Document Code: TarPr-QF-SDOP-ACC-07

Quality Form Revision: 00

Effectivity date: 10-05-2018

DOCUMENTARY REQUIREMENTS FOR Name of Office: SDOP-ACC
LIQUIDATIONS - MOOE

NAME OF SCHOOL: NILASIN 1st ELEMENTARY SCHOOL

NAME OF SCHOOL HEAD: LIEZEL B. SARMIENTO, Ed.D.
DISTRICT: PURA DISTRICT

Note: This documentary checklist will be included as an attachment on Report of Monthly Expenses.

All payments made with suppliers/contractors should attached BIR Form 2306 for Final Tax withheld (3% or
5%) and BIR Form 2307 for Creditable Tax withheld (1% or 2%), except for Training and Travel Expenses.

Attached the following:

1. Report of Monthly Expenses (3 copies)

2. Approved WFP (2 copies)
3. Cash in Bank Register (5 copies)
4. Summary of Expenses (5 copies)
5. Documentary Requirements (signed)
6. Report of Check Issued
7. ORS, DV, & LDDAP-ADA
8. Journal Voucher

I
. SUPPLIES AND MATERIALS EXPENSE
1 Disbursement Voucher
2 Photocopy/Duplicate copy of check/s issued for checking account
3 Sales Invoice (specifying quantity, description & unit cost)
4 Official Receipt
5 Tax Payment & BIR Form 2306 & 2307
6 Requisition and Issue Slip (For procurement as supporting documents)
7 Purchase Request
8 Request for Quotation (3)
9 Abstract of Quotation
10 Purchase Order
11 Inspection & Acceptance Report
12 Inventory Custodian Slip - Semi Expendable- non-consumable items
13 Property Acknowledgment Report (PAR) – non consumable items
Requisition and Issue Slip (For Issuance of Inventory to End-user) – consumable and non-
14 consumable
15 Certification from the head of agency as to the necessity
& jurisdiction of the purchase; and that the price paid or contracted
for is reasonable and that it was the lowest obtainable at the time of
purchase order

II. OTHER SUPPLIES & MATERIALS EXPENSES

(Sports Materials; Janitorial, Industrial, Agri supplies, etc.)
1 Disbursement Voucher
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SBFP.
 Document Code: TarPr-QF-SDOP-ACC-07

Quality Form Revision: 00

Effectivity date: 10-05-2018

DOCUMENTARY REQUIREMENTS FOR Name of Office: SDOP-ACC
LIQUIDATIONS - MOOE

2 Photocopy/Duplicate copy of check/s issued for checking account

3 All reqs are the same with SUPPLIES & MATERIALS EXPENSES
4 Certification (indicating description & purpose)
5 Inventory Custodian Slip
6 BIR 2306 & 2307

III. REPAIRS & MAINTENANCE EXPENSES OF GOV'T FACILITIES

(Only Minor Expenses allowed: < P50,000)
III. A Materials
1 Disbursement Voucher
2 Photocopy/Duplicate copy of check/s issued for checking account
3 Sales Invoice (specifying quantity, description & unit cost)
4 Official Receipt
5 BIR Form 2306 & 2307
6 Requisition and Issue Slip (For procurement as supporting documents)
7 Pre-Inspection Report
8 Program of Work
9 Purchase Request
10 Request for Quotation (3)
11 Abstract of Quotation
12 Purchase Order
13 Inspection Report
Requisition and Issue Slip (For Issuance of Inventory to End-user) – consumable and non-
14
consumable
15 Report of Final Inspection and Acceptance
16 Pictures (before, during & after repairs)
17 ORs of continuing project
18 Inventory List of School Properties (for repairs of equipments & facilities)

III.B Labor
1 Disbursement Voucher
2 Photocopy/Duplicate copy of check/s issued for checking account
3 Job Order
4 BIR Form 2306 & 2307 (unless with tax exemption (notarized ANNEX B) presented)
5 Request for Quotation (3)
6 Abstract of Quotation

IV. UTILITIES EXPENSE

IV. A Electric and Water Expense
1 Disbursement Voucher
2 Photocopy/Duplicate copy of check/s issued for checking account
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SBFP.
 Document Code: TarPr-QF-SDOP-ACC-07

Quality Form Revision: 00

Effectivity date: 10-05-2018

DOCUMENTARY REQUIREMENTS FOR Name of Office: SDOP-ACC
LIQUIDATIONS - MOOE

3 Official Receipt
4 Statement of Account / Billing Statement
5 BIR form 2306 & 2307

IV. B Internet/ Telephone Expense

1 Disbursement Voucher
2 Photocopy/Duplicate copy of check/s issued for checking account
3 Official Receipt
4 Statement of Account / Billing Statement
5 BIR form 2306 & 2307

V. PRINTING & PUBLICATION EXPENSES

(Tarpaulin Printing and School IDs)
I. Photocopies & Binding
1 Disbursement Voucher
2 Photocopy/Duplicate copy of check/s issued for checking account
3 Sales Invoice (specifying quantity, description & unit cost)
4 Official Receipt
5 BIR Form 2306 & 2307
6 Requisition and Issue Slip (For procurement as supporting documents)
6 Job Request
7 Request for Quotation (3)
8 Abstract of Quotation
9 Job Order

______________________ 10 Inspection & Acceptance Report

Requisition and Issue Slip (For Issuance of Inventory to End-user) – consumable
______________________ 11 and non-consumable

______________________ 12 Certification (indicating Purpose, Description, Unit Cost,

# of copies & that no collection was made from students)

II. Testpapers
1 Disbursement Voucher
2 Photocopy/Duplicate copy of check/s issued for checking account
3 Sales Invoice (specifying quantity, description & unit cost)
4 Official Receipt
5 BIR Form 2306 & 2307
6 Requisition and Issue Slip (For procurement as supporting documents)
7 Job Request
8 Request for Quotation (3)
9 Abstract of Quotation

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SBFP.
 Document Code: TarPr-QF-SDOP-ACC-07

Quality Form Revision: 00

Effectivity date: 10-05-2018

DOCUMENTARY REQUIREMENTS FOR Name of Office: SDOP-ACC
LIQUIDATIONS - MOOE

10 Job Order
11 Inspection & Acceptance Report
Requisition and Issue Slip (For Issuance of Inventory to End-user) –
consumable and non-consumable items
12
13 Sample of Test Paper for COA file
Certification of No Collection from students with breakdown of:
# of students, # of copies, unit cost & total amount

SECURITY & UTILITY EXPENSES

1 Disbursement Voucher
Photocopy/Duplicate copy of check/s
2 issued for checking account
3 Approved Job Order
4 DTR (in Biometric Form)
5 Accomplishment Report
6 Job Description
TRAVELING EXPENSES
1 Disbursement Voucher
Photocopy/Duplicate copy of check/s
2 issued for checking account
3 Approved Itinerary of Travel
4 Travel Order / Authority to Travel
5 Certificate of Appearance
6 Certificate of Travel Completed

TRAINING EXPENSES
1 Disbursement Voucher
Photocopy/Duplicate copy of check/s
2 issued for checking account
3 Official Receipt (for training/seminar registration fee)
4 Memo &/or DepEd Order for Seminars & Trainings attended
5 Travel Order / Authority to Travel
6 Certificate of Appearance

TRAINING EXPENSES (GAD and INSET TRAINING)

______________________________ 1 Approved GAD Proposal & Budget
2 Attendance Sheet
3 Narrative Accomplishment Report
4 Pictures

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SBFP.
 Document Code: TarPr-QF-SDOP-ACC-07

Quality Form Revision: 00

Effectivity date: 10-05-2018

DOCUMENTARY REQUIREMENTS FOR Name of Office: SDOP-ACC
LIQUIDATIONS - MOOE

FOODS
1 Disbursement Voucher
2 Photocopy/Duplicate copy of
check/s issued for checking
account
3 Official Receipt with BIR Form 2306 and 2307
4 Sales Invoice
5 Requisition and Issue Slip (For procurement as supporting documents)
6 Job Request
7 Request for Quotation (3)
8 Abstract of Quotation
9 Job Order / Service Contract
1 Abstract of Quotation
0
1 Inspection & Acceptance Report
1
1 Requisition and Issue Slip (For Issuance of Inventory to End-user) –
2 consumable and non-consumable items
1 Certification (no. of pax, unit cost per pax, total cost)
3

Supporting attached documents are complete and computations are correct.

______________________________________________
Administrative Assistant III/ Administrative Officer II

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SBFP.