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pe ch1 gr12

The document outlines the functions of sports events management, including planning, organizing, staffing, directing, and controlling, which are essential for the successful execution of sports events. It details the roles of various committees and their responsibilities for intramural and extramural events, as well as different tournament formats like knockout and league. Additionally, it highlights the significance of community sports and provides a checklist for organizing sports events.

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priyansh choubey
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18 views4 pages

pe ch1 gr12

The document outlines the functions of sports events management, including planning, organizing, staffing, directing, and controlling, which are essential for the successful execution of sports events. It details the roles of various committees and their responsibilities for intramural and extramural events, as well as different tournament formats like knockout and league. Additionally, it highlights the significance of community sports and provides a checklist for organizing sports events.

Uploaded by

priyansh choubey
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Unit 1: Sports Events Management – Detailed Notes

1.1 Functions of Sports Events Management

1. Planning:
o Definition: The foundational function that outlines goals,
procedures, and methods to achieve objectives.
o Key Features:
 Must be specific, logical, flexible, and
comprehensive.
 Includes coordination of other functions (organizing,
staffing, directing, controlling).
o Role in Sports:
 Ensures smooth execution of events (e.g., defining
timelines, rules, and resource allocation).
 Example: Creating a schedule for a school sports day
with clear milestones.
2. Organising:
o Definition: Execution of plans by distributing resources and
assigning roles.
o Steps:
 Develop organizational charts (e.g., roles like Director,
Deputy Director).
 Allocate tasks (e.g., teachers for supervision, students
for logistics).
3. Staffing:
o Process:
 Recruitment, orientation, and training of personnel (e.g.,
referees, volunteers).
 Example: Hiring a Sports Secretary to manage student
volunteers.
4. Directing:
o Role: Leadership and motivation of staff.
o Includes supervision, instructions, and conflict resolution.
5. Controlling:
o Mechanisms:
 Monitor performance (e.g., adherence to schedules).
 Correct deviations (e.g., delays in match timings).

1.2 Committees & Responsibilities

 Hierarchy:
o Intramural Event (School-level):
 Chairperson: Principal
 Convener: Physical Education (PE) Teacher
 Members: School teachers, Head Boy/Girl.
o Extramural Event (Inter-school/State-level):
 Chairperson: State Director of PE
 Convener: Deputy Director of Sports
 Members: PE Teachers from multiple schools.
 Key Committees:
1. Technical Committee:
 Pre-event: Procure equipment, prepare fixtures, invite
officials.
 During: Manage matches, collect score sheets.
 Post-event: Clean fields, store equipment.
2. Logistics Committee:
 Pre-event: Arrange accommodation, refreshments,
invitations.
 During: Manage ceremonies (opening/closing),
spectator control.
 Post-event: Venue cleanup.
3. Finance Committee:
 Budgeting, securing sponsorships, settling payments.
4. Marketing Committee:
 Publicize events via media, manage sponsors (e.g.,
MoUs with food partners).

1.3 Fixtures & Tournament Formats

1. Knockout Tournament:
o Features:
 Teams eliminated after one loss.
 Total Matches: n−1n−1 (where n=n= number of teams).
o Bye Allocation:
 Given when teams ≠ power of 2 (e.g., 11 teams → 5
byes).
 Formula: Byes = Next power of 2 – Number of teams.
o Example:
 For 11 teams:
 Next power of 2 = 16 → Byes = 5.
 Upper Half: 6 teams, Lower Half: 5 teams.
2. League/Round Robin Tournament:
o Features:
 All teams play each other.
 Total Matches: n(n−1)22n(n−1) (e.g., 6 teams → 15
matches).
o Methods:
Cyclic: Fix one team, rotate others (e.g., 6 teams → 5

rounds).
 Staircase: Sequential pairing (e.g., Team 1 vs 2, Team
3 vs 4).
3. Combination Tournaments:
o Mix of knockout and league (e.g., FIFA World Cup):
 Stage 1: League format (group matches).
 Stage 2: Knockout (quarterfinals to finals).

1.4 Intramural vs. Extramural

Aspect Intramural Extramural


Definition Within institution (e.g., inter-house). Between institutions (e.g., inter-school).
Objectives Mass participation, fitness, teamwork. High performance, career opportunities.
Significanc Builds group cohesion, identifies Enhances socialization, cultural
e talent. exchange.
Example Annual Sports Day. Zonal Badminton Championship.

1.5 Community Sports

 Purpose: Promote health, unity, and cultural heritage.


 Events:
1. Health Run: Non-competitive, emphasizes participation (e.g.,
5km fun run).
2. Run for Unity: Focuses on social harmony (e.g., "Unity
Marathon").
3. Traditional Games: Kho-kho, kabaddi, gilli-danda.
 Benefits:
o Health: Reduces lifestyle diseases.
o Social: Strengthens community bonds.
o Economic: Lowers healthcare costs through preventive
fitness.

Checklist for Organizing Sports Events

1. Form committees.
2. Set objectives and theme.
3. Finalize date, venue, budget.
4. Secure sponsorships.
5. Send invitations.
6. Arrange logistics (transport, medical staff).
7. Prepare fixtures and rules.
8. Brief volunteers.
9. Ensure security and licenses.
Key Terms

 Bye: A team advances without playing a match (assigned to


balance brackets).
 Seeding: Ranking teams to prevent early clashes (e.g., top seeds in
separate groups).
 Tummy Time: Prone position activity for infants (part of WHO
guidelines).

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