Interface Unit 1-Ocr_1
Interface Unit 1-Ocr_1
1. Sender: The person who wishes to send the information or idea to others
is known as the sender or communicator or speaker.
2. Receiver: The person who receives the information or for whom the
information is meant is called the receiver or addressee.
3. Message: The subject matter of communication (information, ideas,
instructions, orders, suggestions, etc.) which is meant to be transmitted
to the receiver forms the message.
4. Channel and Media: The message thus formed is sent to the receiver
through suitable channel and media.
Feedback
Importance of Communication
C ommumca · t·ion 1·s an essential process that underlies all our everyday.
interactions. The importance of communication lies in the fact that through it
COMMUNICATION; THEORY AND TYPES I s
---➔
Occasion
Noise
Sender
(Source)
l Signal
Recipient
Message .
-J
.Message Signal
SHANNON-WEAVER THEORY
--------
2. Shannon: Weaver Theory
Claude Shannon and Warren Weaver gave a theory of communication where
they added the concept of encoding noise and feedback to the process of
communication. This model of communication, also known as the Mathematical
Model of Communication, has the following five main components -
Information Source, Transmitter, Channel, Receiver and Destination. The
information source produces the message. The transmitter encodes the
message into proper symbols and signals for transmission. The channel carries
the signals from the transmitter to the receiver. The receiver decodes the
signals according to the level of understanding. The destination is the final
consumer of the m.essage. Later, Shannon and Weaver introduced another
important component to the process of communication - the noise source
vvhich interferes with the message in the channel. Shannon and Weaver also
realized the importance of the sign theory which stated that the message
should not be sent to the receiver in the raw form. Rather it should be encoded
in a form which is acceptable for the receiver.
3. Schramm' s Theory
In his theory of communication, Schramm includes the elements of sender,
receiver, encoding, channel, decoding and feedback. According to this theory,
the process of communication follows a circuitous path.
4. Newcomb Theory
According to this theory, communication takes place because of the reactions
COMMUNICATION:THEORYANDTYPES 17
of individuaJs to each other and the topics discussed. Newcomb states that
the main factors in the communication process are receiver and the meaning
associated with the words stated.
David Berlo proposed that there are four basic components in the process of
communication -Source, Message, Channel and Receiver. All these components
are interrelated. The effectiveness of the Source depends on its communication
skills, attitude, knowledge, social and cultural context. The message is the
content or matter of communication. The channel is the medium through
which the message is sent to the receiver. The receiver's communication skills,
attitude, knowledge, social and cultural context also plays a crucial role in
the effectiveness of the communication process. Later, Berlo added the
component of feedback to the process of communication. According to David
Encodes Decodes
Source Message Channel Receiver
Types of Communication
VERBAL COMMUNICATION
Oral Communication
Advantages
1. Time saving: Oral communication is immediate and does not need time
for dictation, typing and mailing ac:: needed in written conununication.
2. Inexpensive: Oral communication is economical since it does not involve
the expenses of stationery and mailing.
3. Effective tool of persuasion and contTol: OraJ conununication gives a
personal touch which helps in resolving conflicts and disputes.
4. Flexible and spontaneous: During oral communication the speaker has
the scope to modify the message according to the feedback of the audience.
5. Suitable for group communication: Oral communication is the most
suitable mode of comn1un1cation when comnumicating with groups at
meetings, conferences, assen1blies, etc.
□ Activity
© Brian Crane
10 I INTERFACE
Limitatious
Written Con1111.unication
NON-VERBAL COMMUNICATION
1. Kinesics
body movements. Om· body langu,1ge is often involuntary and can be a useful
cue to accessing the sender's psychological state. For example, arms crossed
over the chest suggests that th.e person is either defensive or in disagreement
\.Vith the ideas and opinions of the other comn.1unicator.
ii) Posture: The manner in which a person holds their shoulders, neck or
back is referred to as posture. Postures are often indicative of a person's
attitude and opinions. For example:
D Activity
l. Discuss what the following actions indicate in a conversation.
iv) Facial expressions and eye contact: Facial expressions are responsible for
conveying feelings and emotions and indicate a person's attitude towards
the topic of conversation. Eyes play an important part in complementing facial
expressions. While a continuous and stable eye contact suggests sincerity and
involvement in the communication, a wandering eye suggests distraction and
guilt.
2. Proxemics
Proxemics is the study of space between the sender and the receiver. A lot
can be observed about the relationship between the sender and the receiver
by studying their proximity or distance from one another.
In 1966, Edward T. Hall identified four distinct zones within the
communication space. These are as follows:
from a radius of 1.5 to 4feet. This zone is for close friends and colleagues.
It is a relaxed and casual zone.
iii) Social zone: Social zone extends from a radius of 4 to 12 feet. This space
is organizational in nature and negotiations take place within the social
zone.
iv) Public zone: Public zone extends beyond the radius of 12 feet and extends
to 25ft. Oral communication and paralanguage play an active role in this
zone which is usually characterized by mass address.
3. Chronemics
Chronemics is the study of the element of time and its role in the
communication process. Chronemics plays an important role in suggesting
one's professionalism and efficiency. However, the importance of time varies
Public Space
25ft
Social Space
12ft
Personal Space
4ft
Intimate
Space
1.5ft
4. Bapties
5. Paralanguage
Paralanguage, derived from the words, 'para' and 'language' means 'beyond
language'. It refers to vocal features which assist the manner of exchange in
communication. Paralanguage consists of the following elements:
For example,
Is this how you live?
Is this how you live?
16 \ INTERFACE
·.~
Ut-\1'E,1'.4=/rf\ND.
:t OW1.."i SfEl'lt:.
EM6UGotf\
6. Sign Language
f I/;
A
f, B
, C D E F G
\ • 2\ " ~ I
H J K L M
4 g· ,{I 1'I f
N 0
' p Q R s
; • ~ i 1'wi
T u V w X y z
SIGN LANGUAGE
@
•
©
®
@ All 01.111.nd
Chain (Start)
\Vhl'el
'I l',1tlcrn
Prob.::i bility
Single strand (e,tch tells the other)
(euch rclntfomly ll"lls others)
COMMUNICATION NElWORKS
20 ! INTERFACE
Egypt· ..Be
patient" Italy: ..Whal do
you mean?·
\
Greece: •That's I
just perfect!"
L__"_ _ _ _)
PERSONAL BARRIERS
SOCIAL BARRIERS
BUSINESS BARRIERS
Effective Communication
7 C's OF COMMUNICATION
Effective
Conununication
1. Clarity
The communicator must have clarity of thought and expression in order to
make the communication effective. To have clarity of thought, the
communicator should carefully consider the main purpose of communication,
the contents of the message and the medium of communication. For clarity of
expression, the communicator should use simple and easy words, short
sentences and avoid technical jargons and ambiguous words.
2. Courtesy
For effective communication, the communicator should be polite, considerate,
helpful, obliging, friendly and respectful in manners and action. Courtesy
can be shown by answering promptly, avoiding offensive expressions,
apologizing sincerely and showing gratefulness.
3. Correctness
Correct facts, grammatically correct language, correct style and correct tin1ing
are necessary for effective communication. For that the communicator should
convey accurate facts in a language that can be easily understood by the
receiver. The style of presentation should be according to the needs of the
audience and the message should be conveyed in time.
4. Completeness
5. Conciseness
6. Concreteness
7. Consideration
When the communicator focuses on the needs of the audience and shows
consideration for them, the communication becomes effective.
□ Activity
Watch Charlie Chaplin's 'The Immigrant' and try to infer the
exchange by identifying non-verbal means of communication.
Link: https:/ /www.youtube.com/watch?v=t3PbTzarsvc
Questions
1. What is communication?