unit3
unit3
Lesson Objectives
Meetings are an essential part of business communication, allowing teams to collaborate, share
ideas, and make important decisions. This lesson will help learners:
Introduction to Meetings
Key Vocabulary
Instructions: Read the passage below and answer the true/false questions.
Passage:
Effective meetings require careful planning and clear communication. Every meeting should
have an agenda that outlines key discussion points. The chairperson is responsible for guiding
the conversation, ensuring all participants have a chance to contribute. Meeting minutes should
be recorded to summarize key points and action items. Successful meetings focus on decision-
making and problem-solving, avoiding unnecessary discussions.
True/False Questions:
1. Every meeting should have an agenda outlining discussion points.
2. The chairperson is responsible for recording meeting minutes.
3. Meeting minutes summarize key points and action items.
4. Effective meetings focus on decision-making and problem-solving.
5. Unstructured meetings are more productive than planned meetings.
Instructions: Match the meeting terms (1-10) with their correct definitions (a-j).
1. Agenda
2. Minutes
3. Chairperson
4. Action Items
5. Consensus
6. Discussion Points
7. Follow-up
8. Moderator
9. Participants
10. Resolution
Definitions:
Instructions: Pair up with a classmate. One person will play the role of the meeting chairperson,
and the other will be a participant presenting an update. Use the scenario and prompts below to
guide your conversation. Switch roles after the first role-play.
Scenario:
A team is holding a meeting to discuss the progress of a new marketing campaign. The
chairperson leads the discussion and asks for updates, while participants share their progress and
challenges.
"I have completed the initial research phase and gathered important data."
"We are facing some challenges with audience engagement strategies."
"I recommend adjusting our social media approach to improve visibility."
Sample Reported Speech:
The participant mentioned that they had completed the initial research phase and gathered
important data. They also noted that audience engagement strategies were challenging and
suggested adjusting the social media approach.
Instructions: Read the following meeting-related scenarios and discuss in pairs how they should
be handled effectively.
Scenario: You attended a team meeting about launching a new product. Summarize the key
points discussed and list the assigned action items.
Action Items:
Conclusion
1. a 2b 3c 4d 5e 6f 7g 8h 9i 10i
1. Manage time effectively – The chairperson should enforce time limits and keep
discussions relevant.
2. Encourage equal participation – The moderator should balance speaking time and
invite quieter members to share their views.
3. Clarify action items – The meeting minutes should list specific tasks, deadlines, and
responsible individuals.
4. Improve preparation – Distributing the agenda in advance can help participants come
prepared.