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COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL
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This school level Comprehensive School Safety Monitoring Tool is aligned with the Sendai Framework for DRR (SFDRR) and the global Comprehensive School Safety Framework (CSSF) developed SH
by the UN International Strategy for Disaster Reduction (UNISDR). As a signatory to the SFDRR, the Philippine Government is expected to report to the UNISDR its accomplishment in implemen- ID
ting the SFDRR. In line with this, the Department of Education is required to report its accomplishment in implementing Disaster Risk Reduction and Management (DRRM)/School Safety to the M
EP
National DRRM Council (NDRRMC) as a member of the said council, and in accordance to RA 10121 (Philippine DRRM Act of 2010) which reflects the country's commitment to SFDRR. SL
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This Monitoring Tool aims to: 1) establish the baseline with respect to the implementation of the 3 Pillars of DepEd's Comprehensive DRRM in Education Framework (Do 37, s. 2015); G
M
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2) Set the School's DRRM targets for 3 years, based on the baseline; and, 3) Track the annual progress of the school with respect to its targets. N
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IT
This is primarily for the use of the School DRRM Team whose members are expected to facilitate the completion of this monitoring tool. The Head of the SDRRM Team shall submit the completed E
N
forms with the signature of the School Head to the Division DRRM Coordinator. The Division DRRM Coordinator is expected to orient the SDRRM Team on how this tool is going to be filled-up, G
D
monitor the completion of schools and consolidate the results of all schools using the template also provided by the DRRMS. The consolidated results shall be submitted by the Division DRRM
P
S
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Coordinator to the DRRMS Central Office in ___________________ of the current school year. LD
IR
The 1st column indicates the particular Priority for Action in the SFDRR that are related to the Targets of the global CSSF in the 2nd column. The 3rd column indicates DepEd's Comprehen- C
R
I
sive School Safety indicators at the school level that are related to columns 1 and 2. The school level DepEd indicators are based on the Department's Disaster Risk Reduction and Mana- M E
gement (DRRM) policies and the School DRRM Manual (SDRRM). The 4th column sets the baseline of the school with respect to DepEd's indicators in the 3rd column. The 5th column setsS
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the targets/plans of the school based on its baseline. The remaining columns will be accomplished by the school on an annual basis to indicate progress against the targets set for 3 years.O R
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Name of Head/Focal Person of School DRRM Team: __________________________ L Designation: ___________________________________
R
A
Name of School: TD
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School ID: _____________ ________________________________ D Municipality/City: _______________________________
N
D
Name of the Division DRRM Coordinator: ______________________ A Division: ______________________________________
Date the Division DRRM Coordinator Oriented the SDRRM Team: __________________ ID Region: _____
TV
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ENABLING DEPARTMENT M
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SS
/IN
DepEd DRRMS CSS INDICATORS B
SO TARGETS/
Global Comprehensive School O BASELINE PROGRESS PROGRESS PROGRESS
Related Sendai Framework for DRR (SFDRR) Priorities (Based on DepEd's DRRM Policies SCHOOL LEVEL A
C MOVs PLANS (2017-
Safety (CSS) TARGETS N (2016) (2017) (2018) (2019)
and School DRRM Manual) SH 2019)
O
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School has existing policies relating to DRRM in NO OF POLICIES ADOPTED AND FLDRA-10121;
O
education/school safety IMPLEMENTED BY THE SCHOOL; OTHER LEDepartment Order
POLICIES RELATED TO SCHOOL SAFETY V(DO) - DRRMS
SS
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N
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LH
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Priority for Action 2 Legal Frameworks & Policies A.1 FC
Y
LH
NO OF SDRRM COORDINATOR PER SO
Designated School DRRM Focal Person SDesignation
SCHOOL; IF LARGE O
C DRRM Focal
SCHOOLS/INTEGRATED ELEM AND LW
H Person with roles
A.2.1 HIGH SCHOOL LEVEL Iand function
O
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Formed School DRRM Team (state if you have NO OF DRRM TEAMS PER SCHOOL; IF DFormed School
tapped the SGC or SPT; state of composition of LARGE SCHOOLS/INTEGRATED ELEM R W
N DRRM Team in
SDRRM Team) AND HIGH SCHOOL LEVEL Rrelatio to the size
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Tand man-power of
A.2.2 H
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SDRRM Team are knowledgeable and able to ANSWERABLE BY 'YES' OR 'NO' 'O Designation
Organizational arrangements, execute their tasks in accordance to role of DRRM Focal
schools as per DO 21, s. 2015 (DRRM O
APerson with roles
leaderships, and coordination for risk
reduction and resilience is established Coordination and information management L and function;
Priority for Action 2 by senior mangement, and includes N
S
protocol) DDRRM Committee
designated focal points responsible at A.2.3 roles and
all levels. W responsibilities
I'
TN
O
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'
School DRRM Focal Person and School Head and ANSWERABLE BY 'YES' OR 'NO' 'Baseline data of
other officials know how to manage information Yschool;
at any phase of the disaster ECoordination
SProtocols;
'advisories/alert/w
arning messages;
Atracking of key
A.2.4 Nofficials; RADaR;
DSit
Report/Incident
'Report
N
O
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 G
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TSM School DRRM
ANSWERABLE BY 'YES' OR 'NO'
EPlan/Action Plan–
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P
N Template
O
FEL provided by the
A.3.1 O
B
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LT Division
A comprehensive approach to school Translated national and regional policies into a SEYN
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safety, is the foundation for integrating H
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Priority for Action 1 comprehensive School DRRM Plan SE
risk reduction and resilience into ANSWERABLE BY 'YES' OR 'NO' SH
SE-SIP; MOM
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DRRM. U
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ECduring E-SIP
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A.3.2
Integrated DRRM into the Enhanced School M
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Improvement Plan (E-SIP) IL
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ANSWERABLE BY 'YES' OR 'NO' BPPMP, AIP, other
SIU
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RU supported
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Regular DRRM activities are supported by school D
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A.4.1 budget LR
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ANSWERABLE BY 'YES' OR 'NO' R
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SPPMP; AIP; Local
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Pfunds
Funding is in place to reduce A.4.2 Education in emergencies and/or other funding W
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Priority for Action 3 P
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education sector risks sources exist and can be drawn upon in cases of iFT
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disasters R
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SBTnotarized
ANSWERABLE BY 'YES' OR 'NO' A
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S'N MOA/MOU;
EH
YED Pledge of
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A.4.3 ECommitment;
N
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SN Deed of Donation
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Partnerships that can be tapped for support on SI'
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DRRM, including during and after disasters, exist P
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ANSWERABLE BY 'YES' OR 'NO' O
H
W
O Narrative Report,
N
FO
NISAccomplishment
D
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TCReport with Photo
Conducted student-led school watching and SLHdocumentation
A.5.1 H
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hazard mapping (DO 23, s. 2015) R
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N
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ANSWERABLE BY 'YES' OR 'NO' SLTBrigada Eskwela
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LS
H'W Accomplishment
IReport with Photo
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'documentation;
D
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IYN Availability of
A.5.2 H
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TEEDhazard map; MOM
Child-centered Risk Assessment is in SSPT
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Priority for Action 1 place at all levels in the education A
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sector C
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Incorporated results of student-led school C
watching and hazard mapping in the School YA
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DRRM Plan and E-SIP 'M
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ANSWERABLE BY 'YES' OR 'NO' SDAvailability of
R
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L'hazard map
A.5.3 IIA
N
Incorporated results of student-led school watching and N
SCN
hazard mapping in the community hazard maps of LGUs O
provided by DOST
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ANSWERABLE BY 'YES' OR 'NO' EEAvailability of
'Contingency Plan
N
N
A.5.4 School Planning Team have linked the N
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community hazard maps with education data to
better understand the school risk 'R
ER
ANSWERABLE BY 'YES' OR 'NO' EEBEIS
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Data collection and consolidation on programs O
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A.6.1 and activities on DRRM covering the 3 Pillars to R
monitor results and impact exist.. AS INDICATED TS
Monitoring and Evaluation for CSS is IN THEIR ACCOMPLISHMENT REPORT, TO SU
Priority for Action 3
underway MONITOR RESULTS AND IMPACTS EXIST B
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ANSWERABLE BY 'YES' OR 'NO' BY IRADAR Report
Indicator data on impacts of hazards on deaths, injuries, EVIDENCE OF RADAR T(Screenshots); Sit Rep;
A.6.2 damage to education sector infrastructure, and long-term REPORTS/INCIDENT REPORT TIncident Report (small
educational outcomes is systematically (72 HOURS) Escale)
collected and submitted to the Central Office SUBMITTED D

Name of School Head:_____________________________________________ Signature of School Head:________________________

Date Signed and Approved: __________________________
 PILLAR 1: SAFE LEARNING FACILITIES
Related Sendai DepEd DRRMS CSS INDICATORS
Global Comprehensive School BASELINE TARGETS/ PROGRESS PROGRESS PROGRESS
Framework for DRR (Based on DepEd's DRRM Policies and School DRRM SCHOOL LEVEL DIVISION LEVEL MOVs PLANS
Safety (CSS) TARGETS (2016) (2017-2019) (2017) (2018) (2019)
(SFDRR) Priorities Manual)
Every new school built is safe
1.1 DATA FROM
Guidance and regulations on the following are followed: ENGINEERS

NO OF SCHOOLS
COMPLIED TO SAFE
ANSWERABLE BY 'YES' SCHOOL SITE
OR 'NO'; REFERRED TO SELECTION (C/O
safe school site selection PHYSICAL FACILITIES PHYSICAL FACILITIES)
Guidance and regulations for
NO OF SCHOOLS Data from EBEIS, NSBI
Priority for Action 2 safe school construction are in
COMPLIED TO and Physical Facilities
place
ANSWERABLE BY 'YES' RESILIENT DESIGN
OR 'NO'; REFERRED TO (C/O PHYSICAL
resilient design, and PHYSICAL FACILITIES FACILITIES)

NO OF SCHOOLS
COMPLIED TO
ANSWERABLE BY 'YES' RESILIENT
OR 'NO'; REFERRED TO CONSTRUCTION (C/O
resilient construction PHYSICAL FACILITIES PHYSICAL FACILITIES)
1.2 New school construction is monitored for compliance with

NO OF SAFE SCHOOL
ANSWERABLE BY 'YES' SITE SELECTION
OR 'NO'; REFERRED TO MONITORED(C/O
Safe school site selection, design safe school site selection PHYSICAL FACILITIES PHYSICAL FACILITIES)
and construction are monitored
Priority for Action 2 for compliance/enforcement by NO OF RESILIENT Data from EBEIS, NSBI
appropriate authorities ANSWERABLE BY 'YES' DESIGN MONITORED and Physical Facilities
OR 'NO'; REFERRED TO (C/O PHYSICAL
safe school design PHYSICAL FACILITIES FACILITIES)

NO OF RESILIENT
ANSWERABLE BY 'YES' CONSTRUCTION
OR 'NO'; REFERRED TO MONITORED(C/O
safe school construction PHYSICAL FACILITIES PHYSICAL FACILITIES)
Existing schools are being made safer, systematically
TOTAL # of school
# of school buildings
buildings NSBI Fire Safety
1.3.1 # of school buildings that has been inventoried that has been
INVENTORIED AND Inspection Certificate
inventoried
CONSOLIDATED

TOTAL # of school
A systematic plan for assessment and NSBI, Actual Fire
prioritization for retrofit and # of school buildings buildings with risk
1.3.2 # of school buildings with risk assessment Safety Certificate; Soil
Priority for Action 1 replacement of unsafe schools has with risk assessment assessment
Testing Result
been developed, and is being CONSOLIDATED
implemented.

TOTAL # of unsafe NSBI Fire Safety

# of unsafe school school buildings Inspection Certificate;
1.3.3 # of unsafe school buildings identified
buildings identified identified AND Certification from the
CONSOLIDATED Local Building Official
 1.4.1 Construction capacity and systems for monitoring and ANSWERABLE BY 'YES' NO OF SCHOOLS WITH
quality assurance exist OR 'NO' 'YES' AND 'NO' c/o EFD
The prioritization plan for 1.4.2 Financial resources are allocated for completion of ANSWERABLE BY 'YES' NO OF SCHOOLS WITH
upgrading of existing unsafe needed upgrading within a specified period OR 'NO' 'YES' AND 'NO' c/o EFD
Priority for Action 3
school buildings is being
resourced and implemented. TOTAL # UNSAFE
SCHOOL BUILDINGS
NO OF UPGRADED UPGRADED
1.4.3 # of unsafe school buildings upgraded each year SCHOOL BUILDINGS CONSOLIDATED c/o EFD
1.5.1 Conducted regular school inspection and maintenance of ANSWERABLE BY 'YES' NO OF SCHOOLS WITH
facilities conducted (state how often) OR 'NO' 'YES' AND 'NO' EBEIS
1.5.2 Undertaken regular repair of minor classroom (including ANSWERABLE BY 'YES' NO OF SCHOOLS WITH EBEIS and Brigada
facilities) damages OR 'NO' 'YES' AND 'NO' Report
Education authorities promote
routine maintenance and non- Roles and responsibilities for maintenance and non- Maintenace report;
structural mitigation for 1.5.3 structural mitigation are defined, documented and ANSWERABLE BY 'YES' NO OF SCHOOLS WITH POW; liquidation
Priority for Action 3
increased safety and assigned OR 'NO' 'YES' AND 'NO' report
protection of investments in AIP
public schools.

1.5.4 School Heads have allotted budget for routine ANSWERABLE BY 'YES'
maintenace of school facilities for safety and to protect OR 'NO'; SCHOOLS
investments, with transparent monitoring oversight at MUST REFLECT THE NO OF SCHOOLS WITH
the school level BUDGET 'YES' AND 'NO'
School Heads have identified classrooms that are Certificate for
Planning is undertaken for limited
1.6.1 expected to be used as temporary evacution centers for ANSWERABLE BY 'YES' NO OF SCHOOLS WITH Evacuation Center
Priority for Action 4 use of schools as temporary disasters OR 'NO' 'YES' AND 'NO' from LGU, MOA
shelters or collective centers, Certificate of Training
during the school year. Camp Coordination
1.6.2 School Heads are clear with their roles and functions in ANSWERABLE BY 'YES' NO OF SCHOOLS WITH and Camp
camp management vis-a-vis the LGU and DSWD OR 'NO' 'YES' AND 'NO' Mnagement

Name of School Head:_____________________________________________ Signature of School Head:________________________

Date Signed and Approved: __________________________
 PILLAR 2: DISASTER RISK MANAGEMENT
Related Sendai
Global Comprehensive School DepEd DRRMS CSS INDICATORS SCHOOL BASELINE TARGETS/ PROGRESS PROGRESS PROGRESS
Framework for DRR DIVISION LEVEL MOVS PLANS
Safety (CSS) TARGETS (Based on DepEd's DRRM Policies and School DRRM Manual) LEVEL (2016) (2017-2019) (2017) (2018) (2019)
(SFDRR) Priorities

Contingency Plan,
2.1.1 DRRM Plan,
ANSWERAB NO OF SCHOOLS Narrative CP,
School DRRM Plans include risk assessment, risk reduction, LE BY 'YES' WITH 'YES' AND Learning Continuity
preparedness and education continuity in cases of disasters OR 'NO' 'NO' Plan; Action Plan

MOM - School
2.1.2 ANSWERAB NO OF SCHOOLS Planning Team,
LE BY 'YES' WITH 'YES' AND School Hazard
Planning processes include inputs from children/students OR 'NO' 'NO' Mapping

Inventory of
functional/servisabl
2.1.3 ANSWERAB e of safety and
LE BY 'YES' emergency
OR 'NO'; NO OF SCHOOLS equipment- e.i. Fire
School has necessary equipment (e.g. fire extinguisher, first aid INVENTORY WITH 'YES' AND Extinguisher, First
kit) in the event of disaster ATTACHED
ANSWERAB 'NO'
NO OF SCHOOLS Aid Kit
2.1.4 School has pre-identified spaces for putting up Temporary LE BY 'YES' WITH 'YES' AND Site Development
Learning Spaces/Shelters in the aftermath of disaster OR 'NO'
ANSWERAB 'NO'
NO OF SCHOOLS Plan,
ADMs;MOASLM;
2.1.5 School has ready resumption strategies and alternative delivery LE BY 'YES' WITH 'YES' AND Learning Continuity
modes to ensure education continuity OR 'NO'
ANSWERAB 'NO'
NO OF SCHOOLS Plan
Education authorities have
national and sub-national 2.1.6 School Head is familiar and able to submit RADaR to Central LE BY 'YES' WITH 'YES' AND
plans for education sector Office in a timely manner OR 'NO' 'NO' RADAR Screenshots
risk reduction and
Priority for Action 4 management, with focus on
ANSWERAB
safety and security, LE BY 'YES'
educational continuity, and 2.1.7 OR 'NO';
protection of education WITH
sector investments. MONITORI NO OF SCHOOLS
School ensures that students and their family have NG TOOL WITH 'YES' AND Family
accomplished the Family Preparedness Plan together ATTACHED 'NO' Preparedness Plan

ANSWERAB
LE BY 'YES'
2.1.8 OR 'NO';
WITH NO OF SCHOOLS
School has established a school personnel tracking ATTACHME WITH 'YES' AND
system/protocol in the event of disaster NT 'NO' RADAR 3

2.1.9 ANSWERAB NO OF SCHOOLS Narrative Report

LE BY 'YES' WITH 'YES' AND with Photo
School has psychosocial interventions for personnel & students OR 'NO' 'NO' documentation

ANSWERAB
2.1.10 LE BY 'YES'
OR 'NO';
PROVIDE
LIST OF NO OF SCHOOLS
School has trained teachers to provide psychosocial support to TRAINED WITH 'YES' AND EBEIS, Training
students TEACHERS 'NO' Certificate
 ANSWERAB
2.2.1 LE BY 'YES'
OR 'NO';
ATTACHED DRRM - ESIP,
COPY NO OF SCHOOLS Accomplished
School DRRM Plan and E-SIP with DRRM integration are DRRM WITH 'YES' AND Monitoring and
reviewed annually PLAN/SIP 'NO' Evaluation tool,
Schools annually review school
disaster risk reduction and
management measures (e.g. as ANSWERAB
Priority for Action 4
part of school-based 2.2.2 LE BY 'YES'
management and/or school OR 'NO'; NO OF SCHOOLS Brigada
improvement) Conducted Brigada Eskwela to ensure school safety ATTACHED WITH 'YES' AND Accomplishment
preparedness measures are in place as per DO CHECK LIST 'NO' Report

ANSWERAB
2.2.3 LE BY 'YES'
OR 'NO'; Attendance on
ATTACHED NO OF SCHOOLS Brigada Eskwela,
Students, teachers, parents and other stakeholders participated F1-F4 WITH 'YES' AND Accomplishment
in Brigada Eskwela [ ] yes [ ] no FORMS 'NO' Report
ANSWERAB NO OF SCHOOLS
2.3.1 School has established early warning systems to inform LE BY 'YES' WITH 'YES' AND Early Warning Signs,
students and personnel of hazards and emergencies OR 'NO' 'NO' IEC, Group chat

ANSWERAB
LE BY 'YES'
2.3.2 OR 'NO';
ATTACHED
APPROPRIA
TE NO OF SCHOOLS at least 4 drills in a
DOCUMENT WITH 'YES' AND year with photo
Education authority has School conducted regular hazard-specific drills S 'NO' documentation
established and guides a full
simulation drill, held annually,
Priority for Action 4 at all levels, to practice NO OF
response preparedness and to STUDENTS/
review response plans (based 2.3.3 LEARNERS Activity Report
on expected scenarios) PARTICIPAT TOTAL NO OF attached
ED STUDENTS/LEARNE attendance (Head
QUARTERLY RS PARTICIPATED count with photo
# of students who participated in the drills BASIS ANNUAL BASIS documentation)

ANSWERAB
LE BY 'YES'
2.3.4 OR
'NO';ATTAC
HED NO OF SCHOOLS Visible updated
EVACUATIO WITH 'YES' AND picture of
School has an evacuation plan and procedures N PLAN
ANSWERAB 'NO'
NO OF SCHOOLS Evacuation Plan
2.3.5 School has a student-family reunification plan that is clearly LE BY 'YES' WITH 'YES' AND Sample/Copy of
disseminated to students, teachers, and parents OR 'NO'; 'NO' Reunification Plan
 ANSWERAB
LE BY 'YES'
2.4.1 OR 'NO';
ATTACHED
APPROPRIA
Education authority has needs
TE NO OF SCHOOLS
assessment, strategy, and School Head has received DRRM training from division or region DOCUMENT WITH 'YES' AND
implementation plan to develop staff or partners S 'NO' Training Certificate
Priority for Action 3 and student capacity for participation
in school based DRRM at necessary
scale.
2.4.2 ANSWERAB NO OF SCHOOLS
School DRRM Team has received DRRM training from division or LE BY 'YES' WITH 'YES' AND
region or partners (indicate how many) OR 'NO' 'NO' Training Certificate

student-led,
2.4.3 Accomplishment
ANSWERAB NO OF SCHOOLS Report with photo
LE BY 'YES' WITH 'YES' AND documentation,
Students participate in needs assessment and planning OR 'NO' 'NO' Attendance

Name of School Head:_____________________________________________ Signature of School Head:________________________

Date Signed and Approved: __________________________
 PILLAR 3: RISK REDUCTION AND RESILIENCE EDUCATION
Related Sendai
Global Comprehensive School DepEd DRRMS CSS INDICATORS BASELINE TARGETS/ PROGRESS PROGRESS PROGRESS
Framework for DRR MOVs PLANS
Safety (CSS) TARGETS (Based on DepEd's DRRM Policies and School DRRM Manual) (2016) (2017-2019) (2017) (2018) (2019)
(SFDRR) Priorities

National Disaster Management

Authority and Education authority School has integrated key DRR and CCA concepts in the
have nationally adopted, concensus -
Priority for Action 3 and evidence based, action-oriented 3.1 curriculum based on the national curriculum guide and DRRM
key messages as foundation for formal materials either developed by DepEd or with partners
and non-formal education. Daily lesson log,
activities
School has included disaster risk reduction and management
3.2.1 and climate change adaptation into its formal curriculum Daily lesson log,
Education authority has
infused climate-aware risk (indicate since when) activities
Priority for Action 3 reduction and resilience
education into regular First Aid Training,
curriculum. 3.2.2 Scouting Activities,
Skills and competencies of students are assessed through Leadership
measurable learning and risk reduction (RR) outcomes Management

Schools convey risk reduction and

resilience education through non-
formal education through Student participatory activities for engagement in household, Example: Tree
Priority for Action 3 participation in school disaster 3.3 school, and community risk reduction are available, and Planting, Waste
management, and through afterschool assessed, at school (indicate how) Segregation, gulayan
clubs, assemblies and extra-curricular sa Tahanan, YES-O
activities.
Activity, save a River
(Pictures and Video)
Action Plan, DRRM
School has a DRRM capacity building plan for teachers and Plan, LAC
Education authority has needs 3.4.1 school personnel Session/INSET relevant
assessment, strategy, and to DRRM
Priority for Action 3 implementation plan to develop
teachers capacity for teaching risk
reduction and resilience education 3.4.2 Number staff trained on DRRM and/or CCA training certificate,
ebeis

Country has quality and 3.5.1

Quality DRRM materials are available and utilized at school level IEC Materials
quantity of RRR Education
Priority for Action 3 materials for implementation
# of DRRM educational materials meeting criteria and
of risk reduction and resilience 3.5.2 demonstrate effectiveness in risk reduction and resilience Books, IEC Materials,
outcomes Flyers
Priority for Action 3 Monitoring and Evaluation 3.5.3 School carries out monitoring and evaluation to assess Relevant monitoring
sustainable implementation and evaluation

Name of School Head:_____________________________________________ Signature of School Head:________________________

Date Signed and Approved: __________________________