2031ZB24Q00010 / RFQ ID: RFQ1696776

Questions and Answers

# Solicitation Reference Question Answer
1 General Is there an incumbent on this contract? If so, please This requirement encompasses a broader scope of
provide the incumbent name, current contract number, services than what are currently being performed.
Period of performance, value of the contract. Some of the services are provided by:

Trilogy Secured Services, LLC, 2031ZB24F00026,

25 March 2024 – 24 December 2024, $1,662,331.43.
2 General Would you kindly confirm if this is an entirely new See question 1
effort or is there an incumbent currently providing
these services? If so, would you please provide the
incumbent contract details?
3 General What will be the contract value for this opportunity? Cannot provide this information.
4 Section I – Pricing Schedule RFQ Item 0001 LH for the Transition in is based on Line item 0001 remains labor hour. The NTE hours
Paragraph 1, Page 2 5976 hours and allows the bidder to submit unit price in Section I, Pricing Schedule on page 2 is removed.
and total cost. But a single hourly rate cannot be The estimated hours and locations per LCAT are
applied to all of the required roles and multiple provided in Attachment B, Price Sheet and Quoters
locations. Is it possible to have this be FFP QTY 3 in may use the numbers provided as guidance for
a unit of measure in MTH? If not, how would IRS submitting pricing. A breakdown of all labor costs is
like the bidders to show a blended hourly rate as one to be provided for all years.
unit hour so that it can be multiplied by 5976 to obtain
total cost?
5 Section I – Pricing Schedule RFQ states: Emergency after hours support, Licenses Contractor must be able to buy directly from Identiv
Paragraph 3, Page 4 and Software Support, Supplies, and Other Direct for our ACS. Identiv Licensing is covered under a
Costs must be approved by the COR. For Supplies and separate contract. Section 9 WCF Site Work
Other Direct Costs, the Government will only paragraph B lists all the SW we currently use for our
reimburse for actual costs. VMS. Contractor needs to be able to purchase
renewal licensing and support. All other equipment
The RFQ does not state where the contractor should needed to restock can be purchased through local
acquire the supplies and other direct costs associated vendors like ADI, Granger, etc. All of the purchases
with the contract. Some items will require purchase will be a request from the COR and the contractor
from an authorized reseller, depending on the will supply the COR with a reasonable quote. Once
manufacturer. If the awarded contractor is not COR approves the contractor will purchase. Once the
authorized to purchase direct from a manufacturer, are equipment is received the contractor can bill anytime

1
 2031ZB24Q00010 / RFQ ID: RFQ1696776
Questions and Answers
# Solicitation Reference Question Answer
they allowed to procure from an authorized dealer and against the equipment CLIN. For large buys, the
submit the purchase price from the authorized dealer Government may work with the contractor regarding
as the actual cost? partial payments.
If this is allowable how does the government evaluate
contractors for Factor 4 price as related to items for
supplies and Other direct Cost, which equals
$6,925,000 of the contract value?
6 Section I – Pricing Schedule RFQ states: Note: Waiting to onboard personnel is If there are no background issues and required
Paragraph 4, Page 4 not billable. Contractor personnel must have an information submitted by contractor personnel is
interim, an issued PIV, and BEP laptop or workstation timely, accurate, and complete, onboarding may take
prior to working under this task order. No work shall up to 90 days.
be done on non-BEP laptops/workstations.
Contractors may only invoice for actual work and
deliverables completed. Priority should be given to
onboarding all key personnel during the transition
period as all key personnel are essential for the
transition-in period.
Can BEP provide an estimate for how long on
average, after contract award, it will take onboarding
personnel to obtain an Interim, be issued a PIV and be
issued a BEP laptop?
7 Section I – Pricing Schedule Emergency after hours support, Licenses and Software Language on page 8 is updated. See question 5
Paragraph 3, Page 4 RFQ Support, Supplies, and Other Direct Costs must be regarding being an authorized reseller. The amounts
states/Section II – Performance approved by the COR. For Supplies and Other Direct given are NTE amounts that the Government
Work Statement Paragraph 2, Costs, the Government will only reimburse for actual estimates they need for the licenses and software
Page 8 costs. support, supplies, and other direct costs. These are on
an as needed basis. The Government may work with
And the contracting regarding payments/percent of
RFQ states: Licenses and Software Support: payment for the line items if or when a need arises.
Contractor shall provide licenses and software

2
 2031ZB24Q00010 / RFQ ID: RFQ1696776
Questions and Answers
# Solicitation Reference Question Answer
support on an as needed basis. Billing shall be for
actual costs/support and prior approval is required
from the COR.

These read as different requirements. If both page 4

and page 8 are correct that would be a NTE amount of
$12,480,000.00 for all CLINS that are at Cost.
Financially this would be very difficult for a small or
even a large business to financially afford. Can the
statement on Page 4 take precedence and Page 8 be
changed to state as stated on page 4? In addition,
Factor 4 is price yet the way this written today Price
cannot be a factor on $12,480,000.00 of the contract
and does not take into account being authorized
vendor of products or purchasing level which should
be a judged factor of Price as written in Factor 4.
8 Section 11 Key Personnel- RFQ States: All key personnel must work onsite at Technical Writers are non-key personnel. See
Paragraph 1, Page 15 DCF and WCF. Technical writer positions will have revised RFQ for description for Technical Writers.
the option of 50% telework capability at the discretion
of the COR.

Are Technical Writers considered key or non-key

personnel? The role is not described or listed under
Key and Non-Key role descriptions. Can a description
of Technical Writer be provided as well as
qualifications?
9 Section 11 Key Personnel // RFQ States - The Project Manager shall have a See revised RFQ.
Project Manager, Paragraph b, minimum of five (5) years of project management
Page 16 experience in projects of similar size, scope and
complexity. Project Management Professional (PMP)
certification is not required for this position.

3
 2031ZB24Q00010 / RFQ ID: RFQ1696776
Questions and Answers
# Solicitation Reference Question Answer
Will you please confirm that this is correct and NOT
required as far as a PMP Certification. Typically for
contracts of this size and scope of importance that is a
requirement.
10 Section 11 Key Personnel // SENIOR DRAFTER (Part time 2 days per week Drafter is two (2) days per week and only billable for
Senior Drafter, Paragraph 2, onsite) – The RFQ states we can only bill for onsite the two (2) days onsite. The Government prefers the
Page 16 work. drafter to have set schedule every week. Tuesdays
and Wednesdays would be the most beneficial to the
Please confirm that the Senior Drafter can only be Government.
billed for 2 days 16 hours per week and that the other
3 days he is not billable and not utilized by BEP.

Does BEP have a preference of which two days a

week the Senior Drafter would be onsite?
11 Section 11 Key Personnel /// RFQ States: vii. Desired/Advantageous Qualifications The BEP only uses Identiv for ACS and Milestone
Supervisory Senior Electronic • Vendor certifications in multiple IDS, ACS, and for VMS. The SSET will need to be the SME in
Technician III, Paragraph VII, CCTV systems - Software House CCURE, Verint, Identiv and have SQL experience.
Page 18 MDI, AMAG Symmetry.

Are these systems used by BEP for this contract?

What is the relevancy of including these systems as
advantageous qualifications vs. listing those that BEP
is asking us to support for this contract – Milestone,
Pivot3/Quantum, Agent VI Irisisty, Datapath,
BriefCam?

Is the desire to have well rounded SSET III that can

eventually be trained on the systems that BEP is
utilizing during the transition period?

12 Section Minimum Service Under Task/Function, Emergency Incidents – Who The COR will determine what is an emergency.
Level Requirements, determines whether an incident is considered an Usually anything that deals with perimeter security is

4
 2031ZB24Q00010 / RFQ ID: RFQ1696776
Questions and Answers
# Solicitation Reference Question Answer
Paragraph 2, Page 24 Emergency Incident? an emergency and the police posts and command
centers. BEP works 24hr 365 days. The COR
Is this directed to the contractor via the COTR or other receives the emergency call and then the COR calls
authorized BEP individual or is any other team the project manager or SSET to have someone come
member at BEP able to declare an Emergency Incident in after hours. Only onsite time is billable not travel
– for example, can a guard declare an Emergency
Incident?

Emergency Incident is not currently specified in the

PWS. Is it defined under the same terms as Emergency
Service?
13 Section 7 Quotation The request does not state qualifications for the See Question 5
Submission Requirements, bidding company regarding status as an authorized
Paragraph 1-3, Page 61 dealer for the products required for this contract.
Status as an authorized dealer would be necessary to
obtain products, software service, technical support
and obtain certification, as well as hold valid
certification.
Is it allowable for a bidder to submit a response if they
are not an authorized dealer of the products named in
the RFQ?
14 Section Volume III, Factor 3, CPARs will not be accepted. PPQs should be
Past Performance, Paragraph Will BEP accept official CPARS ratings or are PPQs submitted.
4, Page 63 required even if an official CPARS rating is available?

15 Section IX, Evaluation Criteria RFQ states: The Government will evaluate pricing for The NTE numbers for these line items are provided
for Award, paragraph 3 Factor award purpose by adding the total price for all to encompass the program office’s anticipated needs.
4 Price, Page 69 options. There are a lot of unknowns for when or what
The RFQ notes that there are costs associated with equipment, hardware, software, etc. are needed at
Licenses and Software Support items 0005 0006 1004 time of award.

5
 2031ZB24Q00010 / RFQ ID: RFQ1696776
Questions and Answers
# Solicitation Reference Question Answer
1005 2004 2005 3004 3005 4004 4005 5004 5005 and Quoters are to include these numbers in their
that costs must be approved by the COR. As quotation. See previous questions regarding
requested, the Government is not able to evaluate the authorized resellers.
price of the above-mentioned Item numbers, which
equates to $5,555,000 dollars listed as FFP NTE.
As written, these would be evaluated by the COR post
award and most likely would not be the most
beneficial price to the Government, as the request also
does not state where the contractor is to obtain the
Licenses and Software Support, nor if the contractor
must be an authorized vendor of the products requiring
Licenses and Software Support. This could be
resolved in the bidding process by having the
contractors submit an actual FFP for the item numbers
associated with Licenses and Software Support, which
may be substantially less than the listed NTE provided
value and allow Factor 4 to be utilized on such a large
contractual amount of money.
Additionally, this would provide the Government with
an actual Evaluation of the Price Factor for a
substantial cost of the contract, in advance of award
instead of post award. An FFP for the Licenses and
Software Support is easily obtained by those who are
authorized resellers of the products listed that would
require Licenses and Software Support.
Will BEP consider changing these items to an actual
bidder provided value for the FFP instead of NTE for
accurate bidding and price evaluation purposes so that
Factor 4 Price could be part of the evaluation of these
items?

6
 2031ZB24Q00010 / RFQ ID: RFQ1696776
Questions and Answers
# Solicitation Reference Question Answer
16 States Contractor may only invoice for actual work See revised RFQ
and deliverables completed. Yet CLIN or schedule of
value is associated with Deliverables. The line types
Section 1 FAR 52.217-8,
that are listed as FFP would be staff creating the
Para 3, Page 4
deliverables and FFP is a fixed price, yet the statement
states a value that is not defined for completed
deliverables.
17 Emergency support is just labor only. An emergency
Emergency Support has a NTE value that all bidders is anything that impedes someone's ability to not be
are to submit – yet in no location does it state what an able to do their job or the protection of the perimeter
Emergency Support invoice could be. For example, a is not protected. Usually a normal emergency is one
Section IV, Factor 4, Price bidder could submit post award that the value of person coming in to get the system back online for
Para 3,Page 64 Emergency Support is $10,000 per incident. Is this the police. There are no minimum hours to be billed.
acceptable or is a value needed as it is also not stated Only actual time onsite is billable at OT rates
as to which labor category or categories would be See question 12 regarding additional information for
required for emergency support? Emergency Support and see revised RFQ for what is
required for pricing.
18 The RFQ states "For Supplies and Other Direct Costs, See revised RFQ.
the Government will only reimburse for actual costs”
For the CLIN items related to Licenses and Software,
Supplies, and ODCs – this is significant work for
vendors to manage, procure and supply to the
Government. These services need management of
Section I - Pricing Schedule – OEM reseller relationships, back-office procurement
Para 2, Page 4 and invoicing, supply and delivery tracking
management etc. As such these are costs for the
vendor, and we strongly recommend allowing vendors
to quote the add-on cost percentage that will be needed
to manage and service these CLIN items. Would the
Government update the RFQ to allow for add-on costs
with these CLIN items?
19 Section I – Pricing Schedule Emergency after hours support, Licenses and Software See previous questions addressing emergency hours,

7
 2031ZB24Q00010 / RFQ ID: RFQ1696776
Questions and Answers
# Solicitation Reference Question Answer
Para 3, Support, Supplies, and Other Direct Costs must be costs, authorized resellers, etc.
Page 4 approved by the COR. For Supplies and Other Direct
Costs, the Government will only reimburse for actual
costs.
Question Would the COR provide approval in advance
of contractor providing the Emergency after hours
support and in advance or procurement of Licenses
Software Support, Supplies, and Other Direct Costs?
Question for Supplies and Other Direct Costs does the
COR carer where the invoice for the actual cost is
obtained from. Example if a bidder is not a direct
authorized reseller of the product and needs to obtain
the Supplies and Other Direct Costs from an
authorized reseller is that an acceptable true cost to be
reimbursed for those items?
20 Is the Security system as described in the SOW fully The BEP has a fully functional Identiv ACS and a
functional and has it been tested accepted and is at the Milestone VMS. Identiv software upgrades are
O&M stage or is this still under construction and handled under another contract.
actual installation work of the system not simply
changes still needs to occur. Are any upgrades to the If or when a need arises, contractor will be required
system required as Annual Software Support to provide annual software support. Some of the
Agreement from the manufacturer may include licenses that the contractor may have to procure post-
Section II – Performance
technology upgrades and advanced features yet these acquisition are attached. Other licenses are not
Work Statement 2 Scope of
may require additional CPU/GPU upgrades to the known at this time. See previous questions regarding
Work
current server hardware or network configuration. Are authorized resellers.
Para 3, Page 5
these potential upgrades known currently or would
they be discovered post-acquisition of Annual Quoters are to include the NTE lines in their quote.
Software Support Agreement? Where would bidders When pricing services, Quoters shall include a
obtain this information in the bidding stage to ensure breakdown to include LCATs, hours, hourly rates,
that the NTE funds as well as the correct professional etc.
service labor categories are inclusive in our final
submission?

8
 2031ZB24Q00010 / RFQ ID: RFQ1696776
Questions and Answers
# Solicitation Reference Question Answer
21 The paragraph under key personnel refers to Technical See Question 8
Section 11 Key Personnel Writer. The Key Personnel list provided does not
Para 1, Page 15 include a technical writer. Please clarify this is an
error and Technical Writer is not a required LCAT?
22 Confirm SENIOR DRAFTER is Key role as it is listed See Question 10
Section 11 Key Personnel //
as part time (Part time 2 days per week onsite) – Or is
Senior Drafter,
this 2 days onsite and 3 days offsite working on CAD
Para 2, Page 16
deliverables.
23 What is the rational that the Government will utilize See revised RFQ regarding pricing. For support,
price as a factor when all bidders are not judged on Quoters shall provide a breakdown of costs to include
Price as a factor for cost of Emergency Support which LCATs, hours, unit prices, etc. Quoters shall use
as written is determined after award. For Licenses and Attachment B as guidance. See above questions
Software Support which depends on contractors’ regarding authorized resellers.
status as authorized reseller and purchasing ability of
the required licenses and support which would only be
Factor 4, Price
discovered after award and varies per bidder. For
Para2, Page 69
supplies which would only be a factor for after award
as well as other direct costs which again would only
be after award. As written the only CLINS that would
have price as a factor are O&M Services yet even
those are not accurate as a bidder may submit a staff of
16 and another bidder may submit a staff of 20 yet all
you would see is the Monthly cost.
24 What are the primary goals and objectives of this The BEP requires a full range of O&M Support at
General
RFQ? locations identified in the PWS.
25 What are the technical specifications and requirements Specifications are listed in the PWS
for the IdentiV/Velocity access control, Milestone
Section II-2, para 1, page 5
Video Management System, and Hyper Converged
servers?
26 How should the new systems integrate with existing The BEP is not acquiring a new system. The BEP
Section II-7,10 , para 7,b, 10-
infrastructure? Are there specific protocols or requests O&M support as identified in the PWS.
(a)2, page 12-14
standards to follow?

9
 2031ZB24Q00010 / RFQ ID: RFQ1696776
Questions and Answers
# Solicitation Reference Question Answer
27 Section II-2 , para 1,2,d-2, What performance metrics will be used to evaluate the Customer satisfactory and quality of work.
page 5,6 success of the installation and maintenance services?
28 Section VII, para e-1 and 2, Are there specific quality standards or certifications Standard low voltage code and NEC Code standards
page 55 required for the equipment and services provided?
29 High quality support expected and emergencies as
Section II-2 , para 1,2,d-2, What level of support and response times are expected
soon as possible, preferably onsite within the hour
page 5,6 for both regular and emergency maintenance?
and a resolution as soon as possible
30 What types of reports are required, and how frequently Refer to deliverables in the PWS
Section II-17, 18, page, 22,23
must they be submitted?
31 Section II-11 (2- iv), Para 4, What specific documentation needs to be provided for Services shall be in accordance with manufacturers’
Page 16 the installation and maintenance services? specifications.
32 Would the Government consider a due date extension Yes
General of a week (to June 17th) to allow time for the Q&A
process and vendors to respond accordingly?
33 1. Does the PM have to be onsite or it can be Hybrid All contractor personnel shall be onsite unless stated
for this effort?
Section 11, Para 3, Page 15 2. Will the agency allow hybrid onsite/offsite FTE's –
If yes, for how may days per week onsite vs offsite are
allowed are allowed across all positions?
34 The agency has not prescribed anything related to One Title/Cover page is allowed for each volume and
Title/Cover Page, can we include the cover page in all is not included in page limitations.
Section VIII, Para 5 and 6, volumes and will that be counted against the page
page 60 and 61 limitations ? Also will the given "QUOTATION Information regarding headers/footers sizes is
FORMAT- that is 12-point size type shall be used, already provided in the Section VIII
header/footer margins " apply to Cover page as well?

** END OF QUESTIONS **

10