STORES/HSQ/RCF

TENDER DOCUMENT
Tender No: 12221283A Closing Date/Time: 27/03/2023 14:30

PCMM acting for and on behalf of The President of India invites E-Tenders against Tender No 12221283A Closing
Date/Time 27/03/2023 14:30 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only.
Manual offers are not allowed against this tender, and any such manual offer received shall be ignored.

1. NIT HEADER

Bidding type Two Stage Reverse Auction Template Normal

Contract type Goods Contract Category Expenditure
Tender No 12221283A Tender Type Open - Indigenous
Evaluation Criteria Itemwise Bidding System Two Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section P 12
Inspection Agency TPI Agency Publishing Date / Time 01/03/2023 12:14
Bidding to be Done on IREPS
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 27/03/2023 14:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 2000000.00

Initial Financial Offer Auto Elimination rules For all vendors

Yes
Required applicable (Bulk/developmental)
Initial Cooling Off Period Subsequent Cooling Off
02:00 00:30
(HH:MM) Period (HH:MM)
Succesive Lots Closing
30 Minimum Decrement (%) 0.10
Interval (Min.)
Vendor Categories Bulk/Developmental Item Category General
Allow Next Bid Lower
Current Lowest Bid (Subject to Min. Decrement)
Than

Tender Title WATER TANK (02 TYPES)

2. ITEM DETAILS

S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 33551182 Goods (Y) Stock --- Yes TPI INR
Agency
Description :WATER TANK ASSEMBLY WITHOUT UPPER FRAME COMPLETE FOR LHB COACHES, as
per Drawing: LS63122 ALT d WITHOUT ITEM NO. 1 (MDTS 093 REV 08 IS APPLICABLE), [ Warranty Period:
30 Months after the date of delivery ]
Consignee FURNISHING DEPOT , RCF Punjab 459.00 Set

2 33551194 Goods (Y) Stock --- Yes TPI INR

Agency
Description :WATER TANK (2X685 LITRE) COMPLETE WITHOUT UPPER FRAME COMPLETE, as per
Drawing: CC63136 ALT f (MDTS 093 REV.08 IS APPLICABLE), [ Warranty Period: 30 Months after the date of
delivery ]
Consignee FURNISHING DEPOT , RCF Punjab 640.00 Set

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 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12221283A Closing Date/Time: 27/03/2023 14:30

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Commencement : Within 1 Days of issue of Contract, Completion : DELIVERY TO
On or before 31-OCT-23 COMMENCE WITHIN
1 DAY AFTER ISSUE
OF CONTRACT AND
, APPROX 30% QTY
TO BE SUPPLIED
BEFORE 31/05/2023
THEN FOR APPROX.
35% QTY. DELIVERY
TO START FROM
01/06/2023 AND TO
BE COMPLETED BY
31/07/2023 AND FOR
BALANCE QUANTITY
DELIVERY TO START
FROM 01/08/2023
AND TO BE
COMPLETED BY
31/10/2023.

Payment Terms

S.No Description
Payment Terms
1 95% payment against inspection certificate issued by the nominated inspection agency as specified in the
contract, and proof of dispatch/delivery of the material to consignee, and balance 5% after receipt, inspection and
acceptance of the goods by the consignee. In case of despatch by rail, unqualified Railway Receipt/Parcel Way
Bill will be taken as the proof of despatch. In case of despatch by other means such as road transport, receipted
challan signed by the gazetted officer at consignee's end will be taken as proof of delivery.

Statutory Variation Clause

S.No Description
1 SVC Clause Applicable , however if firm invoices the goods at GST Rate or HSN Number which is different from
that incorporated in the purchase order, payment shall be made as per GST Rate which is lower of the GST Rate
incorporated in the purchase order or Billed. For which firm would be required to adjust basic price to the extent
required by higher tax billed as per invoice to match the all inclusive price as mentioned in the purchase order.
On reduction of rate of tax on supply of goods and services, the benefit of input Tax Credit (ITC), shall be passed
on the recipient by way of reduction in prices.

Option Clause

S.No Description
1 The purchaser shall be entitled to vary the order quantity upto +30% anytime within the delivery period (including
extended delivery period) on the same terms and conditions. The increase in quantity with respect to the tender
quantity can be done even at the time of ordering and the tenderer shall be bound to accept the quantity so
ordered on the basis of his original offer. The purchaser shall be entitled to exercise +30% option clause in one or
more than one installment as long as the total variation in quantity does not exceed the limit of 30% of ordered
quantity.

Railway Standard Fall Clause

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 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12221283A Closing Date/Time: 27/03/2023 14:30

S.No Description
1 Not to be included

Standard Governing Conditions

S.No Description
1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of
IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.
2 General Conditions of Contract: The contract shall be governed by latest version (along with all correction slips)
of General Conditions of Contract, and all other terms and conditions incorporated in the tender documents.

4. ELIGIBILITY CONDITIONS

All documents uploaded and remarks / confirmation entered by the bidders against any eligibility condition
Important :
shall be opened as part of technical bid only

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 ELIGIBILITY CRITERIA : AS PER CLAUSE NO. 2.13.6 AND 2.13.6.1 OF Yes Yes Allowed
BID DOCUMENT VER. 14.0 OR LATEST WITH ALL CORRIGENDUMS (Mandatory)
AND AMENDMENTS IF ANY ISSUED BEFORE OPENING OF
TENDER. FOR THE PURPOSE OF SIMILAR ITEM IN ELIGIBILITY
CRITERIA ANY WATER TANK/AIR TANK OF LHB COACHES OF
CAPACITY 450 LITERS OR HIGHER WILL BE CONSIDERED AS PER
S.N.11 OF DESIGN LETTER NO. MD34471 DATED 12/10/2020
(ATTACHED WITH TENDER DOCUMENTS). ESTIMATED VALUE OF
CASE = Rs 15,43,26,653/-. TENDERERS ARE ADVISED TO STUDY
THE ELIGIBILITY CRITERIA IN DETAIL.
2 PLEASE ENTER THE PERCENTAGE OF LOCAL CONTENT IN THE Yes Yes Allowed
MATERIAL BEING OFFERED. PLEASE ENTER 0 FOR FULLY (Mandatory)
IMPORTED ITEMS AND 100 FOR FULLY INDIGENOUS ITEMS. THE
DEFINITION AND CALCULATION OF LOCAL CONTENT SHALL BE IN
ACCORDANCE WITH THE MAKE IN INDIA POLICY AS
INCORPORATED IN THE TENDER CONDITIONS.
3 HAVE YOU SUBMITTED DOCUMENTS REQUIRED IN PROOF OF Yes Yes Allowed
MEETING ELIGIBILITY CRITERIA REGARDING PAST (Mandatory)
PERFORMANCE AS PER PRESCRIBED FORMAT.
4 HAVE YOU SUBMITTED DOCUMENTS REQUIRED IN PROOF OF Yes Yes Allowed
MEETING ELIGIBILITY CRITERIA REGARDING IN HOUSE KEY (Mandatory)
INFRASTRUCTURE FACILITIES AS PER PRESCRIBED FORMAT.
5 HAVE YOU SUBMITTED DOCUMENTS REQUIRED IN PROOF OF Yes Yes Allowed
MEETING ELIGIBILITY CRITERIA REGARDING FINANCIAL DETAILS (Mandatory)
AS PER PRESCRIBED FORMAT.

5. COMPLIANCE CONDITIONS

All documents uploaded and remarks / confirmation entered by the bidders against any compliance
Important :
condition shall be opened as part of technical bid only.

Check List

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 DRAWINGS ARE AVAILABLE AT THE RCF/ KAPURTHALA SITE/ No No Not Allowed
https://rcf.indianrailways.gov.in

Commercial-Compliance

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 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12221283A Closing Date/Time: 27/03/2023 14:30

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 VERIFICATION OF LOCAL CONTENT : CHARTERED ACCOUNTANT Yes Yes Allowed
CERTIFICATE FOR LOCAL CONTENT VERIFICATION UNDER MAKE (Mandatory)
IN INDIA POLICY IS MANDATORY ALONG WITH OFFER AS PER
PARA 2.28.3 (b) OF BID DOCUMENT VERSION 14.0 OR LATEST AS
AVAILABLE ON THE WEBSITE.
2 Please enter the percentage of local content in the material being offered. No Yes Not Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.

General Instructions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 CONSIGNEE: Dy. CMM/DEPOT/FURNISHING AT RCF KAPURTHALA No No Not Allowed
2 F.O.R: DESTINATION. No No Not Allowed
3 QUANTITY SPLITTING AS PER CLAUSE NO. 2.17.2 OF BID No No Not Allowed
DOCUMENT.
4 PRICE VARIATION CLAUSE : APPLICABLE. No No Not Allowed
5 PRICE VARIATION CLAUSE :- PRICE VARIATION CLAUSE (PVC) No No Not Allowed
FORMULA WILL BE APPLICABLE AS UNDER:- P=PO+0.65XPO(S2-
S1)/S1 Where in P= FINAL BASIC PRICE TO BE PAID TO VENDORS.
PO=CONTRACTED BASIC PRICE. S1=WPI for "Stainless Steel
Coils,Strips & Sheets "as published on www.eaindustry.nic.in as specified
in Tender Documents (S1 FOR THE PURPOSE PVC Operation= 154.6 of
January, 2023. S2= WPI for "stainless steel coils,strips & sheets "as
published on www.eaindustry.nic.in as one month prior to the date of
inspection ( in case of consignee inspection,date of delivery of stores to the
Consignee will be considered as the date of Inspection)

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 INSPECTION BY RITES No No Not Allowed
2 SPECIAL CONDITION : EMD & SECURITY DEPOSIT WILL BE Yes Yes Not Allowed
GOVERNED AS PER BID DOCUMENT VERSION. 14 OR LATEST
WITH ALL CORRIGENDUMS AND AMENDMENTS IF ANY ISSUED
BEFORE OPENING OF TENDER.

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 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12221283A Closing Date/Time: 27/03/2023 14:30

3 PACKING INSTRUCTIONS NO. PI172 VER 4.0 : WATER Yes Yes Allowed
TANK/MODULE 1 THREADED PORTION OF WATER TANK PIPE (Optional)
FITTINGS SHOULD BE PROVIDED WITH STEEL PLUG/CAP TO
PREVENT DAMAGE TO THREADS / PIPE FITTINGS. 2 FLANGE
STUDS AND GAUGE (IF PROVIDED) IS TO BE PROTECTED BY
PROVIDING BIODEGRADABLE FOAM SHEET / BIODEGRADABLE
BUBBLE SHEET FURTHER COVERED WITH SUITABLE HARD
PROTECTION TO AVOID ANY BREAKAGE. 3 THE PACKING FIXTURE
SHOULD BE SUCH THAT THE WATER TANK MODULES DO NOT
FOUL WITH EACH OTHER DURING TRANSPORTATION. 4 TRANSIT
DAMAGE IF ANY SHALL LBE AT THE COST OF SUPPLIER. 5 A LIST
OF DESCRIPTION OF ITEM, DRAWING NO, QUANTITY, FIRM NAME
AND ADDRESS, CONSIGNEE NAME & DATE OF DISPATCH IS TO BE
PASTED ON EACH PACKAGE. 6 THE ITEM SHALL CARRY A QR
CODE NEAR THE MANUFACTURER NAME PLATE OF
MODULE/TANK AND FRAME (IN CASE OF FRAME PROCURED WITH
WATER TANK) CONTAINING THE DETAILS AS LISTED BELOW : 1
NAME OF THE MANUFACTURER <MANUNAME> 2 PURCHASE
ORDER NUMBER <PONO> 3 PURCHASE ORDER DATE <PODT> 4
UNIQUE SERIAL NUMBER (OR LOT NUMBER FOR BULK ITEMS) OF
THE MANUFACTURER <MANUSNO> OR <MANULNO> 5 DATE OF
MANUFACTURE <MANUDATE> 6 DELIVERY CHALLAN NO.
<DELCHALNO> 7 DELIVERY CHALLAN DATE <DELCHALDT> THE
QR CODE SHALL BE AS PER ISO/IEC18004 MODEL2 AND THE DATA
SHALL BE AVAILABLE AS XML USING THE TAGS DETAILED ABOVE.
INCASE THE ABOVE DETAILS ARE NOT AVAILABLE, OR THE QR
CODES ARE NOT READABLE, THE SUPPLIED MATERIAL IS LIABLE
TO BE REJECTED
4 Warranty/ Guarantee : As per clause no. 2.18 of Bid Document Version Yes Yes Allowed
14.0 or latest with all corrigendums and amendments if any issued before (Optional)
opening.
5 In case of MSE firm willing to claim the benefits under Public Procurement Yes Yes Allowed
Policy (Preference to MSE) order 2012, the firm should upload with their (Optional)
offer, the proof of their being MSE registered with any of the agencies
mentioned in para 1.15.1 of Bid document, failing which such offers will not
be liable for consideration of benefits detailed in para 1.15 of Bid document.
Tenderers shall upload valid documents as per MSE policy showing that
the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes
(ST)/women entrepreneurs to claim the benefit under these sub
classification. For this purpose tenderers to submit details of share holding
pattern & controlling stakes with Scheduled castes (SC)/ Scheduled castes
(ST)/women entrepreneurs duly certified by CA, failing which it will be
presumed that they have no claim under this sub-classification.

Special Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading

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 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12221283A Closing Date/Time: 27/03/2023 14:30

1 GREEN TRANSPORT POLICY:- I) SUPPLIERS SHALL NOT ENGAGE No No Not Allowed

TRUCKS/ VEHICLES OF MORE THAN 15 YEARS OLD FOR
TRANSPORT OF GOODS TO RCF. II) ALL VEHICLES ENTERING
INTO FACTORY PREMISES SHOULD CARRY VALID PUC
(POLLUTION UNDER CONTROL) CERTIFICATE AND VALID
INSURANCE POLICY. III) VEHICLES MAY UNDERGO SURPRISE
CHECK BY RCF FOR GENERAL CONDITIONS SUCH AS TYRES
PRESSURE, TANKS etc. AND REPORT SUBMITTED TO
CONCERNED CMMs. IV) SUPPLIERS SHOULD ENSURE SPEED
CONTROLLERS ARE INSTALLED IN ALL NEW HEAVY VEHICLES. V)
RTA NORMS SHOULD BE STRICTLY MAINTAINED FOR DRIVER'S
COMPETENCE.

Technical-Compliances

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Latest version of Bid document, special condition of the tender, conditions No No Not Allowed
mentioned in the item specification and IRS conditions of the contract shall
be applicable to this tender.
2 Tenderer is required to mentioned make/brand and detailed specification No No Not Allowed
/catalogue of the offered product.
3 Also refer Other condition as per schedule of requirement. No No Not Allowed

Undertakings

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 NOTE :I) NOTWITHSTANDING THE DELIVERY PERIOD AND/OR No No Not Allowed
SCHEDULE OFFERED BY THE BIDDERS IN VARIANCE TO THE
ABOVE, THE PURCHASER RESERVE THE RIGHT TO
INCORPORATE THE DELIVERY PERIOD AS PER THE TENDER
CONDITION AND SUCCESSFUL TENDERERS ARE EXPECTED TO
ABIDE BY THE SAME." II)IN THE EVENT OF FAILURE TO SUPPLY
THE MATERIAL WITHIN CONTRACTED DELIVERY PERIOD
PURCHASER HAS THE DISCRETION EITHER TO EXTEND THE
DELIVERY PERIOD WITH USUAL LIQUIDATED DAMAGES AND
DENIAL CLAUSE OR TO THE CANCEL THE CONTRACT WITH GD
@10%.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 3744896.pdf SIMILAR ITEM LIST

7. RESPONSIVENESS

S.No. Description
1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation, Address &
email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by Purchaser to the
GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

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 STORES/HSQ/RCF
TENDER DOCUMENT
Tender No: 12221283A Closing Date/Time: 27/03/2023 14:30

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of
GFR regarding procurement through GeM.

Digitally Signed By

Dy.CMM/M ( CHHUTTAN LAL MEENA )

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