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Q2-Lesson-4

The document provides an overview of applied productivity tools, focusing on spreadsheets and presentation software. It includes instructions on using formulas in spreadsheets, examples of software like Microsoft Excel and PowerPoint, and tips for creating effective presentations. Additionally, it covers techniques for mail merging using Excel as a database and embedding objects in PowerPoint presentations.

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jecobernardo4
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Download as PDF, TXT or read online on Scribd
3 views

Q2-Lesson-4

The document provides an overview of applied productivity tools, focusing on spreadsheets and presentation software. It includes instructions on using formulas in spreadsheets, examples of software like Microsoft Excel and PowerPoint, and tips for creating effective presentations. Additionally, it covers techniques for mail merging using Excel as a database and embedding objects in PowerPoint presentations.

Uploaded by

jecobernardo4
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Applied Productivity Tools

Learning Competencies:

 Use common productivity tools effectively by


maximizing advanced application techniques.
CS_ICT11/12-ICTPT-Ic-d-4
 create an original or derivative ICT content to
effectively communicate or present data or
information related to specific professional
tracks. CS_ICT11/12-ICTPT-Ic-d-5
Spreadsheets
Spreadsheets

It is an electronic document in which data is


arranged in the rows and columns of a grid and
can be manipulated and used in calculations.
Examples of Spreadsheet

 Microsoft Excel (MS Excel)

 Google Sheets

 WPS
How to Enter a Formula
in a Worksheet Cell?
1. Click on the cell where you
want to enter a formula and
type = (equal sign) as the
first character of your
formula.
2. Enter a value or select the
cell that includes the value
you want in the formula.
3. Add the necessary
operators or functions.
4. When the formula is
complete then press Enter.
Math Operators
SYNTAX FUNCTION
=SUM() Adds all the numbers in a range of cells.
=AVERAGE() Returns the average of its arguments, which can be numbers
or names, arrays, or references that contain numbers.
=COUNT() Counts the number of cells in a range that contains number.
=IF() Checks whether a condition is met, and returns one value if
TRUE, and another value if FALSE.
=COUNTIF() Counts the number of cells within a range that meet the
given condition.
=SUMIF() Adds the cells specified by a given condition or criteria.
=AVERAGEIF() Finds average for the cells specified by a given condition or
criteria.
=CONCATENATE() Joins several text strings into one text string
=VLOOKUP() Looks for a particular value in the leftmost column of a table.
=HLOOKUP() Looks for a particular value in the uppermost row of a table.
=SUM()
=AVERAGE()
=COUNT()
=IF()
=IF(AND())
=IF(OR())
=IFS
=COUNTIF()
=SUMIF()
=AVERAGEIF()
=CONCATENATE()
=VLOOKUP()
=HLOOKUP()
Using MS Excel as Database for
Mail Merging:
1. Create an Excel File
and name it
“Database”.
2. Type “Names” in cell
A1 then type at least
5 names in Column
A.
Using MS Excel as Database for
Mail Merging:
1. On MS Word, go to
Mailings Tab>Select
Recipients>Use an
Existing List.
2. Select the excel file
you saved as
“Database” and click
Open.
3. Follow the same
steps on Mail
merging
Slide/Presentation Software
Slide/Presentation

A presentation software is a computer software


package used to show information, normally in the
form of a slide show.
Example of presentation softwares:

 Microsoft PowerPoint (MS PowerPoint)

 Google Slides

 WPS
Tips on Creating an
Effective Presentation

Minimize Clarity Simplicity

Visuals Contrast Consistency


Tips on Creating an
Effective Presentation
 Minimize. Keep slide counts to a minimum to
maintain a clear message and to keep
audience attentive.
 Simplicity. Use bullets or short sentences.
Summarize the information on the screen.
 Clarity. Avoid being fancy by using a font style
that is easy to read. Make sure that it is also big
enough to be read by the audience. All slides
should use a minimum font size of 24 points.
Tips on Creating an
Effective Presentation
 Contrast. Use light font on dark background or
vice versa to make your presentation easy to
read.
 Consistency. Make your design uniform. Avoid
using different font style and background.
 Visuals. Use graphics to help your presentation
but not too many to distract your audience. Use
charts and graphs instead of tables of data.
Using Hyperlinks in Microsoft
PowerPoint:
1. Select an object or highlight a
text.
2. Go to Insert > Hyperlinks
(under links category) or use
the shortcut key Ctrl + K. The
insert Hyperlink dialog box
would appear.
3. When done, click OK to apply
your hyperlink.
Embedding Objects in Microsoft
PowerPoint
Embedding objects is easy using PowerPoint
Presentation. With this option, you can insert an
Excel file that would look like a table to a
PowerPoint Presentation.
Embedding a File to your
PowerPoint Presentation
1. Go to the Insert tab.
2. On the Text group, click
on Object.
3. The Insert Object dialog
box would appear
Embedding a File to your
PowerPoint Presentation
Options:
a. Create New – creates a new file
from scratch. You can select on a
wide variety of files listed.
b. Create from File – creates a file
from an existing file saved on your
hard drive; simply browse the file to
use it. Putting a check on the “link”
option will allow you to modify the
Excel file inside your PowerPoint
Presentation.
Thank You!

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