JINDAL VIDYA MANDIR, VIDYANAGAR

Note Book Maintenance Guidelines & Correction Policy A Y 2025-26

Cir: JVM/2025-26/Students/010 Date: 5 April 2025

"A tidy notebook is the first step toward an enlightened mind."

Dear Students & Parents

Greetings of the day,

Neatly maintained notebooks reflect discipline and enhance the learning experience. A
notebook is arguably the most important tool - it is used on a daily basis to provide
an account of the events that unfolded on that day. A notebook should be kept as
neat as possible, be organized chronologically, and should be kept carefully as a study
tool and as a record.

To ensure uniformity and organization, we request all students to follow these

guidelines for maintaining their notebooks properly:

INSTRUCTIONS FOR NOTEBOOK MAINTENANCE-

Preparatory School(Nursery-UKG)

1. The notebook should be covered in brown/Transparent paper and the label should
be pasted at the top right corner of the note book cover page. Mention the details
on the first page also (use the space provided)
2. Subject codes must be mentioned on the top of the notebook for Grades I – VIII.

Subject codes for I to V are as follows:

 English Course Book – 01

 II Language Hindi / Kannada – 02
 Mathematics – 03
 EVS – 04
 Information Technology - 05
 III Language – 06(Only for grade V)

Subject codes for VI to VIII are as follows:

 – 01 / A
 – 01 / B
 – 02
 – 03
 – 04
 – 05
 – 06
 – 07
Guidelines to follow: ENGLISH
All Notebooks will follow the following criteria:

 Index page will be maintained with date, name of chapter, remarks, and teacher's
signature.
 Note book rules, generic rubrics, rubrics for reading and writing will be stuck in
the note book.
 Target setting for reading will be stuck for tracking students' progress in reading.
 Target setting for writing will be stuck to inform students about their areas for
improvement.
 Formative and Specific diagnostic remarks to be given in success criteria to inform
learning and help the students to improve.
 AFL to be done after each topic and to be graded as per the generic rubric.
 Practice Worksheet for LA / Extension worksheet for MA/ Wizard Challenge for HA
will be stuck in the portfolio file.
 Frequency of correction- Note books will be checked every fortnight.
 Teacher's initials and date should be visible.
 Correction code as shown below will be followed by the teacher while checking the
note books

Term Correction Code

Grammar gr
Wrong Word ww
Spelling sp
Punctuation p
Something Missing o
Don’t Understand/Can’t ?
read

Wrong tense wt
Wrong language wl
Incomplete work iw

 Students will also be encouraged to follow the correction codes during peer
checking and self-checking.
 Monitoring and follow up of incomplete work to be done on a regular basis.
 Differentiated work by students will be visible in the notebook.
 The notebooks will be assessed twice a year. (5 marks each term)

MATHEMATICS-Primary

 Marks allotted for neatness, timely submission, completion of homework and
corrections. Index to be properly and neatly written.
 Notebook rules, generic rubric should be stuck in the notebook.
 Success criteria to be stuck after every concept.
 Differentiation should be visible in the notebook by LA practice worksheet with
challenge / target setting MA extension worksheet with challenge/ target setting
HA wizard challenge with challenge/ target setting.
 Date and CW (green) RW (red) to be mentioned on the left hand side of the
margin.
 Diagnostic remarks to inform learning and targets to be set and strategies to
achieve the same to be mentioned.
 Notebooks to be checked regularly.

All working should be done in the working column - Draw a line with a pencil and use
a ruler under each sum -All mathematical diagrams/graphs/constructions must be
drawn using a pencil. The use ruler to draw any lines is a must.

Term Code

Calculation mistake Cal

Wrong Unit WU

Wrong Symbol WS

Wrong Formula WF

Incorrect Diagram ID

Incomplete Work Inc

ENVIRONMENTAL STUDIES / SOCIAL STUDIES-Primary

 Notebook rules on the first page and generic rubric on the last page to be pasted
in the notebook.
 On the same line as the date, in the center, the heading (topic) of the day must
be written. It must be written in capitals and underlined using a pencil. Use of a
ruler is a must.
 Sub-headings to be written in the lines below and underlined with a pencil.
 Leave one line before moving onto the next subheading.
 The objectives and mind-map of each topic are to be pasted/ written/ drawn on
the first two pages at the beginning of each topic/day.
 Students to be encouraged to draw instead of pasting pictures.
 Differentiated questions/Challenging questions / Target questions/Research/ Cross
curricular links should be done after every topic and highlighted in the notebooks.
 Success criteria to be stuck after every concept.
 AFL, Practice sheet, Wizard challenge will follow success criteria.
 Correction to be done within a week of completing the notes.
 Diagnostic remarks to inform learning and targets to be set and strategies to
achieve the same to be mentioned.
 Index to be signed by the teacher.
 5 marks allotted for neatness, timely submission, completion of homework and
corrections.

EVS/Science/Social Science

Term Code
Wrong Sequence WS
Diagram Labelling DL
 Wrong WI
Identification
Wrong Formula WF
Incorrect Statement IS
Incomplete Work Inc

General Appreciation Remarks

 Fair -Correct but needs improvement.
 Good - Quality and Presentation up to the mark. Well Done - Creative and
 Impressive Presentation. Excellent -Innovative Ideas, Perfect Presentation.
 Star(*) - Outstanding Presentation.

General Guidelines
Notebook Usage & Maintenance
 Always write the date and title before starting a new topic.
 Maintain a proper index in every notebook. It is compulsory for better
organization.
 Use only blue or black ink for writing. Red pens are not allowed.
 Colors may be used only if instructed by the subject teacher for specific tasks.
 Maintain clean handwriting and avoid scribbling or tearing pages.
 Never fold or dog-ear pages; use a bookmark for quick reference.
Timely Submission for Corrections
 Students must submit their notebooks on time for corrections as per the
teacher’s instructions.
 Parents are requested to follow up with their wards regularly to ensure that
notebooks are submitted and corrections are completed properly.
Safety & Organization
 Avoid stapling papers in the notebook; instead, use glue or tape.
 Keep notebooks free from unnecessary drawings or doodles unless instructed
for a project.
 Store notebooks in a clean, dry place to prevent damage.
Parental Involvement
We urge parents to regularly check their child’s notebooks to stay updated on
their progress, homework, and teacher’s remarks. Encourage children to revise
notes daily and keep their work organized.
By following these simple yet effective habits, students can develop a sense of
responsibility and take pride in their work. Your cooperation in maintaining well-
organized and neatly presented notebooks will contribute to a more effective learning
environment.

Regards,

Ishwari K Sharma
Principal cum AC cluster Head
JVM, Vijayanagar