule of Conditions and any such
modifications and amendments shall read and construed together. In any event of
discrepancy the modifications and amendments shall prevail.

1.04 Payment

Payment will be made through certificates to the Main Contractor, unless he specifically
agrees to forego this right, in which case direct payment can be made to the Sub-contractor.
All payments will be less retention as specified in the Main Contract. No payment will
become due until materials are delivered to site.

C-1
1.05 Definition of Terms

Throughout these contract documents units of measurements, terms and expressions are
abbreviated and wherever used hereinafter and in all other documents they shall be
interpreted as follows:
i) Employer: The term “Employer” shall mean The Clerk,County Assembly of Kilifi-
P.O BOX 332,MALINDI
ii) Architect: The term “Architect” shall mean the Architect appointed by the
Employer

iii) Quantity Surveyor: The term “Quantity Surveyor” shall mean the Quantity
Surveyor appointed by the Employer

iv) Civil/Structural Engineers: The term “Civil/Structural Engineers” shall mean

the Civil/Structural Engineer appointed by the Employer

v) Engineer: The term “Engineer” shall mean the Mechanical &/OR Electrical
Engineer appointed by the Employer.

vi) Main Contractor: The term “Main Contractor” shall mean the firm or company
appointed to carry out the Building Works and shall include his or their heir, executors,
assigns, administrators, successors, and duly appointed representatives.

vii) Sub-contractor: The term “Sub-contractor” shall mean the persons

or person, firm or Company whose tender for this work has been accepted, and who
has entered into a contract agreement with the Contractor for the execution of the
Sub-contract Works, and shall include his or their heirs, executors, administrators,
assigns, successors and duly appointed representatives.

viii) Sub-contract Works: The term “Sub-contract Works” shall mean all or any
portion of the work, materials and articles, whether the same are being manufactured
or prepared, which are to be used in the execution of this Sub-contract and whether
the same may be on site or not.

ix) Contract Drawings: The term “Contract Drawings” shall mean those drawings
required or referred to herein and forming part of the Bills of Quantities.

x) Working Drawings: The term “Working Drawings” shall mean those drawings
required to be prepared by the Sub-contractor as hereinafter described.

xi) Record Drawings: The term “Record Drawings” shall mean those drawings
required to be prepared by the Sub-contractor showing “as installed” and other
records for the Sub-contract Works.

xii) Abbreviations:
CM shall mean Cubic Metre
SM shall mean Square Metre
LM shall mean Linear Metre
LS shall mean Lump Sum
mm shall mean Millimetres
No. shall mean Number
Kg. shall mean Kilogramme
KEBS shall meanKenya Bureau of Standards
BS shall mean. Current standard British Standard Specification published
by the British Standard Institution, 2 Park Street, London W1, England

C-2
 “Ditto” shall mean the whole of the preceding description in which it occurs.
Where it occurs in description of succeeding item it shall mean the same as in the
first description of the series in which it occurs except as qualified in the description
concerned. Where it occurs in brackets it shall mean the whole of the preceding
description which is contained within the appropriate brackets.

1.06 Site Location

The site of the Sub-contract Works is situated at MALINDI TOWN
The tenderer is recommended to visit the site and shall be deemed to have satisfied himself
with regard to access, possible conditions, the risk of injury or damage to property on/or
adjacent to the site, and the conditions under which the sub-contract Works shall have to be
carried out and no claims for extras will be considered on account of lack of knowledge in
this respect.

1.07 Duration of Sub-Contract

The Sub-Contractor shall be required to phase his work in accordance with the Main
contractor’s programme (or its revision). The programme is to be agreed with the Main
contractor.

1.08 Scope of Sub-Contract Works

The sub-contractor shall supply, deliver, unload, hoist, fix, test, commission and hand-over
in satisfactory working order the complete installations specified hereinafter and/or as
shown on the Contract Drawings attached hereto, including the provision of labour,
transport and plant for unloading material and storage, and handling into position and
fixing, also the supply of ladders, scaffolding the other mechanical devices to plant,
installation, painting, testing, setting to work, the removal from site from time to time of all
superfluous material and rubbish caused by the works.

The sub-contractor shall supply all accessories, whether of items or equipment supplied by
the Main Contractor but to be fixed and commissioned under this Sub-contract.

1.09 Extent of the Sub-contractor’s Duties

At the commencement of the works, the Sub-contractor shall investigate and report to the
Engineer if all materials and equipment to be used in the work and not specified as supplied
by the others are available locally. If these materials and equipment are not available locally,
the Sub-contractor shall at this stage place orders for the materials in question and copy the
orders to the Engineer. Failure to do so shall in no way relieve the Sub-contractor from
supplying the specified materials and equipment in time.

Materials supplied by others for installation and/or connection by the Subcontractor shall be
carefully examined in the presence of the supplier before installation and connection. Any
defects noted shall immediately be
reported to the Engineer.

The Sub-contractor shall be responsible for verifying all dimensions relative to his work by
actual measurements taken on site.

The Sub-contractor shall mark accurately on one set of drawings and indicate all alterations
and/or modifications carried out to the designed system during the construction period.
This information must be
made available on site for inspection by the Engineer.

1.10 Execution of the Works

The works shall be carried out strictly in accordance with:
All relevant Kenya Bureau of Standards Specifications.

C-3
 All relevant British Standard Specifications and Codes of Practice
(hereinafter referred to as B.S. and C.P. respectively).

This Specification.

The Contract Drawings.

The Bye-laws of the Local Authority.

The Architect’s and/or Engineer’s Instructions.

The Contract Drawings and Specifications to be read and construed together.

1.11 Validity of Tender

The tender shall remain valid for acceptance within 120 days from the final date of
submission of the tender, and this has to be confirmed by signing the Tender Bond. The
tenderer shall be exempted from this Bond if the tender was previously withdrawn in writing
to the Employer before the official opening.

1.12 Firm – Price Sub-contract

Unless specifically stated in the documents or the invitation to tender, this is a firm-price
Contract and the Sub-contractor must allow in his tender for the increase in the cost of
labour and/or materials during the duration of the contract. No claims will be allowed for
increased costs arising from the fluctuations in duties and/or day to day currency
fluctuations. The Sub-contractor will be deemed to have allowed in his tender for any
increase in the cost of materials which may arise as a result of currency fluctuation during
the contract period.

1.13 Variation
No alteration to the Sub-contract Works shall be carried out until receipt by the Sub-
contractor of written instructions from the Project Manager.

Any variation from the contract price in respect of any extra work, alteration or omission
requested or sanctioned by the Architect or Engineer shall be agreed and confirmed in
writing at the same time such variations are decided and shall not affect the validity of the
Contract. Schedule of Unit Rates shall be used to assess the value of such variations. No
allowance shall be made for loss of profit on omitted works.

Where the Architect requires additional work to be performed, the Sub-contractor, if he

considers it necessary, will give notice within seven ( 7 ) days to the Main Contractor of the
length of time he (the Sub-contractor) requires over and above that allotted for completion
of the Sub-contract.

If the Sub-contractor fails to give such notice he will be deemed responsible for the claims
arising from the delay occasioned by reason of such extension of time.

1.14 Prime Cost and Provisional Sums

A specialist Sub-contractor may be nominated by the Architect to supply and/or install any
equipment covered by the Prime Cost or Provisional Sums contained within the Sub-contract
documents.

The work covered by Prime Cost and Provisional Sums may or may not be carried out at the
discretion of the Architect.

The whole or any part of these sums utilised by the Sub-contractor shall be deducted from
the value of the Sub-contract price when calculating the final account.
C-4
1.15 Bond
The tenderer must submit with his tender the name of one Surety who must be an
established Bank only who will be willing to be bound to the Main Contractor for an amount
equal to 7½ % of the Sub-contract amount as Clause 31 of the Main Contract.

1.16 Government Legislation and Regulations

The Sub-contractor’s attention is called to the provision of the Factory Act 1972 and
subsequent amendments and revisions, and allowance must be made in his tender for
compliance therewith, in so far as they are applicable.

The Sub-contractor must also make himself acquainted with current legislation and any
Government regulations regarding the movement, housing, security and control of labour,
labour camps, passes for transport, etc.

The Sub-contractor shall allow for providing holidays and transport for work people, and for
complying with Legislation, Regulations and Union Agreements.

1.17 Import Duty and Value Added Tax

The Sub-contractor will be required to pay full Import Duty and Value Added Tax on all
items of equipment, fittings and plant, whether imported or locally manufactured. The
tenderer shall make full allowance in his tender for all such taxes.

1.18 Insurance Company Fees

Attention is drawn to the tenderers to allow for all necessary fees, where known, that may
be payable in respect of any fees imposed by Insurance Companies or statutory authorities
for testing or inspection.

No allowance shall be made to the Sub-contractor with respect to fees should these have
been omitted by the tenderer due to his negligence in this respect.

1.19 Provision of Services by the Main Contractor

In accordance with Clause 1.08 of this Specification the Main Contractor shall make the
following facilities available to the Sub-contractor:

a) Attendance on the Sub-contractor and the carrying out of all work affecting the
structure of the building which may be necessary, including all chasing, cutting away
and making good brickwork, etc., except that all plugging for fixing, fittings,
machinery, fan ducting, etc., and all drilling and tapping of steel work shall be the
responsibility of the Sub-contractor. Any purpose made fixing brackets shall not
constitute Builder’s Work and shall be provided and installed by the Sub-contractor
unless stated hereinafter otherwise.

b) The provision of temporary water, lighting and power: All these services utilised shall
be paid for by the Main Contractor. The Sub-contractor shall, however, allow for
additional connections/extensions required for his purposes.

c) Fixing of anchorage and pipe supports in the shuttering, except that all anchorage
shall be
supplied by the Sub-contractor who shall also supply the Main Contractor with fully
dimensioned drawings detailing the exact locations.

d) i) Provision of scaffolding, cranes, etc. but only in so far as it is required for

the Main Contract Works. It shall be the Sub-contractor’s responsibility to liaise
with the Main Contractor to ensure that there is maximum co-operation with
other Sub-contractors in the use of scaffolding, cranes, etc.

C-5
 ii) Any specialist scaffolding, cranes, etc. by the Sub-contractor for his own
exclusive use shall be paid for by the Sub-contractor.

1.20 Suppliers
The Sub-contractor shall submit names of any supplier for the materials to be incorporated,
to the Engineer for approval. The information regarding the names of the suppliers may be
submitted at different times, as may be convenient, but no sources of supply will be
changed without prior approval.
Each supplier must be willing to admit the Engineer or his representative to his premises
during working hours for the purpose of examining or obtaining samples of the materials in
question.

1.21 Samples and Materials Generally

The Sub-contractor shall, when required, provide for approval at no extra cost, samples of
all materials to be incorporated in the works. Such samples, when approved, shall be
retained by the Engineer and shall form the standard for all such materials incorporated.

1.22 Administrative Procedure and Contractual Responsibility

Wherever within the Specification it is mentioned or implied that the Sub-contractor shall
deal direct with the Employer or Engineer, it shall mean “through the Contractor” who is
responsible to the Employer for the whole of the works including the Sub-contract Works.

1.23 Bills of Quantities

The Bills of Quantities have been prepared in accordance with the standard method of
measurement of Building Works for East Africa, first Edition, Metric, 1970. All the Quantities
are based on the Contract Drawings and are provisional and they shall not be held to gauge
or to limit the amount or description of the work to be executed by the Sub-contractor but
the value thereof shall be deducted from the Sub-contract Sum and the value of the work
ordered by the Engineer and executed thereunder shall be measured and valued by the
Engineer in accordance with the conditions of the Sub-contract.

All work liable to adjustment under this Sub-contract shall be left uncovered for a reasonable
time to allow measurements needed for such adjustment to be taken by the Quantity
Surveyor or Engineer. Immediately the work is ready for measuring the Sub-contractor shall
give notice to the Quantity Surveyor or Engineer to carry out measurements before covering
up. If the Sub-contractor shall make default in these respects he shall, if the Architect so
directs, uncover the work to enable the necessary measurements to be taken and
afterwards reinstate at his own expense.

1.24 Sub-contractor’s Office in Kenya

The Sub-contractor shall maintain (after first establishing if necessary) in Kenya an office
staffed with competent Engineer Manager and such supporting technical and clerical staff as
necessary to control and coordinate the execution and completion of the Sub-contract
Works.
The Engineer Manager and his staff shall be empowered by the Sub-contractor to represent
him at meetings and in discussions with the Main Contractor, the Engineer and other parties
who may be concerned and any liaison with the Sub-contractor’s Head Office on matters
relating to the design, execution and completion of the Sub-contract Works shall be effected
through his office in Kenya.
It shall be the Sub-contractor’s responsibility to procure work permits, entry permits,
licenses, registration, etc., in respect of all expatriate staff.
The Sub-contractor shall prepare a substantial proportion of his Working Drawings at his
office in Kenya. No reasons for delays in the preparation or submission for approval or
otherwise of such drawings or proposals will be accepted on the grounds that the Sub-
contractor’s Head Office is remote from his office in Nairobi or the site of the Sub-contract
Works or otherwise.
C-6
1.25 Builder’s Work
All chasing, cutting away and making good will be done by the Main Contractor but the Sub-
contractor shall mark out in advance and shall be responsible for accuracy of the size and
position of all holes and chases required.

The Sub-contractor shall drill and plug holes in floors, walls, ceiling and roof for securing
services and equipment requiring screw or bolt fixings.

Any purpose made fixing brackets shall not constitute builder’s work and shall be provided
and installed by the Sub-contractor unless stated hereinafter to the contrary.

1.26 Structural Provision for the Works

Preliminary major structural provision has been made for the Sub-contract Works based on
outline information ascertained during the preparation of the Specification.

The preliminary major structural provision made will be deemed as adequate unless the
Sub-contractor stated otherwise when submitting his tender.

Any major structural provision or alteration to major structural provisions required by the
Sub-contractor shall be shown on Working Drawings to be submitted to the Engineer within
30 days of being appointed.

No requests for alterations to preliminary major structural provisions will be approved except
where they are considered unavoidable by the Engineer. In no case will they be approved if
building work is so far advanced as to cause additional costs or delays in the work of the
Main Contractor.

1.27 Position of Services, Plant, Equipment, Fittings and Apparatus

The Contract Drawings give a general indication of the intended layout. The position of the
equipment and apparatus, and also the exact routes of the ducts, main and distribution pipe
work shall be confirmed before installation is commenced. The exact siting of appliances,
pipe work, etc., may vary from that indicated.

The routes of services and positions of apparatus shall be determined by the approved
dimensions detailed in the Working Drawings or on site by the Engineer in consultation with
the Sub-contractor or the Main Contractor.

Services throughout the ducts shall be arranged to allow maximum access along the ducts
and the services shall be readily accessible for maintenance. Any work which has to be re-
done due to negligence in this respect shall be the Sub-contractor’s responsibility.

The Sub-contractor shall be deemed to have allowed in his Sub-contract Sum for locating
terminal points of services (e.g. lighting, switches, socket outlets, lighting points, control
switches, thermostats and other initiating devices, taps, stop cocks) in positions plus or
minus 1.2m horizontally and vertically from the locations shown on Contract Drawings.
Within these limits no variations in the Sub-contract Sum will be made unless the work has
already been executed in accordance with previously approved Working Drawings and with
the approval of the Engineer.

1.28 Checking of Work

The Sub-contractor shall satisfy himself to the correctness of the connections he makes to
all items of equipment supplied under the Sub-contract agreement and equipment supplied
under other contracts before it is put into operation. Details of operation, working
pressures, temperatures, voltages, phases, power rating, etc., shall be confirmed to others
and confirmation received before the system is first operated.

C-7
1.29 Setting to Work and Regulating System
The Sub-contractor shall carry out such tests of the Sub-contract Works as required by
British Standard Specifications, or equal and approved codes as specified hereinafter and as
customary.

No testing or commissioning shall be undertaken except in the presence of and to the

satisfaction of the Engineer unless otherwise stated by him (Sub-contractor’s own
preliminary and proving tests excepted).

It will be deemed that the Sub-contractor has included in the Sub-contract Sum for the costs
of all fuel, power, water and the like, for testing and commissioning as required as part of
the Sub-contract Works. He shall submit for approval to the Engineer a suitable programme
for testing and commissioning. The Engineer and Employer shall be given ample warning in
writing, as to the date on which testing and commissioning will take place.

The Sub-contractor shall commission the Sub-contract Works and provide attendance during
the commissioning of all services, plant and apparatus connected under the Sub-contract
Agreement or other Sub-contract Agreements, related to the project.

Each system shall be properly balanced, graded and regulated to ensure that correct
distribution is achieved and where existing installations are affected, the Sub-contractor shall
also regulate these systems to ensure that their performance is maintained.

The proving of any system of plant or equipment as to compliance with the Specification
shall not be approved by the Engineer, except at his discretion, until tests have been carried
out under operating conditions pertaining to the most onerous conditions specified except
where the time taken to obtain such conditions is unreasonable or exceeds 12 months after
practical completion of the Sub-contract Works.

1.30 Identification of Plant Components

The Sub-contractor shall supply and fix identification labels to all plant, starters, switches
and items of control equipment including valves, with white traffolyte or equal labels
engraved in red lettering denoting its name, function and section controlled. The labels
shall be mounted on equipment and in the most convenient positions. Care shall be taken
to ensure the labels can be read without difficulty. This requirement shall apply also to
major components of items of control equipment.
Details of the lettering of the labels and the method of mounting or supporting shall be
forwarded to the Engineer for approval prior to manufacture.

1.31 Contract Drawings

The Contract Drawings when read in conjunction with the text of the Specification, have
been completed in such detail as was considered necessary to enable competitive tenders to
be obtained for the execution and completion of the Sub-contract works.
The Contract Drawings are not intended to be Working Drawings and shall not be used
unless exceptionally they are released for this purpose.

1.32 WorkingDrawings
The Sub-contractor shall prepare such Working Drawings as may be necessary. The
Working Drawings shall be complete in such detail not only that the Sub-contract Works can
be executed on site but also that the Engineer can approve the Sub-contractor’s proposals,
detailed designs and intentions in the execution of the Sub-contract Works.

If the Sub-contractor requires any further instructions, details, Contract Drawings or

information drawings to enable him to prepare his Working Drawings or proposals, the Sub-
contractor shall accept at his own cost, the risk that any work, commenced or which he
intends to commence at site may be rejected.
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The Engineer, in giving his approval to the Working Drawings, will presume that any
necessary action has been, or shall be taken by the Sub-contractor to ensure that the
installations shown on the Working Drawings have been cleared with the Main Contractor
and any other Sub-contractors whose installations and works might be affected.

If the Sub-contractor submits his Working Drawings to the Engineer without first liaising and
obtaining clearance for his installations from the Main Contractor and other Sub-contractors
whose installations and works might be affected, then he shall be liable to pay for any
alterations or modification to his own, the Main Contractor’s or other Sub-contractor’s
installations and works, which are incurred, notwithstanding any technical or other approval
received from the Engineer.

Working Drawings to be prepared by the Sub-contractor shall include but not be restricted
to the following:
a) Any drawings required by the Main Contractor, or Engineer to enable structural
provisions
to be made including Builder’s Working Drawings or Schedules and those for the
detailing of holes, fixings, foundations, cables and paperwork ducting below or above
ground or in or outside or below buildings.

b) General Arrangement Drawings of all plant, control boards, fittings and apparatus or
any part thereof and of installation layout arrangement of such plant and apparatus.

c) Schematic Layout Drawings of services and of control equipment.

d) Layout Drawings of all embedded and non-embedded paperwork, ducts and electrical
conduits.

e) Complete circuit drawings of the equipment, together with associated circuit

description.

f) Such other drawings as are called for in the text of the Specification or Schedules or
as the Engineer may reasonably require.

Three copies of all Working Drawings shall be submitted to the Engineer for approval. One
copy of the Working Drawings submitted to the Engineer for approval shall be returned to
the Sub-contractor indicating approval or amendment therein.

Six copies of the approved Working Drawings shall be given to the Main Contractor by the
Sub-contractor for information and distribution to other Sub-contractors carrying out work
associated with or in close proximity to or which might be affected by the Sub-contract
Works.

Approved Working Drawings shall not be departed from except as may be approved or
directed by the Engineer.

Approval by the Engineer of Working Drawings shall neither relieve the Sub-contractor of
any of his obligations under the Sub-contract nor relieve him from correcting any errors
found subsequently in the Approved Working Drawings or other Working Drawings and in
the Sub-contract Works on site or elsewhere associated therewith.

The Sub-contractor shall ensure that the Working Drawings are submitted to the Architect
for approval at a time not unreasonably close to the date when such approval is required.
Late submission of his Working Drawings will not relieve the Sub-contractor of his obligation
to complete the Sub-contract Works within the agreed Contract Period and in a manner that
would receive the approval of the Architect.
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1.33 Record Drawings (As Installed) and Instructions

During the execution of the Sub-contract Works the Sub-contractor shall, in a manner
approved by the Engineer record on Working or other Drawings at site all information
necessary for preparing Record Drawings of the installed Sub-contract Works. Marked-up
Working or other Drawings and other documents shall be made available to the Engineer as
he may require for inspection and checking.

Record Drawings, may, subject to the approval of the Engineer, include approved Working
Drawings adjusted as necessary and certified by the Sub-contractor as a correct record of
the installation of the Sub-contract Works.

They shall include but not restricted to the following drawings or information:
a) Working Drawings amended as necessary but titled “Record Drawings” and certified
as a true record of the “As Installed” Sub-contract Works. Subject to the approval of
the Engineer such Working Drawings as may be inappropriate may be omitted.

b) Fully dimensioned drawings of all plant and apparatus.

c) General arrangement drawings of equipment, other areas containing plant forming

part of the Sub-contract Works and the like, indicating the accurate size and location
of the plant and apparatus suitability cross-referenced to the drawings mentioned in
(b) above and hereinafter.

d) Routes, types, sizes and arrangement of all pipework and ductwork including dates
of installation of underground pipework.

e) Relay adjustment charts and manuals.

f) Routes, types, sizes and arrangement of all electric cables, conduits, ducts and
wiring including the dates of installation of buried works.

g) System schematic and trunking diagrams showing all salient information relating to
control and instrumentation.

h) Grading Charts.

i) Valve schedules and locations suitability cross-referenced.

j) Wiring and piping diagrams of plant and apparatus.

k) Schematic diagrams of individual plant, apparatus and switch and control boards.
These diagrams to include those peculiar to individual plant or apparatus and also
those applicable to system operation as a whole.

l) Operating Instruction

Schematic and wiring diagrams shall not be manufacturer’s multipurpose general issue
drawings. They shall be prepared specially for the Sub-contract Works and shall contain no
spurious or irrelevant information.

Marked-up drawings of the installation of the Sub-contract Works shall be kept to date and
completed by the date of practical or section completion. Two copies of the Record
Drawings of Sub-contract Works and two sets of the relay adjustment and grading charts
and schematic diagrams on stiff backing shall be provided not later than one month later.

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 The Sub-contractor shall supply for fixing in sub-stations, switch-rooms, boiler houses, plant
rooms, pump houses, the office of the Maintenance Engineer and other places, suitable
valve and instructions charts, schematic diagrams of instrumentation and of the electrical
reticulation as may be requested by the Engineer providing that the charts, diagrams, etc.,
relate to installations forming part of the Sub-contract Works. All such charts and diagrams
shall be of suitable plastic material on a stiff backing and must be approved by the Engineer
before final printing.

Notwithstanding the Sub-contractor’s obligations referred to above, if the Sub-contractor

fails to produce to the Engineer’s approval, either:-
a) The Marked-up Drawings during the execution of the Sub-contract Works or
b) The Record Drawings, etc., within one month of the Section or Practical Completion

The Engineer shall have these drawings produced by others. The cost of obtaining the
necessary information and preparing such drawings, etc., will be recovered from the Sub-
contractor.

1.34 Maintenance Manual

Upon Practical Completion of the Sub-contract Works, the Sub-contractor shall furnish the
Engineer four copies of a Maintenance Manual relating to the installation forming part of all
of the Sub-contract Works.

The manual shall be loose-leaf type, International A4 size with stiff covers and cloth bound.
It may be in several volumes and shall be sub-divided into sections, each section covering
one Engineering service system. It shall have a ready means of reference and a detailed
index.

There shall be a separate volume dealing with Air Conditioning and Mechanical Ventilation
installation where such installations are included in the Sub-contract Works.

The manual shall contain full operating and maintenance instructions for each item of
equipment, plant and apparatus set out in a form dealing systematically with each system. It
shall include as may be applicable to the Sub-contract Works the following and any other
items listed in the text of the Specifications:
a) System Description.

b) Plant

c) Valve Operation

d) Switch Operation

e) Procedure of Fault Finding

f) Emergency Procedures

g) Lubrication Requirements

h) Maintenance and Servicing Periods and Procedures

i) Colour Coding Legend for all Services

j) Schematic and Writing Diagrams of Plant and Apparatus

k) Record Drawings, true to scale, folded to International A4 size

l) Lists of Primary and Secondary Spares.

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 The manual is to be specially prepared for the Sub-contract Works and manufacturer’s
standard descriptive literature and plant operating instruction cards will not be accepted for
inclusion unless exceptionally approved by the Engineer. The Sub-contractor shall, however,
affix such cards, if suitable, adjacent to plant and apparatus. One spare set of all such cards
shall be furnished to the Engineer.

1.35 Hand-over
The Sub-contract Works shall be considered complete and the Maintenance and Defects
Liability Period shall commence only when the Sub-contract Works and supporting services
have been tested, commissioned and operated to the satisfaction of the Engineer and
officially approved and accepted by the Employer, provided always that the handing over of
the Sub-contract Works shall be coincident with the handing over of the Main Contract
Works.

The procedure to be followed will be as follows:

a) On the completion of the Sub-contract Works to the satisfaction of the Engineer and
the Employer, the Sub-contractor shall request the Engineer, at site to arrange for
handing over.

b) The Engineer shall arrange a Hand-over Meeting or a series thereof, at site.

c) The Sub-contractor shall arrange with the Engineer and Employer for a complete
demonstration of each and every service to be carried out and for instruction to be
given to the relevant operation staff and other representatives of the Employer.

d) In the presence of the Employer and the Engineer, Hand-over will take place, subject
to Agreement of the Hand-over Certificates and associated check lists.

1.36 Painting
It will be deemed that the Sub-contractor allowed for all protective and finish painting in the
Sub-contract Sum for the Sub-contract Works, including colour coding of service pipework to
the approval of the Engineer. Any special requirements are described in the text of the
Specifications.

1.37 Spares
The Sub-contractor shall supply and deliver such spares suitably protected and boxed to the
Engineer’s approval as are called for in the Specifications or in the Price Schedules.

1.38 Testing and Inspection – Manufactured Plant

The Engineer reserves the right to inspect and test or witness of all manufactured plant
equipment and materials.
The right of the Engineer relating to the inspection, examination and testing of plant during
manufacture shall be applicable to Insurance companies and inspection authorities so
nominated by the Engineer.
The Sub-contractor shall give two week’s notice to the Engineer of his intention to carry out
any inspection or tests and the Engineer or his representative shall be entitled to witness
such tests and inspections.
Six copies of all test certificates and performance curves shall be submitted as soon as
possible after the completion of such tests, to the Engineer for his approval.
Plant or equipment which is shipped before the relevant test certificate has been approved
by the Engineer shall be shipped at the Sub-contractor’s own risk and should the test
certificate not be approved new tests may be ordered by the Engineer at the Sub-
contractor’s expense.

The foregoing provisions relate to tests at manufacturer’s works and as appropriate to those
carried out at site.
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1.39 Testing and Inspection -Installation
Allow for testing each section of the Sub-contract Works installation as described hereinafter
to the satisfaction of the Engineer.

1.40 Labour Camps

The Sub-contractor shall provide the necessary temporary workshop and mess-room in
position to be approved by the Architect.

The work people employed by the Sub-contractor shall occupy or be about only that part of
the site necessary for the performance of the work and the Sub-contractor shall instruct his
employees accordingly.

If practicable, W.C. accommodation shall be allocated for the sole use of the Sub-
contractor’s workmen and the Sub-contractor will be required to keep the same clean and
disinfected, to make good any damage thereto and leave in good condition.

1.41 Storage of Materials

Space for storage will be provided by the Main contractor but the sub-contractor will be
responsible for provision of any lock-up sheds or stores required.

Nominated Sub-contractors are to be made liable for the cost of any storage accommodation
provided specially for their use. No materials shall be stored or stacked on suspended slabs
without the prior approval of the Project manager.

1.42 Initial Maintenance

The sub-contractor shall make routine maintenance once a month during the liability for the
Defects Period and shall carry out all necessary adjustments and repairs, cleaning and oiling
of moving parts. A monthly report of the inspection and any works done upon the
installation shall be supplied to the Engineer.

The sub-contractor shall also provide a 24 -hour break-down service to attend to faults on or
malfunctioning of the installation between the routine visits of inspection.

The sub-contractor shall allow in the sub-contract Sum of the initial maintenance, inspection
and break-down service and shall provide for all tools, instruments, plant and scaffolding
and the transportation thereof, as required for the correct and full execution of these
obligations and the provision, use or installation of all materials as oils, greases, sandpaper,
etc., or parts which are periodically renewed such as brake linings etc., or parts which are
faulty for any reason whatsoever excepting always Acts of God such as storm, tempest,
flood, earthquake and civil revolt, acts of war and vandalism.

1.43 Maintenance and Servicing After Completion of the Initial Maintenance

The sub-contractor shall, if required, enter into a maintenance and service agreement with
the employer for the installation for a period of up to five years from the day following the
last day of the liability for Defects Period which offers the same facilities as specified in
Clause 1.41 (Initial Maintenance).

The terms of any such agreement shall not be less beneficial to the employer than the terms
of Agreements for either similar installation.

The sub-contractor shall submit with his tender for the works, where called upon a firm
quotation for the maintenance and service of the installation as specified herein, which shall
be based upon the present day costs and may be varied only to take into account increases
in material and labour unit rate costs between the time of tendering and the signing of the
formal maintenance

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 and service agreement and which shall remain valid and open for acceptance by the
Employer to and including the last day of the fifth complete calendar month following the
end of the liability for Defects Period.

1.44 Trade Names

Where trade names of manufacturer’s catalogue numbers are mentioned in the Specification
or the Bills of Quantities, the reference is intended as a guide to the type of article or quality
of material required. Alternate brands of equal and approved quality will be acceptable.

1.45 Water and Electricity for the Works

These will be made available by the Main Contractor. The Sub-contractor shall be liable for
the cost of any water or electric current used and for any installation provided especially for
their own use by the Main Contractor.

1.46 Protection
The sub-contractor shall adequately cover up and protect his own work to prevent injury
and also to cover up and protect from damage all parts of the building or premises where
work is performed by him under the Contract.

1.47 Defects After Completion

The defects liability period will be 12 months from the date of completion of the Main
Contract as certified by the Engineer.

1.48 Damages for Delay

Liquidated and Ascertained damages as stated in the Main Contract Agreement will be
claimed against the Main Contract for any unauthorized delay in completion. The Sub-
contractor shall be held liable for the whole or a portion of these damages should he cause
delay in completion.

1.49 Clear Away on Completion

The sub-contractor shall, upon completion of the works, at his own expense, remove and
clear away all plant, equipment, rubbish and unused materials, and shall leave the whole of
the works in a clean and tidy state, to the satisfaction of the Engineer. On completion, the
whole of the works shall be delivered up clean, complete and perfect in every respect to the
satisfaction of the Engineer.

1.50 Final Account

On completion of the works the sub-contractor shall agree with the Engineer the value of
any variations outstanding and as soon as possible thereafter submit to the Engineer his
final statement of account showing the total sum claimed sub-divided as follows:

Statement A - detailing the tender amounts less the Prime Cost and Provisional
Sums, included therein.

Statement B - detailing all the variation orders issued on the contract.

Statement C - Summarizing statement A and B giving the net grand total due to the
Contractor for the execution of the Contract.

1.51 Fair Wages

The sub-contractor shall in respect of all persons employed anywhere by him in the
execution of the sub-contract, in every factory, workshop or place occupied or used by him
for execution of the Contract, observe and fulfill the following conditions:

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 a) The sub-contractor shall pay rates of the wages and observe hours and conditions of
labour not less favorable than those established for the trade or industry in the
district where work is carried out.

b) In the absence of any rates of wages, hours or conditions of labour so established

the sub-contractor shall pay rates and observe hours and conditions of labour are not
less favorable than the general level of wages, hours and conditions observed by
other employers whose general circumstances in the trade or industry in which the
Contractor is engaged are similar.

1.52 Supervision
During the progress of the works, the Sub-contractor shall provide and keep constantly
available for consultation on site an experienced English - speaking Supervisor and shall
provide reasonable office facilities, attendance, etc., for the Supervisor.

In addition, during the whole of the time the works are under construction, the sub-
contractor shall maintain on site one experienced foreman or charge-hand and an adequate
number of fitters, etc., for the work covered by the Specification. The number of this staff
shall not be reduced without the prior written approval of the Project manager or Engineer.

Any instructions given to the Supervisor on site shall be deemed to have

been given to the sub-contractor.

One copy of this Specification and one copy of each of the Contract Drawings (latest issue)
must be retained on site at all times, and available for reference by the Engineer or sub-
contractor.

1.53 Test Certificates

The Sub-contractor shall provide the Engineer with three copies of all test reports or
certificates that are or may be required by this Specification.

1.54 Labour
The Sub-contractor shall provide skilled and unskilled labour as may be necessary for
completion of the contract.

1.55 Discount to the Main Contractor

No discount to the Main Contractor will be included in the tender for this installation.

1.56 Guarantee
The whole of the work will be guaranteed for a period of 12 months from the date of the
Engineer’s certification of completion and under such guarantee the Sub-contractor shall
remedy at his expense all defects in materials and apparatus due to faulty design,
construction or workmanship which may develop in that period.

1.57 Attendance Upon the Tradesmen etc

The Contractor shall allow for the attendance of trade upon trade and shall afford any
tradesmen or other persons employed for the execution of any work not included in this
contract every facility for carrying out their work and also for the use of ordinary scaffolding.
The contractor however, shall not be required to erect any special scaffolding for them.

1.58 Trade Unions

The contractor shall recognize the freedom of his work people to be members of trade
unions.
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1.59 Local and other Authorities notices and fees
 The contractor shall comply with and give all notices required by any Regulations, Act or by
Law of any Local Authority or of any Public Service, Company or Authority who have any
jurisdiction with regard to the works or with those systems the same are or will be
connected and he shall pay and indemnify the Government against any fees or charges
legally demandable under any regulation or by-law in respect of the works; provided that
the said fees and charges if not expressly included in the contract sum or stated by way of
provisional sum shall be added to the contract sum.

The contractor before making any variation from the contract drawings or specification
necessitated by such compliance shall give the Project Manager written notice specifying
and giving the reason for such variation and applying for instructions in reference thereto.
If the contractor within seven days of having applied for the same does not receive such
instructions, he shall proceed with the works in conforming to the provision regulation or by-
law in question and any variation thereby necessitated shall be deemed to be a variation in
accordance to the conditions of contract.

1.60 Assignment or subletting

The contractor shall not without the written consent of the Project Manager assign this
contract or sublet any portion of the works, provided that such consent shall
not be unreasonably withheld to the prejudice of the contractor.

1.61 Partial Completion

If the Government shall take over any part or parts works, apparatus, equipment etc. then
within seven days from the date on which the Government shall have taken possession of
the relevant part, the Project Manager shall issue a Certificate stating his estimate of the
approximate total value of the works which shall be the total value of that part and practical
completion of the relevant part shall be deemed to have occurred, and the Defects Liability
Period in respect of the relevant part be deemed to have commenced on the date
Government shall have taken possession thereof.

The contractor shall make good any defects or other faults in the relevant part that had
been deemed complete.

The contractor shall reduce the value of insurance by the full value of the relevant part

The contractor shall be paid for the part of works taken possession by the Government

1.62 Temporary Works

Where temporal works shall be deemed necessary, such as Temporary lighting, the
contractor shall take precaution to prevent damage to such works.

The contractor shall include for the cost of and make necessary arrangements with the
Project Manager for such temporary works. For temporary lighting, electricity shall be
metered and paid for by the contract

1.63 Patent Rights

The contractor shall fully indemnify the Government of Kenya; against any action, claim or
proceeding relating to infringement of any patent or design rights, and pay any royalties
which may be payable in respect of any article or any part thereof, which shall have been
supplied by the contractor to the Project Manager. In like manner the Government of Kenya
shall fully indemnify the contractor against any such action, claim or proceedings for
infringement under the works, the design thereof of which shall have been supplied by the
Project Manager to the contractor, but this indemnify shall apply to the works only, and any
permission or request to manufacture to the order of the Project Manager shall not relieve
the contractor from liability should he manufacture for supply to other buyers.
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1.64Mobilization and Demobilization
 The contractor shall mobilize labour plant and equipment to site according to his programme
and schedule of work He shall ensure optimum presence and utilization of labour, plant and
equipment. He should not pay and maintain unnecessary labour force or maintain and
service idle plant and equipment. Where necessary he shall demobilize and mobilize the
labour, plant and equipment, as he deems fit to ensure optimum progress of the works and
this shall be considered to be a continuous process as works progress. He shall make
provision for this item in his tender. No claim will be entertained where the contractor has
not made any provision for mobilization and demobilization of labour, plant and equipment
in the preliminary bills of quantities or elsewhere in this tender.
1.65 Extended Preliminaries
Where it shall be necessary to extend the contract period by the Project manager the
contractor shall still ensure availability on site, optimum labour, materials, plant and
equipment. The contractor shall make provision for extended preliminaries, should the
contract period be extended and this shall be in a form of a percentage of the total
Contractor works. Where called upon in the Appendix to these Preliminaries the Contractor
shall insert his percentage per month for extended preliminaries that shall form basis for
compensation.
Lack of inserting the percentage shall mean that the sub-contractor has provided for this
requirement elsewhere in the Bills of Quantities.

1.66 Supervision by Engineer and Site Meetings

A competent Project Engineer appointed by the Engineer as his representative shall
supervise the Contract works. The Project Engineer shall be responsible for issuing all the
site instructions in any variations to the works and these shall be delivered through the
Contractor with the authority of the Project Manager. Any instructions given verbal shall be
confirmed in writing.
The project engineer and (or) the Engineer shall attend management meetings arranged by
the Project Manager and for which the Contractor or his representative shall also attend. For
the purpose of supervising the project, provisional sums are provided to cover for transport
and allowances. The Contractor shall in his tender allow for the provision of management
meetings and site inspections, as instructed by the Engineer, and also profit and attendance
on these funds. The funds shall be expended according to Project Manager’s instructions to
the contractor.

1.67 Amendment to Scope of Contract Works

No amendment to scope of sub-contract works is expected and in case of amendment or
modification to scope of work, these shall be communicated to all tenderers in sufficient
time before the deadline of the tender submission. However during the contract period and
as the works progress the Project Manager may vary the works as per conditions of contract
by issuing site instructions.
No claims shall be entertained on account of variation to scope of works either to increase
the works (pre-financing) or reduction of works (loss of profit-see clause 1.69)

1.68 Contractor Obligation and Employers Obligation

The sub-contractor will finance all activities as part of his obligation to this contract. The
employer shall pay interim payment for materials and work completed on site as his
obligation in this contract, as the works progresses. No claims will be entertained for pre-
financing of the project by the sub-contractor, or for loss of profit (expectation loss) in case
of premature termination, reduction or increase of works as the sub-contractor shall be
deemed to have taken adequate measures in programming his works and expenditure and
taken necessary financial precaution while executing the works. No interest shall be payable
to the Contractor, except as relates to late payment as in the conditions of contract clause
23.3. The contractor shall where called upon, insert his price to compensate for any of the
occurrence stated here (premature termination, reduction or increase of works), as a
percentage of the contract sum in the Appendix to this section.
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1.70 APPENDIX TO CONTRACT PRELIMINARIES AND GENERAL CONDITIONS
1. ADD TO CLAUSE 1.40

There is no labour camp.

2. MODIFY CLAUSE 1.66

Percentage of extended preliminaries shall be inserted in Bill No.1 page H/5 section
H. However, this amount of the extended preliminaries SHALL NOT exceed the
Liquidated and Ascertained Damages indicated on page B-9 of Section B of this
tender document

3. ADD TO CLAUSE 1.17

Prices quoted shall include 16% VAT and 3% withholding tax.

In accordance with Government policy, the16% VAT and 3% withholding tax

shall be deducted from all payments made to the contractor, and the same shall
subsequently be forwarded to the Kenya Revenue Authority (KRA).

4. OMIT CLAUSE 1.12

5. MODIFY CLAUSE 1.15

Performance bond shall be 5% of the contract amount.

C-18
 SECTION D

GENERAL SPECIFICATIONS

OF

MATERIALS AND WORKS

GENERAL SPECIFICATIONS OF MATERIALS AND WORKS

2.1 General

2.2 Standard of Materials

2.3 Workmanship

2.4 Procurement of Materials

2.5 Shop Drawings

2.6 Record Drawings

2.7 Regulations and Standards

2.8 Setting out Works

2.9 Testing on Site

 D-1
2.1 GENERAL

This specification is to be read in conjunction with any other information herein issued with
it. Bills of quantities and schedule of unit rates shall be the basis of all additions and
omissions during the progress of the works.

2.2 STANDARD OF MATERIALS

Where the material and equipment are specifically describedand named in the Specification
followed by approved equal, they are so named or described for the purpose of
establishing a standard to which the contractor shall adhere.

Should the contractor install any material not specified herein before receiving approval
from the proper authorities, the Engineer shall direct the contractor to remove the material
in question immediately. The fact that this material has been installed shall have no
bearing or influence on the decision by the Engineer.

All materials condemned by the Engineer as not approved for use, are to be removed from
the premises and suitable materials delivered and installed in their place at the expense of
the Contractor. All materials required for the works shall be from branded manufacturers,
and shall be new and the best of the respective kind and shall be of a uniform pattern.

2.3 WORKMANSHIP

The workmanship and method of installation shall conform to the best standard practice.
All work shall be performed by a skilled tradesman and to the satisfaction of the Engineer.
Helpers shall have qualified supervision.

Any work that does not in the opinion of the Engineer conform to the best standard
practice will be removed and reinstated at the contractor’s expense.

Permits, Certificates or Licences must be held by all tradesmen for the type of work; in
which they are involved where such permits, certificates or licences exist under
Government legislation.

2.4 PROCUREMENT OF MATERIALS

The contractor is advised that no assistance can be given in the procurement or allotment of
any materials or products to be used in and necessary for the construction and completion
of the work.

Contractors are warned that they must make their own arrangements for the supply of
materials and/or products specified or required. Where necessary, advance payment shall be
granted as stipulated in the Appendix to Instruction to Tenderers clause 9 page A/17
 D-2
2.5 RECORD DRAWINGS

These diagrams and drawings shall show the completed installation including sizes, runs
and arrangements of the installation. The drawings shall be to scale not less than 1:50
and shall include plan views and section.

The drawings shall include all the details which may be useful in the operation,
maintenance or subsequent modifications or extensions to the installation.

Three sets of diagrams and drawings shall be provided, all to the approval of the Engineer.

One coloured set of line diagrams relating to operating and maintenance instructions shall
be framed and, mounted in a suitable location.

2.6 REGULATIONS AND STANDARDS

All work executed by the contractor shall comply with the current edition of the
“Regulations” for the Electrical Equipment of Buildings, issued by the Institution of
Electrical Engineers, Electric Power Act, Kenya Bureau of Standards (KBS), Institution of
Electrical Engineers (I.E.E) Wiring Regulations, Current recommendation of CCITT and
CCIR, and with the Regulations of the Local Electricity Authority and the Communications
Commission of Kenya (CCK)

Where the sets of regulations appear to conflict, they shall be clarified with the Engineer.

2.7 SETTING OUT WORK

The contractor, at his own expenses, is to set out works and take all measurements and
dimensions required for the erection of his materials on site; making any modifications in
details as may be found necessary during the progress of the works, submitting any such
modifications or alterations in detail to the Engineer before proceeding and must allow in
his tender for all such modifications and for the provision of any such sketches or drawings
related thereto.

2.9 TESTING ON SITE

The contractor shall conduct during and at the completion of the installation and, if
required, again at the expiration of the maintenance period, tests in accordance with the
relevant section of the current edition of the Regulations for the electrical equipment of
buildings issued by the I.E.E of Great Britain, the Government Electrical Specifications No. 1
and No.2, Electric Supply Company’s By-Laws, Communications Commission of Kenya
(CCK) requirements or any other supplementary Regulations as may be produced by the
engineer.

Any faults, defects or omissions or faulty workmanship, incorrectly

positioned or installed parts of the installation shall be rectified by
the contractor at his own expense.

D-3
 SECTION E

SCHEDULE OF CONTRACT DRAWINGS

SCHEDULE OF CONTRACT DRAWINGS

1.0 Bidders shall be required to view the electrical drawings to ascertain dimensions of
the lift pit, headroom and shaft, cable routes and cable lengths before pricing the
Bills of Quantities of this tender document.

E/1
 SECTION F

GENERAL AND PARTICULAR SPECIFICATIONS

FOR

LIFT INSTALLATIONS
 GENENERAL SPECIFICATIONS FOR LIFTS INSTALLATION WORKS

1. REGULATIONS

All Apparatus and materials supplied and work carried out shall comply with the
provisions of the following documents:-

(a) The latest Edition of I.E.E Regulations

(b) The Kenya Power and Lighting Co. Ltd By-laws

(c) The Electric Power Act and the Rules made there under.

(d) EN81 and C.P 407 (1972)

(e) The requirements of the Chief Inspector of Factories for the Kenya Government,
Factories Act Chapter 514 SECTION 30. The contractor shall avail all the
certificates.

(f) Any other regulations governing lift installations in Kenya

(g) Kenya Bureau of Standards (KBS) lifts standard KS 2169 -1

2. BUILDER’S WORK BY LIFT CONTRACTOR

A. Lifts Shaft

(i) The dimensions of the lifts shaftsare:

a) 2250mm by 2100mm for each passenger lift (2No.)

(ii)The lifts Contractor shall provide cut-outs for hall buttons, hall position indicators,
hall lanterns, shaft ventilations and fire man’s switch

(ii) It shall be the responsibility of the lifts Contractor to provide, properly

position and fix the hall buttons, hall indicators, hall lanterns, fire man’s
switches, door frames, sills and architraves.

(iii) The lifts Contractor shall provide the necessary scaffolding for erection of
equipment and hoarding to secure the work area from general public and
maintain safety of the people and other installations in the building.

(iv) The lifts Contractor shall provide temporary electricity supply for erection and
shaft lighting, and thereafter a permanent supply from an appropriate
isolator.

B. Lifts Pit

The lifts contractor shall provide and fix ladders where such facility may be required
as stipulated in BS 5655, and terminal and over travel limit switches.

F-1
 C. Lift Motor Room

The lifts Contractor shall provide the following in the lifts motor room:

(i) Cut-outs for roping, safety gear ropes, selector tapes (where provided)
cabling etc. in the lifts motor room floor.

(ii) Lifting beam in the form of a rolled steel joist if required.

(iii) General lighting cable ducts and conduits and power and ventilation
equipment.

D. Access

The lifts Contractor shall provide stairway access with lockable doors to the lifts
motor room. On the outer side of the door shall be written in red letters:

“DANGERS 415 VOLTS – LIFT MOTOR ROOM – NO

UNAUTHORISED PERSON ALLOWED INSIDE”

E. Builder’s Work

The lifts Contractor shall provide for:

(i) All chasing, shaft ventilation and making good

(ii) All drilling and plugging of holes in floors, walls, ceiling and roofs for security
services, and for equipment requiring screw or bolt fixing.

(iii) Any purpose made fixing brackets

3. FIREMAN’S SWITCH FOR THE LIFTS

A fireman’s control switch shall be provided in the down terminal floor, main entrance lobby.
The Fireman‘s switch shall be of the type approved by the Engineer.

Operation of the Fireman’s switch shall stop the lift car on the next landing but without
opening the car and landing doors and immediately return the lift to the ground floor
irrespective of any other calls and park lift with doors open. The car will then become in-
operative with the exception of the ‘Fireman’s Lift’ which shall operate in answer to the car
buttons until only the fireman s switch is reset.

4. EMERGENCY ALARM SYSTEM

An emergency alarm system in the form of an intercom shall be installed between the car,
the motor room, and the reception desk on the ground floor.

F-2
 The alarm system shall be clearly labeled “Emergency Alarm”. On pushing an alarm button,
the system should ring simultaneously in the car, motor room and the reception desk.

The lifts Contractor shall carry out the wiring in the lift car and between machine and the
reception desk. The power supply for the alarm system shall be derived from a self-
recharging unit.

5. EMERGENCY DOOR KEYS

It shall be possible to open every lift-landing door by the use of a release key whether or
not the lift car is in the landing zone. The key hole shall be unobtrusive and located at high
level.

6. CALL STATION AND OPERATING PANEL BUTTONS

The call station, distributed between the lifts on each landing, and operating panel buttons
shall be micro-motion push button.

7. INTERFERENCE SUPPRESSION

The lift motor and auxiliary controls shall be suppressed so as not to interfere with local
radio and television reception and closed circuit television or Electro mechanical equipment
within the building. The suppression shall be carried out in accordance with B.S. 800 and all
suppression devices incorporated shall comply with B.S. 5655.

8. PROTECTION PADS

The lifts Contractor shall supply one set of protective quilted cover pads to
approval for passenger lift cars.

9. CAR EMERGENCY LIGHTING

The lift cars shall be provided with an emergency light fitting operating from a
self-recharging battery unit. The emergency light will be built in the car-operatingpanel.

10. TEST

Both on completion of his work on the lifts and at the end of the guarantee period, the lifts
Contractor shall carry out all the tests as required and in accordance with B.S 5655part 7 in
the presence of the Engineer and shall provide all the necessary instruments, labour and
materials to do so at his cost.

Damage occurring, as a result of these tests will be made good by the Lifts Contractor to the
Engineer’s satisfaction at his expense.

4No. (Four) copies of the test certificates for each lift should be forwarded to
the Engineer within 4 days of completion of the last test.

F-3
11. TRAINING

The tenderer shall provide in his tender for the training of 2No.technicians on site in
the maintenance of the lifts during the dismantling, installation, testing and commissioning
period.

12.0 PROTECTION AGAINST POWER/VOLTAGE FLUCTUATIONS, SURGES AND

TRANSIENT CURRENTS

12.1 The lift equipment and all its controls shall be protected against power/ voltage fluctuations,
surges and transient currents. The contractor shall provide for and install all the necessary
equipment for this protection. The protective switchgear shall be verified by the Engineer
during the overseas factory inspection.

13.0 INITIAL STATUTORY INSPECTION

13.1 The tenderer shall allow in his tender for the initial statutory inspection of the lift by an
Approved Government Lift Inspector during the commissioning of the new lift, and
thereafter for inspection at intervals of six (6) months periodic time during the 12 months
defects liability period. One of the inspections shall be done after the expiry of the defects
liability period on confirming that all the defects (if any) have been corrected by the lift
contractor.

13.2 The employer and the contractor shall, at each inspection, each retain a copy of
the lift inspection certificates while the original will be submitted to the Ministry of Labour
and Human Resources Development.

14.0 INITIAL MAINTENANCE

14.1 The tenderer shall allow in his tender for the initial routine service maintenance of the new
lift once a month during the 12 months defects liability period and shall carry out all
necessary adjustments and repairs, cleaning, greasing and oiling of moving parts.

14.2 During the initial maintenance of the new lift, the tenderer shall also allow in his tender for
all tools, instruments, plant and scaffolding and the transportation thereof, as required for
the correct and full execution of these obligations and the provision, use or installation of all
materials or parts which are periodically renewed such as brake linings etc., or parts which
are faulty for any reason whatsoever excepting always acts of God such as storm, tempest,
flood, earthquake and civil revolt, acts of war and vandalism.

14.3 The contractor shall also provide a 24 -hour break-down service to attend to faults on or
malfunctioning of the installation between the routine visits of the defects liability period.

14.4 A monthly report of any works done upon the installation shall be supplied to the Engineer.

15.0 REGISTRATION OF THE NEW LIFTS

15.1 The tenderer shall allow in his tender for the registration of the new lifts with the Ministry of
Labour including payments of any fees that may be required. It is the responsibility of the
Contractor to avail the registration certificate to the client once the registration has been
done.

F-4
16.0 INTERIOR LIFT CAR FINISHES

16.1 The interior lift car finishes including ceiling, floor, cabin panels, car door, landing door and
architraves shall be to the Engineers approval in liaison with the Client. The approval will be
within the range of the manufacturers’ range of finishes in their brochures. The tenderer
must therefore allow for this in their bid.

17.0 FACTORY INSPECTION

17.1 The employer shall be entitled to have the quantity and quality of the imported lifts
materials inspected by two number (2No.) engineers appointed by the Project Manager, and
one (1No.) representative for the employer.

17.2 The said inspection shall be carried out at the factory of manufacture of the lifts materials
during normal working hours and the successful tenderer shall give written notice to the
Project Manager at the latest thirty (30) calendar days in advance of the date that the lifts
materials are ready for inspection.

17.3 Travel (including ground, air travel and airport passage taxes) and full board accommodation
expenses in at least a three (3) star hotel incurred by the engineers appointed by the Project
Manager, and the employer’s representative shall (see clause 12.1) be borne by the
contractor. The contractor shall also meet out of pocket expenses for the officers at
Government of Kenya rates for the duration of the factory inspection. The costs incurred
shall be re-imbursed to the contractor from the provisional sum allowed in page (G/8) of the
Bills of Quantities.

17.4 The inspection period shall be five (5) working days excluding travelling time.

17.5 If as a result of the inspection any of the lift materials are found to be defective, the
successful tenderer shall replace the defective materials and determine a new date as when
a new inspection shall be performed at the expense of the contractor.

17.6 The successful tenderer shall only ship the lift materials after the said factory inspection.

18.0 LIFT MONITORING SYSTEM

18.1 This is to be a software based system with a 20” colour monitor and a key board to monitor
and control security functions at all times. It shall be located at the reception/security desk.

F-5
PARTICULAR SPECIFICATIONS

1.0 LOCATION OF SITE

The site of the proposed works is at The County Assembly of Kilifi-Malini Town.

2.0 DESCRIPTION OF THE WORKS

The project comprises the supply, installation, testing and commissioning of 3No.modern
microprocessor control based lifts.

3.0 CLIMATE CONDITIONS

The following climatic conditions apply at the site of the contract work and the equipment,
materials and the installations shall be suitable for these conditions.

Altitude 20M above Sea level

Mean Maximum Temperature33°C
Mean Minimum Temperature 18°C
Range of Relative Humidity 39%-97%
Longitude (approximately) 36° 05’E
Latitude (approximately) 10°20’S
Salt in the atmosphere 0.02%
Solar Radiation, February Mean Max 630 Langleys

Extremely heavy rainfall is experienced at certain periods of the year and the contractor
shall be deemed to have taken account of this factor both in his prices and his planning of
the execution of the contract works.

4.0 GENERAL REQUIREMENTS

The lift Contractor shall supply, deliver unload, hoist, fix and erect, test and commission all
the equipment, plant and materials in accordance with all specifications contained in this
document including the Building plans to provide a complete and operable installation.
The lifts Contractor shall become liable for defects and be responsible for the initial
maintenance of the lifts installed all as specified here in.

5.0 PARTICULAR REQUIREMENTS

The tenderer shall provide factory compliance certificate for EN 81 – 1/1998 to

prove compliance with this European code. Failure to provide this shall render the
tender non –responsive and hence the bid will not be considered.

F-6
PASSENGER LIFTS

No. of Unit : Two (2No.)

Load : 630Kg (8 persons)
Speed : 1.5 m/s
Drive : Closed loop digital VVVF
Control system : Electronic. Fully software based microprocessor
controlled system and an advanced intergrated lift
management system to serve the group of two (2No.) lifts
Machinery : Gearless. Any other machinery to be located either in shaft or
in the machine room
No.of stops : 5 ( LG,1, 2, 3 and 4 floor)
Travelling cable : Travelling cable to serve interface for fire alarm
system, C.C.T.V and Audio System to be installed.
Lift Pit : To be agreed upon after site handing over
Head room : To be agreed upon after site handing over
Shaft Dimensions : 2250mm x 2100mm
Normal Operation : Fully collective duplex function, with locations of
one (1No.) call button in each floor
Power requirements : 415V ac, 3 phase, at 50Hz

Other main facilities

and functions to be included: Car door operation shall be fully automatic with
(infra-red) electronic door sensors
: Car position indicator
: Door button – re-open
: Voice guidance system (voice synthesizer)
: Emergency power operation and system backing
: Intercom facility – 3 way
: Alarm power unit and bell complete with a
maintained back-up power supply
: Safe landing with deviation of not more than 3mm
: Floor position indicator on every floor
: Independent service key operation

: Signal floor lantern with sounders or car arrival

chimes on all floors
: All the lift call buttons and car operation pannels
must have buttons for the disabled ( Braille for
the blind and button for wheel chair users)
: Remote control car stop (emergency)

F-7
 : Cabin ventilation shall be tropicalised high
Capacity cylinder type operation.
: Car extract fan should be powerful, quiet, drought
free and multi-directional complete with a maintained back-up
power supply
: Shall incorporate an Audio Visual car overload
divice.
: Shall have forced ventilation key switch.
Code compliance : The lifts shall comply with BS 5655 or European
Specifiadction equivalent code EN 81 and KS 2169 -1
Structural Openings : The lift Contractor shall set the landing doors at
10mm from the finished floor levels so as to get a
fall away from the landing to prevent water from
flowing down the lift shafts when washing up.
Entrances : The lifts car shall have automatic high speed power
operated 2 panel centre openings of 900mm wide
by 2100mm high
Landing door : Stainless steel to Engineer’s approval.
Car door : Stainless steel to Engineer’s approval.
Landing door architraves: Architraves to be granitotilesof a client approved colourwith an
aluminium strip at the edge, all to the Engineer’s approval.
Wall switches : All operating switches in the lifts shaft shall be of
the totally enclosed drip proof type.
Lighting : Indirect Lighting shall be fitted in the car to a level
of 150 lux.
Cabin walls : Hairline Stainless steel to Engineer’s approval
Car interior fronts : Hairline Stainless steel to Engineer’s approval.
Mirror : Three quarter full height at the rear car panel.
Door Operation : Heavy duty variable frequency driven door
operators on a frame above the lift car.
: Fully adjustable door open and close speeds -
micro-processor controlled. The goods lift has no
mirror and/or hand rail.
: Intelligent speed adjustments to cope with traffic requirements
: Full curtain electronic infrared 3 dimensional
detectors.
: An electro- mechanical type tested interlock shall be provided,
fitted on the landing door and operated by the door lock cam
on the lift car to prevent movement of the lift car until the
landing door is both mechanically and electronically locked.
Hand rails : Round sectioned stainless steel on the 3 panels of
the lift car.
Emergency light : Emergency light in the lift cars shall be 6 watts
complete with a maintained back-up power supply
Signal Hall Lanterns : LCD displays and different tones for up and down
motions.
Signal fixtures : Wide angle view car position indicator unit with
high relieable ELD technology.
Floor buttons : Micromotion with ring illumination
: Brushed stainless steel plate with Braille
indication.
Floor : Rubber knobbed tiles, not less than 6mm thick

Intercom : 5-Way

F-8
 Car position indicators: Car position indicators shall be digital LCD type.
Car direction indicators : Car direction indicators shall have polycarbonate
covers and 160o angle view.
Manual operation : Provision shall be made for manual raising and
lowering by means of spokeless wheel. This wheel
shall be mounted on the drive motor. This facility should be
availed at the control panel.
Announcer : Floor Voice Announcer
ARD : Automatic Rescue Device
Painting : All parts of the control equipment, switchgear
trunking bed plates and closed sections of metal parts which
will not be accessible for painting after erection shall be given
three coats of paint at the manufacture’s works.
All bright surfaces shall be coated with lacquer or other
protective coating before leaving the manufacturer’s works.
Metal works in the lift shaft shall be painted on site with three
coats of best quality oil paint. The lifts machine and other
machinery located in the lifts motor room shall be painted with
three coats of best quality oil paint one coat being applied
after erection.
Motor Room Head : 4.2M
Guarantee of Spare parts : The tenderer must confrim in writing and provide
written commitment from manufacturer, the availability of
parts for the make of lift proposed for installation, for a
continous period of at least 10 (ten) years.
Construction : In general, the lift car shall be constructed from
pressed steel.The method of construction and strenth of lift
cars ,doors and panels shall complywith B.S. 5655. Part 1
1970 and the amendments and in accordance with European
code EN 81.
Base frame : The complete hoisting equipment shall be mounted
on base frame of fablicated steel which when
installed shall be insulataed from the building
structure by means of rubber or other approved
sound and viration isolated material provided and
fixed in an approved manner between frame and
the supporting beams.
Power factor : The powerfactor for the drive shall not be less than
0.9 lagging

F-9
7.0 INFROMATION TO BE SUPPLIED BY THE TENDERER

7.1 The tenderer shall fill in the following information pertaining to the passenger lifts being offered at
the time of tendering:-

i) Type of Drive Motor ………………………………………….

ii) Size of the Drive Motor (KW)…………………………………….

iii) Country of Manufacture ………………………………………….

iv) Power Factor ……………………………………………………….

v) Starting Current A …………………………………………………

vi) Running Current B. ………………………………………………..

vii) Duration of Starting Current ……………………………………….

viii) Lift Capacity ( Kg/Persons)………………………………………………

ix) Lift Speed …………………………………………………………

x) Landing Doors Type ………………………………

xi) Landing Doors Safety Features………………………………………………

xii) Dimensions of Lift Car …………………………………………………………

xiii) Shaft dimensions………………………………………………..................

xiv)Make and type of lift monitor at reception desk.....................................................

F-10
 8.0 TECHNICAL SPECIFICATIOS FOR COMPUTER AND ACCESSORIES
8.1 SPECIFICATIONS FOR DESKTOP COMPUTERS
ITEM DESCRIPTION MINIMUM REQUIREMENTS BIDDER’S
SPECIFICATIONS
A GENERAL
SPECIFICATIONS
1 Make BRANDED
2 Model
3 Country of Origin
4 Manufacturer’s brochure Must be supplied
and specifications
B TECHNICAL
SPECIFICATIONS
5 Processor Intel Pentium IV or above - 3.0 GHZ

6 System Memory Standard 1024MB SDRAM, upgradeable to

2024MB
7 Disk cache Integrated 512KB L2 cache
Bus Speed 800 KHz
8 Storage sub system 80 GB HDD

9 DVD / CD-Writer Drive

1.44MB 3.5” FDD
10 Display/Graphics 21” TFT Screen (Free standing-Adjustable)

11 Keyboard PS/2 Enhanced keyboard

12 Pointing device PS/2 Compatible Optical mouse

13 I/O interface 1xPS/2 – compatible keyboard

1xPS/2 – compatible mouse port
2x9 Pin Serial Ports
1x25 Pin parallel port
 6xUSB Ports
 1xRJ45 jack for ethernet
 1x VGA port
 Enhanced Graphics Card
14 Audio/ Graphics Systems  PCI 3D audio/video cards
 TV/FM cards
 Amplified speakers (External)
15 Communication Interface  10/100/1000Mbs fast ethernet, RJ 45 jack
 56K ITU V.90 data/fax modern, wake-on-
ring ready
16 Operating System Pre- Ms Windows 2003 or Ms Windows XP Pro
load plus CDs (2003 Version)
17 Application Software, MS OFFICE 2003 OR MS OFFICE XP PRO
pre-installed, (2003 Version)
registered and CDs
supplied
18 Power sub- system 220-240V ac, 50HZ

C WARRANTY One year parts replacement warrant

F-11
8.2 MEDIUM DUTY LASER PRINTER SPECIFICATIONS

ITEM DESCRIPTION MINIMUM BIDDER’S

REQUIREMENTS SPECIFICATIONS
A GENERAL
SPECIFICATIONS
1 Make BRANDED
2 Model
3 Type Desktop

4 Country of Origin
5 Manufacturer’s brochure Must be supplied
and specification
B TECHNICAL
SPECIFICATIONS
6 Resolution 1200x1200 dpi

7 Printing speed 19 ppm

8 Memory 72 MB
9 Languages Enhanced HP PCL,
postscript
10 Maximum Media size A4 paper

11 Media types Plain paper, envelopes,

transparencies, labels,
postcards
12 Media input capacity 250 sheet input cassette

13 Connectivity  IEEE – 1284 compliant

bi-directional parallel
port
 2.0 compliant USB port
14 Duty cycle 60,000 pages per month

15 Operating system All windows

support

16 CPU Power PC 405/200 MHZ

17 Power Supply 240V ac, 50HZ

18 Power connectivity Power cable compatible

with the printer and 13A
socket outlet
19 Duplex function standard
C WARRANTY One year parts
replacement warrant

F-12
8.3 MEDIUM DUTY UPS SPECIFICATIONS

ITEM DESCRIPTION MINIMUM BIDDER’S

REQUIREMENTS SPECIFICATIONS
A GENERAL
SPECIFICATIONS
1 Make BRANDED

2
Model
3
Country of Origin
4 Manufacturer’s brochure Must be supplied
and specification
B TECHNICAL
SPECIFICATIONS
5
Rating 650VA
6 220 – 270V ac
Input voltage swing
7 220-240V ac
Output voltage
8
Output frequency 50-60HZ auto-sensing
9 Protection  Output overload
 Input/output short
circuit
10 Communication Interface Serial port communication
support
11 Design  Automatic voltage
regulation
 Mains isolation
 User replaceable
batteries
 Static-automatic
bypass
 Maintenance bypass
12 Battery Module  25 minute backup time
 3 year lifetime
 Sealed lead acid type
preferred
 Automatic periodic
battery tests
 Short recharge time
(maximum 5 hours for
100% run time)
 Protection against
excessive discharge

F-13
Statement of Compliance

a) I confirm compliance of all clauses of the General Conditions, General Specifications

and Particular Specifications in this tender.

b) I confirm I have not made and will not make any payment to any person, who can
be perceived as an inducement to win this tender.

Signed: …………………………………….for and on behalf of the Tenderer

Date: ……………………..

Official Rubber Stamp: ……………………………………………………………

F-14
 SECTION G

BILLS OF QUANTITIES
 BILLS OF QUANTITIES

A) PRICING OF PRELIMINARIES ITEMS

Prices will be inserted against item of preliminaries in the Contractor’s Bills of Quantities and
specification. These Bills are designated as Bill No.1 in this Section. Where the Contractor
fails to insert his price in any item he shall be deemed to have made adequate provision
for this on various items in the Bills of Quantities. The preliminaries form part of this
contract and together with other Bills of Quantities covers for the costs involved in
complying with all the requirements for the proper execution of the whole of the
works in the contract.

The Bills of Quantities are divided generally into three sections:

Preliminaries – Bill No.1

Contractor’s preliminaries are as per those described in section C – Contract Preliminaries

and General Conditions of Contract. The Contractor shall study the conditions and make
provision to cover their cost in this Bill. The number of preliminary items to be priced by the
Tenderer has been limited to tangible items such as site office, temporary works and others.
However the Tenderer is free to include and price any other items he deems necessary
taking into consideration conditions he is likely to encounter on site.

Installation Items – Other Bills

The brief description of the items in these Bills of Quantities should in no way modify or
supersede the detailed descriptions in the contract Drawings, conditions of contract and
specifications.
The unit of measurements and observations are as per those described in clause 1.0 5 of the
section C.

Summary

The summary contains tabulation of the separate parts of the Bills of Quantities carried
forward with provisional sum, contingencies and any prime cost sums included. The
Contract shall insert his totals and enter his grand total tender sum in the space provided
below the summary.

This grand total tender sum shall be entered in the Form of Tenderprovided
elsewhere in this document.

G-1
SPECIAL NOTES TO BILLS OF QUANTITIES

1. The Bills of Quantities form part of the contract documents and are to be read in
conjunction with the contract drawings and general specifications of materials and works.

2. The prices quoted shall be deemed to include for all obligations under the Contract including
but not limited to supply of materials, labour, delivery to site, storage on site, installation,
testing, commissioning and all taxes (including 16% VAT and 3% withholding tax).

In accordance with Government policy, the 16% VAT and 3% Withholding Tax shall be
deducted from all payments made to the Tenderer, and the same shall be forwarded to the
Kenya Revenue Authority (KRA).

3 All prices omitted from any item, section or part of the Bills of Quantities shall be deemed to
have been included to another item, section or part there of.

4. The brief description of the items given in the Bills of Quantities are for the purpose of
establishing a standard to which the Contractor shall adhere. Otherwise alternative brands
of equal and approved quality will be accepted.

Should the Contractor install any material not specified here in before receiving
writtenapproval from the Project Manager, the Contractor shall remove the material in
question and, at his own cost, install the proper material.

5. The grand total of prices in the price summary page must be carried forward to the Form of
Tender for the tender to be deemed valid.

6. Tenderers must enclose, together with their submitted tenders, manufacturer’s brochures
detailing technical literature and specifications of the generator set that they intend to offer.
Where the brochure contains different models and sizes of generators, the bidders MUST
clearly mark out the model and size of generator they intend to offer by using a ‘mark pen’.

The brochures are to be used to ascertain the suitability of the lift being offered
by the bidders, and bidders not complying with this requirement may be
considered non-responsive and may be disqualified from technical evaluation.

G-2
 SCHEDULE 1.0 - CONTRACT PRELIMINARIES (Refer to Section C of thisTender
Document)

ITEM DESCRIPTION QTY UNIT RATE KSHS

1 Discrepancies clause 1.02

2 Conditions of contract Agreement clause

1.03
3
Payments clause1.04
4
Site location clause 1.06
5
Scope of Contract Works clause 1.08
6
Extent of the Contractor’s Duties clause
7 1.09

8 Firm price contract clause 1.12

9 Variation clause 1.13

Prime cost and provisional sum clause 3.14

(insert profit and attendance which is a
10 percentage of expended PC or provisional
sum.)
11
Bond clause 1.15

12 Government Legislation and Regulations

clause 1.16

Import Duty and Value Added Tax clause

13 1.17
(Note this clause applies for materials
14 supplied only)

Insurance company Fees clause 1.18

15
Provision of services by the Main contractor
16 clause 1.19

17 Samples and Materials Generally clause

1.21

Supplies clause 1.20

Bills of Quantities clause 1.23

SUB-TOTAL CARRIED TO COLLECTIONG/3

ITEM DESCRIPTION QTY UNIT RATE KSHS

18 Contractor’s Office in Kenya clause 1.24

19 Builder’s Work clause 1.25

20 Setting to work and Regulating system

clause 1.29

21 Identification of plant components

clause 1.30

22 Working Drawings clause 1.32

23 Record Drawings(As Installed) and

Instructions clause 1.33

24 Maintenance Manual clause 1.34

25 Hand over clause 1.35

26 Painting clause 1.36

27 Testing and Inspection – manufactured

plant clause 1.38

28 Testing and Inspection – Installation

clause 3.39

29 Storage of Materials clause 1.41

30 Initial Maintenance clause 1.42

SUB-TOTAL CARRIED TO COLLECTION PAGE G/4

ITEM DESCRIPTIO QTY UNIT RATE KSHS

31 Local and other Authorities notices and fees

clause 1.60

32 Temporary Works clause 1.63

33 Patent Rights clause 1.64

34 Mobilization and Demobilization Clause 1.65

35 Supervision by engineer and site meetings

clause 1.67

36 Allow for profit and Attendance for the above

(item 35)

37 Amendment to Scope of Contract Works

Clause 1.68

38 Contractor Obligation and Employers

Obligation clause 1.69

Sub-total from above

Sub-total B/F from Page G/3

Sub-total B/F from Page G/4

TOTAL CARRIED FORWARD TO PRICE SUMMARY PAGE G/8

Bidders MUST either insert percentage or indicate as NIL for the following
clauses:

(1). Attendance Upon Tradesmen, etc. (Insert percentage only) clause 1.58
of section C

...............................%

(2). Extended Preliminaries (Insert percentage only) Clause 1.66

of section C

..............................% per month

G-5
 PRICE SCHEDULE 2.0 – PRICE FOR 2NO. PASSENGER LIFTS

Item Description Kshs Cts

3.1 Price for all imported materials (give break-down on a separate

sheet) for 2No. Passenger lifts.

3.2 Price for locally purchased materials, installation, testing and

commissioning costs (give breakdown on separate sheet) for 2No.
Passenger lifts.

3.3 Allow for any associated electrical works including provision of

shaft lighting

3.4 Allow for builders works

3.5 Price for full service maintenance of the 2No.New lifts during the 12
months defects liability period for whole period as described on
page F/5 clause 17.0 @ Kshs. ………….........………per month

3.6 Price for 4 sets of operation and maintenance manuals as described

in the specifications.

3.7 Price for 2 sets of record drawing as described in the specifications.

3.8 Price for the travelling cable for interfacing fire alarm system,
C.C.T.V and Audio system to be installed by others.

3.9 Price for high quality speakers connected to the cable and installed
in the lift car to engineer’s approval.

3.10 Allow for statutory inspection of the 2No. New lift on commissioning
and thereafter two times during the 12months defects liability
period for the period as described on page F/5 clause 16.0

SUB-TOTAL FOR 2NO. PASSENGER LIFTS CARRIED FORWARD TO

PRICE SUMMARY PAGE G/8

G-6
 PRICE SCHEDULE 3.0 – PROVISIONAL SUMS AND PROJECT MANAGER’S EXPENSES

Ite Description Qty Unit Rate Kshs Ct

m s

Provisional sum for statutory inspection of

3.1 the 2No.New lift on commissioning and 1,000,000 1,000,000 00
thereafter two times during the12 months
defects liability period for whole period as
described on page F/5 clause 16.0

3.2 Allow for profit, attendance and VAT on item 1 ITEM

3.2 above.........................%

Allow for Engineer’s Supervision and Contract

3.3 Administration Expenses 1 ITEM 200,000 200,000 00

Allow for profit, attendance and VAT on item

3.4 3.3 above..........................% ITEM

Allow for Contingency sum to be used at the

3.5 discretion of the Project Manager. 1 ITEM 500,000 500,000 00

SUB-TOTAL FOR PROVISIONAL SUMS AND PROJECT MANAGER’S

EXPENSES
CARRIED FORWARD TO PRICE SUMMARY PAGE G/8

G-7
 PRICE SUMMARY

Item Description Kshs Cts

1.0 Subtotal for Scheduel 1.0 – Preliminaries brought forward from

page G/5

2.0 Subtotal for Scheduel 2.0 - 2No. Passenger Lifts brought

forward from page G/6

3.0 Subtotal for Schedule 3.0 – Provisional Sums and Project

Manager’s Expenses brought forward from page G/7

4.0 Allow for training of 4No. technicians as described in

Clause 11 page F/4 of Section F

5.0 Cost for the lift monitoring system complete with the software
for the 2No. Passenger lifts to be installed at the reception
desk as per the particular specifications Item 18.1

GRAND TOTAL OF PRICES CARRIED FORWARD TO FORMOF

TENDER

Foreign currency, if any, on which the Tender is based ……………………………

Exchange rate applied ………………………………………

Total amount in words: Kenya Shillings ……………….......................................................

.................................................................................................................................

Signed by Tenderer …………………………………………………………….

P.I.N. ……………………..VAT Reg. No ………………………………………………

Date …………………………………………………………………………………………

Official rubber stamp …………………………………………………………………….

G-8
Name of Witness …………………………………………………………………………..

Address ……………………………………………………………………………………

Signed by Witness.......................................................................

Date ……………………………………………………………
G-9
 APPENDIX TO BILLS OF QUANTITIES

APPENDIX ‘A’

PRICE BREAKDOWN OF IMPORTED MATERIALS

Item Description Unit Qty Cost (Kshs.)

Signed By Tenderer ……………………………………………………………………………………..

Official Stamp …………………………………………………………………………………………..

…………………………………………………………………………………………………

Date ………………………………………………………………………………………

G-10
 APPENDIX TO BILLS OF QUANTITIES

APPENDIX ‘B’

PRICE BREAKDOWN OF LOCALLY PURCHASED MATERIALS

Item Description Unit Qty Cost(Kshs.)

Signed By Tenderer ……………………………………………………………………………………..

Official Stamp …………………………………………………………………………………………..

…………………………………………………………………………………………………

Date ………………………………………………………………………………………

G-11
 SECTION-H

FULL SERVICE MAINTANANCE

DURING 36 MONTHS AFTER DEFECTS LIABILITY

PERIOD
FULL SERVICE MAINTANANCE DURING 36 MONTHS AFTER DEFECTS LIABILITY PERIOD

SPECIAL NOTES

1. The tenderer is advised to note that their price shall be used in the evaluation of the
tenders.

2. The tenderer shall price for both labour and consumables( materials) during the 36 months
full service period in appenix A of this section. The price shall be for supply, installation,
testing and commissioning including all taxes applicable at the time of tender.

3. The tenderer shall list and price the consumable/ spare parts/ materials to be used during
the 36 months full service period in appenix B of this section. The price shall be for supply,
installation, testing and commissioning including all taxes applicable at the time of tender.

4. The tenderer shall list and price the consumable/ spare parts/ materials to be used during
the 36 months full service period. This list is to be comprehensive as possible and shall
inculde major spares as cards, fan motors etc. The price shall be for supply, installation,
testing and commissioning including all taxes applicable at the time of tender. These are
the spare parts that are not required during the normal routine maintenance. These spare
parts shall only be paid for as and when repalced. The tenderer shall give the details of
these spare parts in in appenix C of this section.

5. The price quoted for the above lifts shall be as per the Standard Maintanance Tender
Document which can be examined at the offices of the Project Manager.

6. The tenderer shall be required to the sign the 36 Months after Defects Liability Maintanance
Contract based on the price quoted and the Standard Maintanance Tender Document
refered to in item 5 above.

7. The tenderer MUST fill all the prices and rates in the Appendices A, B and C of this section.
Failure to do so shall lead to disqualification.

H-1
 APPENDIX ‘A’

PRICE FOR FULL NORMAL ROUTINE MAINTANANCE DURING 36 MONTHS AFTER

DEFECTS LIABILITY PERIOD

Item Description Kshs Cts

1.0 Labour costs per month

2.0 Material costs for spare parts (consumables)

per month – see Appendix C of this section

Sub-total for one (1No.) Month Maintenance

after the Defects Liability Period ( Not to be
carried to Form of Tender)

Grand Total for 36 Months Maintenance after

the Defects Liability Period ( Not to be carried to
Form of Tender)

Signed by the Tenderer..............................................................................................

Official Stamp ..........................................................................................................

Date................................................................................................................................

H-2
APPENDIX ‘B’
 SCHEDULE OF UNIT RATES OF SPARE PARTS THAT MAY BE REQUIRED DURING 36
MONTHS AFTER DEFECTS LIABILITY MAINTENANCE PERIOD (ATTACHMENTS ARE
ALLOWED IF THE LIST IS LONG)

Item Description Unit Qty Cost(Kshs.)

Total ( Not to be carried to Form of Tender)

Signed By Tenderer …………………………………………………………………………..

Official Stamp ………………………………………………………………………………..

…………………………………………………………………………………………………

Date ………………………………………………………………………………………

H-3
 APPENDIX ‘C’

PRICE BREAKDOWN OF SPARES / CONSUMABLES TO BE USED DURING 36 MONTHS

AFTER DEFECTS LIABILITY MAINTENANCE PERIOD

NOTE: The Price Total in this Appendix C SHOULD tally with the Grand Price Total
in Appenix A of this section.

Item Description Unit Qty Cost(Kshs.)

Total ( Not to be carried to Form of Tender)

Signed By Tenderer …………………………………………………………………………..

Official Stamp ………………………………………………………………………………..

…………………………………………………………………………………………………

Date ………………………………………………………………………………………

H-4
 SECTION I

TECHNICAL SCHEDULE

OF

ITEMS TO BE SUPPLIED
 TECHNICAL SCHEDULE

1.0 The technical schedule shall be submitted by tenderers to facilitate and enable the Project
Manager to evaluate the tenders

2.0 The filling of this schedule forms part of Technical Evaluation of the tenders, and bidders
shall therefore be required to indicate the type/make and country of origin of all the
materials and equipments they intend to offer to the employer as they shall listed in the
technical schedule.

3.0 Any bid returned with unfilled Technical Schedule shall be considered technically non-
responsive, and the bidder may be disqualified.

I-1
 TECHNICAL SCHEDULE OF ITEMS TO BE SUPPLIED
(To be Completed by the Tenderer)

ITEM DESCRIPTION TYPE/MAKE COUNTRY OF

ORIGIN

I-2
 J/15
Code: E/CG/03

COMMISSIONING GUIDE

FOR

ELECTRIC LIFTS

Issued by:

CHIEF ELECTRICAL & MECHANICAL ENGINEER (BS)

P.O. BOX 41191
NAIROBI.

1ST EDITION (2008)

A. DOCUMENTS REQUIRED

The following documentation is required for conducting tests

1. Owner’s manual
2. Specifications/Bills of Quantities
3. As Built (approved) drawings

B. SPECIAL NOTES

NA - means not applicable

NC – means not in compliance ( to clarify non compliance give more details at
the bottom of the corresponding page if necessary).
Fix – means compliance is obtained after fixing.
OK – means in compliance.
C. CONTRACT DETAILS

1. CONTRACT NO. ………………………………………………………….

…………………………………………………………………………….
2. COMMENCEMENT DATE …………………………………………….
…………………………………………………………………………….
3. COMPLETION DATE …………………………………………………..
……………………………………………………………………………
4. SITE IDENTIFICATION ………………………………………………..
…………………………………………………………………………….
5. NUMBER OF LIFTS …………………………………………………….

6. NAME AND ADDRESS OF CONTRACTOR…………………………

…………………………………………………………………………….
…………………………………………………………………………….
…………………………………………………………………………….
7. BUILDING ………………………………………………………………….
……………………………………………………………………………..
D. LIFTS IDENTIFICATION DETAILS

LIFT SERIAL NO. ………………………………………………………………

LIFT TYPE ……………………………………………………………………….
YEAR OF MANUFACTURE ……………………………………………………
COUNTRY MANUFACTURE CAPACITY …………………………………..
……………………………………………………………………………………
E. DESCRIPTION OF LIFT(S) INSTALLATION

1. Length of travel ………………………………………………………

2. No. of levels served (total )……………………………………………
3. No of landing doors front ……………………………………………
Rear …………………………………………..
4. Rated load ……………………kg …………………...persons …….
5. Rated speed ……………………………………………………..m/s
6. Mass of counterweight ………………………………………….kg
7. Mass of Empty car ……………………………………………….kg
 F. DRAWING/DOCUMENTS
CONFIRM THAT THE DRAWING OR OTHER DOCUMENTS CONTAIN INFORMATION
RELATING TO THE FOLLOWING
Item Details/Remarks
1. Loads and forces imposed on the building

2. Indication of the shaft enclosure dimensions

3. Dimensions of pit and headroom

4. Location of the machinery and access

5. Access spaces underneath the shaft

6. Fixation points of guide rails, maximum distance allowed

between each brackets
 G. POWER SUPPLY
1. SPECIFIED
Power voltage …………………………… V
Fusing rating ………………………….. A

2. ACTUAL AT TIME OF TEST

Power voltage ………………………………V
Fusing rating ………………………………A

H.LIST OF USED SAFETY COMPONENTS

Item Details/Remarks
1. Device for locking handing door

2. Device to prevent lift car from falling (safety gear)

3. Over speed limitation device (speed governor)

4. Buffers – Energy accumulation, non linear (car)

 Item Details/Remarks
5. Buffers – Energy accumulation – non liner (cw)

6. Energy dissipation (car)

7. Energy dissipation (cw)

8. Device to prevent uncontrolled upward movement.

9. Electric switches containing electronic components

 I. MACHINERY

Item Details/Remarks
1. Confirm that the main switch is in accordance with the
specified

2. Confirm that an electric socket outlet has been provided in

the controller.

3. Confirm that a light has been provided at the controller and

operates.

4. Confirm that the safety signs are inside the MAC and SCP.

5. Confirm that the electrical emergency operation system

functions correctly

6. Confirm that the emergency release instructions are

displayed in the controller cabinet

7. Confirm that the controller cabinet is fitted with a suitable

door
Lock.

8. Confirm that there is a communication device in place and

working

9. Confirm that means of lifting heavy components are

available and correctly marked (lifting accessories)

10. Confirm that the safety chain has been tested to ensure that
an earth fault will cause disconnection.

11. Confirm the installation of the surge protector

 I. THE SHAFT

CLEARANCES AND RUN BYS

Check pit/overhead dimensions by reference to approved values of the type – examination

certificate.
TOLERENCES SPECIFIED MEASURED (M) IN
mm M DISTANCE COMPLIANCE
Overhead complies
with the value of 0, + 25
layout (drawing)
Pit depth complies
with value of the 0, + 25
layout
Run-by between
counter weight and -25/+25
buffer complies with
layout (Drawings)
Lift travel complies -25/+25
with layout.
(Drawings)

Item Details/Remarks
1. Confirm that the above dimensions are within the specified
tolerance

2. Confirm that the car buffers are in accordance with what was
specified by the manufacturer

3. Confirm that the Energy accumulation buffers

(non-linear type) have been CE marked

4. Confirm that the cwt buffers are in accordance with the

manufactures specification

5. Confirm that the Energy dissipation buffers(oil type) has been CE

marked
 Item Details/Remarks
6. Confirm whether Energy accumulation buffers (non-linear type)
have been CE marked

7. Confirm that the well lighting level above the car roof and the pit is
about 50 lux

8. Confirm that the lighting level in front of the machine is about 200
lux

9. confirm that the terminal light fittings are less than 0.5m from the
pit floor and ceiling

10. Confirm that the lights can be switched from both the pit and
controller

11. Confirm that an electrical outlet has been provided in the pit

12. Is the designation of the guide rails in accordancewith the

manufacturer’s specification for the car?

13. Confirm that the maximum pitch of the rail fixings does not exceed
the value indicated on the lay out drawing.
 J. THE CAR
Item Details/Remarks

1. Confirm that the available floor conforms to that specified

2. Confirm that the inside of the car is at least 2.0m in height

3. confirm that where glass panels are used a hand rail is not fixed
on the panels

4. Confirm that the max load and manufacturers name is indicated

in the car (i.e. number of persons, load in kg and identification
number)

5. Confirm that the emergency alarm device allows two way verbal
communication with a rescue service

6. Confirm that the lighting in the car gives a minimum of 50lux at

floor level and on the controls.

7. Confirm that the emergency lighting on the car roof

Operates correctly.

8. Confirm that the emergency lighting in the car operates correctly

9. Confirm that the car overload device operates correctly.

10. Confirm that the ventilation has been provided in the car.
K. CAR TOP
Item Details/Remarks

1. Confirm that the top has been fitted with controls, stopping
devices and socket outlets.

2. confirm that the car top station operates correctly on:-

Movement
Stopping
Travel limits
Interaction with emergency recall drive

3. Confirm that the alarm device on the car roof top operates
correctly

4. Confirm that the car roof has one clear area for standing

5. Confirm that the parking device on the car roof operates correctly
mechanically and electronically

6. Confirm that the stopping devices on the car top have been
positioned correctly and provided so that when operated they
stop and prevent movement of the car confirm double presence
incase of double entrance.
 L.CAR ENTRANCE CLEARANCE
Item Details/Remarks
1. Confirm that the running clearance between the door
panels and between the panels and uprights, lintels, or
sills is less than or equal to 6mm.

2. Confirm that no recess or projection on the face of the

door panels exceeds 3mm.

3. Confirm the horizontal distance between car and

landing door sills is 35mm or less

M. LANDING AND CAR DOOR

Item Details/Remarks
1. Confirm that the closing force limiter operates if the panel
movement is blocked.

2. Confirm that all protective devices reverse the doors

3. Confirm that each set of landing doors is capable of being

unlocked from outside with an emergency key.

4. Confirm that the doors can be opened manually within the

unlocking zone.
N. SUSPENSION CONTROLS BRAKING AND TRACTION
Item Details/Remarks
1. Confirm that the correct suspension ropes are
supplied.(Check using manufacturer’s approved
drawings/documents/specifications)

2. Confirm that the suspension rope terminations are

correctly made and secure (washer, safety nut and
pin).

3. Confirm that the suspension rope terminations ensure

distribution of load between the rope (spring
equalizer).

4. Confirm that the car stops under emergency conditions

when traveling upwards at rated speed in the upper
part of the well.

5. Confirm that the car stops under emergency conditions

when traveling downwards at rated speed with 125%
rated load in lower part of the well.

6. Confirm that the car cannot be raised when the

counterweight rests on a compressed buffer.

7. Confirm that the car balance is correct.

8. Confirm that the leveling and re-leveling circuits

operate correctly.
N. CAR & COUNTERWEIGHT SAFETY GEAR & OVERSPEEDPROTECTION
Item Details/Remarks
1. Confirm that the safety gear has been CE marked

2. Confirm that the safety gear stops the car in the

downward direction when operated by the governor
and engaging at the appropriate speed with load
uniformly distributed at 125% of rated load at rated
speed or lower for progressive safety.

3. Confirm that the floor of the lift is horizontal or slopping

less than 5% from the horizontal after safety gear
operation.

4. Following the test confirm that no deterioration which

could adversely affect normal use of the lift has
occurred.

5. Confirm that the electrical safety device operates

correctly.
 O. COUNTER WEIGHT GONERNOR

Item Details/Remark
1. Confirm that the over speed governor has been CE
marked.

2. Confirm that the electrical safety device on the over

speed governor operates correctly.

3. Confirm that the electrical safety device on tension

weight detecting breakage or slack in overspeed
governor safety rope operates correctly.

Q. ASCENDING CAR PROTECTION

Item Details/Remark
1. Confirm that the protective device has been CE
marked

2. Confirm that the device functions correctly with the car

ascending at not less than the rated speed.

3. Confirm that the electrical safety device on the means

of protection operates correctly (Governor Switch).
R. MEASUREMENT OF THE ELECTRICAL SYSTEM
Item Details/Remark
R1. PROCTIVE DEVICES

1. Is the motor for the for the lift windings protection

operating correctly. (is the motor protected)

2. Is the protection for the door motor winding supplied

and operating correctly

3. Is the correct motor run time limiter supplied and

operating time correctly set

4. Confirm the that lighting and socket supply is separate

from that of the lift machine and that they have their
own independent circuits

S. DOCUMENTATION

1. Confirm that all the specified documentation has been

supplied.
 USER MANUALS
 WIRING DIAGRAMS
 OPERATION MANUALS
 STATUROTY INSPECTION
 CERTIFICATES
 LIFT INSPECTION REPORT BY LICENCED
LIFT INSPECTOR
 HANDING OVER CERTIFICATES
 Booster Pumps Installations and Water Reticulation Works For The Proposed County Assembly

ITEM DESCRIPTION QTY UNIT RATE TOTAL

NO. (KSH.)

SPECIFICATIONS AND BILLS OF QUANTITIES FOR

BOOSTER PUMPS INTALLATIONS AND GENERAL
WATER RETICULATION SYSTEM TO THE PROPOSED
CONSTRUCTION AND COMPLETION OF 1NO. OFFICE
BLOCK FOR THE KILIFI COUNTY ASSEMBLY;

ELEMENT NO.1:

BOOSTER PUMPS INSTALLATIONS:

Hose Reel Booster Pump Sets;
Booster Pump Sets for Hose Reels mounted on a common Mild Steel
base Frame and to approval,One pump duty, One pump stand by, each
of capacity 10m3/hr against a Maximum Head of 25(metres) MODEL
A DAYLIFE (DE32/16) or equal and approved. The pump set shall be 1 ITEM
complete with control panel, MCBS, Pressure and Float switches,
Overload protection, ON/OFF Buttons, Indicator Lights, Non -Return
and Gate valves and a Pressure Vessel of Approx Capacity 60 Litres as
VAREM or equal and approved including all other accessories for
proper fuctioning. The pumps shall be connected in that when the
Running Duty pump fails the Standby Pump starts up automatically.

Booster Pump Sets For Roof Top Water Storage Tanks.

Booster Pump Sets for Roof Top Tanks mounted on a suitable Mild
Steel Base Frame and to approval, One Pump duty, One Pump Stand by
B ,each of Capacity 20m3/hr against a Maximum head of 30(metres) 1 ITEM
MODEL DAYLIFE (DE32/20) or equal and approved. The pump set
shall be complete with control panel MCBS pressure and float switches
overload protection, ON/OFF buttons, indicator lights non - return and
gate valves and a pressure vessel of approx capacity 60 litres as
VAREM or equal and approved including all other accessories for
proper fuctioning. The pumps shall be connected in that when the
Running Duty Pump fails the Standby Pump starts up automatically.
Booster pump sets for Fire Hydrants.
DAYLIFE FLA fully packanged booster pump set for fire Hydrants
MODEL DAYLIFE (FLA 120) Parallel Duty 100m3/hr single duty
50m3/hr, Diesel and Electric pump Sizes E50 - 26 and E50 - 20
,respectively including DB 4 - 60 horizontal multi stage JOCKEY
C centrifugal pump fitted with one 1.0KW Electric Motor. The pump 1 ITEM
shall also comprise of an intergrally mounted control panel and other
pump accessories incorporating incoming mains isolator and MCB,
Voltage Control relay, MCB and star - Delta starter for the main Pump,
MCB and DOL starter for the jockey pump, pump run/trip/ no water
indicators, 12 Volt DC power circuit for the engine gate and non return
valves DC battery charging system and 300 Litre Vertical Pressure
Vessel as VAREM or equal and approved.

TOTAL CARRIED TO COLLECTION PAGE (1)

 Booster Pumps Installations and Water Reticulation Works For The Proposed County Assembly

ITEM DESCRIPTION QTY UNIT RATE TOTAL

NO. (KSH.)

ELEMENT NO.1 CONT'D:

Pump Suction & Discharge Lines(All Provisional)

Pump Suction Lines

A 50mm diameter medium grade (G.I) Suction lines 24 LM

B 100mm diameter ditto 12 LM

Pump Delivery Lines

C 50mm diameter medium grade (G.I) Discharge lines 60 LM

Extra over (G.I) tubing for Pump manifolds and above desrcribed
pipework:-

D 50mm diameter (G.I) elbow/bend 2 No.

E 65mm ditto 2 No.

F 100mm ditto 4 No.

G 50mm diameter equal tee 26 No.

H 65mm ditto 3 No.

I 100mm diameter bend 1 No.

J 100mm diameter (G.I) socket 1 No.

K 100mm diameter (G.I) nipple 1 No.

TOTAL CARRIED TO COLLECTION PAGE (2)

 Booster Pumps Installations and Water Reticulation Works For The Proposed County Assembly

ITEM DESCRIPTION QTY UNIT RATE TOTAL

NO. (KSH.)

ELEMENT NO.2:

WATER RETICULATION( ALL PROVISIONAL):

Excavations

A Excavate trench in soil/murram for Water Mains supply pipe not 156 LM
exceeding 1200mm deep ,lay pipe,part return in,fill ram and surplus
cart away

Pipe Work
B 25mm diameter (PN-20) PPR Riser in wall chase and distribution 60 LM
pipework to overhead and roof terrace water tanks
C 32mm ditto 32 LM
D 40mm ditto 24 LM
E 50mm ditto 24 LM
F 32mm diameter (PN-20) PPR Pipe laid and jointed in trench 48 LM
G 40mm ditto 60 LM
H 50mm ditto 48 LM

Extra Overtubing for:

Sockets;
I 25mm diameter PPR Sockets 16 No.
J 32mm ditto 21 No.
K 40mm ditto 22 No.
L 50mm ditto 19 No.

Bends
M 25mm diameter bend/Elbow 10 No.
N 32mm ditto 2 No.
O 40mm ditto 4 No
P 50mm ditto 3 No.

Tees;
Q 25mm diameter equal tee 2 No.
R 32mm ditto 2 No.
S 40mm ditto 4 No
T 50mm ditto 3 No.

TOTAL CARRIED TO COLLECTION PAGE (3)

Booster Pumps Installations and Water Reticulation Works For The Proposed County Assembly Office Block:

ITEM DESCRIPTION QTY UNIT RATE TOTAL

NO. (KSH.)

ELEMENT NO.2 CONT'D:

Valves;

A 75mm diameter supply mains full way gate valve as PEGLAR or equal 1 No.
and approved

Water connection and Testing

B 100mm diameter mechanical joint 2 No.
C 100x100x100mm (G.I) equal tee 1 No.
D 100mm diameter (G.I) socket 1 No.
E 100mm diameter (G.I) Nipple 1 No.
F 100mm x 75mm diameter (G.I) Reducer 1 No.
G 100mm diameter PPR-M Adapter 1 No.
H 100x50mm Ddiameter PPR Reducer 1 No.

Stand Pipe
I 15mm diameter bib tap suitable for connecting to a hose pipe complete 5 ITEM
with threaded adaptors.The tap to be complete with 5-metre long 20mm
diameter pipe,bends,e.t.c.The chrome plated bib tap to be as 'cobra'
Ref.107EC taps or other approved equivalent

Mains Valve Pit

J Construct Mains Valve Pit size 600x600x500mm deep with 100mm 1 ITEM
thick concrete block rendered all round in cement and and sand mortar
(1;4) including hinged iron cover amd frame in grease

Hydrant Chamber
K Construct Hydrant Chamber approx. size 1200x1200x750mm deep 5 ITEM
with100mm concrete block wall rendered all round in cement nd sand
(1;4) including supply and fixing of 600x450mm mild steel iron cover
and frame in grease

External Fire Hydrants

L 100x65mm diameter screw down(Type 2 B.S.750) underground Fire 5 ITEM
Hydrant Set complete with 65mm diameter landing valve,Branched
Stand pipe,Key and Bar,all to the manufacturers specifications and to
approved catalogue.The hydrant shall also comprise of 100mm
diameter G.I.Nipple,100x6mm thick mild steel flange welded to the
water supply line below described (M/S)

TOTAL CARRIED TO COLLECTION PAGE (4)

Booster Pumps Installations and Water Reticulation Works For The Proposed County Assembly Office Block:

ITEM DESCRIPTION QTY UNIT RATE TOTAL

NO. (KSH.)

ELEMENT NO.2 CONT'D:

Fire Hydrants Water Supply

A 100mm diameter G.I. Medium grade supply pipe to the above Hydrants 96 LM

Extra over (G.I) tubing for:-

B 100mm diameter equal tee 4 No.

C 100mm diameter bend 4 No.

D 100mm diameter (G.I) socket 25 No.

E 100mm diameter (G.I) nipple 5 No.

Painting

Allow for priming with suitable anti rust oil paint and to approval on
F the general surfaces of the above described (G.I) pipework before 1 ITEM
laying in trenches

Testing

Allow for connecting the above earlier described Booster pumps to the
pump delivery and suction lines, including Test Pumping and testing
G the whole of the water Reticulation system both during progress and at 3 ITEM
commissioning to leave in sound working condition and to the
Engineer's satisfaction

TOTAL CARRIED TO COLLECTION PAGE (5)

Booster Pumps Installations and Water Reticulation Works For The Proposed County Assembly Office Block:

ITEM DESCRIPTION QTY UNIT RATE TOTAL

NO. (KSH.)

ELEMENT NO.3:

PROVISIONAL SUMS:

The following Provisional Sums to be measured on completion and

priced in accordance with the rates contained in these Bills of
Quantities or prorata thereto or deducted in whole if not required.

A Provide a Provisional Sum of Kenya Shillings One Hundred and 1 ITEM 150000 150,000.00
Fifty Thousand (Kshs. 150,000.00) only for Engineers Supervision
and Contract Administration Expenses

B Provide a Provisional Sum of Kenya Shillings Five Hundred 1 ITEM 500000 500,000.00
Thousand (Kshs.500,000.00) only for Contigencies

TOTAL PROVISIONAL SUMS CARRIED TO

COLLCTION…………………………………………………(6) 650,000.00
 Booster Pumps Installations and Water Reticulation Works For The Proposed County Assembly

ITEM DESCRIPTION QTY UNIT RATE TOTAL

NO. (KSH.)

MAIN SUMMARY PAGE;

PRELIMINARIES BROUGHT FORWARD PAGE….………. ……………………… G-6

TOTALS BROUGHT FORWARD FROM.……………………… ……… ………. PG(1)

TOTALS BROUGHT FORWARD FROM.……………………… ……… ………. PG(2)

TOTALS BROUGHT FORWARD FROM.……………………… PG(3)

TOTALS BROUGHT FORWARD FROM.……………………… ……… ………. PG(4)

TOTALS BROUGHT FORWARD FROM.……………………… ……… ………. PG(5)

PROVISIONAL SUMS BROUGHT FORWARD FROM …… PG(6) 650,000.00

SUBTOTALS…………………………………………………….

ADD 16% V.A.T

GRAND TOTAL……………………………………………………

AMOUNT OF TENDER SUM IN WORDS KENYA SHILLINGS

……………………………………………………………………….

……………………………………………………………………….

NAME AND ADDRESS OF CONTRACTORS…………………

……………………………………………………………………….

DATE:…………………………SIGNATURE:…………………….

NAME AND ADDRESS OF WITNESS………………………….

……………………………………………………………………….

DATE:…………………………SIGNATURE:…………………….
 Kichen Hood,Mechanical Ventilation,L.P.Gas Storage Tank and Distribution Services For The
Proposed County Assembly Block

ITEM DESCRIPTION QTY UNIT RATE TOTAL

NO. (KSH.)

SPECIFICATIONS AND BILLS OF QUANTITIES FOR

KITCHEN HOOD AND VENTILATION SYSTEM, L.P. GAS
STORAGE TANK AND GAS DISTRIBUTION SERVICES TO
THE PROPOSED CONSTRUCTION AND COMPLETION OF
1NO. OFFICE BLOCK FOR THE KILIFI COUNTY
ASSEMBLY:

ELEMENT NO.1:

Kitchen Extract system;

Extract System:

Supply and fix the following Kitchen Extract System and

associated Equipments:-

A 3.0X2.0 (20SWG) Stainless Steel Kitchen Hood 1 No.

B Grease Filter bank frame in stainless steel 1 ITEM
C 450X450mm Duct from hood to fan manufactured from 20SWG 6 LM
galvanised mild steel sheet complete with 25x25mm G.M.S angle
stiffeners
D In Line Duct-mounted mixed flow roof extract fan duty 0.8m3/sec. 1 No.
against 100Pa static pressure
E Flexible Connection 1 No.
F Fan Control Panel as described in the Particular Preliminaries 1 ITEM
G 508x508mm grease filter panel ditto 1 ITEM
H Allow for Electrical works with this system 1 ITEM
I Allow for Testing and Commissioning 1 ITEM

TOTAL CARRIED TO COLLECTION PAGE (1)

 Kichen Hood,Mechanical Ventilation,L.P.Gas Storage Tank and Distribution Services For The
Proposed County Assembly Block

ITEM DESCRIPTION QTY UNIT RATE TOTAL

NO. (KSH.)

ELEMENT NO.2:

L.P.GAS INSTALLATION:

250gallon above ground Horizontal L.P.Gas Storage Tank (Size 2125

A Long x 625mm Wide) complete with L.P.Gas,as 'Model Mobil' or 1 ITEM
other equal and approved.To complete with Filing valve,Magnetic float
gauge,Muilti-valve and 1st stage Automatic L.P.Gas Regulator all
housed under a lockable-hinged cover,Safety Relieve Valve,Drain
Plug,Main Isolating Valve Lifting Lung and Mounting feet,including all
other necessary accessories for the proper functioning of the entire
system and to approval

Copper Tubing (All Provisional)

B 15mm diameter heavy duty copper tubing installation as supply and 30 LM
distribution tubing
C 20mm diameter ditto 15 LM
D 25mm diameter ditto 15 LM

Tees
E 10mm diameter heavy duty brass equal tee 4 No.
F 15mm ditto 2 No.
G 10x10x8mm diameter brass reducing tee 3 No.
H 25x25x20mm ditto 1 No. -

Stop Cocks
I 10mm diameter Stop Cock 1 No.
J 15mm ditto 1 No.
K 20mm ditto 1 No.
L 25mm ditto 1 No.

Testing
M Allow for Testing the whole L.P.Gas Installation both during progress 1 ITEM
and at Commissioning to the Engineer's satisfaction and to leave the it
in sound and good working condition

TOTAL CARRIED TO COLLECTION PAGE (2)

 Kichen Hood,Mechanical Ventilation,L.P.Gas Storage Tank and Distribution Services For The
Proposed County Assembly Block

ITEM DESCRIPTION QTY UNIT RATE TOTAL

NO. (KSH.)

ELEMENT NO.3:

PROVISIONAL SUMS

The following Provisional Sums to be measured on completion and

priced in accordance with the rates contained in these Bills of

Quantities or prorata thereto or deducted in whole if not required.

A Provide a Provisional Sum of Kenya Shillings Fifty Thousand (Kshs. 1 ITEM 50,000.00 50,000.00
50,000.00) only for Engineers Supervision and Contract Administration
Expenses.

B Provide a Provisional Sum of Kenya Shillings Two Hundred 1 ITEM 200,000.00 200,000.00
Thousand (Kshs.200,00.00) only for Contingencies

TOTAL PROVISIONAL SUMS CARRIED TO

COLLECTION…………………………………………………(3) 250,000.00
 Kichen Hood,Mechanical Ventilation,L.P.Gas Storage Tank and Distribution Services For The
Proposed County Assembly Block

ITEM DESCRIPTION QTY UNIT RATE TOTAL

NO. (KSH.)

MAIN SUMMARY PAGE;

PRELIMINARIES BROUGHT FORWARD FROM…..PG(G-6) ………. ………… …………

TOTALS BROUGHT FORWARD FROM ………………...PG(1) ………. ………… …………

TOTALS BROUGHT FORWARD FROM ………………...PG(2) ………. ………… …………

PROVISIONAL SUMS BROUGHT FORWARD FROM...PG(3) ………. ………… ………… 250,000.00

SUBTOTALS…………………………………………………….

ADD 16% V.A.T………………………………………………….

GRAND TOTAL…………………………………………………….

AMOUNT OF TENDER SUM IN WORDS KENYA

SHILLINGS……………………………………………………………

…………………………………………………………….

……………………………………………………………………….

NAME ADDRESS OF THE CONTRACTOR……………………

……………………………………………………………………….

……………………………………………………………………….

DATE…………………………….SIGNATURE……………………

NAME ADDRESS OF THE WITNESS……………………………

……………………………………………………………………….

……………………………………………………………………….

DATE…………………………….SIGNATURE……………………
PROVISIONAL SUMS
ITEM DESCRIPTION UNIT AMOUNT

PROVISIONAL SUMS

The Contractor shall include in his tender the

following to be deducted in whole or in part as
directed by the Project Manager.

Allow a provisional sum of Fifteen Million Kenya

A Shillings (Kshs.15,000,000/=)only for contingencies. SUM 15,000,000.00

Allow a provisional sum of One Million Kenya

B Shillings (1,000,000) Only for installation of artwork SUM 1,000,000.00
and decorations

CARRIED TO GRAND SUMMARY 16,000,000.00

PC PC/1
MAIN SUMMARY
ITEM DESCRIPTION SHS SHS
PROPOSED COMPLETION OF THE FOR OFFICIAL FOR
ASSEMBLY OFFICE BLOCK FOR THE USE CONTRACTORS
COUNTY ASSEMBLY OF KILIFI USE

MAIN SUMMARY PAGE

1 PARTICULAR PRELIMINARIES PP/10

2 GENERAL PRELIMINARIES GP/13

3 BUILDERS WORKS BW/1

4 EXTERNAL WORKS EW/10

5 LIFT INSTALLATIONS G-8

6 BOOSTER PUMPS MECH/TGHB/13

7 LPG GAS INSTALLATIONS MECH/TGHB/13

8 PRIME COST AND PROVISIONAL SUMS PS/1

TOTAL CARRIED TO FORM OF TENDER KSHS

Amount in words Ksh ……………………………………………………………………………………

………………………………………………………………………………………………………………….

CONTRACTORS NAME ,……………………………………………………………..

ADDRESS ,………………………………………………………………………………
,……………………………………………………………………………..

DATE ,……………………………………………………………………………………

SIGNATURE ,…………………………………………………………………………...

WITNESS'S NAME ,…………………………………………………………………….

ADDRESS ,……………………………………………………………………………...
,……………………………………………………………………………..

DATE ,……………………………………………………………………………………

SIGNATURE,…………………………………………………………………………....

MS/1