student

assessment tasks

ICTPMG613-
Manage ICT project
planning
CONTENTS
Introduction 3
Student assessment agreement 4

Assessment Task1Cover Sheet 5

Assessment Task1:Knowledge Questions 6

Assessment Task1: Checklist 8

Assessment Task 2 Cover Sheet 9

Assessment Task 2:Project Portfolio 10

Assessment Task 2:Checklist 13

Final Results Record 15

StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

Introduction
The assessment tasks for ICTPMG613 - Manage ICT project planning are outlined in the
assessment planbelow.
Thesetaskshavebeendesignedtohelpyoudemonstratetheskillsand knowledge that you
have learnt during your course.

Please ensure that you readthe instructions provided with these tasks carefully.You
should also followtheadviceprovidedintheITWorksStudent User Guide.TheStudent
UserGuideprovides important information for you relating to completing assessment
successfully.

Assessment for this unit

ICTPMG613 - Manage ICT project planning describes the skills and knowledge required to
plan
andmanageanInformationandCommunicationsTechnology(ICT)projectinsmall,mediuma
nd large organisations.

Foryoutobeassessedascompetent,youmustsuccessfullycompletetwoassessmenttasks:
 AssessmentTask1:Knowledgequestions–Youmustanswerallquestionscorrectly.

 AssessmentTask2:Project –Youmustworkthrougharangeof activities

andcompletea project portfolio.

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 StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

Student assessment agreement

Make sure you read through the assessments in this booklet before you fill out and sign the
agreement below.
If there is anything that you are unsure of, consult your assessor prior to signing this
agreement.

Have you read the assessment requirements for this unit? Yes No
Do you understand the requirements of the assessments for this unit? Yes No
Do you agree to the way in which you are being assessed Yes No
Do you have any specific needs that should be considered Yes No
If so,explain these in the space below.

Do you understand your rights to reassessment? Yes No

Do you understand your right to appeal the decisions Yes No

made in an assessment?

Student name
UPASHNA RASHIKA CHAND

Student ID number
TPI0002562

Student signature
UChand

Date
18/04/2025

Assessor name

Assessor signature

Date

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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

Assessment Task 1 Cover Sheet

Student declaration
To be filled out and submitted with assessment responses
 I declare that this task is all my own work and I have not cheated or plagiarized
the work or colluded with any other student(s).
 I understand that if I am found to have plagiarised, cheated or colluded, action
will be taken against me according to the process explained to me.
 I have correctly referenced all resources and reference texts throughout these
assessment tasks.

Student name
UPASHNA RASHIKA CHAND

Student ID number
TPI0002562

Student signature
UChand

Date
18/04/2025

Assessor declaration
 I hereby certify that this student has been assessed by me and that the
assessment has been carried out according to the required assessment
procedures.

Assessor name

Assessor signature

Date

Assessment S NS DNS Resubmission Y N

outcome

Feedback

Studentresultresponse
 My performance in this assessment task has been discussed and explained to me.

 I would like to appeal this assessment decision.

Student signature
UChand

Date
18/04/2025
Acopyofthispagemustbesuppliedtotheofficeandkeptinthestudent’sfilewiththeevidence.

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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

Assessment Task 1: Knowledge Questions

Information for students

Knowledgequestionsaredesignedtohelpyoudemonstratetheknowledgewhichyouhave
acquired during the learning phase of this unit. Ensure that you:

 reviewtheadvicetostudentsregardingansweringknowledgequestionsinthe
ITWorks Student User Guide
 complywiththeduedateforassessmentwhichyourassessorwillprovide
 adherewithPeachInstitute’ssubmissionguidelines

 answerallquestionscompletelyandcorrectly
 submitworkwhichisoriginaland,wherenecessary,properlyreferenced
 submitacompletedcoversheetwithyour work

 avoidsharingyouranswerswithotherstudents.

i Assessmentinformation
InformationabouthowyoushouldcompletethisassessmentcanbefoundinAppen
dix A of the IT Works Student User Guide. Refer to the appendix for information
on:

 wherethistaskshouldbecompleted
 themaximumtimeallowedforcompletingthisassessment task
 whetherornotthistaskisopen-book.
Note: You must complete and submit an assessment cover sheet with your
work. A template is provided in Appendix C of the Student User Guide.
However, if Peach Institutehasprovidedyouwithanassessment coversheet,
pleaseensurethatyouuse that.

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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

Questions
Provide answers to all of the questions below:

1. Identify three cost estimation techniques / methods and explain how they are used.

Cost Explanation Usage

Estimation
Techniques/
Methods
Expert This involves Used by project managers and teams to
Judgment seeking input and leverage the insights of experienced
advice from professionals who worked on similar projects.
individuals or It helps in obtaining a well rounded view of
teams with potential costs, risks and uncertainties. For
relevant example: in software development, expert
experience and programmers might provide input on coding
expertise in the time, potential challenges and resource
field. requirements, aiding in more accurate cost
predictions.
Parametric Involves using Used where significant amount of historical
Estimating mathematical data available and a consistent relationship
models to predict can be identified between project variables
costs based on and costs. For example: in construction, the
historical data cost per square foot of a building can be
and relevant estimated using historical data from similar
project past projects or adjusting for differences in
parameters. size or material.
Analogous Involves using Useful when there is limited detailed
Estimating/ data from past information available about the current
top down projects that are project, making it difficult to use more data
estimating similar in nature driven methods. For example: when
to the current estimating the cost of a new marketing
project. campaign, past campaigns with similar target
audiences and objectives can provide a rough
estimate.

2. Describe the purpose of Gantt charts.

The purpose of Gantt Chart is to visualize projects and provide a detailed overview
of tasks, the time needed to complete them and how individual units of work
connect to each other. They are used by management to plan and schedule projects
so that resources can be allocated in an optimal way and that projects that are
prioritized can finish before less important ones begin.

3. Explain the work breakdown structure. In your answer, include reference

to how work packages can help project scheduling.

Work Breakdown Structure – is a planning tool that clarifies the scope

of work and helps project managers find project costs, develop a schedule,
and monitor and control project work. It is also helpful to avoid any issues
such as scope creep, cost overrun and schedule delays.
Work packages play a crucial role in project scheduling because they act
as building blocks for the project timeline. Here are some of the ways work
packages help project scheduling:
1. Detailing tasks- defines specific tasks or activities required to
complete a project phase.
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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

2. Resource allocation- where each work package is clearly defined,

it’s easier to assign the appropriate resources or equipments and
materials.
3. Dependency mapping- it makes it easier to identify dependencies
between task which helps in creating logical sequences and
timelines.

4. Identify three project methodologies used in ICT projects. Briefly describe each
one and its benefits and disadvantages.

Project Description Benefits Disadvantages

Methodology
Waterfal Linear and sequential  Clear structure Changes are
l project management making it easier difficult to
approach where each to plan and accommodat
phase of the project manage. e
must be completed  Predictable  Feedback
before the next one timeline and from
begins costs stakeholders
 Each phase arriving late
requires
comprehensive
documentation
which is helpful
for future
reference.

Agile Is an  Allows the project Requires active

incremental to adapt to customer
approach that evolving customer participation
emphasizes needs. Frequent changes
collaboration,  Regular feedback can lead to
adaptability and loops ensure that scope creep if
delivering small the product meets not managed
increments or customer properly
working expectations. Can lead to gaps in
software in short  Allows for quicker documentation
cycles called delivery of .
sprints. functional
components.
DevOps Combination of  Continuous  Practices and tools
development and deployment can be complex.
operations pipelines enable  Requires a shift in
practices that rapid and reliable organizational
emphasizes software releases. culture which
automation,  Improved can be
collaboration and a collaboration challenging to
continuous delivery  Minimizes the risk achieve.
pipeline of human errors.  Setting up and
maintaining
automation
requires

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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

dedicated
resources and
expertise.

5. Provide a definition of the software development life cycle (SDLC).

Software Development Life Cycle is a structured process used to design, develop,

test, deploy and maintain software applications. It provides a systemic framework
for managing the entire software creation journey, ensuring that the resulting
product meets quality standards and user requirements.

6. Identify the common stages of the SDLC. In your answer, explain what happens
when the final stage is achieved.

Stages of SDLC are:

1. Planning: defines objectives, scope and resources for the project. It’s where
feasibility studies are conducted and detailed project plan is created.
2. Requirements Analysis: the needs and expectations of stakeholders are
gathered and analyzed.
3. Design: the software architecture, components, interfaces and data are
planned and designed based on the gathered requirements.
4. Implementation: turns the design specifications into a functioning software
product.
5. Testing: the software is tested to identify and resolve bugs, verify
functionality and ensure quality.
6. Deployment: tested software is deployed to the production environment
where end users can access it.
7. Maintenance: after deployment of software it enters the maintenance
phase where any issues or bugs reported by users are fixed and improved
and the software is monitored to ensure smooth operation.

After the achievement of the final stage, the software enters its operational phase.
Thus during this time the focus shifts from development to support ensuring the
software remains functional, secured and up to date as per user needs.

7. Explain how a business’s needs can affect project management activities. In

your answer, consider the implications for project control and expected
returns on business investment.

A businesses needs plays a pivotal role in shaping project management

activities, influencing priorities, approach and decisions made throughout the
project life cycle.
Some ways on how these needs impact project control and expected returns
on business investment are:
1. Alignment with business goals: projects are carried out to fulfill
business objectives. Also clear alignment requires robust project
tracking mechanisms to ensure that deliverables meet the desired

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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

outcomes and remain focused on business priorities.

2. Resource Allocation: businesses have fixed budgets and time for a
particular project. Also continuous monitoring of resource usage
ensures adherence to budget and timelines.
3. Risk management: the level of risk a business is willing to tolerate
affects project decisions. With regular evaluations and updates to risk
mitigation strategies, active risk management becomes integral.
4. Expected returns on investment: often dictates the projects scale,
scope and priorities. Also performance metrics and key performance
indicators are used to track progress and ensure the project delivers
the intended benefits.

Summary of Impacts on Expected ROI:

 Maximizing ROI: when project management aligns closely with business
needs, it helps optimize resource usage, minimize risks and ensure high
quality deliverables. This results in better returns on investment.
 Challenges to ROI: misalignment or lack of control mechanisms can
lead to cost overruns, delays or unmet objectives, negatively impacting
the expected returns.

By staying attuned to a business’s needs, project managers can maintain

effective control, anticipate challenges, and ensure that the project remains a
valuable investment. This adaptability often makes the differences between
project success and failure.

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 StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

Assessment Task 1: Checklist

Student’s name: UPASHNA RASHIKA CHAND

Did the student provide a Completed

sufficient and clear successfully Comments
answer that addresses ?
the suggested answer
Yes No
for the following?

Question 1

Question 2

Question 3

Question 4

Question 5

Question 6

Question 7

Task outcome:  Satisfactory  Not satisfactory

Assessor signature:

Assessor name:

Date:

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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

Assessment Task 2 Cover Sheet

Student declaration
To be filled out and submitted with assessment responses
 I declare that this task is all my own work and I have not cheated or plagiarized
the work or colluded with any other student(s).
 I understand that if I am found to have plagiarised, cheated or colluded, action
will be taken against me according to the process explained to me.
 I have correctly referenced all resources and reference texts throughout these
assessment tasks.

Student name
UPASHNA RASHIKA CHAND

Student ID number
TPI0002562

Student signature
UChand

Date
18/04/2025

Assessor declaration
 I hereby certify that this student has been assessed by me and that the
assessment has been carried out according to the required assessment
procedures.

Assessor name

Assessor signature

Date

Assessment S NS DNS Resubmission Y N

outcome

Feedback

Student result response

 My performance in this assessment task has been discussed and explained to me.

 I would like to appeal this assessment decision.

Student signature
UChand

Date
18/04/2025

Acopyofthispagemustbesuppliedtotheofficeandkeptinthestudent’sfilewiththeevidence.

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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

Assessment Task 2: Project Portfolio

Information for students

Inthistask,youarerequiredtodemonstrateyourskillsandknowledgebyworkingthrougha
number of activities and completing and submitting a project portfolio.
Youwillneedaccessto:

 asuitableplacetocompleteactivitiesthatreplicatesanICTenvironment
includingacomputer and relevant software and internet access

 yourlearningresourcesandotherinformationforreference
 ProjectPortfoliotemplate
 SimulationPack(ifyouneedacasestudy).
Ensure that you:

 reviewtheadvicetostudentsregardingrespondingtowrittentasksintheITWorks
Student User Guide
 complywiththeduedateforassessmentwhichyourassessorwillprovide
 adherewithPeachInstitute’ssubmissionguidelines
 answerallquestionscompletelyandcorrectly

 submitworkwhichisoriginaland,wherenecessary,properlyreferenced
 submitacompletedcoversheetwithyour work
 avoidsharingyouranswerswithotherstudents.

Assessmentinformation
i
InformationabouthowyoushouldcompletethisassessmentcanbefoundinAppen
dix A of the IT Works Student User Guide. Refer to the appendix for information
on:
 wherethistaskshouldbecompleted
 howyourassessmentshouldbesubmitted.

Note: You must complete and submit an assessment cover sheet with your
work. A template is provided in Appendix B of the Student User Guide.
However, if Peach Institutehasprovidedyouwithanassessment coversheet,
pleaseensurethatyouuse that.

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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

Activities
Completethefollowingactivities:

1. Carefullyreadthefollowing:

This assessment task requires you to develop and manage project

management plans for two ICT projects. For each project you will need to
select an appropriate
projectmethodology,developtheprojectmanagementplan,aprojectschedule
and develop a project budget, as well as ensure there are budgetary
controls in place.
You can do this for two real ICT projects at your workplace or you can
use the Simulation Pack provided. If you use your own business or
workplace, make sure you can access information about the business
problem or opportunity or unfilled legislativeneedasrelevant
totheprojects. Speaktoyourassessortoget approval if you want to base
this on your own business.
Youwillbecollectingevidenceforthisunit inaProjectPortfolio.Thestepsyou
need to take are outlined below.

2. Planning

Make sure you are familiar with the business you are basing this
assessment on and have read through the necessary background
information and policies and procedures. For the case study business,
this is all of the documents included
intheICTPMG613SimulationPack.Ifit’syourownbusinessorabusinesswherey
ou are working or are familiar with, it’s important at this step that you
have your business or case study approved by your assessor.

CompletePage4ofyourProjectPortfolioforthisunit.
ReadthroughtherequirementsofSection1,2and3ofyour ProjectPortfoliowhich
include detailed guidance relevant to all the assessment activities.

3. Developprojectmanagementplan

YouarenowtocompleteSection1ofyourProjectPortfoliobydevelopingbothof
the project management plans. This involves:
 Assessingprojectmanagementandsystemsdevelopmentmodelstobeu
sed and selecting a suitable approach, including tailoring
methodologies to suit requirements.

 Developinganoverallprojectmanagementplanincluding:
o Projectoverview
o Projectmethodology
o Scope
o Assumptionsandconstraints
o Deliverables
o Rolesandresponsibilities
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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

4. Developaprojectscheduleandbudget

YouarenowtocompleteSection2of yourProject Portfoliobydevelopingaproject

schedule and budget for each project. This involves:
 Developingaworkbreakdownstructure(WBS).

 Estimatingprojecteffortanddurationtodevelopaprojectschedule,inclu
ding project schedule controls.

CompleteSection2ofyourPortfolioandsubmitityourassessor.

5. Developaprojectscheduleandbudget

YouarenowtocompleteSection3of yourProject Portfoliobydevelopingaproject

schedule and budget for each project. This involves:
 Identifyingprojectcostsandcashflowrequirementstodevelopaproj
ect budget.
 Establishingbudgetarycontrols.

CompleteSection3ofyourPortfolioandsubmitityourassessor.

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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

Assessment Task 2: Checklist

Student’s name: UPASHNA RASHIKA CHAND

Completed
successfully Comments
?
Did the student:
Yes No

Assess and select a suitable project

management model and system
development approach?

Tailor methodologies to solution

requirements and report on this?

Develop and document two project

management plans following
organisation requirements?

Develop and document project

management sub-plans?

Develop a Work Breakdown

Schedule including work packages to
meet project requirements?

Estimate project effort and duration?

Create and document a project

schedule and document as per
policies and procedures?

Allocate work packages by

documenting roles and
responsibilities?

Establish and document schedule

controls to use for monitoring the
project schedule?

Identify and document areas of

anticipated project spend?

Determine dollar amounts for

project items, as well as the timing
of cash flows?

Develop and document project

budget based on anticipated
expenditure and cash flow?

Establish controls for monitoring

budget?

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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

Lodge all documentation

following policies and
procedures?

Task outcome:  Satisfactor  Not satisfactory

y
Assessor signature:

Assessor name:

Date:

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StudentAssessmentTasks ICTPMG613-ManageICTprojectplanning

Final Results Record

Student name:
UPASHNA RASHIKA CHAND

Assessor name:
MOHAN GANAVARAPU

Date
18/04/2025

Final assessment results

Result

Task Type Satisfactory Unsatisfactory Did not submit

Assessment Task Knowledge questions S U DNS

1
Assessment Task Project Portfolio S U DNS
2
Overall unit C NYC
results

Feedback

 My performance in this unit has been discussed and explained to me.

 I would like to appeal this assessment decision.

Student signature: UChand Date: 18/04/2025

 I hereby certify that this student has been assessed by me and that the
assessment has been carried out according to the required assessment
procedures.

Assessor signature: Date:

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