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Project-Preparation-Design-and-Planning.-

The document outlines the process of project preparation, design, and planning, emphasizing the development of a project planning matrix and the formulation of overall objectives and expected outcomes. It details the importance of defining quantitative and qualitative indicators to measure project progress and impact, following the SMART principles. Additionally, it describes the relationship between inputs, outputs, outcomes, and impact, as well as the connection between problem and objective trees in project management.

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2 views

Project-Preparation-Design-and-Planning.-

The document outlines the process of project preparation, design, and planning, emphasizing the development of a project planning matrix and the formulation of overall objectives and expected outcomes. It details the importance of defining quantitative and qualitative indicators to measure project progress and impact, following the SMART principles. Additionally, it describes the relationship between inputs, outputs, outcomes, and impact, as well as the connection between problem and objective trees in project management.

Uploaded by

apple maligdong
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Project

Preparation,
Design and
Planning
A project planning matrix and an
overall/annual plan of operation are
developed.
To formulate the overall objectives to which
the project wants to contribute.
The expected outcomes are stated with key
activities identified for each of the formulated
expected outcomes.
Quantitative and Qualitative Indicator
defined to measure the project’s
progress and results and to observe
the changes in the project context

Objectively Verifiable Indicators (OVI)


are formulated that measure the
performance and the impact of the project.
Developing a Social Work Dimension to the
Project Life Cycle
Task Focus Process Focus
Social Work Focus
(PMI) (Tuckman)

Developing the business case, authorizing the project


Initiating Forming
identification and analysis of stakeholders.

Defining and refining objectives.


Planning Storming Stakeholder engagement, managing the power dynamics to
produce the best project plan.

Implementing the plan.


Executing Norming
Developing and enabling collaborative working.

Controlling Performing Monitoring objectives and performance.

Closing Adjourning Evaluation, debriefing, managing closure.


Formulating indicators can be facilitated by following
the SMART Principles:
SPECIFIC:
Key indicators need to be ACHIEVABLE:
specific and relate to the Indicators must be achievable
conditions the project seeks at a reasonable cost using an
to change. appropriate collection method.
MEASURABLE: Time saved in fetching water;
convenience in transporting
Quantifiable indicators are
agri produce to town centers
preferred because they are
(for social infra; and minimal
precise, can be aggregated and
wastage of harvested goods
allow statistical analysis of
(for common facility) are
data. Looking into progress
examples of agrarian reform
indicators might be difficult to
and rural projects in Visayas-
quantify and qualitative
Mindanao areas.
indicators should be used
instead.
RELEVANT:
Indicators should be relevant to
those people who will use the
project and for project
implementors to analyze the data
and make decisions based on the
results.

TIME-BOUND:

An indicator needs to be collected and


reported at the right time to influence
management decisions. There is no point
choosing performance indicators that
can only tell at the end of a project
whether adequate progress has been
made and the expected outcomes
achieved.
Performance and effects
can be measured at four
levels:
inputs, outputs, outcomes
and impact
Inputs
INPUTS
relate to the
implementation of
activities (e.g. public
health training,
institutionalizing
operation and
maintenance system,
etc).
Outputs
OUTPUTS
are the effects of the activities
carried out (e.g. improved level
of medical knowledge or skill
for barangay health workers;
improved system of cluster cap
stand collection-water system;
proper preparation/mixing of
construction materials-social
infra projects; setting up of
boundaries through the use of
buoys for marine protected
areas).
Outcomes
OUTCOMES

relate to the expected


outcomes (e.g. this may
include better quality of care
following the application of
new community health/medical
knowledge and skills; no. of
meters constructed-for
riprapping of river
embankments; setting up
coops and its system of
financial management and
decision-making).
Impact
IMPACT

relates to the overall


objective (e.g. improved
health situation, at least
partially due to better
quality of care-barangay
health center; reduction
of mortality/morbidity
cases due to water borne
diseases-for levels 1&2
projects.
Thank
you
Relationship between
Problem Tree and
Objective Tree
PROBLEM TREE OBJECTIVE TREE

EFFECTS DEV’T GOALS

PROJECT PURPOSE/
FOCAL PROBLEM
OBJECTIVES

CAUSES
OUTPUTS

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