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Minutes of the 8th SCoGeM meeting held under the Chairmanship of

AS&FA on O9.O7.2O21 at lI:OOAM.

8th meeting of Standing Committee of Government e-Marketplace

(SCoGeM) was held under the Chairmanship of AS&FA, MoHFW on 09.07 .2021
at 1 1:00AM. The list of participant is at Annexure-A.
2. The Chair was apprised that the last meeting of SCoGeM was heid on
O5.O4.2O2L The Chair reviewed the status of decisions taken in the last
meeting and asked the participants to raise their concerns thereon. Issues
taken up and the responses/decisions taken thereon are as under:

Decision taken in 7th SCoGeM Response / Discussion / Decision

Meeting

Procurement entities to gel MS, Safdarjung Hospital pointed out

their suppliers listed on GeM that the suppliers especially those oj
software are reluctant to register
with GeM and also want to supply
software as a package. He cited that
Safdarjung Hospital wants to
procure MS Word Software but the
suppliers are only offering it in a
bundle/package consisting of many
other software of Microsoft which
may not be of any use to them.

The Chair opined that it is an

anticompetitive, monopolistic and
restrictive practice and the vendorsl
cannot force us to purchase al
package. He asked GeM to look intol
the matter and resolve the issue. I

GeM informed that newer versionsl

of software are available as singtel
item and there could be an issuel
with a particular version/ olderf
versions of MS Office software. GeMl
requested the procuring entities tol

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communicate the details to them

that they could take up with th
suppliers.

AS&FA enquired whether GeM ha

nominated any Nodal Officer to tak
care of the problems being faced i
procuring health care sector good
through GeM.
Addl. CEO, GeM informed that
have not received an
communication from any enti
regarding the problems being face
by them. She added that GeM wil
depute its officers to assist t
buyers to resolve the difficulty.

The Chair advised all participants t

write to Addl. CEO, GeM if they fac
any problem in
procurement. MS
Safdarjung Hospital was also as
to send a mail to GeM indicating
nature/type of software/progra
required by the Hospital and i
being offered on GeM portal.
Where custom bids option- GeM responded that they have
used, technical specifications not received any request to add
such products may be provide
to GeM for inclusion/creatio new products or to create a new
of new categories. category. The representative of
GeM informed that in respect of
products not available on GeM,
the purchaser may opt for custom
bid and send details to them so
that they can create a new
category to facilitate future
procurement through a regular
bid. MS Safdarjung pointed out
that there are more than g00
standard items for which they

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have to
create custom bids for
each item which is a very lengthy
and time consuming process and
sometimes takes the whole day
affecting other important work.
Addl. CEO, GeM informed that
bunching is available within
Custom Bids which can be
availed. She offered to depute an
officer to the Safdarjung Hospitai
to assist them in the exercise. She
requested that the list of such
along with
details/specifications may also be
forwarded to them so that
necessary/regular categories can
be created on GeM to facilitate
procurement through regular
bids. The Chair suggested that
GeM may depute an officer in the
next week to the Safdarjung
Hospital and asked MS,
Safdarjung Hospital to coordinate
with the other Central
Government Hospitals in Delhi so
that requirement can be
aggregated and common
categories can be created which
will further help other central
govt. hospitals in procuring items
on GeM portal.

MS, Safdarjung Hospital was

requested to communicate the
details of their contact
person/venue etc. to GeM.

Director, NOTTO requested for

hand holding on procurement
through GeM and sought

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clarification as to whether their

Accounts Officer who is not acting
as DDO can be enabled as a
buyer.

GeM representative clarified that

consignee and DDO cannot be the
same and in this case since
Accounts Officer is not the DDO,
he can be nominated as
consignee.

The Chair asked MS, Safdadung

Hospital to invite the
representative of NOTTO when
GeM representative visits them so
that they can get conversant with
the procedures and get technical
issues resolved. He advised
NOTTO to seek clarification, if
any, on administrative matters
from the Ministry.

The Representative of All India

Institute of speech and hearing,
Mysore mentioned that they are
facing problem in comparing the
price and getting products at
competitive rates due non
availability of more than one
supplier. The representative of
GeM advised him to get other
local suppliers on boarded on
GeM and also use the filter to
increase the seller area so that
there will be multiple
suppliers/bids.
The Chair also indicated that
procuring entities in remote areas
and North East are also facing

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similar problem and even if we

increase seller area, the suppliers
from other areas may not show
interest to make supplies to
distant places. He enquired
whether GeM has issued any
guidelines if there is only one
supplier.

The representative of GeM

indicated that provisions of GFR
related to single bid enquiry need
to be followed.
Difficulty in extension Addl. CEO, GeM informed that
existing service contracts facility to extend service contracts
is enabled on GeM and such
contracts can be extended up to
three years.

It was brought to the notice of the

Committee that in the 7th
SCoGeM Meeting an officer from
Dte.GHS mentioned that there is
a category for creation of Website
on GeM but maintenance of
website is not facilitated through
the portal. AS&FA asked GeM to
create a new category
'Maintenance of Website,. Addl.
CEO, GeM responded positively
and indicated that their technical
team would hold consultations
with all concerned stake holders
to understand the requirements.

The Chair directed that the

Procurement Division of the
Ministry may coordinate in this

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matter.

Rates of CPSE drugs offered on During discussion, it was brought

GeM are higher than the rate to the notice of the Committee
available on rate contract and that NPPA fixes MRP of these
CPSEs refuse to take orders on
drugs and CPSEs are free to quote
GeM.
less price than MRP. It was felt
unusual for a CPSE to quote
different rates for the same
product.

The Chair advised that

Programme Divisions may
facilitate a meeting with Dept. of
Pharmaceuticals and NPPA to sort
out the issue.

On enquiry by the Chair, the

of GeM informed
representative
that other than the drugs
manufactured by CPSEs, no other
drug is available on GeM till now.
However, on the request of
MoHFW, drugs for TB Programme
to be supplied only by
manufacturers who are limited in
number, are being made
available. She further clarified
that since drug licenses are being
granted by both the central and
the State authorities, it becomes
difficult to verify the licenses for
their authenticity in the absence
of on-line integration of such
licenses. She mentioned that if
this hurdle is overcome, private
drug manufactures can be on

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boarded on GeM.

When asked DCG(I) clarified that

import licenses are being granted
for import of drugs based on
notartzed undertakings with
regard to the license granted by
the authorities of the respective
countries and separate
verification of the licenses is not
being carried out. He suggested
that since this is as per the
provisions of Drugs and
Cosmetics Act and Rules framed
thereunder, similar procedure can
be followed in respect of domestic
manufacturers also.
The Chair felt that a policy in this
regard can be formulated and he
desired to have further discussion
with DCG(I) on the matter.
It was also brought to the notice
of the Committee that it is
mandatory for the buyers to
purchase the specified drugs from
CPSEs who take a long time of 75
days to supply. Since the product
is available on GeM, the same
cannot be procured through any
other source even if there is
urgency.

Representative of GeM informed

that the time limit has now been
brought down to 45 days which is
required as the drugs are to be
got tested before supply.

The Chair felt that patient care

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cannot be aliowed to suffer and

some alternative has to be found.
He advised the procuring entities
to formally write to the Ministry
about the problem being faced by
them.

Sellers' Bank account details Addl. CEO, GeM remarked that rt

given on the portai are II i" in their own interest for the
incomplete leading to non- sellers to provide I

settlement of bills. I all details and

I th... may be a case where atl
I a.t.itr were not given due to
I oversight. She requested that
It' seller specific case may be
reported to GeM so that they can
I resolve
I the same.
The Chair suggested that
I

the
technical team of GeM should
check the sellers' bank account
details. Procuring entities were
also asked to check all details of
L- 1 bidder given on the portal for
their completeness as a matter of
poiicy while placing orders.
rvruney gets Dlocked in case o
staggered supply as buyer har !Getvt
i.rfo.-.d@
to pay the whole ..ror.ri. 'f cVcle of billing has been enabled
on the portal. It was also informed
I
that in respect of services where
I
monthly payment is made,
| fund
1Vct1c7
is required to be blocked for
I
the next cycle/ month in advance.
I
It was also clarified that
unbiocking of amount is allowed
only in the month of March to
enable the procuring entities to

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utilize the unspent amount before

end of financial year.

Quality of items used especially GeM informed that the

for patient care is an issue, i1 functionality of demonstration is
may be considered to introduce under development and till
such
a provision for demonstration time the functionality is made
of the products before placing
orders. available, such condition for
demonstration can be insisted
through an additional tender
condition.

. PGI Chandigarh pointed out GeM informed that BoQ bidding is

that equipment is available on possible now and consumables
GeM but not consumabies. can be procured on portal. It was
also clarified that bunching of
items (equipment
and
consumables) can also be done.

ISSUES:

Agenda-I

a It was placed before the SCoGeM that

a The then HFM directed that bids for procurement of vaccines should be
invited through GeM portal.
Subsequently the matter was discussed among representatives of GeM,
Programme Division and Procurement Division of ih. tvti.,istry Wherein
GeM had confirmed that all the functionalities required ... .rr^-il"ble/will
be made available.
Programme Division felt that it might be appropriate to procure one
vaccine through GeM initially.

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. It was decided that the matter may also be discussed in the SCoGeM
meeting.

During deliberations, GeM representative confirmed that all required

functionalities/provisions viz Pre bid meeting, staggered delivery, split
ailocation, tolerance clause, negotiation, counter offer, and post contract
management etc. will be enabled. She requested that complete tender
document as is used by the Ministry, specifications and copies of
purchase orders may be made available to them along with the details of
manufacturers to enable them to create necessary categories.
The Chair directed that the Procurement Division may provide bid
documents with complete technical specifications, copies of purchase
orders, list of vaccine manufacturers etc. to GeM. It was also decided that
complete and latest list of manufacturers may be obtained from DCG(I)
and made available to GeM with a request to exempt the manufacturers
from mandatory vendor assessment.

It was decided that since the then HFM had already directed to procure
vaccines through GeM, all vaccines for UIP may be procured through GeM
from now onwards.

Agenda-Il

Ex-post facto approval of scoGeM was sought by cGHS with regard to

purchase of Laptops for 4 SAG level officers under CGHS, Bhubaneswar
from open market as the vendor who was placed order through GeM
failed to make supplies.
GeM explained that sellers for the required item were not avaiiable on
portal due to guidelines of Dept. of Expenditure regarding countries
sharing land border with India ri
from China. "...-bled laptop. *.r. being imported
The committee decided to give ex-post facto approval to CGHS,
Bhubaneswar for purchase of 04 Laptopi from open market.

3. Separately, representative of NEIGRIHMS, Shillong raised that in

respect of BOQ bidding on GeM for multiple store items, option should be
made available to buyers for item-wise evaluation of stores to ensure
transparency, sufficient competition and to avoid disqualification of
prospective e-bidders not offering one or few items from total BOe list

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stores. It was indicated by Addl. cEo. GeM that they are exploring the
option of making available such a facilityl function.
4. Representative of NACO enquired whether they can hire
technical support units comprising a team leader and 5 to 6 technical
experts as Members. It was clarified by GeM that professional services
can be hired. It was suggested that the requirement of each expert(part)
may be defined and all parts can be clubbed to make a team.

5' During deliberations, DGHS remarked that GeM is a great facility

and he found that whenever any issue is raised, officers of GeM respond
very well and promptly to resolve the matter. He suggested that procuring
entities need to take up their issues directly with GeM and only such
issues which remain unresolved should be taken up in the meetings
of
SCoGeM. He suggested that an on line training programme may
be
organized by GeM specifically for Health Sector procurement. Addl.
CEO,
GeM informed that a number of new features have been added to
GeM
recently and they will explain and train if a training programme
is
organised by the Ministry. The Chair advised GeM to hold a 2-Hour
training session for all the autonomous bodies/ Institutions under
MoHFW after the Monsoon Session of Parliament. It was decided
that
DGHS would chair the session and training coordination will
be done by
Procurement Division.

6. The meeting ended with vote of thanks to the chair.

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ANNEXURE-A

Date 09.07.2021

S. Name Designation Organization

No.
1 AS & FA (Chair) MOHFW

2 Dr. Sachin Mittal Director MOHFW

(NUHMATHM-rr)
3 Dr.PradeepHaldar DC(Immunization) MOHFW

4 Sh. NilambujSharan Economic Adviser MOHFW

(PMSSY)
5 Dr. Ashok Babu JS(RCH) MOHFW

6 Dr.PreetiWadhawan CGHS-MSD CGHS

7 Sh. Manish Kumar US(NHM-Finance) MOHFW

8 Ms.AlkaAhuja Director (NACO) MOHFW

9 Dr. A.B. Garbiyal MSO MSO

t0 Sh. HarendraDey SPO, NEIGRIHMS NEIGRIHMS

11 Sh. Sambit Kumar BE, NEIGRIHMS NEIGRIHMS
Sahoo
t2 Dr.Suman AddI. DDG, CGHS CGHS

13 Dr.VeenaDhawan Joint Comm. MOHFW

(Immunization)
l4 Ms.Gayatri Mishra Iqnt Secretary MOHFW

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Attendance Rth qr^flr?Enl

-\r\rl-tvt rL
Lltroutn vL
S.no Name/ Orsanisarion
Rtt"nd"" f,nril
1.

Dr. Sunil Kumar (DGHS) l

I [email protected]
----.--.--.--.--.--.--.--.--.--

-
2 urxavrndra Kumar Dewan
1
j (NtrRD) I

[email protected]
3 l- J

Rep. of AIMS Raipur

4
Director, LHMC
[email protected]
5
RCP. Of PGI CHANDIGARIJ
6
Med. Srpt. Safdarirrns Hncniirt
msofficesjh @ gma it. co m
7
Dir Admin(FSSAt)
[email protected]
8
Deepak D (HLL Lifecare rtril deepakd@ lifecarehll.com
9 ASHISH V
GAWAt, DI RECTOR. MO H F\^/ [email protected]
10 I KaJtv wadhawan,
Director MohFW
11
ArpitBajpai (GeM)
director-categorv5@pem
12 I
- snrr in
DevanshuKaushik I

13
G S HARISH (NtMHANS)
L4
Represetative of NtMHaNts
[email protected]
15
i Karan
1.6 I
] [email protected]
-............................-....-...-

I Anlana (CMSS) I
I [email protected]
L7 _
Manju Sharma (GeM)
18
I
I -----.-
I
Rep. of AilMS Jodhpur
L9

20
-*,^^, ,W-r, [email protected]
Sanu Jacob (FSSAI)
sa n u.jacob@fssa i.gov. i n

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2L
Vishal KumarGu visha I ku m ar.guptaTT @ n ic. i n
22
Vinod G Pillai [email protected]
23
CDSCO it-helpdesk@cdsco. n ic. in
24
Dr. K. Ba nga ru raja n (CDSCO) ba ngaru @ cdsco. n ic.in
25
AkashManihar, AIIMS Jodhpur ma ni ha ra @aii msjod h pu r.ed u. in
26
RajatGoel (NOTTO) [email protected]
27
Dr.V.K. Sharma (SSKH) amslhmcsskh @gmail.com
28
Rahul Singh Chauhan (AllMS) sra hu [email protected]
29
Mani Chandra ma nicha nd ra.singh @ intellectdesign.com
30
N ileshOjha(FSSAI) [email protected]
31
DrSomani (CDSCO) [email protected]
32
Manichandra Singh ma nicha nd ra.singh @ intellectdeslgn.com
33
DCA Health [email protected]
34
SN Gurjar(Aiims Jodhpur) sn gu rja r1978 @gma i l.com
35
AIIMS [email protected]
36 Digital Academy (Central
lnstitute of Psychiatry) [email protected]
37
Deep Modi GeM tpcreation-a na lyst@gem,gov. in
38
Lt ColJohn d irector-ga @fssai.gov. in
39
SaruSethi d rsa ruseth i @ gma il.com

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