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TenderInstructionsCTR235897 (1)

Bidders are invited to submit proposals for tender No. CTR235897 for hiring 6 telehandlers, with detailed instructions and mandatory attachments provided. Key dates include a submission deadline of February 27, 2025, and a Q&A session on February 21, 2025. Proposals must comply with specified requirements and will be subject to withholding tax regulations for non-resident service providers.

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7 views5 pages

TenderInstructionsCTR235897 (1)

Bidders are invited to submit proposals for tender No. CTR235897 for hiring 6 telehandlers, with detailed instructions and mandatory attachments provided. Key dates include a submission deadline of February 27, 2025, and a Q&A session on February 21, 2025. Proposals must comply with specified requirements and will be subject to withholding tax regulations for non-resident service providers.

Uploaded by

k
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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TENDER INSTRUCTIONS

Dear Bidders,

You are hereby invited to submit your proposal for the tender referenced as No. CTR235897 HIRING
OF 6 TELEHANDLERS OF 3.5 TO 5 TON

A) Below documents are attached in the Portal for your consideration:


• Tender instructions
• Bill of Quantities (BOQ)
• Scope of Works (SOW)
• Form of Tender (FOT)
• Service Agreement Template
• Drawings & Specification (If Applicable)
• Risk Ranking - For info only. Please ensure you understand the requirements and comply
with risk and take it into consideration when providing proposal.
• Contractor Safety Pack (CSP) - For info only. Please ensure you understand the
requirements and comply with risk and take it into consideration when providing proposal.

B) Please submit your tender with the following mandatory Attachments (10 MB Maximum Size
per document):

1. Form of Tender (FOT): should be sent back in XML Spreadsheet only or PDF.
Read the attached Services Agreement Template to fill out FOT Point 4. Contractual
Obligations.

2. Quotation (on your company letterhead) as per the Bill of Quantities (altering the BOQ /
Schedule of Rates will result in a non-conforming tender and disqualification) & (BOQ) to
include ALL costs associated with the project.

3. HSEC (Attachments)

• Safety Management Plan


• Risk management Plan
• Emergency Response Plan
• Environmental Plan
• Waste Management plan

4. Capability (Attachments)

• Mobilization Plan
• Method Statement + QA/QC Plan
• List of Tools & Equipment (Availability & Condition)
• Project Schedule
• Technical Expertise (key personnel CVs)
• Proof of Similar Works (referrals)

5. Local Procurement (Attachments)

• Company Charter (Statuts de societe)


• RCCM
• ARSP Certificate

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C) Key dates are as follows:

• Online Microsoft Teams: 20th February 2025 @ 15h00’


• Questions & Answers: 21st February 2025 @ 10h00’
• Contact Person : [email protected]
• Email: +243-97-743-6709
• Tender Closing Date: 27th February 2025 @ 17h00’

D) Tender Submission conditions

• In the case, the site visit is required; your absence might negatively affect the bid
evaluation.
• All bid documents must be electronically submitted through the Supplier Portal.
Submission by Email shall result in the proposal disqualification. (You are advised to
submit your bid through the portal at least 24hrs prior the closing date because in case of
submission issue with the portal, the support team will have time to assist)
• Should you encounter any issue with the Supplier Portal, please promptly send your query
to [email protected] for assistance.
• Questions and Answers session is to be performed through the supplier Portal only.
• There will be no second chance for late submission. Please make sure your last action in
the Portal is performed before the tender closing date and time set above.
• Please ensure you fill out the Quote Detail and upload all mandatory documents
(Attachments). The Quote Detail total value should match your quotation total value.
• All mandatory documents shall be considered for the bid evaluation. Lack of any of them
shall negatively affect the bid evaluation.

E) Proposal Validity

• The Proposal and any alternative Proposals submitted in response to this Tender shall
remain valid for a period of six (60) days from the Proposal Due Date.
• The Company might, on an exceptional basis, and before the submission date, request the
Bidder to extend the validity period.

F) Supplier Portal Process Steps

1. First the suppliers must enter price in the ‘Unit Price’ field below:

2. If the supplier does not enter pricing but tries to load an attachment, they will receive the
warning message below:

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3. Suppliers will receive the error message below if they try to ‘Save and Submit’ without
attachments:

✓ Go to the drop-down button to select Attachment Type

✓ Then you select respective Attachment Type before you Select document to be
uploaded from your computer (example: Form of Tender, etc.)

✓ Note that each Attachment Type should be picked at least once.

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4. Once pricing is entered and attachments have been uploaded, suppliers need to browse to
‘Submitted Quotes’ in the ‘Request for Quote’ section and ensure the document appears
here. This means the quote has been successfully submitted:

5. On successful submission suppliers will receive the message below:

6. Decline a Request for Quote: Click on No Quote

7. Naming convention:

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G. Withholding tax notification:

Invoices will be subject to the withholding tax on remuneration of non-resident service


providers in DRC, as provided in article 246 of the Law n 007/2002 dated 11 July 2002
related to the Mining Code, as amended, and completed to date.

The rate of this tax is set at 14% of the gross amount of the invoice. The tax is due by the
non-resident service provider but withheld at source, declared, and paid by the beneficiary
of services.

Goods and disbursements should be invoiced separately from services as only payments
for services are subject to withholding tax. If goods and services are invoiced together, the
withholding tax will be applied to the total amount of the invoice.

South African and Belgium service providers is not subject to this withholding tax.

A certificate of payment of the withholding tax may be issued by the Head of the
Directorate of large companies at request to enable you to claim payment of this tax on
your income from your tax authorities (if locally allowed).

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