Scribd
Upload
8 views

letter-of-explaination

The document provides templates for declining attendance at a seminar, including formal, informal, and alternative versions. It emphasizes the importance of being prompt, polite, and concise in the communication, while also suggesting offering alternatives if appropriate. Key points include maintaining a respectful tone and proofreading the letter before sending.

Uploaded by

mervsdivinegrace1
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
8 views

letter-of-explaination

The document provides templates for declining attendance at a seminar, including formal, informal, and alternative versions. It emphasizes the importance of being prompt, polite, and concise in the communication, while also suggesting offering alternatives if appropriate. Key points include maintaining a respectful tone and proofreading the letter before sending.

Uploaded by

mervsdivinegrace1
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 3

Subject: Regretfully Declining Attendance at [Seminar Name] Seminar

Dear [Name of Organizer/Recipient],

I am writing to express my sincere regret that I will be unable to attend the [Seminar Name] seminar
scheduled for [Date] at [Time] in [Location]. I was very much looking forward to participating and
learning from the presentations.

Unfortunately, due to [briefly and honestly explain reason - e.g., a prior unavoidable commitment, a
sudden illness, a family emergency], I am unable to attend. I apologize for any inconvenience this may
cause.

Thank you for your understanding.

Sincerely,

[Your Name]

Alternative (More Formal):

Subject: Regretfully Declining Attendance at [Seminar Name] Seminar

Dear [Name of Organizer/Recipient],

Please accept this letter as notification that I will be unable to attend the [Seminar Name] seminar
scheduled for [Date] at [Time] in [Location]. I had registered for the seminar and was anticipating
participation.
However, unforeseen circumstances [briefly and professionally explain reason - e.g., a conflicting
business trip, a previously scheduled meeting of critical importance] have made my attendance
impossible.

I apologize for any inconvenience this may cause and appreciate your understanding.

Sincerely,

[Your Name]

Alternative (Informal, for a close colleague or friend):

Subject: So sorry - Can't make the [Seminar Name] seminar!

Hey [Name],

Just wanted to let you know that I won't be able to make it to the [Seminar Name] seminar on [Date].
[Briefly explain reason - e.g., Something came up, I'm feeling under the weather]. So bummed to miss it!

Let me know if there are any materials I can access afterward.

Thanks!

[Your Name]

Key Points to Remember:


- Be prompt: Send the letter as soon as you know you can't attend.

- Be polite and professional: Even if the reason is informal, maintain a respectful tone.

- Be brief: Keep the explanation concise and to the point.

- Offer an alternative (if appropriate): If possible, suggest accessing materials later or connecting at
another time.

- Proofread carefully: Ensure your letter is free of grammatical errors and typos.

You might also like