INSTALLATION MANUAL, NL4000

Document Number: 1-NL4000-059

Revision Number: 05
Date Last Modified: 5/15/2023 3:28 PM
File: 1-NL4000-059rev05
Page: 1 of 69

Notes:
1. When printed, this is an uncontrolled copy, unless accompanied by approval
signatures.
2. See ECO for approvers list.

NOTICE OF PROPRIETARY PROPERTY

This document and the information contained in it are the proprietary property of NeuroLogica Corp. It may not be copied or used in any
manner nor may any of the information in or upon it be used for any purpose without express written consent from an authorized agent
of NeuroLogica Corp.
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Revision History
Rev ECO Author Changes

00 ECO-001980 Charles Landry Updated to reflect current processes

Updates for form numbers, New cart assembly,
01 ECO-003691 Kevin O’Keeffe
General Processes
02 ECO-004744 Christopher Guay Added information regarding new battery trays
Updated spelling errors. Corrected wrong figure
03 ECO-004969 John Donais
references and sentence structure.
Changing Regulatory & Quality details and FDA
04 ECO-006512 Charles Landry 2579 procedure as requested. Global
formatting issues corrected.
05 ECO-006728 Charles Landry Added wiring details for Access Point on PC

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Table of Contents

1 INTRODUCTION ....................................................................................................................................9
1.1 Purpose ...................................................................................................................................................................... 9
1.2 Scope .......................................................................................................................................................................... 9
1.3 Responsibilities .......................................................................................................................................................... 9
1.4 Definitions, Acronyms & Abbreviations ..................................................................................................................... 9
1.5 Document Overview .................................................................................................................................................. 9

2 APPLICABLE DOCUMENTS & SPECIFICATIONS....................................................................... 10

3 INSTALLATION DESCRIPTION ...................................................................................................... 11

3.1 Mobile Vehicle Installations ..................................................................................................................................... 11
3.2 Receiving, Inspecting and Uncrating System ........................................................................................................... 11
3.2.1 Inspect for Damage ............................................................................................................................................... 11
3.2.2 Ramp Removal and Setup ..................................................................................................................................... 12
3.2.3 Ramp Side Removal .............................................................................................................................................. 12
3.2.4 Plastic Cover Removal and Circuit Breaker CB16 .................................................................................................. 12
3.2.5 Retaining Bracket Removal ................................................................................................................................... 14
3.3 Inventory Inspection ................................................................................................................................................ 15

4 INITIAL POWER UP AND PUT SCANNER IN TRANSPORT MODE ....................................... 16

4.1 Engage CB16............................................................................................................................................................. 16
4.2 Transport Override Switch ....................................................................................................................................... 16
4.3 Old Style Battery Trays (Domestic Shipments) ........................................................................................................ 17
4.3.1 Battery Tray De-isolation: ..................................................................................................................................... 17
4.4 Old Battery Trays (International Shipments) ........................................................................................................... 22
4.5 New Battery Trays (Domestic) ................................................................................................................................. 30
4.6 New Battery Trays (International) ........................................................................................................................... 30
4.7 Battery Tray Installation Procedure: (Internationally) ............................................................................................. 32
4.8 Power Connections (Domestic & Internationally).................................................................................................... 33
4.9 CAN Connections...................................................................................................................................................... 33
4.10 Power Up.................................................................................................................................................................. 35
4.10.1 System Checks .................................................................................................................................................. 37
4.11 Workstation Cart ...................................................................................................................................................... 37

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4.11.1 Cart and Monitor Assembly .............................................................................................................................. 38

4.11.2 Workstation Desktop and UPS Assembly ......................................................................................................... 44

5 PHANTOM STAND ............................................................................................................................. 62

6 FINAL SETUP AND TEST ................................................................................................................. 62

6.1 Workstation Configuration Setup ............................................................................................................................ 62
6.1.1 Hospital Setup Window ........................................................................................................................................ 64
6.1.2 Scanner Setup Window ......................................................................................................................................... 65
6.1.3 Remote Support Setup Window ........................................................................................................................... 66
6.1.4 DICOM Servers Window ....................................................................................................................................... 67
6.2 Workstation Testing ................................................................................................................................................. 68
6.3 Scanner Testing ........................................................................................................................................................ 68
6.4 Daily Calibration and Quality Assurance Test .......................................................................................................... 69
6.5 FDA 2579 Form......................................................................................................................................................... 69
6.6 Service Report Form................................................................................................................................................. 69
6.7 System Installation Checklist.................................................................................................................................... 69

Tables
Table 1: NeuroLogica Standards & Regulations ..................................................................................... 10
Table 2: NeuroLogica Documents ........................................................................................................... 10

Figures
Figure 1: Pallet Clearance Requirement ............................................................ 11
Figure 2: Removing Ramp Hardware ................................................................ 12
Figure 3: Plastic Bag Envelope ....................................................................... 13
Figure 4: Empty Crate View .......................................................................... 14
Figure 5: Scanner Securing Hardware ............................................................... 15
Figure 6: Ramp Pin and Pallet Hole ................................................................. 15
Figure 7: CB16 Location ............................................................................... 16
Figure 8: Transport Override Switch ................................................................ 16
Figure 9: Battery Tray ................................................................................. 17
Figure 10: Battery Tray Disassembly ................................................................ 18
Figure 11: Insulation Strips on Battery Trays ...................................................... 18
Figure 12: Close View of Battery Cables ............................................................ 19
Figure 13: Battery Tray Fuse and Buss Bars ........................................................ 20
Figure 14: Battery Management Boards in Tray & Small Buss Bar .............................. 21
Figure 15: Battery Tray Shipped Empty for International ........................................ 22
Figure 16: Battery Tray "Six Packs" Shipped Separately .......................................... 23

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Figure 17: Empty Battery Tray Disassembly ........................................................ 23

Figure 18: Further Tray Disassembly ................................................................ 24
Figure 19: Tray Top Removal ......................................................................... 24
Figure 20: Hardware Stored in Empty Tray......................................................... 25
Figure 21: Tray End Plate Removal (Fuse Side) .................................................... 25
Figure 22: Removal of Insulator Sheet .............................................................. 26
Figure 23: Removal of Tray Side ..................................................................... 26
Figure 24: Begin Inserting Six Packs ................................................................. 27
Figure 25: Tray Being Built ........................................................................... 27
Figure 26: Partially Completed Built Tray .......................................................... 28
Figure 27: Battery Management Bd Connectors ................................................... 28
Figure 28: Small Connector Close-up................................................................ 29
Figure 29: Battery Crates ............................................................................. 30
Figure 30: New Style Battery Trays ................................................................. 31
Figure 31: New Battery Tray Part # ................................................................. 31
Figure 32: Tray Inserted in Scanner ................................................................. 32
Figure 33: Battery Tray Fixing Hardware ........................................................... 32
Figure 34: Left Side Batteries ........................................................................ 33
Figure 35: Right Side batteries ....................................................................... 33
Figure 36: Battery Communication Diagram ....................................................... 34
Figure 37: Main Circuit Breaker Panel .............................................................. 35
Figure 38: Control Panel .............................................................................. 36
Figure 39: Cart and Computer Components ........................................................ 37
Figure 40: Caster Locks ............................................................................... 38
Figure 41: Monitor Rear Cover ....................................................................... 38
Figure 42: Monitor Mounting Prep ................................................................... 39
Figure 43: Monitor Mounting.......................................................................... 39
Figure 44: Monitor Attachment to Mast ............................................................. 40
Figure 45: Monitor Cable Connections .............................................................. 40
Figure 46: Rear Cover Reinstallation ................................................................ 41
Figure 47: Monitor USB Connection.................................................................. 41
Figure 48: Workstation Cabinet Cover Removal ................................................... 42
Figure 49: Shield and Accessory Holder w/Instructions .......................................... 42
Figure 50: Lead Shield and Holder Installation .................................................... 43
Figure 51: New UPS Battery Breaker ................................................................ 44
Figure 52: New UPS .................................................................................... 45
Figure 53: New Battery Box .......................................................................... 45
Figure 53: Outlet Strip Changes...................................................................... 47
Figure 54: Power Strip Mounting ..................................................................... 47
Figure 55: UPS Mounting Bolts ....................................................................... 48
Figure 56: UPS Power Connection from Circuit Breaker .......................................... 49
Figure 57: UPS Slide Out .............................................................................. 49
Figure 58: Top Cover Removal ....................................................................... 50
Figure 59: BMB Isolation Screw Removal ........................................................... 50
Figure 60: UPS Battery Isolation Strip Removal.................................................... 51
Figure 61: UPS Securing Battery Management Board ............................................. 51

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Figure 62: Battery Module Connectors .............................................................. 52

Figure 63: Back Board Mounting Hardware ......................................................... 52
Figure 64: XM1 Connections – Battery Management Board ....................................... 53
Figure 65: XM11 Connections – Battery Management Board ..................................... 53
Figure 66: Positive and Negative Connections ..................................................... 54
Figure 67: UPS Power Connection ................................................................... 55
Figure 68: Workstation Cart Computer Prep ....................................................... 56
Figure 69: Workstation Computer - Termination Access Positioning ........................... 56
Figure 70: Workstation PC Upper Connections .................................................... 57
Figure 71: Workstation PC Lower Connections .................................................... 58
Figure 72: Installed Power Strip ..................................................................... 59
Figure 73: UPS Circuit Breaker ....................................................................... 59
Figure 74: Workstation Front Cover Reinstallation................................................ 60
Figure 75: Cisco Access Point Power Switch ....................................................... 60
Figure 76: Workstation Main Breaker ............................................................... 61
Figure 77: UPS User Interface Power Button ....................................................... 62
Figure 78: Login Screen ............................................................................... 63
Figure 79: General Settings ........................................................................... 64
Figure 80: Scanner Setup ............................................................................. 65
Figure 81: Remote Support Config Screen .......................................................... 66
Figure 82: DICOM Setup ............................................................................... 68

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Contact Information
If you have any comments, suggestions, or corrections to this document, please write
(include the chapter title and page number) and send them to:

NeuroLogica Corporation
14 Electronics Avenue
Danvers, Ma, 01923
1-888-564-8561
U.S.A.

DAMAGE IN TRANSPORTATION
All packages should be closely examined at time of delivery. If damage is apparent, have
the notation “damage in shipment” written on all copies of the freight bill before delivery
is accepted or “signed for” by the hospital receiving agent.
Whether damage is noted immediately or concealed (noticed after delivery), the damage
MUST be reported to the carrier immediately upon discovery, or within 14 days after
receipt, and the content and containers held for inspection by the carrier.
The Transportation Company will not pay a claim for damage if an inspection is not
requested within 14 days period.

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International Sponsors

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1 Introduction

1.1 Purpose
This document defines the requirements for a BodyTom CT scanner system installation.

1.2 Scope
This document describes the components, assembly and process steps required to install
the scanner. On completion of this procedure the system will be available for the
customer to begin scanning patients.

1.3 Responsibilities
VP of Regulatory Affairs and Quality Assurance

o Documenting and logging all complaints, incidents or malfunctions relating to

NeuroLogica products within the required time frames as mandated by the
FDA.

o Classifying complaints utilizing the MDR decision path worksheet.

Field Service Engineer

o The Field Service Engineer is responsible for following this procedure. This
engineer must be fully trained and certified by NeuroLogica.

1.4 Definitions, Acronyms & Abbreviations

Six Pack This term refers to the six lithium batteries grouped by BMBs
BMB Battery Management Board

1.5 Document Overview

This procedure should be used to correctly unpack and install a BodyTom and BodyTom
Elite CT scanner.

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2 Applicable Documents & Specifications

Table 1: NeuroLogica Standards & Regulations
Document Number Description
NQM 001 NeuroLogica Corporation Quality Manual

Table 2: NeuroLogica Documents

Document Number Description
NF-00113 Service Report Number
NF-00128 Form, Field Service Training Requirements - BodyTom
NF-00136 System Installation Checklist
NF-00185 Form, Standards Reference
NQA-14004 Procedure, Global Medical Device Reporting
FDA Form 2579 Report of Assembly of a Diagnostic X-ray System

Note: Any installation or servicing of the BodyTom Scanner or any of its system components
should only be performed by completely trained and certified field engineers by
NeuroLogica.

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3 Installation Description

3.1 Mobile Vehicle Installations

The client has the responsibility of performing installation of systems into the vehicle;
therefor NeuroLogica has deferred performing these process steps to that respective party.

3.2 Receiving, Inspecting and Uncrating System

3.2.1 Inspect for Damage

If damage is observed on any of the crating, ensure that a notation is written on the
delivery documentation and contact NeuroLogica Technical Support for further
instructions. Also check the “Tip N Tell” and “Shock-Watch” indicators located on the
exterior of the crate and report any issues.
Note: A minimum of 30 feet of clearance should be allowed to safely remove the scanner
from the pallet using the ramp.
This clearance is needed only on the side of the crate where the ramp mounts as illustrated
below. Clearance required around the other three sides is only a few feet; enough to stand
there and remove screws through the ramp door and screws securing crate sides.
The scanner can be uncrated driven down the ramp off the pallet either inside the truck
where is can be driven up the adjustable receiving ramp to the dock or a long blade fork
truck can remove the crate as a whole and place it on the dock for uncrating. The
maximum total change in incline should not exceed 5 degrees or centipede belt damage
may result.
Figure 1: Pallet Clearance Requirement

Allow clearance and unload this side with ramp.

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3.2.2 Ramp Removal and Setup

Remove metal strapping from cartons using a metal band cutter if present. You will need a
screw gun to speed up the process of removing the screws that hold the ramp face in place
on the scanner crate.

3.2.3 Ramp Side Removal

Remove crate ramp side by removing the metal screws. Be careful when removing the final
screw so the ramp does not free fall to the ground or injure anyone. Lower the ramp and
place near the entrance to the open crate. Do not install ramp yet as you will need to
access bracket screws on the underside of the pallet.

Figure 2: Removing Ramp Hardware

Remove all screws holding ramp in place.

3.2.4 Plastic Cover Removal and Circuit Breaker CB16

The scanner is shipped in a plastic bag envelope within the crate to reduce exposure to
high humidity. It is also shipped with a strategic breaker (CB16) turned off. This breaker
supplies auxiliary power from the auxiliary battery to the drive system so that the scanner
can be driven without full wall or main battery power. This plastic bag barrier must be
lifted up from the front and back and taped up and out of the way so that access to the
one read bump out cover is made. This rear bumper has only one screw holding it in place
as the other two screws are place in a small plastic bag taped to the drive bar.

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Remove this single screw and set it aside. The rear bump out cover has a single speaker
cable attached to it that may be plugged into the scanner cable interface panel, so be
careful and look for this cable as the cover is removed. Pull the rear bump out cover up
and out of the crate so you can access the breaker panel with CB16.

Before CB16 is turned on, begin by removing the hold down brackets from the front
underside of the scanner. Two rear access panels on the crate and a single upper panel
should now be removed. From here, the plastic bag can also be lifted and taped up and out
of the way so that the scanner does not drive over it and get tangled up. This is important
for a smooth drive out of the crate and down the ramp. The scanner has to be completely
removed before you can lift the entire plastic bag up and off the scanner from the top.

Figure 3: Plastic Bag Envelope

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3.2.5 Retaining Bracket Removal

The shipping crate has two removable lower trap door plates on the back face as just
mentioned for accessing the hardware that holds the BodyTom down onto the pallet. Both
of these trap doors should already be removed and set aside.

Figure 4: Empty Crate View

Trap Doors Ramp

Using a socket wrench and Allen Key, remove the bolts on each of the two remaining
retaining brackets. Do not attempt to lift the BodyTom into the transport position until the
frame hold-down hardware is completely removed. Hardware illustrated below.

Note: The hold down bracket itself is a single use securing device. It should be
discarded and new brackets used if a scanner crate is to be reused.

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Figure 5: Scanner Securing Hardware

Bottom plates Nuts & Bolts (on top) Retainer Brackets

Install the ramp onto the pallet setting the bolts on the end of the ramp into the predrilled
holes on the pallets edge. See illustration below:

Figure 6: Ramp Pin and Pallet Hole

Ramp Bolts Predrilled holes for ramp

3.3 Inventory Inspection

Included with the shipment is the packing list where you are to ensure all components
were delivered.

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4 Initial Power Up and Put Scanner in Transport Mode

4.1 Engage CB16

Systems are shipped out of the factory with CB16 disengaged. This breaker connects the
internal 12v batteries to the drive system and must be engaged prior to attempting to turn
on the scanner.
Figure 7: CB16 Location

4.2 Transport Override Switch

Engage the Transport Override switch located on the drive side near the rear under the
bottom skirt by pressing up on the button. The system can then be raised and driven. After
a few moments of non-drive activity, the system is disabled again.

Figure 8: Transport Override Switch

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4.3 Old Style Battery Trays (Domestic Shipments)

The four main battery trays are shipped in the scanner and must be removed, de-isolated
and installed.

4.3.1 Battery Tray De-isolation:

First remove the scanner covers to access the battery trays and set related hardware aside.
Find the bag of brass screws and all the buss bars which you will need to assemble the
battery trays, usually found in the accessory container/box.

Remove the top cover of the first by removing the four recessed nylon screws in each
corner of the cover. You will next remove four button head nylon screws, two on each side
of the upper tray (All these screws will be reused). This top cover can be pulled straight up
and off and placed aside. It needs to be reinstalled in exactly the same way since it cannot
be put on turned 180 degrees.

Figure 9: Battery Tray

Top Cover Removal

Next you will remove the back-end cover without the two 9 pin connectors. This is
accomplished by removing six 8mm screws, removing the cover and inside insulator sheet.
Set all this aside.

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Figure 10: Battery Tray Disassembly

End Cover Insulator Sheet Access to insulating tabs

Next, remove and discard the nylon button head screws holding insulating strips in place in
each six pack of batteries on the battery management board. To pull the insulating strip
out, it may be necessary to temporarily loosen the small nylon screws holding the battery
Management Board (BMB) in place but retighten them as soon as the insulating strip is
removed.

Note: Newer systems now have only two insulating strips on the outer sides of the
battery trays. This saves significant time on the installation process.
Figure 11: Insulation Strips on Battery Trays

Pull out insulating strips once screws are removed

Next, the buss bars and mains connectors must be installed. Start with the main red and
black power lines. Loosen the plastic strain relief nut on the outside and you can then lift
the connection terminal and slide a brass washer underneath. Once the washer is centered,
then take a brass screw, lock washer and flat washer set and screw it into the battery
terminal hole. Note: New systems have eliminated two of the insulation strips being
deemed unnecessary.

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Figure 12: Close View of Battery Cables

Black main terminal screwed into cell

Once both main connectors are installed, next move to the fuse and “Z” shaped buss bars
on the opposite side. The fuse nuts and fuse itself must be removed. Then examine the
buss bars; there is a right hand one and a left hand one. The short length of the bracket
goes onto the fuse terminal and the longer top of the bar goes on top to reach over to the
battery terminal. Place a brass washer under the top terminal buss bar end and a brass
screw set through the hole and tighten slightly into the battery keeping the buss bar from
twisting. Do the same on the on the side. Once the bus bars are secure, reinstall the fuse
and tighten the nuts down tight enough to ensure they never become loose.

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Figure 13: Battery Tray Fuse and Buss Bars

Fuse was on bottom on old systems but is now on top of busses

After the z buss bars are properly installed and hardware tightened, you can put the
insulating sheet, end panel and hardware back in place. Next, we must install the four
small buss bars that connect the six pack battery groupings together via the battery
management boards. These buss bars MUST be installed on the outside of the tray as
opposed to the tray center as illustrated. Again, a flat washer must go under each buss bar
along with a screw set going into the battery. Install all four buss bars.

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Figure 14: Battery Management Boards in Tray & Small Buss Bar

Buss bars connect six packs mount on outside terminals

Finally, install a brass screw set (screw, lock washer and flat washer in every open battery
terminal hole. Once all the screws are installed, tighten each screw one at a time
concentrating on one row at a time. Tighten the screws using an insulated screwdriver just
until the screw stops spinning and then give the screw a slight tweak of tightness to ensure
the hardware will not loosen. Once all the screws are tightened, replace the top cover and
use the original nylon fasteners. Repeat this entire process for the remaining three battery
trays.

Critical care must be taken when working with the batteries and the battery
management boards. Any screw or washer dropped on the electronic circuitry will
damage the boards beyond field repair. It is also very important to tighten every
battery brass screw. Do not get distracted and skip a screw or system failure will
result.

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4.4 Old Battery Trays (International Shipments)

International system shipments will not have the lithium batteries installed in the trays,
but instead will be shipped in separate containers in the form of “six pack” modules. So,
the battery trays are shipped and will appear to be assembled but are essentially empty.

Begin by unpacking the trays and take a single tray assembly, set it on a bench. Prepare to
remove the battery tray covers with Standard and Phillips screw drivers and open all the
battery six packs to prepare for assembly.

Figure 15: Battery Tray Shipped Empty for International

Set up the first tray on a work bench

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Figure 16: Battery Tray "Six Packs" Shipped Separately

Open the battery six pack boxes

Figure 17: Empty Battery Tray Disassembly

Remove the four corner recessed nylon screws from the cover

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Figure 18: Further Tray Disassembly

Also removed the four Phillips screws on each side

Figure 19: Tray Top Removal

Remove the top cover and set aside. It only goes on one way.

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Figure 20: Hardware Stored in Empty Tray

Inside each tray are the components needed to assemble the tray

Figure 21: Tray End Plate Removal (Fuse Side)

Remove the rear end cover

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Figure 22: Removal of Insulator Sheet

Also remove the insulating sheet. Do not forget to replace this sheet.

Figure 23: Removal of Tray Side

Remove all remaining screws from one side and remove it

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Figure 24: Begin Inserting Six Packs

Push the lower blue pad against the back wall and insert the first six pack

It is critically important that the six packs are installed as illustrated above with the
taped LEDS facing the outside walls of the tray. Significant damage can result if the
six packs are installed backwards.

Figure 25: Tray Being Built

Continue installing six packs. Small nylon screws will be installed here.

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Figure 26: Partially Completed Built Tray

Once all the six packs are installed, place the side cover back on and secure

Figure 27: Battery Management Bd Connectors

Next, install the Battery Management Boards connectors

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Figure 28: Small Connector Close-up

And also the smaller Battery Management Board connectors

From this point forward, the battery tray assembly will be identical to the Domestic
Shipment of scanner systems and battery tray assembly outlined in section 3.1.6.

Critical care must be taken when working with the batteries and the battery
management boards. Any screw or washer dropped on the electronic circuitry
will damage the boards beyond field repair. It is also very important to tighten
each battery brass screw. Do not get distracted and skip a screw or system
failure will result.

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4.5 New Battery Trays (Domestic)

The batteries on a system shipped domestically will have the battery trays already installed
but disconnected. Continue to step 4.7.1

4.6 New Battery Trays (International)

The batteries on a system shipped internationally will be shipped separately from the
scanner in individual crates.

Figure 29: Battery Crates

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Figure 30: New Style Battery Trays

The new style battery trays are self-contained and do not require set-up like the old-style
batteries. They weigh roughly 70 lbs.

Figure 31: New Battery Tray Part #

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4.7 Battery Tray Installation Procedure: (Internationally)

The two-rear scanner covers, and lower skirts need to be removed in order to accomplish
the installation of completely assembled battery trays. Install all four battery trays and
connect them to the scanner using the inline power connectors and signal connectors.
Figure 32: Tray Inserted in Scanner

Tray 4 shown

Figure 33: Battery Tray Fixing Hardware

Install mounting brackets for each battery tray

(Old Style)

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4.8 Power Connections (Domestic & Internationally)

Connect the Power Cable connectors to the appropriate tray as labeled (TB1, TB2, TB3,
TB4).

Figure 34: Left Side Batteries

Figure 35: Right Side batteries

4.9 CAN Connections

Connect the CAN signal connections between the trays as shown in below diagram. Plug in
terminator in tray 4 as shown.

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Figure 36: Battery Communication Diagram

CAN Wiring Guide

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4.10 Power Up
Take note of the system and ambient conditions:
o If the Gantry is very cold, it is ok to power up & turn on lasers and rotate. DO NOT
SHOOT XRAY UNTIL NEXT DAY AS THIS COULD DAMAGE THE XRAY TUBE.
o If there is condensing humidity - DO NOT POWER UP, MOVE SYSTEM TO WORK AREA,
REMOVE ALL COVERS, WAIT 24 HOURS
o If installing NEW Style battery trays, note that the batteries are shipped depleted.
You must charge the batteries to a full charge prior to powering up the scanner.

Replace the scanner covers and bring the scanner to a full power up condition by plugging
the scanner into wall power (120 VAC or 230 VAC), turning on the main 585 VDC battery
breaker (CB1) and the appropriate 120 VAC (CB2) or 230 VAC (CB3) input breaker inside the
rear cover side facing trap door.

Figure 37: Main Circuit Breaker Panel

Main Circuit Breaker Panel

If there is no wall power available, then press the transport mode button and wait until it
lights up solid (may be 10-20 seconds) and finally press the “power on” button and wait for
its LED to stay on solid. The scanner should go to a blue idle status eventually (could take
several minutes in total) signaling that the scanner is in a ready state.

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Figure 38: Control Panel

Off Transport On

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4.10.1 System Checks

• Press the transport mode button once again to return to transport mode (wait for
LED to remain on solid). The scanner is now ready to transport to the staging area
for continued installation testing. The scanner camera should always display on the
drive side monitor during transport mode operation.
• Raise the scanner into Transport position and verify drive.
• Switch back to the scan mode and press the laser on button and check that all lasers
illuminate, and the scanner gantry rotates.
• Keep the scanner plugged in to fully charge the batteries. The batteries should be
tested for CAN data to identify a faulty battery or battery management board.
Staging and Workstation Cart Assembly

4.11 Workstation Cart

Gather all other boxes containing the manuals, QA phantom, and workstation computer
cart, workstation, etc. and transport items to instrument staging testing area. Unpack all
materials and lay them out in a logical manner with associated cabling.
Discard all empty crates, boxes, and wood pallets. The freight carrier has been pre-paid in
most cases to remove all shipping boxes, crates, pallets, and debris.

The cart in most cases is prewired with all the appropriate wires running up and down the
cart wire chase channel. If this is not done, or an added wire need to be fed through the
wire chase, an electrician’s wire fish tape should be employed. Unpack and install the
workstation monitor first. The screws used for this bracket are Torx so ensure you have the
appropriate Torx driver.
Figure 39: Cart and Computer Components

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4.11.1 Cart and Monitor Assembly

1. Lock QTY 2 Workstation Cart Front Caster Assemblies.
Figure 40: Caster Locks

2. Unbox Monitor and carefully pry rear cover from unit. Keep for re-installation later.
Figure 41: Monitor Rear Cover

Workstation Monitor Rear Cover Removal

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3. Remove QTY 2 bottom screws and associated washers, loosen QTY 2 top screws to
prepare monitor for installation on Workstation mast assembly.
Figure 42: Monitor Mounting Prep

Figure 43: Monitor Mounting

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4. Install QTY 2 bottom screws and associated washers hand tight. Tilt Mast Mount
parallel to the floor and tighten QTY 4 3mm mounting screws.
Figure 44: Monitor Attachment to Mast

5. Terminate Power, HDMI and USB connections on bottom of monitor.

Figure 45: Monitor Cable Connections

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6. Reinstall monitor rear cover.

Figure 46: Rear Cover Reinstallation

7. Terminate USB Connector on Monitor rear.

Figure 47: Monitor USB Connection

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8. Loosen QTY 4 captive regular screws and remove Workstation Front Cover.

Figure 48: Workstation Cabinet Cover Removal

9. Prepare Shield & Accessory Holder for installation on rear of Monitor Mast.
Figure 49: Shield and Accessory Holder w/Instructions

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Figure 50: Lead Shield and Holder Installation

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4.11.2 Workstation Desktop and UPS Assembly

There are two versions of the Workstation Cart UPS. The older version has batteries
shipped inside the UPS but are electrically isolated. This style UPS was made up until
scanner serial number 216. The instructions for this style follow below.

From Scanner SN# 217 and above, the batteries are also inside the UPS but are
isolated only using a breaker. This breaker is easily accessed so no UPS disassembly
is required. See image below. Breaker is located on the front right side of the UPS.

Figure 51: New UPS Battery Breaker

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Specific New Style UPS Changes

Figure 52: New UPS

The Bodytom Workstation Cart has been recently modified in a few areas. Specifically:
• The UPS no longer has the two “six pack” Lithium Battery packs as the backup power
source. This has now been replaced with a single battery module in a closed box that
now mounts on the bottom of the UPS tray. Battery box profile below.

Figure 53: New Battery Box

• As part of this battery component change, the old need to isolate the six pack
batteries prior to shipping and then to undo this at the point of installation is now a
thing of the past. The isolation is now accomplished using a simple, easy to access

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breaker on the right-side front of the UPS enclosure. So, the UPS does not need to
be removed at install and instead stays right in place.
• The modules inside the UPS have also been “reshuffled” and rearranged so that the
control board is now easily accessed on top of the UPS. The battery box is located on
the lowest level, the two inverters (AC/DC and DC/AC) are on the next level
followed by the control board on top.

Battery Box Inverters Control Bd Breaker

• Finally, the Access Point (AP) will no longer be the Linksys model but will be the new
Cisco model

Cisco WAP150 Wireless-AC/N Dual Radio Access Point

• The new Cisco AP has a different mechanical holding shelf that mounts directly
under the DVD Player / Recorder.

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• The power cord for the Cisco AP is different in the orientation of the plug pins where
they are turned 90 degrees as compared to the Linksys model. So, the multi-outlet
strip adapter has been changed to accommodate this difference. If this was not
done, the power adapter would stick out so much that the cart front cover would
not go back on.

Figure 54: Outlet Strip Changes

Older Outlet Strip (see pin orientation) New Style Outlet Strip (sockets
pivoted 90 degrees)

Scanner SN# 217 and Prior

1. Remove QTY 2 screws securing power strip to Workstation Cart frame, as shown
below. Temporarily remove power strip from cart, extending the length of power
connections tied to UPS assembly.
Figure 55: Power Strip Mounting

Power Strip Left Power Strip Right

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2. Remove QTY 2 10mm bolts at base of UPS assembly.

Figure 56: UPS Mounting Bolts

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3. Disconnect Power Connection from the Circuit Breaker on the rear of the cart to the
UPS assembly.
Figure 57: UPS Power Connection from Circuit Breaker

4. While providing slack to all associated cabling, carefully slide UPS unit out of
Workstation chassis bottom.
Figure 58: UPS Slide Out

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5. Remove QTY 2 Philips screws and QTY 7 3mm Allen screws holding UPS top cover in-
place. Remove top cover to UPS assembly.
Figure 59: Top Cover Removal

Note: For International Shipments, the “Six Pack’s” are shipped separately outside the
system with the Scanner batteries. Packs will need to be installed in the tray like the
scanner trays prior to the next steps.
6. Begin the process to De-isolate the batteries by removing QTY 12 Nylon Regular
Screws acting as shipping fasteners on top of Battery Management Board.
Figure 60: BMB Isolation Screw Removal

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7. Remove QTY 2 battery isolation strips by completely removing it via ‘Pull Here’
markings. If there is resistance, you may need to loosen the nylon screws holding
the corners of the BMB to the braces that hold the packs in place.
Figure 61: UPS Battery Isolation Strip Removal

8. Replace QTY 12 Nylon Screws with Brass Screws, flat & lock washers. Ensure all
screws are secured and tight.
Figure 62: UPS Securing Battery Management Board

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9. Temporarily remove both Battery Module Back Boards.

Figure 63: Battery Module Connectors

10. Install QTY 4 Nylon Philips screws, as shown below.

Figure 64: Back Board Mounting Hardware

11. Reinstall both Battery Module Back Boards; ensure proper connections by pushing
down firmly.

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12. Install XM1 leads to Front Right Termination Screw as pointed out below; secure with
brass screw, washer & lock washer provided.
Figure 65: XM1 Connections – Battery Management Board

13. Install XM11 leads to Front Left Termination Screw as pointed out below; secure with
brass screw, washer & lock washer provided.
Figure 66: XM11 Connections – Battery Management Board

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14. Install Battery Positive and Negative leads to Rear Right and Left termination points
as shown below; secure with brass screw, washer & lock washer provided.
Figure 67: Positive and Negative Connections

Positive Negative

15. Reinstall UPS top cover assembly & tighten all associated hardware.

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16. Reconnect Main Power Connection from UPS, as shown below.

Figure 68: UPS Power Connection

17. Re-install UPS Assembly in Workstation Cart Chassis, securing with QTY 2 10mm hex
head bolts from before.

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18. Prepare Workstation Cart and all associated cabling to accept Workstation
Computer, per Figure 64 shown below.
Figure 69: Workstation Cart Computer Prep

19. Install Workstation Computer using Computer Safety Belt draped loosely as shown
below, allowing access to Computer Terminations on back of unit.
Figure 70: Workstation Computer - Termination Access Positioning

Power
Cable

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20. Terminate all cabling as shown below.

Figure 71: Workstation PC Upper Connections

USB Mouse (left) &

Keyboard (right)

CAT5 Network
“Bodytom” hardwire
connection to cart
port

CAT5 Network to
Access Port mounted
on cart

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Figure 72: Workstation PC Lower Connections

UPS Serial Cable

(tighten screws-left)
& Fuse (right)

External Monitor
(L) & Main
Monitor Display
port (R) Cables

USB to
Monitor (L)
& DVD
Writer (R)

CAT5 Network
PACS (L) &
NAV (R) on
cart

USB Cable for UPS

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21. Remount Power Strip Connector & plug in all 120 VAC cords (QTY 3).
Figure 73: Installed Power Strip

22. Power on UPS Circuit Breaker. Old style breaker on left, new style is on right.
Figure 74: UPS Circuit Breaker

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23. Reinstall Workstation front cover assembly using QTY 4 captive regular screws.
Figure 75: Workstation Front Cover Reinstallation

24. Plug Unit into 120 VAC.

25. Ensure the Cisco Access Point Router power switch is turned on (depressed)

Figure 76: Cisco Access Point Power Switch

26. Energize Main Workstation Breaker.

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Figure 77: Workstation Main Breaker

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27. Press and hold Power Button on UPS User Interface Panel for three seconds, as
shown.
Figure 78: UPS User Interface Power Button

5 Phantom Stand
Assemble the phantom stand.

6 Final Setup and Test

6.1 Workstation Configuration Setup

Start up the workstation and login as User = NeuroLogica, PW = b0dysc@nn3r.

Press the “Customize” and the “System” button.

The configuration screen opens. The layout consists of several different tabs but we only
need to deal with a few: on General Setting Tab, Hospital Setup, Scanner Setup and
Remote Support Setup and finally we will be dealing with the DICOM Servers Tab.

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Figure 79: Login Screen

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6.1.1 Hospital Setup Window

Institution Name: The correct institution name for the account should be entered here.
This data shows up on each image in the DICOM Header.
Department name: The correct department name for the account should be entered here.
This data shows up on each image in the DICOM Header.
Institution Address: The correct address for the account should be entered here. This
data shows up on each image in the DICOM Header.
Use Device AE in Server Settings: This radio button should be checked if the hospital
server requires a station (our device or scanner) AE title.
Station AE Title: This is the AE title for the scanner that may be required by some hospital
PACS servers. This should be confirmed by the hospital PACS administrator, and they should
assign our AE Title that would be entered here.

Figure 80: General Settings

Click on the “Save” button to save changes.

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6.1.2 Scanner Setup Window

Scanner IP Address: The scanner IP address follows a standard scheme.
For BodyTom systems it is always 192.xx.y.2, where xx is the system serial number and y is
1 for wireless and 3 for hardwired to scanner. (System 23 as shown as wired setup shown
below.)

The next three fields only are populated when using a wireless network.
Point to Point Wireless: If the scanner is set up in an “Ad Hoc” configuration, this radio
button should be selected.
Wireless Setup – Scanner Network Adapter: This field has a drop-down arrow where the
wireless adapter to be used for workstation to scanner communication is selected.
Wireless Setup – Scanner Wireless Profile: Select the Wireless profile from this dropdown
for the selected adapter to use for connection to the scanner. Typically, “SYSTEMxx”,
where XX is the serial number of the scanner.

Figure 81: Scanner Setup

Click on the “Save” button to save changes.

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6.1.3 Remote Support Setup Window

Remote Support Network Connection: This field has a drop-down arrow where the
network adapter to be used for workstation remote support communication is selected.
Use static IP: This radio button should be selected if the scanner is using a static IP address
for remote support as opposed to DHCP.
Static IP Setup – System IP Address: Static IP address for remote support provided to us by
hospital IT dept goes here.
Static IP Setup – System Subnet: Subnet Mask address provided to us by hospital IT dept
goes here.
Static IP Setup – System Gateway: Default Gateway IP address provided to us by hospital
IT dept goes here.
DHCP Setup – DNS Server (preferred): If specific DNS server IP is provided by hospital IT
staff, this address is placed here.
DHCP Setup – DNS Server (Alternate): If specific alternate DNS server IP is provided by
hospital IT staff, this address is placed here.

Figure 82: Remote Support Config Screen

Click on the “Save” button to save changes.

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6.1.4 DICOM Servers Window

Servers Tab: This tab is where we will do all of our data entry
• Store Radio Button: Select this radio button to enter PACS server data
• Worklist Radio Button: Select the radio button to enter Modality Worklist (MWL)
data
Server Name: This is the common name given to describe the server. It can be any name
the hospital uses as a standard.
HIS/RIS and PACS Network Connection: This drop-down menu is used to select the
network adapter that will be used for communication to the hospital servers.
Point to Point Radio Button: If the hospital decides to use wireless networking, this button
would be selected.
• Wireless Profile: Once the wireless network is selected above, you would simply
choose any wireless profile for this drop-down list. The profile is automatically
created is just needs to be selected.
Server AE Title: This is the AE Title of the hospital server.
Device AE Title: This is the given AE Title name given to us by the hospital IT staff to
identify our workstation on their network.
Server IP Address: This is the IP Address of the hospital server
Port: This is the port number the hospital server uses for communication and is provided by
the hospital staff.
Connection Timeout: This is the time in seconds where the workstation will “give up” and
time out if a connection with a server cannot be established.
Use Static IP: If the hospital does not use DHCP, we will be assigned a static IP address and
this radio button should be selected.
• Static IP Setup – System IP Address: Static IP address provided to us by hospital IT
dept goes here.
• Static IP Setup – System Subnet: Subnet Mask address provided to us by hospital IT
dept goes here.
• Static IP Setup – System Gateway: Default Gateway IP address provided to us by
hospital IT dept goes here.
Default Server: If multiple servers are setup in the software, one should be designated as
the “default” server. Highlighting the server name on the server list and selecting this
radio button assigns that as the default server.
Default Navigation Server: If a particular server setup is dedicated as a Navigation server,
this server name should be highlighted on the server list and then this radio button
selected.
Enable Storage Commit: Certain hospital servers can be identified at the sole server
location for all PACS images within the facility. If this is decidedly that case after
consulting with the hospital IT staff, this radio button would be selected
Listen for Responses: Most modern PACS servers send out an acknowledgement message
after the receipt of each image. Once this acknowledgement is received by our
workstation, the next image in the series will be sent only to wait once again for a “reply”.
This radio button may be selected by default, however, if after discussions with hospital IT
staff and it is determined that an older server type is in use that does not send
acknowledgements out, this radio button would be left unchecked.

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12 Bit Images: Very specific navigation systems require our image data to be in 12-bit
format. If this case is identified for a specific server, this radio button should be selected.
By default, it should be unchecked.
Save Button: Saves entries made on the server fields as a new server name and identity.
Update Button: This button updates changes made to an existing server but does not make
it a new entry like the “save” button does.
Echo Button: This button sends a simple “message” from the workstation to the hospital
server that is selected on the list and tests the connection. It will either pass or
communicate successfully, or it will fail and “time out”.
Server Order Buttons: The order that multiple servers show up on the list can be
manipulated by the three buttons directly below the list. Up, pushed a selected server
name up the list and down does the opposite. Finally, “Save Order” saves changes made to
the new order of servers as they appear on the list. This makes selecting a routine server
say to push images to PACS easy to find and it will show up on the top of the list and the
user will not need to search for it.

Figure 83: DICOM Setup

6.2 Workstation Testing

After the workstation is set up, identify each network port and plug in the various outer
cart ports. Then plug in the scanner network cable and test communication. Also test
the wireless configuration.

6.3 Scanner Testing

Ensure the scanner powers up entirely and that the battery system charges

• Check that the gantry rotates without any noise or other issues.
• Test the alignment lasers for accuracy with respect to iso-center and the other
various positions.

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• Test the scanner centipede calibration and make adjustments as required to keep
the scanner travel straight.

Refer to the service manual (1-NL4000-062) for detailed information on each of these
items.

6.4 Daily Calibration and Quality Assurance Test

Note: You will now need to create X-ray energy. Please ensure you are in an
environment where this is safe to do.
Upon positioning instrument in the staging area, perform a complete Daily Calibration,
make sure the air cal is successful (cal status switched to “100%”) The daily air cal can
take up to 12 minutes if the tube is cold (0% tube heat capacity).

Then perform a QA Scan using the QA wizard and phantom stand. Ensure all parameters
pass.

6.5 FDA 2579 Form

FDA Form 2579 is for domestic shipments only, including human and veterinary.

Instructions and Responsibilities

• QA will fill out FDA 2579 form prior to shipment and email to Shipping/Receiving.
• QA will make sure the form is physically present during shipment review.
• Shipping/Receiving will place form into plastic pocket inside crate during shipment
review.
• Service Team will finalize form upon completion of the installation and provide
signed copy to the customer and QA department (electronically).
• QA department will then email the form to FDA.

Form Location in Workstation Crate

• Placed inside plastic envelope in workstation crate, right above the workstation on
the lefthand side.

6.6 Service Report Form

Upon completion of the installation, fill out a Service Report NF-00113 indicating work
performed. Also, note on the Service Report any repairs or non-conformances encountered
during the installation. See Form NF-00113.

6.7 System Installation Checklist

An FSE installation checklist needs to be filled out completely and submitted back to
NeuroLogica customer service at the completion of the install process.
Reference form NF-00136.

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