1.

Design a visiting card for managing director of a

company using MS Word
Step-1: Start and open M.S. Word Document

Start →all programs →M.S. Office →M.S. Word →Blank document →Ok

Step-2: Now click on Insert menu and insert rectangular shape on shapes column and draw on the

screen.

Step-3: Now click on format menu and select text box and add the text box to this rectangle.

Step-4: Now click on size tool and modify the rectangle sizes accordingly like 3 ½*2 (w*b)

Step-5: Now insert the Text in the Text box with respected formatting styles.

Step-6: Now click on Text box tools and apply colour using Fill Shape option.

Step-7: You can insert any images related to the organization.

Step-8: Click on home and save to the document with the name visiting card.doc

Step-9: Click on home and close to close the document.

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Output:

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2. Table creation in M.S. Excel and using functions
Step-1: Start and open MS Excel
Start →all programs → M.S. office →M.S Excel
A book will be opened and it is called as Spread Sheet.
Srep-2: Select 5 rows and 10 columns and name the row fields as EMP NAME,
BASIC PAY, DA, HRA, TOTAL SALARY.

EMPNAME BASICPAY DA HRA TOTALSALARY

SANJANA 15,000 1,500 2,500
GOUTAMI 16,000 1,600 500
HARISH 8,000 800 500
RAVI 10,000 1,000 500
NAGESH 7,000 700 500
PRASAD 9,000 900 500
MEENA 18,000 1,800 500
SOWJANY 15,000 1,500 500

Arranging in ascending order

Step-3: Select the “EMPNAME” row column’s data and click on home menu and click
on sort and filter Tab and select on A to Z sort. So that all the Employees data
will be sorted in ascending order.

Step-4: Calculating “Total Salary” of all the employees.

Select BASICPAY,DA, HRA rows of each employ individually and click o

n“AutoSum” In format menus. Continue this process till all the Employees Salary got
calculated.

Step-5: Calculating Grand Total

Select the “TOTALSALARY” column of all the employees and use auto sum function
in Format menu. Grand Total Salary of all Employees will be displayed.

Step-6: Calculate Highest and Lowest Salary of Employees

Select the “TOTALSALARY” column of all employees and click on function large[=large()]
In the last cell ,i.e. in last cell = large (B1:B2) the large value will be displayed same
like for Minimum Salary, = min (B1:B2) then minimum salary will be displayed

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 EMPNAME BASICPAY DA HRA TOTALSALARY
SANJANA 15,000 1,500 2,500
GOUTAMI 16,000 1,600 500
HARISH 8,000 800 500
RAVI 10,000 1,000 500
NAGESH 7,000 700 500
PRASAD 9,000 900 500
MEENA 18,000 1,800 500
SOWJANY 15,000 1,500 500

Output:

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3. Prepare an advertisement for a company requiring a
software Professional.
Step-1: Start all programs → Ms. Office → Ms. Word → blank document

Step-2: Click on insert menu and go to page border for the document

Step-3: Write the name of the company in big font using Ms. Word art in insert menu

Step-4: Click on insert menu and select clip art from the tool bar to get the excellent look
of the advertisement

Step-5: Go to insert menu and go to page layout of the company Post

Name of the Job role Vacancies Eligibility

Business manager 4 M.B.A/M.Tech
Software engineer 10 B. Tech/M. Tech/M.C.A
System Administrator 5 M.B.A/M. Tech/M.C.A
Programmer 15 B.S.C/B.C.A/M.S.C/M.C.A
Data entry operator 10 Any degree

  Final year students, 2019-2021 relived batches only

Step-6: Saving and closing the document

Click on file menu and save employees details.

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Output:

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4. Prepare a letter to the head of company
Step-1: Start all programs → Ms. Office → Ms. Word → blank
document
Step-2:Write the name of the companyas‘ABCCompany’within“TimesNewRoman”styleand18

Size with any bright colour

Step-3: Write the company phone number, email id, fax number, in each line respectively and
insert Symbols approximately before the phone, mail, fax numbers using insert menu →
insert pics
Step-4: Write the product list manufactured by the company line by line with good
font Step-5: Write the company Slogans at the end of the page and apply bold
Home → illustrations → Bold

Step-6: closing the document

File → close
1. Prepare a curriculum vitae of a graduate
Step-1: Starting the Ms. Word document
Start → all programs →Ms. Office → Ms. Word → blank
document

Step-2: click on layout margin and select appropriate margins for curriculum
vitae Layout → margins → click on it

Step-3: Click on layout menu and select breadth to make two- column
visibility for Curriculum Vitae layout → breadth
Step-4: Give the name sand your details on each pages with regular “Times New Roman”
font Step-5:Afterenteringallyourdetailsonboththepages,givepagenumbersatthebottomofeach
Page as follows

Step-6: Go to insert menu and click on page number and select bottom of the
page Insert → page no. →Bottom of the page

Step-7: Go to file and click on save and give some file name as curriculum vitae and click
on save Step-8 to close the file, click on file menu File → close

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Output:

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 5. To prepare a macro
Step-1: open a blank document
Start → all programs → Ms. Office → Ms. Word → blank document

Step-2: Click on view menu and go to macro tool and select drop down menu arouses and
click on Record macro
View → Macro → → Record macro
Give the name the macro as “ Formatting Macro” and click on ok
Record macro→macro name→“Formatting macro”→ok

Then your cursor will start recording your format options

Step-3: click on layout menu and select spacing tool and give line spacing no.

as 2 Step-4: Click on layout menu and select paragraph tool and select indent

as 0.1
Layout → paragraph → indent → 0.1

Step-5: Click on home menu and select font tool and apply appropriate fonts for
your Document (fonts styles, sizes, types)

Step-6: Click on aerial font → bold type of big size

and ok Step-7: Now stop recording your macro as,

View → Macro → → Stop recording and exit this file withoutsaving
File → close → don’t save → ok

Step-8: Now open a new blank document

Start → all programs → Ms. Office → Ms. Word → Blank document

Step-9: Now use your “Formatting Macro” click on view →macro → view macros → select
“Formatting Macro” → click on run → so that the above formatting macro will be
running in your document

Step-10: To save the document and close

File → save → file name as macros → ok and file → close

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Output:

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6. Mail Merge in MS Word
Step-1: Start and open new blank document
Start → all programs → Ms. Office → Ms. Word → Blank document

Step-2: To break a mail merge we should have Ms. Excel data sheet that should be merged
to our documents data.

Step-3: Now we are having a word document as follows:

Subject 1 Telugu
Subject 2 Hindi
Subject 3 Sanskrit

Name: Student Name

Roll No: Roll Number

Step-4: Now to apply Mail merge, click on Mailing Menu and select mail merge option so
that it that It will ask you to create a new document file or use an existing file. click on
existing file Mailings → Select Receipts → use existing list → Browse → Select from desktop
→ Ms .Excel file
→ Ok

Step-5: Now, click on mailings so that all tools under mailings will be highlighted

Step-6:Now to merge data, select on student name on word document and click on
mailings→ Insert merge field and select student name also.

Step-7: Likewise repeat step-6 for roll number, class name and subject so that all the
selected fields In Ms. Word document will be converted as (<<>>) strings.

Step-8:Now, click on mailing and →finish &save → to extra document → all → ok then
for each Student data will be merged

Step-9: To save and close the document

File → save → Mail merge → ok File → close

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Output:

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 7. Calculate the net pay of the employees following the
conditions

DA:-56%ofthebasicpayifbasicpayisgreaterthan₹20000orelse44%
HRA:-15%ofthebasicpaysubjecttomaximumof₹4000
GPF:- 10% of the basic pay
Income Tax:- 10% of the basic pay if basic pay is greater than ₹20000

Step-1: Start and open Ms. Excel

Start →all programs → Ms Office → Ms Excel Step-

2: Enter the data into the sheet below

A B C D E G H I
Employees Employee basic DA HRA Gross Income Net
number name pay pay tax pay
1001 Ramu
1003 Laxman
1004 Kumar
1005 Stephen

Step-3: Assign basic pay of 20,000 to all employees

Step-4: (1) Calculating DA (56% of basic pay)

Select D2 and C2 and apply function at the function bar as a (C2*56)/100 then result
will be stored in D2

Step-5: repeat the save procedure for C3 to C11 and store result in D3 to

D11 Step-6: (2) Calculating HR (15% of basic pay)

Select E2 and C2 and apply function at the function bar as =(D2*15)/100 then result will
be Stored in F2

Step-8: (3) Calculating GPF (10% of basic pay)

Select F2 and C2 and apply function at function bar as =(F2*10)/100 then result will be
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 Stored in F2

Step-9: Repeat the same procedure for C3 to C11 and store result in F3 to

F11 Step-10: (4) Calculating Income tax (10% of basic pay)

Select H2 and C2 and apply functional function bar as =(H2*10)/100 then result will be
Stored in H2

Step-11: Repeat step-10 till H3 to H11

Step-12: (5) Finding gross pay

(HRA+DA)
Select G2 and type the function as =sum(E2:D2) in function bar

Step-13: Finding Net pay (Sum of all)

Select I2 to C2 and click on “auto sum” option in insert menu and repeat the same
till I3 to I11 and C3 to C11

Step-14: Then all the details will be filled appropriately as shown in the output

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Output:

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 8. The ABC Company shows the sales of different product
for 5 years. Create bar graph, 3D and pie chart for the
following
Step-1: Start and open Ms. Excel
Start →all programs → Ms Office → Ms Excel →New book

Step-2: Enter the data into the sheet below

A B C D E F
S.No. Year Pro1 Pro2 Pro3 Pro4
1 1989 1000 800 900 1000
2 1990 800 80 500 900
3 1991 1200 190 400 800
4 1992 400 200 300 1000
5 1993 1800 400 400 1200

Step-4: After clicking on chart click on bar option and select 2D or 3D and select the bar which
you Like.

Step-5: Then all the details will be converted into bar(chart) as shown in the output.

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Output :

Chart Title
2500

2000

1500

1000

500

0
S.No. Year Pro1 Pro2 Pro3 Pro4

Series1 Series2 Series3 Series4 Series5

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 9. Create a suitable examination database and find the sum
of the marks (total) of each student and respective, class
secured by the subject.

Pass: if marks in each subject >=35

Distinction: if average >=75
First class: if average >=65 but<75
Second class: if average >=50 but less than
60 Third class: if average >=35 but less than
50 Fail: if marks in any subject <35

Step-1: Start and open Ms. Excel

Start →all programs → Ms Office → Ms Excel → New

book Step-2: Enter the student data as following

A B C D E F G
S.No Name Sub1 Sub2 Sub3 Avg Result
.
1 XXX 55 40 50
2 YYY 60 22 25
3 ZZZ 72 56 36
4 UUU 45 40 92
5 VVV 60 92 31
6 WWW 35 81 60

Step-3: Calculate the average marks of 3 subjects using =(C1+D1+E1)/3 formula and repeat this
to all Students

Step-4: Calculate the result of the students whether they passed or failed or got distinction, 1 st
class,2nd class, 3rd class, using following conditions
a. Pass: Avg>35
b. Distinction: if avg>=75
st
3) 1 class: avg>=60 &<=75
4) 2nd class: avg>=50 &<=60
5) 3rd class: avg>=35 &<=50
6) Fail: avg>=35 &<=50

Step-5: Now to calculate, select the result call G1 and use the function
as, if(and (F1>0, F2<=35), “Fail”);
if(and (F2>35, F2<=50), “Third Class”);
if(and (F2>50, F2<=60), “Second Class”);
if(and (F2>60, F2<=75), “First Class”);
if(and (F2>75; “Distinction”); and press Enter the result will be stored in G2.
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Step-6: Repeat same procedure for the remaining students result also. Step-7: Then the

result of student’s details will be shown in output.

Step-8: Save and Exit

File → Save → Exit

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Output:

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 10. Enter the following data into sheet

Extract records for department in Accounts and salary >10000

Sort the data by salary with the department using ‘sort commands’
Calculate total salary for each department using subtitles

Step-1: Start and open MS. Excel

Start → all programs → MS. Office → M.S. Excel
Step-2: Enter the employee accordingly.

Step-3: Now select the entire table data and go to insert menu and click on pivot table the with
the above three fields pivot table will be generated.

Step-4: To Extract the dept in A/c and salary >10000.

Select on the right side pivot table fields as Dept and salary, Now table will be
displayed as Dept. and salary. Now select Dept as Accounts and salary > 10000, then
result will be displayed.

Step-5: To sort the salary with Dept, select insert menu and click on sort and select
ascending to descending for salary and department fields.

Step-6: Select the salaries, and department’s fields from pivot table and calculate subtotals of
each individuals as shown in the output.

Step-7: Save and Exit : File → Save → Exit.

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Output:

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 11. Enter the following data into sheet.
Apply the condition formatting for marks

35 below red
35 to 50 blue
51 to 70 green
71 to 100 yellow

Step-1: Open MS Excel

Start →all Programs → MS Office → MS

Excel Step-2: Enter the following data.

Step-3: Now select all the marks data and click on home menu and click on conditional
formatting,
highlightcellsratesandselect“lessthan”andgive35andbesidethedropdownlistselect
RedText”thenthestudentswhogot<35markstheirmarkswillbehighlightedwithRed.

Step-4: Home →Conditional formatting → Highlight cell rules → Between → 35 to 50 →

“Blue Text”. Step-5: Home →Conditional formatting → Highlight cell rules → Between →

51 to 70 → “Green Text”.

Step-6: Home →Conditional formatting → Highlight cell rules → Between → 70 to 100 →

“Yellow Text”. Step-7: Then the result will be displayed as like output.

Step-8: Save and Exit. File →Exit.

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Output :

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 12. Create a presentation using templates
Step-1: Start MS. Power Point.
Start →all Programs → MS Office → MS PowerPoint → New Blank presentation and
some templates.

Step-2: Select any one of your interested template and click on O.K.

Step-3: Now clickon“AddtoTitle”boxandgivethetitleas“SAMATACOLLEGE”withBigfontSize,

Style and Blue colour.

Step-4:Clickon“Addtosubtitle”andtype“BCADEPARTMENT”withmediumfontstyle,sizeand
some colour.

Step-5: Arrange them accordingly and save and exit.

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Output:

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 13. Create a custom layout or slide master for
Professional presentation
Step-1: Start MS. Power Point
Start →all Programs → MS Office → MS Power point → New Blank

presentation Step-2: Now click on Home menu and select the layout as

compassion.

Step-3:Now clickon“AddtoTitle”barandselecttheCalibrias“Coloma”andwrite“SAMATA
COLLEGE” and add some colour to it.

Step-4:Clickon“Addtotext”barandselectanotherCalibriandwrite“PostGraduate(P.G)andapply blue
colour.

Step-5:Clickon“Addtotext”bar(rightside)andselectanotherCalibriandwrite“PostGraduate(P.G)” and
apply blue colour.

Step-6:Click on“Addtext”bar(leftside)andwrite“P.Gcourse”,repeatStep-4andStep-5foradding
Calibri blue colour.

Step-7: Repeat Step-6 for U.G course also.

Step-8: Click on Save and Exit.

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Output:

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 14. Create a presentation with slide transitions and
Animation effects
Step-1: Start MS. Power Point.
Start →all Programs → MS Office → MS PowerPoint.

Step-2: Now clickon“AddtoTitle”barandgivethetitleas“ComputerFundamentalsSyllabus”with

big Font size & Style with some colour.

Step-3:Click on“addtitlebar”andwritetheunitsofcomputerfundamentalssyllabuswithinmedium
font Size and Style then apply some colour to it.

Step-4:Now selecton“ComputerFundamentalsSyllabus”andclickonanimationmenuthenselect
Appear animation.

Step-5: Now select on the unit 1 and click on animation, then select the sufix animation
effect & Apply from left then click on duration and increase the duration.
Repeat this process for all this units of syllabus.

Step-6: Click on preview then your presentation will start with animation effect.
Click on Save and Exit.

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Output:

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 15. Create a table in PPT and apply graphical
Representation on it.
Step-1: Start MS. Power Point
Start →all Programs → MS Office → MS Power point → New Blank presentation

Step-2: Click on insert menu & select insert table and give number of rows & columns you
want and click O.K.

Step-3: A Table will be created with in the Blank Presentation Slide. Now enter the
employee data accordingly given below.

Satep-4: Select the entire table and click on insert menu and select charts tool and apply pie

charts. Step-5: Now the table data will be displayed in the graphical pie charts form.

Step-6: Save and Exit

File → Save → Exit

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Output:

***

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