Let’s get started pelow and make a note of the answers. and diseu: © Howortendo you give prosontatione in your job? ie ® Whoo younormally present to? (Colleagues, customers, other firms, ee.) © When wasthelasttime yougavea presentation in English? Wasita success? i yes, why? Ifnot, whynot? Explain your @ How do you eel about presenting in foreignianguage? @ Think of an excottent(or terrible) presentation that youhave ‘attended. What made it good (orbad)? 5) 1 Listento the opening sentences of the three presentations and complete the table. raeskaea resentation Presentation 5 Presenters nome Presentes pesto funtion Topic of presentation Wi is the presentation for? Which preseLets get siarted Listen to the openings again and complete the sentences. Presentation + 1 + let me thank you all for being here today, 2 Let me myself. My name is... 3 Imhere today to our new semi-automatic shelving system. 4 Mytalk is relevant to those of you who for the different parts we supply. Presentation 2 tim happy that so many of you could today at such short 6 As you can see on the our foday is project documentation, 7. This is extremely for all of us who are directly in intemational project management, right? Presentation 3 8 Im that you all have very tight +80 appreciate you taking the time to come here today. 9 As you know, my name is... 'm the new manager here at Weston Lid 10 Todays topic will be very important for you as since your help to evaluate and select candidates for taining, Put the sentences from above inthe correct category (a-4). a saying what the topic is: b_ welcoming the audie © saying who you are: 2 4 saying why the topic is relevant for the audience: Now put a~d in the order you would use tostartaa presentation.UNIT Lets get stated 4, match these ess formal phrases with the more formal phrasesin the table. What | want t0 do today is OK, shall we get started? Today I'm going to talk about More formal Good afternoon, ladies and gortlomen Today | woutd tie 19 Let me just start by introdusing myself. My name is 1's 2 pleasure to welcome you today. In my presentation | would lke to report on The topic of today's presentations .- | suggest that we begin now rm aware that you all have very tigt schedules 5} Now practise the opening ofa present flowchart. ‘Welcome Introduce audience yourself _OPENING A PRESENTATION ‘Welcoming the audience Good morning/ afterncon, ladies and gentlemen, Hello/Hi, everyone. Fst ofall let me thank you all for coming here tod 1m happy/delighted that so many of you could make it today. ee, Latme teduce mys Dave Ewoue fom forthos ot you wno drt know me, nae = fa yu probly kro fm the new He manages Ti eodof lois ere at A Spares Vim here ny faction asthe Head of Contin, know you ave all very busy Its good to see you all here. ‘As you know, I Hi, everyone. In my talk Pl tell you about .. ess formal jon. Use phrases from the box and follow the WISE Explain why audience will be interested ‘Say what the topic is Saying wnat your topic is ‘As you can see on the screen, our topic today is. Today's topics . ‘What Fi tike to presert to you today i .. The subject of my presentation is Expiaining why your topic is relevant for your audience My talk who. Today's topic is of particular interest to those of you/us who .. My/The topic is very important for you because By the end of this talk you will be familiar with. particularly elevant to those of you/us Remember to use words lke we, us, and ourto '& bighiight common interest. 78 UNTa Lets ger stated STRUCTURING A PRESENTATION (1) ‘Most formal and many informal presentations have three main parts ané follow tis simple formula: | +s Tellthe audience what you are going to sey! ~ Introduction 2 Sayitt 5 Tell them what you said! = Main part ‘onclusion ‘There are several ways you can tell the audience what you ave going to say. | | would ke + infinitive will + infrtive Today 'd Uke to tell you about cur new plans. "begin vy explaining the function. This morning Pike to bring you up to date on _—startoffby reviewing our progress. ‘our department. Alter that, move on to my next point going to + infinitive willbe + verb -ing Tmagoing to talk to you today about new "Ube taking about our guidelines for Internet use, developments in the & & O Department. During the next hour we"l be looking ot the This afternoon I'mgoing to be reporting on the advantages ofthis system. new division. 6 complete sentences :~8 with the correct form of the verband a sentence ending from below. You on the proposed training project at business opportunities in Asia ‘you up to date on SEKO's investment plans you how the database works Yot-ae overview oF our present market position: on our financial targets for the division by telling you about what Jane's group is working on give show talk bring report update look begin about EU tax reform Today Fd lke to_alve you an overview ot our present market position, Vibe showing During the next two hours well be Id lke to This afternoon tim going to Today I'd like to This morning well be Today INTA Letsget stared 9 STRUCTURING A PRESENTATION (2) The purpase ofthe introduction isnot only to tell the audience who you are, what the talk is about, and why itis relevant to them; you also want to tell the audience (briefly) how the talks structured. Here are some useful phrases to ‘alk about the structure. | Pre divided my presentation into three (mein) ports: x y and z ‘In my presentation I'l foeus on three major issues. ‘Ast (oft), lve looking at... Second ... and third . J The most common way to sirucure | Pllbegin /start off by explaining .- #8 presentation is to have three | Then /Next/After that, ll go on to main parts, and then subdivide finaly. offer some solutions. them into (three) smaller sections Complete the sentences with the words in the box. after © all + areas + divided © finally » start * then third Plbe talking to you today about the aftersales 2 service plans we offer IM by ve 4 rmy talk into three describing the various packages in detail. main parts. Fist of. 5, Sialps aa show yaiscre Ftell you something about the history of our case studies, 9, 1M discuss how company, _ that rl describe you can choose the best plan to meet your how the company is structured and finaly, it customers’ needs. sive you some details about our range of products and services. 1 tke to update you on what we've been working on over the last year. I'l focus on three main st, our joint venture in Asia; second, the new plant in Charleston. And 5, our redevelopment project. Complete the sentences with the prepositions in the box. about * at * for + into * of + on * to * with coming all this way. .d my presentation, three pats. First ofall, ll give you an overview ‘our Financial situation. First, we'll be looking. the company’s sales in the last two quarters. Inthe first part of my presentation Ml focus the current project status. Point one deals APG's new regulations for Internet use. Secondly, I'll talk ‘our investment in office technology. After that Ill move on the next point40 UNIT Lets get stated The project manager ofa construction company is giving a presentation to his colleagues. Put the sentences inthe right order. Then listen and check morning Id like to update you on the current status of work at the construction site. The information | give you today should help you with planning your next steps. For those of you who don't know me, my name is Gordon Selfridge. Let me just write that down for you. OX. tim the project manager in charge of the Bak Tower building project in Dubai. © Ie divided my presentation into three parts. 4 Hello, everyone. Then rll move on to the problems were facing with our local suppliers. Fist ofall, let me thank you for coming here today. 'm aware that youre all busy preparing for the annual meeting this week, so really appreciate you taking the time to be here. 8 start off by showing you some photos of the building site and discussing the progress we've made since January. h_ My talk should take about 30 minutes. Please feel free to interrupt me at any time with questions. | rll end with some ideas for reducing labour costs that we've been looking into. j Oh, and don't worry about taking notes. I'll be handing out copies of the PowerPoint slides. Now put these points in the order in which Gordon mentions them. ‘ 6 reducing labour casts update on current Probleme with local wats suppliers £ i F elcome & introduction handout after W questions during presentation presentation OK 30 minutes for F progress made since three main, pares presentation, JanvaryUNIT Lets get started 10 Look again at these sentences from the presentation and replace the highlighted words with words or phrases from the box. after that * begitr * Im © realize * responsible for * sections * turn 11 stan off by showing you. lbeginby showingyou... 2 Nedlvided my presentation into three parts. 3, For those of you who don't know me, my name fs Gordon Smith. 4 Then I'll move on to the problems 5. I'm the project manager in charge of our Dubai building project. © fm aware that you're all busy preparing for the annual meeting ... |The ina part ofthe intoducton deals with the orraniation ofthe talk: how lone it wil ast, wheter | tere wit be handouts anc how questons wil be handled Timing My presertation wil take about 20 minutes. should take about 30 minutes to cover these sues Handouts Does everbody have a handout brochure report Please take one, and pas them on. Dont wory about taking notes Ive put all the importart statistics on a handout fr you Pibe handing out copes ofthe PowerPoint sides atthe end of my talk ‘ilemal tne PowerPoint presertation to you. Questions There willbe sme for questions ater my presentation Ifyou have any quesuons, fel ee to inert meat any ime. feel free to ak questions at anytime ducing my tal, 14. Match the two parts to make typical sentences from theintroduction. Feel fiee to > about 20 minutes. ¢'m Bob Kay in charge of the software di ‘ask questions at any time. for questions after my talk {an overview of our product range. handouts in a few minutes. than 20 minutes of your time. For those of you who don't know ™ a to take notes. Everything is on the handout. 3 This wor't take more 4 Milbe passing out 5 This part of the presentation will take 6 Pilstart off by giving you 7 There's no need 8 There will be time an2 unis ® 12 33 lots getstarted Listen to the beginnings of four presentations. Which one starts with: a thetorical question? © an anecdote? ban interesting fact? d_ a problem to think about? Listen again and complete the sentences, 4 . | was sitting in the waiting room at the dentist's the other day when | something very interesting in one of the. that was lying there. fed company and were 2 you worked in a small to medium-~ for making people in your company aware of health and salety issues. How would you 3 that the number of possible ways of playing the first four moves per side in a game of chess is ..? 4 So, let me start by - Why should we introduce a double quality check here at Auto Spares & Parts ..?\Well, 'm here today to GGETTING THE AUDIENCE'S ATTENTION Experts say thatthe first few minutes of a presentation are the most important. Ifyou are able to get the audience's attention quickly, they wil be interested in what you have to say. Here are a few techniques you can use to start your talk. [Ask a rhetorical question il them a story or anecdote |s market research important for brand Iremember wher | attended « meet development? Ata conference in Madtid, I was once asked the Do we really need quality assurance? following question: Start with an interesting fact Give them a problem to think about According to an arice | read recently, central banks Suppose you wanted to set up a new call centre, are now buying euros instead of dollars. How would you go about it? Did you know that fast food consumption has Imagine you had to reorganize the sales 20027 department, What would be your fist step? increased by 600% in Europe Match items from the three columns to make attention-grabbing openings. 1 Did you know that that conttis @fourletterword. Who would you tel fist? 2 ead in an article compete with the Chinese? by eliminating one olve fom each somewhore salad served in first-class? 3, Imagine ‘American Airlines saved OF course we can! ‘$40,000 in 1987 4 Can we really you won a milion euros, Itend to agree with that! What presentation topics could you use each of the openings above for? Choose one of the openings and use it to practise the introduction of atalk.UNTA Letsget stated 39 14, Putthewords in he right order to make sentences with expressions rom this uni 1 shall OK get we started 2 my today subject presentation of satisfaction is the customer 3. will presentation thirty my about take minutes 4 issues on three focus I'll 5 by looking of status will the current project we the start at © that did know popular China car is this very in you 15 Putthenotes in the correct order, then prepare two openings of a presentation: a format one and a tess formal one, Use the checklist for introductions below if you need help, A . y y B. Miller, an . product manager, menalies Prometional video FIT-Healtheare P ° Good morning, relevant for sales three parts ladies and gentiemen. staff 7 y ® £ > _ products Hew wellness produces ~ Sasa |e J : satel : questions at end Rela es | Hi, everyone. CHECKLIST FOR INTRODUCTIONS —~ 7 1 Welcome the audience. oe 1 2 Introduce yourself (name, position/ function). oo Y_ 3 State your topic J 4 Explain why your topic is important for the audience, / J 5 Outline the structure of your talk J 6 ‘What comes when? say when youll be dealing with each point. J 7 Let the audience know how you're organizing the presentation (handouts, questions, etc.) 16 Nowit’s yourturn. Thinkof atalk you have given or would like to give and use the checklist to prepare your introduction. Try touse phrases from this unit14 UNIT Lovs get tated Read this article from a website on bu which foltow. iness communication and discuss the questions Dealing with nervousness The American author Mark Twain once putitlike this: There are hwo types of people: those that are nervous and those that are liars.’ Se, once you accept that {aknost) everybody who gives a presen- tation - whether formal or informal, long er sher, to arongors or colleagues ~ is nervous, then you just need o find ways to deal with nervousness and even learn how to use it fo your advantage. Lo’ first look ot ways to deol wih and reduce nervousness, 1. Prepare well. ‘Filing to prepare is preparing o fail’ Preperation isthe key to. successul Presentation. Nothing will relax you more than krowing exactly what you want fo say and having practised saying . Make sure you pracise your talk unl you feel ot heme wih it~ then you can corcenkate on other things. 2 Learnte relevx. Doing sketching or brecthing exercises (PB before you tak can help yout reduce nervousness, Ono oxomple: belore your presentation, it comfortably with your bock srcight. Breathe in slowly, hold your breath for about five seconds, then slowiy exhole. You can relex your facial muscles by opering your eyes and mouth wide, then closing them tighly 3. Check out the room. Moke yours familiar withthe place where you willbe speaking. Arrive ely, walk around the room, ard make sure everything you neadifer your tak there. Proctee 7 using ony equipment eg, microphone, video projector, OHP) you plan to work with, ~~ 4. Know your audience, I possible, gree! you oudience os they arrive and chot with them. tr willbe easier speck to people who ore not complete shangers. 5. Concentrate on the message. Tr fo focus onthe message and your cudience ~ nol on your own fears. iswalize success. Inogine yourself speaking o your audience in cloud and clear voice. Then visualize the cudience applauding loudly at the end of your talk as you smile, Use the sieps abovetto reduce nervousness, butalze remember that being nervous isnt all bed. Mony ‘experienced presenters say that you can also use your nervousness to give you that extra energy that you need to give @ goed performonce What other tips can you think of for dealing with nervousness? How do you deal with nervousness before or during 2 presentation? How do you prepare your presentations?