Joint Emergency Operation Program (JEOP)

Ethiopian Catholic Church - Social Development Coordinating Branch Office of

Meki (ECC-SDCBOM) Shashamane Area office
FY23 Quarter I Ew Progress Report
Reported by Dereje Dori (EW Officer)
Negele Arsi
Reporting Period: October 1, 2022 to December 30, 2022

Photo by Dereje Dori: CBEWS piloted kebele DRM committee quarter review meeting at MCS Nagele Arsi Woreda Office
and Risk Education at Chiri Lalu |Kebele

EW senior officer

Table of Contents
 Acronyms.............................................................................................................................................3
Section 1: ACTIVITY SUMMARY...................................................................................................4
Ethiopian Catholic Church Social and Development Coordination Branch Office of Meki (ECC-
SDCBOM) is implementing Joint Emergency operation (JEOP) in Shala, Arsi Negelle, Heben Arsi,
Sire and Dodota woredas. Negele Arsi woreda is among them which are implemented under
Shashamane area branch office of West Arsi Zone.............................................................................4
Section 2: OUTPUT REPORTING....................................................................................................5
2.1 JEOP EW activities...................................................................................................................5
2.1.1 Community Based Early Warning System (CBEWS) Activities..................................5
2.2 Market price Monitoring...........................................................................................................6
2.2.1 Negele Market Price Change progress...............................................................................6
2.2.2 Shashamane Market Price Change progress......................................................................7
2.3 Summary of Post-Harvest and Rapid Onset Assessment 2014/2022........................................8
2.4 Training and Meeting/workshop.............................................................................................12
2.5 Challenges, Successes, and Lessons Learned.........................................................................13
 Acronyms

CRS………………………… Catholic Relief Service

DRMO……………………... Disaster Risk Management Commission
DRMC ………. ………… Disaster Risk Management Committee
EW………………………… Early Warning
GoE…………………. ……… Government of Ethiopia
HRD…………………. …….. Humanitarian Requirement Document
IR …………………………… Intermediate Result
JEOP…………………. ……. Joint Emergency Operation Plan
ECC-SDCCOM…………… Ethiopian Catholic Church Social Development
Coordinating Office of Meki
ECC-SDCBOM …………… Meki Catholic Secretariat
SO …………………………. Strategic Objective
V.Oil ………………………. Vegetable Oil
MCS ……………………….. Meki Catholic Secretariats

Joint Emergency Operation -FY 2020 Quarter I Progress Report

Section 1: ACTIVITY SUMMARY
Ethiopian Catholic Church Social and Development Coordination Branch Office of Meki (ECC-
SDCBOM) is implementing Joint Emergency operation (JEOP) in Shala, Arsi Negelle, Heben Arsi,
Sire and Dodota woredas. Negele Arsi woreda is among them which are implemented under
Shashamane area branch office of West Arsi Zone.
The activities accomplished in the Second quarter (October 1, 2022 – December 31, 2022) are
summarized below.

Weekly Early Warning Data were collected from DRMO early warning expert using 28 indicators
and sent to MCS coordination office (Early warning senior officer). Similarly CBEWS data Reporte
by DA from selected pilot kebeles using 23 (newly verified indicator) through IVR and the
response has been monthly recorded on the CRS, IVR data management plat form. At the end of
every monthly OTP and SC data has been collected and sent to early warning senior officer. Those
collected data are used as an input for monthly report preparation.
CBEW Quarter review meeting has been conducted with MCS staff and Government Busa gonofa
office staff and targeting committee of Four CBEWS piloted kebele. The objective of the meeting
was to discuss with Piloted kebele DRM committee and gov. office stakeholder on reporting time,
reporting status, report inclusiveness and accuracy and updated version of CBEW data collection
indicator. Totally 28 DRM committee from four pilot kebele, two staff from MCS and Four staff
from Gov. woreda office staff have been participated on this review meeting.

Jointly with MCS staff woreda technical committee has conducted post-harvest assessment on
weather condition, crop production status and livestock in belg season. On both assessments, it has
been identified that, over all rainfall situation of belg season is below normal and as a result the belg
season production was very low. Because of absence/scarcity of pasture, livestock body condition is
highly deteriorated and especially, in rift valley kebele are large number of livestock are died due to
absence of water and pasture.

Fast onset/rapid assessment for the second round performed by woreda technical committee within
summer season in the month of August, 2022. This rapid/onset assessment is focused on total 21
kebele to identify problem occurred on summer season farming activity and on livestock.

Market Price Monitoring has been conducted on two market site for six round (twice a month) since
September 29/2022 using six commodity. Gradual price change has been seen on most of consumer
good and/or crops plant from month to month.
Section 2: OUTPUT REPORTING
2.1 JEOP EW activities
Early warning system represents the set of capacities needed to generate and disseminate timely and
meaningful warning information that enables at-risk individuals, communities and organizations to
prepare and act appropriately and in sufficient time to reduce harm or loss.

In the reporting period early warning (EW) data collected from Negele Arsi Woreda DRM office
using 28 questionnaires and submitted to EW senior officer (Coordination office). In this quarter 12
week Early warning report has planned to collected and sent to coordination Office. Hence in this
reporting period, a total of 12 week early warning report (100% of the Quarter plan) has collected
from the woreda DRMO and transferred to Coordination Office (senior early warning officer).

The report shows that the overall food security situation of Negele Arsi woredas are “critical” and
the existence food gap is necessary especially for vulnerable house hold. Especially the recent EWS
warning report indicate that over all rainfall situation for this summer season is very low. As it
indicated on the SMS report of late two month SMS report plant growth performance is very low
and HHs reported crop dying. Due to lack of animal pasture and scarcity of water anima body
condition is highly deteriorated and even above 5000 livestock death has reported from rift valley
kebele. Consecutive SMS Ew report also show that, Price of consumer good and crops is gradually
increasing in the first one month and the first two week of August month. Inversely the price of
average size shoat is below the market price of crop plants. This result in negative market term of
trade, which directly affect community coping strategies for problem of food security.

Similarly, in the reporting period monthly OTP and SC data were collected and sent to
Coordination Office via SMS. Based on the report of OTP and SC report is also high, which is an
indicator of food security problem in the woreda.

2.1.1 Community Based Early Warning System (CBEWS) Activities

Community-Based Early Warning Systems (CBEWS) is based on a "people-centered" approach
that empowers individuals and communities threatened by hazards to act in sufficient time and in an
appropriate manner in a bid to reduce the possibility of personal injury, loss of life, damage to
property, environment and loss of livelihood. It provides communities, practitioners and
organizations involved in disaster risk management with advance information of risks that can be
readily translated into prevention, preparedness and response actions. Enhancing the community
level risk monitoring practice was envisioned to strengthening the woreda and kebele level disaster
risk management committee to adequately lead and manage the local early warning system and
improve JEOP’s capacity to triangulate and verify EW data at different levels. During this reporting
period, it is planned to collect a total of 48 CBEW report via SMS from 4 (Four) pilot kebeles
(Chiri Lalu, Gubata Arjo, Mako oda and Alge) using 16 indicator, and from total 48 (100% of
planned SMS report) 16 CBEW SMS report (25%) has been collected from four data collector of
 four pilot kebele and the remaining 32 (75%) has been directly recorded on the CRS IVR data
management plat form.

Table one: Summarized early warning activities Report

Indicator Quarter 1 target and actual Remark

Target Achieved %
# of early warning SMS sent 12 12 100%
# of CBEW SMS sent from pilot kbeles Recorded on IVR
24 24 100% data management
# of stakeholders participated on CBEWS 4 4 100%
# of EW report generated including Monthly OTP
and SC 12 12 100%
Participating in seasonal multi agency assessment
1 1 100%
Participating on Hoc/Rapid onset assessment
1 1 100%
Woreda Technical Committee monthly meeting
3 2 66.67%

2.2 Market price Monitoring

In order to meet cash in lieu program one of the pre-ground activities performs to Determine
appropriate transfer values to meet food needs, is market price monitoring which is conducted on
market day at two market site biweekly on six selected commodity.

The six type of commodity selected for market price monitoring at two market site (Negele Arsi
and Shashamane) are include Soft white Wheat, Maize, field pea haricot bean sorghum and
vegetable oil by using market price monitoring tracking format. During the reporting period total 12
(100%) market price monitoring report has collected and transferred.

2.2.1 Negele Market Price Change progress

As it has been shown on the below table, price of commodity has been gradually increasing from
the month of June to mid of July month. However there was no more price change on most of
commodity between July and August month in both markets. Based on Price data of the below
table, price Change has been seen on almost all commodities between July, August and September.
For example, Price of maize on July 16, 2022 was 30 Birr/Kg. On August 15, 2022 the price of
maize has increased from 30 Birr/Kg to 32.5 Birr/Kg by 8.3%. Similarly price of wheat which was
45 Birr/Kg on 15/07/2022 was increased to 46.5 Birr/Kg by 4%. The price of Sorghum bean has
also increased from 37 Birr/Kg to 38.5 Birr/kg by 4.1% between July and mid of August month.
However there was no thus much price change between August and September. Even decrease in
price has been seen on both major crop maize and wheat.
2.2.2 Shashamane Market Price Change progress
Status of price change of six selected commodity is almost the same with that of Negele Market.
Like that of Negele Market there is also higher price change observed on three commodities out of
six selected commodity. Price of sorghum which was 35 Birr/Kg on July 15/2022 was increased to
38 Birr/Kg by 8.6 % at the mid of August. Similarly the price of Wheat bean also increases from 45
Birr/Kg to 46.5 Birr/Kg by 3.3% b/n the month of July and August. Haricot bean has also increases
from 32 Birr/Kg to 41 Birr/kg by 28%., just like that of Nagele market there was no sigbificant
change of price on commodity between August and September.

 In general data of market price monitoring conducted on two market site during the reporting
period indicate that, there is continuous increase of market price between July and August. This
implies that there is demand and supply imbalance and instability of market when compared to
market price of Shoat decrease in price of shoat and increasing price of crop plant implies the
market term of trade still negative for both market. This is an indicator for deterioration of food
security within the woreda. Therefore:-
 Government should take measure to stabilize market in order to control abnormal
market price inflation
 Awareness and warning should be given to the most vulnerable community to
improve their preparedness and saving.

Chart One. Summarized market price monitoring of three moths conducted at Nagele market site

50
45
40
35
30 Wheat
Maize
25
Sorghum
20 Haricot bean
Shoat
15
10
5
0
July August September
 2.3 Summary of Post-Harvest and Rapid Onset Assessment 2014/2022
I. Rain Condition
 At normal condition Belg rain onset was at February. But at this year rain has started on March
21/2022. i.e rain onset for belg is dikaed by more thanthree weeks
 Rain has ceased at May 28/2022
 Rainfall distribution (Time) Slightly poor (no rain for 2-3weeks interval between rainfall
episodes for summer season
 Rainfall amount is very law, especially at rift valley kebele its extremely law and crops start to
die on field.

II. Belg farm condition

o Plan 9710 Hek

o Performance 8492.5 hek
Expected production on pre harvest assessment

 Expected production 1112780 Kun

 Performance 519020 kun % 46
 In general, it is identified that in 6 six kebele farmed land was not planted because of absence of rain
Kebele identified as hot spot area that have very law rain

 Rift vally kebele 14

 Highland area kebele 7 total 21 kebele
Out of exceptionally three kebele in rift valley has extremely law rain and total planted vegetation and
crop are totally damaged. Those kebele include

 Alge
 M/Arjo
 Sh/Bila are in starvation

III. Meher season raining condition

Rain on set for meher season is normal. It has started on June 8/2022
Rainfall Distribution

 Rainfall distribution (Time) of the woreda is Poor (no rain for 1-2 weeks interval between
rainfall episodes), only about 7 kebele has a rain in 2-3 week interval between rainfall
episodes
 Rainfall amount (%) compared with normal, it indicate that it is below normal
IV. 2014/2022 Farming condition

Area of land planted (ha)

 Plan 35217.29
 Performance 35217.25
The growth stage of crop

The growth stage of plant is on flowering stage. However because long last drought/scarcity of rain specially
in Age, Shala bila and M/arjo plants are drying and dying.

Photo Gallery showing effect of long lasting drought on crop

Damaged Haricot bean on farm land Damaged maize on farm land

V. Livestock Pasture and Livestock condition

Unavailability of water and scarcity of livestock pasture highly affect livestock.

In general a total livestock 5123 of total 8714 HH has affected by absence of pasture

Drinking water availability: - During this assessment although there is avialeble water point most of them
are not functional and peoples and livestock are in problem.
Human health condition:- High spread of Malaria was observed within within rift valley kebele in the form
of epidemic. Total of 490 (Male 254 and Female 245) has affected by this epidemic of Malaria
Malnutrion and deficiency disease on infant and pregnant women increasing when compared to last time
  More than 36-42 OTP has recorded every week
 Number of recorded Sc is also increased to 4-6 per week
 MAM also incrrase from 357 to 412.

VI. Food security status at 2014/2022

When compaired to the last three and four years, because of drought seen within the last two years
in 14 lowland /rift valley kebele, production has decreased and as a result there is highly increase
of scarcity of food. Total numbers of 52571 are obtaining assistance at present. Until the coming
December, total 80242 of HH and 80242 family need humanitarian assistance. Out of this, Male
headed 4340 HH and Female headed 3925 HH total 62321 need emergency assistance.

Table 2:- Emergency Needy Population of 2014/2022

S/n Kebele Number of population need emergency food assistance

HH Family
Male Female Total Male Female Tota Total
1 Algee 347 348 695 2780 2779 5559 12508
2 M/Arjoo 400 415 815 3180 3346 6526 7341
3 Sh/Biilaa 351 352 703 2800 2825 5625 6328
4 Galeef Qeello 190 192 382 1300 1380 2680 3062
5 D/dalluu 200 220 420 1400 1542 2942 3062
6 D/Hor/Qadhoo 201 222 423 1500 1465 2965 3388
7 H/Leemanno 220 235 455 1685 1500 3185 3640
8 Q/Garaa 280 283 563 1900 2045 3945 4508
9 H/Booso 270 278 548 1939 1900 3839 4387
10 G/Arjoo 190 189 379 1100 1178 2278 2657
11 Qaraaru 210 232 442 1598 1500 3098 3540
12 R/Hargisaa 270 273 543 2100 2245 4345 4888
13 A/Woyyo 280 288 568 2345 2200 4545 5113
14 G/Arbaa 210 270 480 1760 1600 3360 3840
15 C/Laalu 368 64 432 1870 2079 3949 4381
16 Q/Tullu 353 64 417 1707 1770 3477 3894
4340 3925 8265 30967 31354 62321 70586
 FGD during this assessment

VII. Market Condition

Based on Market monitoring during this assessment, it is observed that, the price of crop plant is
very high and even it is increasing in increasing rate. However the price of livestock is inversely
very low and it is decreasing. Therefore this condition make difficult to buy crops by selling life
stock. This makes food security very worse.

VIII. Copying Mechanism

 Selling livestock
 Deforesting and selling fire wood and charcoal
 Begging from relatives
 Assistance from government and humanitarian organization
 Working on daily labor

IX. Risk Identified

1 Problem of food security and/or food scarcity may increase more than observed if it does not get
consideration by concerning body
2 More livestock will die by absence of pasture and water
3 Different diseases may happen especially in some rift valley kebele where food security problem is very
high. specially infants pregnant women and breast feeding mother are highly affected
4 Economically poor people are harmed if market stabilizing strategies are not taken by government.
5 There is also fear, for loss of human life when assistance is not given on time for a HH in very critical
food security situation in some rift valley kebele.
 2.4 Training and Meeting/workshop
A. Woreda technical committee monthly meeting
Is monthly netting of woreda technical committee from six sector offices (agronomist from
Agri. & NR office, EW expert from busa gonofa office, water quality expert from water,
mineral and energy office, nutrition expert from Health office, and one expert from both
livestock and education office including office head from Busa gonofa and Agri. & NR total 8
participants office.woreda technical committee has been conducting two times at this quarter,
analyzed discussed on disseminated weekly EW report and assessments finding.
B. CBEW Quarter review meetings
CBEW quarter review meeting has been conducted at the end of July month to analysis and
discussed on CBEW report of third quarter from four piloted kebele.24 Male and 10 female,
total 34 persons from 4 piloted kebele, gov. woreda busa gonofa office and Nagele woreda
MCS staff has been participated on this meeting. The main objective of this meeting was,
 To give opportunity for them to review their own data, analyze and interpret to
actions and
 Improve kebele CBEW committee reporting system

C. CBEW workshop
Gambelto has been selected as newly piloted for CBEWS by replacing Mako oda kebele. DRM
committee at kebele level has been established and workshop has been conducted with
established Gamelto kebele DRM committee. The main objective of this work shop is to aware
committee on the concept of Community based Early warning system, Risk identification and to
discuss on CBEW reporting indicator. 7 participants from kebele, 3 from MCS and 3 from Arsi
Nagele woreda Busa gonofa office, total 13 (10 Male and 3 Female) participants has been
participated on this meeting.
D. Risk Education
This training was given for 60 community representative per each 4 piloted kebele to increase
the level of understanding of the community on hazard identification and risk awareness and
response and to improve community preparedness to identified risk of hazard. The training has
been given three identified risk titles (drought, rust pest and floods) by DA from four kebele,
EW expert from gov. office and EW officer from MCS office on
Summary of 4th quarter Risk Education @ 4 pilot kebele
Title of Total Participants
S/N Kebele
session M F T
1 Alge Drought 42 26 68
2.5 2 Gubata Arjo Floods 24 9 33
3 Chiri Lalu Rust pest 33 37 70
4 Gambelto Floods 36 8 44
5 MCS staff 2 0 2
6 Gov. staff 2 0 2
Ground total 139 80 219

Challenges, Successes, and Lessons Learned

Challenges
During this reporting period, the major challenges encountered over the course of project activities
implementation were:-
 Absence of logistic and fuel for regular field visit and market monitoring
 Lack of very essential device (mobile or tablet) to track field photo
 Lack of stationary
Success
 Good staff commitment and integration
 Good commitment of Gov. staff and Kebele level CBEW data sender
 Good internal controlling and reporting system like weekly action plan developed by
internal staff
 Clear and well organized report from woreda DRM office and kebele CBEW data sender.

Lessons Learned

 Frequent discussion made with concerned DRMO on quality of weekly early warning report
and time of reporting to decrease error in reporting and lateness of report.
 Having good communication helped us to build relationships with vendors – and potentially
it leads us to remote monitoring, as feasible and necessary.
 Good collaboration with staff has created to build strong team sprit