ASSIGNMENT 2:

QUESTION 1:

i. Attachment report:
An attachment report typically refers to a document or a summary that includes details about
attachment related to a specific context, such as emails, project files or data submissions. Key
components found in a attachment report are title , purpose, list of attachments , description,
status, comments and conclusion. Reports are crucial in maintaining organization and ensuring
that all documents are accounted for and accessible.

ii. Internship report:

An internship report is a formal document that outlines the experiences and learnings gained
during an internship period. It serves as a reflective piece for the intern and often fulfills academic
or organizational requirements. Here are the typical components of an internship report:

### 1. Title Page

- **Title**: A clear title indicating it is an internship report.

- **Intern’s Name**: The name of the intern.

- **Institution/Organization**: The name of the company or organization where the internship

took place.

- **Date**: The date of submission.

### 2. Table of Contents

- A structured outline of the report’s sections for easy navigation.

### 3. Introduction

- **Purpose of the Report**: Explain why the report is being written.

- **Overview of the Internship**: Briefly describe the organization and the role of the intern.

### 4. Internship Objectives

- List the specific goals set at the beginning of the internship.

### 5. Description of the Organization

- **Background Information**: Provide context about the company, including its mission, values,
and structure.

- **Department Overview**: Detail the department where the internship was conducted.

### 6. Responsibilities and Tasks

- **Daily Activities**: Describe the intern’s daily tasks and responsibilities.

- **Projects Involved**: Discuss specific projects or assignments worked on during the internship.

### 7. Skills Developed

- Reflect on the skills gained or improved during the internship, such as technical skills,
communication, teamwork, and problem-solving.

### 8. Challenges Faced

- Describe any challenges encountered and how they were addressed.

### 9. Learning Outcomes

- Summarize the key insights and lessons learned from the internship experience.

### 10. Conclusion

- Reflect on the overall experience and its impact on personal and professional development.

### 11. Recommendations

- Offer suggestions for future interns or improvements for the internship program.

### 12. Appendices (if applicable)

- Include any supplementary materials, such as charts, graphs, or additional documents relevant
to the report.

### 13. References

- Cite any sources or literature referenced in the report.

An internship report not only documents the intern’s experience but also serves as a valuable tool
for self-reflection and professional growth.

An informative guide:

Writing an exhaustive and complex report, such as an internship report, requires careful planning,
organization, and attention to detail. Below is a comprehensive guide to help you structure your
report effectively:

## Guide to Writing an Exhaustive Internship Report

### 1. **Preparation and Planning**

- **Understand the Requirements**: Familiarize yourself with any guidelines provided by your
institution or organization regarding the report format and content.

- **Gather Information**: Collect all relevant data, notes, and documents from your internship
experience.

- **Outline Key Sections**: Create a detailed outline to organize your thoughts and structure your
report.

### 2. **Report Structure**

#### Title Page

- Include the title of the report, your name, the name of the organization, the internship duration,
and the submission date.

#### Table of Contents

- List all sections and subsections with page numbers for easy navigation.

#### 1. Introduction

- **Purpose of the Report**: Clearly state why you are writing the report.

- **Overview of the Internship**: Briefly describe the organization, its mission, and your role.
#### 2. Objectives of the Internship

- Outline the specific goals you aimed to achieve during your internship.

#### 3. Organization Description

- **Company Background**: Provide detailed information about the organization, including its
history, industry, and market position.

- **Department Overview**: Describe the department where you interned, including its functions
and significance within the organization.

#### 4. Roles and Responsibilities

- **List of Tasks**: Detail your daily responsibilities and tasks.

- **Projects**: Discuss specific projects you worked on, including your contributions and
outcomes.

#### 5. Skills Developed

- Reflect on the skills and competencies you developed, such as technical skills, interpersonal
skills, and problem-solving abilities.

#### 6. Challenges and Solutions

- Identify challenges you faced during your internship and describe how you addressed them.

#### 7. Learning Outcomes

- Summarize the key lessons learned from your experiences, emphasizing both professional and
personal growth.

#### 8. Conclusion

- Reflect on the overall internship experience, summarizing its impact on your career aspirations
and personal development.

#### 9. Recommendations
- Provide suggestions for future interns based on your experience, as well as potential
improvements for the internship program.

#### 10. Appendices (if applicable)

- Include any relevant supplementary materials, such as charts, graphs, or additional

documentation.

#### 11. References

- Cite any sources used in the report, following appropriate academic standards.

### 3. **Writing Tips**

- **Be Clear and Concise**: Use clear language and avoid jargon unless necessary. Be concise in
your explanations.

- **Use Professional Tone**: Maintain a formal tone throughout the report, reflecting
professionalism.

- **Support with Evidence**: Back up your claims with examples and data where applicable.

- **Revise and Edit**: After completing your draft, take time to revise for clarity, coherence, and
grammatical accuracy.

### 4. **Formatting**

- **Consistent Style**: Use a consistent font, size, and spacing throughout the document.

- **Headings and Subheadings**: Use headings and subheadings to break up text and improve
readability.

- **Page Numbers**: Ensure all pages are numbered for easy reference.

### 5. **Final Review**

- **Proofread**: Check for spelling and grammatical errors.

- **Feedback**: If possible, seek feedback from peers or mentors before finalizing the report.

By following this guide, you can create a comprehensive and well-structured internship report that
effectively communicates your experiences and insights.
QUESTION 2:

When considering the purchase of a building site, conducting a thorough survey is crucial to ensure
that the site characteristics align with your development concept. Here’s a basic checklist to guide
your survey:

### Building Site Survey Checklist

#### 1. **Site Location**

- Proximity to essential services (schools, hospitals, public transport).

- Accessibility (roads, traffic flow, parking availability).

#### 2. **Zoning and Land Use**

- Verify zoning regulations and land-use classifications.

- Check for any restrictions on the type of development allowed.

#### 3. **Site Size and Configuration**

- Measure the total land area and dimensions.

- Assess the shape of the site for suitability (e.g., rectangular, irregular).

#### 4. **Topography and Soil Conditions**

- Evaluate the slope of the land and natural features (hills, valleys).

- Conduct soil tests to determine stability and suitability for building.

#### 5. **Utilities and Infrastructure**

- Availability of essential utilities (water, electricity, gas, sewage).

- Check existing infrastructure (roads, drainage systems).

#### 6. **Environmental Considerations**

- Assess environmental impact and compliance with regulations.

 - Check for protected areas, wetlands, or endangered species habitats.

#### 7. **Geological and Hydrological Factors**

- Investigate geological stability (fault lines, flood zones).

- Evaluate drainage patterns and the risk of flooding.

#### 8. **Surrounding Land Use**

- Analyze neighboring properties and their uses (residential, commercial).

- Consider potential impacts from adjacent developments (noise, traffic).

#### 9. **Historical and Cultural Factors**

- Research any historical significance of the site (buildings, artifacts).

- Check for any cultural heritage restrictions.

#### 10. **Legal and Title Considerations**

- Verify ownership and title of the land.

- Investigate any easements, liens, or encumbrances.

#### 11. **Cost Implications**

- Estimate costs for site preparation, infrastructure upgrades, and utilities.

- Consider potential ongoing costs (property taxes, maintenance).

#### 12. **Future Development Potential**

- Assess the potential for future expansion or additional phases.

- Investigate market trends in the area to gauge demand.

### 13. **Local Regulations and Permits**

- Research necessary permits and approvals for construction.

- Understand local building codes and compliance requirements.

### 14. **Community Feedback**

- Engage with the local community for insights and concerns.

- Consider potential opposition or support for the development.

### Conclusion

Conducting a comprehensive survey using this checklist will help you evaluate whether a building
site is suitable for your development concept. Always consider consulting with professionals
(surveyors, architects, engineers) for detailed assessments and recommendations.

QUESTION 3:

A site investigation report is a critical document that outlines the findings from a detailed
assessment of a site intended for development. Below are the essential components that should
be included in a site investigation report, organized to help ensure all relevant information is
covered:

### 1. **Executive Summary** (2 marks)

- A brief overview of the report’s purpose, key findings, and recommendations.

- Should summarize significant issues and the implications for the proposed development.

### 2. **Introduction** (2 marks)

- Background information on the site and the context of the investigation.

- Objectives of the site investigation and the scope of work.

### 3. **Site Description** (2 marks)

- Detailed description of the site, including location, size, and boundaries.

- Land use history and any existing structures or features.

### 4. **Methodology** (2 marks)

- Description of the methods used for the investigation (e.g., drilling, sampling, testing).
- Explanation of the sampling strategy and the rationale behind it.

### 5. **Geological and Soil Conditions** (3 marks)

- Summary of the geological profile, including soil types and strata.

- Results from soil tests, including consistency, compaction, and bearing capacity.

### 6. **Hydrological Assessment** (2 marks)

- Information on groundwater levels, flow directions, and potential flood risks.

- Analysis of drainage patterns and any existing water bodies.

### 7. **Environmental Considerations** (3 marks)

- Assessment of potential environmental impacts, including contamination risks.

- Results from any environmental tests conducted (e.g., soil, air, water quality).

### 8. **Site Stability and Risks** (2 marks)

- Evaluation of the site’s stability, including landslide or erosion risks.

- Identification of any geological hazards (e.g., fault lines, sinkholes).

### 9. **Infrastructure and Accessibility** (2 marks)

- Existing utilities and infrastructure (water, power, sewage).

- Analysis of access roads and transportation links.

### 10. **Regulatory Considerations** (2 marks)

- Overview of relevant zoning laws, land use regulations, and permits required.

- Any local or national regulations that may affect the development.

### 11. **Conclusions and Recommendations** (2 marks)

- Summary of the key findings from the investigation.

- Recommendations for development, including any necessary mitigation measures.

### 12. **Appendices** (if applicable) (2 marks)

- Additional data, maps, and detailed test results that support the findings.

- Photographs or diagrams illustrating site conditions.

### Conclusion

This structure ensures that all critical aspects of the site are thoroughly investigated and
documented, providing a comprehensive overview that informs decision-making for the proposed
development. Each section should be detailed enough to support the conclusions drawn and provide
clarity on the investigation’s findings.