First Aid Policy

Policy published (including on website)

January 2023
(date):

Next review (date): May 2024

Signed: (Director)

Signed: (Head)

This policy will be reviewed in full by the Head of School on an annual basis, or
more frequently if there are changes in policy and will be referred to the
Advisory Board for review as part of their policy review schedule.

Overview

Policy statement

This International Community School Health and Safety Policy Arrangement

describes the measures required for the management of first aid within the
International Community School (ICS) in accordance with the provisions of
the Health and Safety (First Aid) Regulations 1981 (as amended).

Purpose

The aim of first aid is to reduce the effects of injury or illness suffered at work,
whether caused by the work itself or not. First aid provision must be
‘adequate and appropriate in the circumstances’. This means that sufficient
first aid equipment, facilities and personnel should be available to:
(a) give immediate assistance to casualties with both common injuries
or illness and those likely to arise from specific hazards at work;
(b) summon an ambulance or other professional help.

Applicability

All ICS staff, students, parents, volunteers and visitors.

Statutory guidance

Employers have a duty to safeguard the health and safety of their employees
under Section 2 of the Health and Safety at Work etc. Act 1974 (HASWA) and
assess the risks arising out of their work activities and working environment

First Aid Policy, January 2023 1

under Regulation 3 of the Management of Health and Safety at Work
Regulations 1999.

The Health and Safety (First Aid) Regulations 1981 (as amended) regulation 3
requires the employer to assess the first aid needs of the organisation and
ensure that such equipment and facilities are adequate and appropriate in
the circumstances for enabling first aid to be rendered to employees,
students and other persons if they are injured or become ill at work.

Also, there is a statutory duty for employers, self-employed people and those
in control of premises to report certain accidents and incidents at work under
the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations
1995 (as amended) (RIDDOR). There is no requirement under RIDDOR to
report incidents of disease or deaths of members of the public, patients, care
home residents or service users from COVID-19.

The introduction of the Health and Safety Offences Act 2008 now provides
the Court system with greater flexibility and powers to issue greater fines and
longer prison terms for a wider range of breaches under HASWA and
regulations under ‘The Act’.

Access

This policy is available on the ICS website and is available on request from the
school offices. We also inform parents and guardians about this policy when
their children join ICS, through our newsletters and our website.

The policy is provided to all staff (including temporary staff and volunteers) at
induction alongside our ICS Professional Code of Conduct as a part of the
staff welcome and handbook.

Failure to comply

Failure to comply with the legislation and Approved Codes of Practice

detailed in the Statutory guidance above renders ICS liable to criminal
prosecution and unlimited fines in certain circumstances.

First Aid Policy, January 2023 2

Table of Contents

1 Appointed first aid roles 4

2 Responsibilities 5
3 First Aid Needs Assessment 6
4 First aid equipment 7
5 Records 8
6 Reporting of injuries, diseases and dangerous occurrences
(RIDDOR) 8
7 Emergencies and when to call an ambulance 9
8 Medication – Staff and Student 10
9 Long Term Medical Needs 11
10 Infectious Diseases 11
11 Subject teachers with special responsibilities 11
12 Covid 19 12
Appendix A: Suggested numbers of first aid personnel to be
available at all times people are at work. Students are included in
the overall number on site. 13
Appendix B 14
First Aid Needs Assessment 14
Appendix C 17
Types of reportable injury 17
Appendix D 20
Frequently Asked Questions (FAQs) 20
Appendix E 22
Accident/Incident or Illness Report Form 22
Appendix F 23
Health Care Plan for a Pupil with Medical Needs 23

APPENDIX G 25

First Aid Policy, January 2023 3

Policy

1 Appointed first aid roles

1.1 First Aid at Work (FAW)
On completion of training, successful candidates should be able to:
(a) provide emergency first aid at work
(b) administer first aid to a casualty with
(i) injuries to bones, muscles and joints, including suspected
spinal injuries
(ii) chest injuries
(iii) burns and scalds
(iv) eye injuries
(v) sudden poisoning
(vi) anaphylactic shock
(c) recognise the presence of major illness and provide appropriate first
aid e.g. Utilisation of an Epipen.

1.2 Paediatric First Aid (PFA)

On successful completion of this course, ICS staff members will receive
a paediatric first aid certificate which is valid for three years. In line
with the statutory framework for the Early Years Foundation Stage, ICS
provides a paediatric first aid person at all times during the school day.
Staff ratios and PFA qualifications required are guided by the EYFS
Framework 2017.

1.3 The HSE strongly recommends that first aiders undertake annual
refresher training during any three-year FAW certification period.
Although not mandatory, this will help qualified first aiders maintain
their basic skills and keep up to date with any changes to first aid
procedures.

1.4 The refresher training should enable candidates to demonstrate their

competence to:
(a) assess the situation in an emergency;
(b) administer first aid to a casualty who is unconscious (including
seizure);
(c) administer cardiopulmonary resuscitation;
(d) administer first aid to a casualty who is wounded and bleeding;
(e) administer first aid to a casualty who is suffering from shock.
1.5 Appointed Person
The role of the appointed person includes looking after the first aid
equipment and facilities and calling the emergency services when
required. They can also provide emergency cover where a first aider is
absent due to unforeseen circumstances.

First Aid Policy, January 2023 4

1.6 ICS first aiders must have a valid certificate of competence in either
first aid at work (FAW), or Paediatric First Aid. FAW training enables a
first aider to give emergency first aid to someone who is injured or
becomes ill while at work and also equips the first aider to apply first
aid to a range of specific injuries and illness.

1.7 Some workers carry their own medication that has been prescribed by
their doctor (e.g. an inhaler for asthma). If an individual needs to take
their own prescribed medication, the first aider’s role is generally
limited to helping them do so and contacting the emergency services,
as appropriate.

2 Responsibilities
2.1 The Health and Safety Representative is responsible for:
a) Completing a First Aid Needs Assessment (Appendix B) for each ICS
site as a minimum standard that must be applied.
b) Advising School Principals at each site of the number of qualified first
aiders required.
c) Advising the School Principals of additional training requirements for
specific teaching needs (e.g. Early Years, Sports etc.)
d) Periodically review first aid needs against accident records and
circumstances.

2.2 The School Principals are responsible for:

a) Bringing this ICS Health and Safety Policy Arrangement to the
attention of all staff.
b) Ensuring there are sufficient resources available to meet the
requirements of the First Aid Needs Assessment.
c) Ensuring they refer to the First Aid Needs Assessment when deciding
on the selection and appointment of qualified First Aiders.
d) When selecting someone to take up the role of a first-aider, a number
of factors need to be taken into account, including an individual’s:
e) reliability, disposition and communication skills;
➢ aptitude and ability to absorb new knowledge and learn new
skills;
➢ ability to cope with stressful and physically demanding
emergency procedures;
➢ normal duties. These should be such that they may be left to go
immediately and rapidly to an emergency.
f) Monitoring the needs of their site to ensure that all first aid needs are
being suitably met.
g) Ensure that appropriate refresher training takes place annually and
that qualifications are renewed prior to their expiry (valid for three
years).
h) Maintain an up-to-date list of all qualified FAWs in their school and
ensure sufficient time and resources are available to conduct annual
refresher training and three yearly renewals.

First Aid Policy, January 2023 5

2.3 The Qualified First Aiders are responsible for:
a) Give immediate help to casualties with common injuries or illnesses
and those arising from specific hazards
b) When necessary, ensure that an ambulance or other professional
medical help is called
c) Ensuring they act in accordance with and within the scope of their
competency training at all times.
d) Ensuring the first aid kits in their work areas are complete and stocks
are within expiry dates, reporting any deficiencies to the First Aid
Coordinator for their school site.
e) Ensure first aid kits in their areas are clean and undamaged, reporting
any deficiencies to the First Aid Coordinator for their school site.
f) That all accidents are reported and recorded in accordance with
statutory and School Policy requirements.
g) That all accident records are maintained safe and secure in accordance
with Data Protection Act 1998 and School Policy requirements.

2.4 The First Aid Lead is responsible for:

a) Ensuring they act in accordance with and within the scope of their
competency training at all times.
b) Liaising with the first aiders (FAW, Paediatric) on their school site
c) Liaising with the First Aid Coordinators at other ICS sites.
d) Liaising with the Health and Safety Representative and School
Principal on all matters concerning first aid provision on their site.
e) Leading on best practice with regard to first aid arrangements within
their site.
f) Ensuring the first aid kits on their site are adequately stocked with
appropriate first aid supplies and equipment as agreed for the
activities and risks involved.
g) Ensuring adequate stocks of first aid supplies are maintained for the
restocking of first aid kits on their sites.
h) Addressing concerns raised by First Aiders (FAW, Paediatric) and
deficiencies in first aid equipment and stocks within their site
i) Ensuring that a current list of qualified first aiders including paediatric
first aiders is displayed on the Safeguarding/Health and Safety boards
in the school. A list of current first aiders is found in Appendix F. The
location of first aid kits is displayed on the Safeguarding/Health and
Safety Boards.

3 First Aid Needs Assessment

3.1 In assessing ICS first aid needs, consideration must be given to:
a) the nature of the work and activity
b) workplace activity hazards and risks, including specific hazards
requiring special arrangements (e.g. science, use of tools for design
and technology classes, sports activities etc.)
c) the size of your workforce and student numbers

First Aid Policy, January 2023 6

 d) staff work patterns (e.g. working late/weekends and alone in the
building)
e) holiday and other absences of those who will be first-aiders and
appointed persons
f) the school’s history of accidents
g) the needs of travelling, remote and lone workers
h) the distribution of staff within the school and across the ICS sites
i) the remoteness of any of your sites from emergency medical services
(outdoor education visits)
j) whether the school operates on shared or multi-occupancy sites
k) first-aid provision for non-employees (e.g. members of the public,
parents etc.).
Appendix A provides a quick reference guide to this process.

3.2 There are no hard and fast rules on exact numbers, but consideration
must be given to account for all the relevant circumstances of each
school site and the activities undertaken.

4 First aid equipment

4.1 There is no mandatory list of items to be included in a first aid
container. The decision on what to provide will be influenced by the
findings of the first aid needs assessment and using guidance from
British Standard BS 8599
As a guide, where work activities involve low hazards, a minimum stock
of first-aid items might be:
a) a leaflet giving general guidance on first aid (for example, HSE’s leaflet
Basic advice on first aid at work);
b) 20 individually wrapped sterile plasters (assorted sizes), appropriate to
the type of work (hypoallergenic plasters can be provided if necessary);
c) two sterile eye pads;
d) two individually wrapped triangular bandages, preferably sterile;
e) six safety pins;
f) two large sterile individually wrapped un-medicated wound dressings;
g) six medium-sized sterile individually wrapped un-medicated wound
dressings;
h) at least three pairs of disposable gloves (see HSE’s skin care guidance).

4.2 Subject to risk assessment needs, additional items may be added for
different activities, for example, bottles of eye wash should be added to
first aid kit requirements for science laboratories, design & technology
classrooms and art rooms and for outdoor sports activities.

4.3 There is now a British Standard (BS 8599-1:2011) for the specification for
the contents of workplace first aid kits. When purchasing a new first
aid kit, this standard should be applied.

4.4 Hygienic procedures for dealing with spillage of bodily fluids:

First Aid Policy, January 2023 7

 Equipment for bodily fluids is kept on site at all times. Any bodily fluids
must be disposed of in the appropriate yellow medical receptacle
located at each site.

5 Records
5.1 Following any incident it is essential that an accurate record is
completed by the First Aider or other person dealing with the incident
and kept in accordance with the Data Protection Act 1998 and current
School Policy. This enables management to identify accident trends
and possible areas for improvement in the control of health and safety
risks. It can be used for reference in future first aid needs assessments.
These records may also be helpful for insurance and investigative
purposes. The record book is not the same as the statutory accident
book, although the two might be combined. This report must be made
within 72 hours of the incident and all serious incidents reported
directly to the Health and Safety Representative and School Principal
by the quickest means.

5.2 Information to be recorded for accidents include:

a) date, time and place of the incident;
b) name and job of the injured or ill person;
c) details of the injury/illness and what first aid was given;
d) what happened to the person immediately afterwards (for example,
went back to work, went home, went to hospital);
e) name and signature of the first-aider or person dealing with the
incident.

5.3 Records must be maintained for the minimum statutory period

according to the type of record, what information it contains and the
age of the party or parties involved (see also Health and Safety Policy
Arrangement for Statutory Registers, Licences and Records):
a) Adult accidents – three years from date of last entry
b) Student accidents – three years from the student’s 18th birthday.

6 Reporting of injuries, diseases and dangerous

occurrences (RIDDOR)
6.1 Certain serious incidents must be reported to the Health and Safety
Executive (HSE) under the requirements of RIDDOR within defined
timescales. For example, a death resulting from an accident arising out
of or in connection with work, must be reported by phone, e-mail or
similar ‘instant’ means immediately and followed by written report
within ten days and serious incidents must be reported within 15 days.

6.2 RIDDOR is the law that requires employers, and other people who are
in control of work premises, to report and keep records of:
a) work-related deaths;

First Aid Policy, January 2023 8

 b) serious injuries;
c) cases of diagnosed industrial disease; and
d) certain ‘dangerous occurrences’ (near miss incidents).
There are also special requirements for gas incidents.

6.3 Records of incidents covered by RIDDOR are important. They ensure

that the minimum amount of information is collected to allow us to
check that we are doing enough to ensure safety and prevent
occupational diseases. This information is a valuable management tool
that can be used as an aid to risk assessment, helping to develop
solutions to potential risks. In this way, records also help to prevent
injuries and ill health, and control costs from accidental loss.
A record must be kept of:
a) any reportable death, injury, occupational disease or dangerous
occurrence; and
b) all occupational accidents and injuries that result in a worker being
away from work or incapacitated for more than three consecutive days
(not counting the day of the accident but including any weekends or
other rest days).

6.4 A schedule of ‘reportable injuries’ can be found at Appendix C.

6.5 All accidents and incidents will be reviewed by the Health and Safety
Representative who will decide whether a report to the HSE under
RIDDOR is required. If required, a report will be made and a copy
retained against the original accident/incident report and School
Principal notified.

6.6 Students are considered to be ‘at work’ and are therefore treated as
‘other person’. Reportable incidents for school pupils are covered by a
separate HSE guidance EDIS 1 (see References).

7 Emergencies and when to call an ambulance

7.1 Both sites have identified an A&E Departments in closest proximity to
the school in case of emergencies: St Mary’s Hospital in Paddington for
both sites.

Always call 999 if someone is seriously ill or injured, and their life is
at risk.
Examples of medical emergencies include (but are not limited to):
● chest pain
● difficulty in breathing
● unconsciousness
● severe loss of blood
● severe burns or scalds

First Aid Policy, January 2023 9

 ● choking
● fitting or concussion
● drowning
● Severe allergic reactions.

7.2 Reception staff should be notified to meet ambulance and direct

paramedics to injured person. A member of staff will accompany any
student to hospital and remain with the pupil until parent or carer
arrives. On no account should provision of urgently needed medical
attention be delayed pending the arrival of parents.

7.3 Parents / guardians should be advised as soon as possible.

8 Medication – Staff and Student

8.1 Prescribed medicines can be dispensed provided that a written
request, with details of the medicine involved, frequency of
administration and dosage, is obtained from the parent and a Request
for School Staff to Administer Medication Form is completed. The
parent must be responsible for providing the medicine in question in a
suitable container, clearly labelled with the child’s name and directions
for administration, and for replenishing supplies as necessary. The
medicine must be kept locked in the school safe. The school reserves
the right not to administer medicines for any reason. The date and
time of each dose given must be recorded on the Record of Medication
Given at School form. A parent may make a request for the child to
carry his/her own medicine and must complete the Request for Pupil
to Carry Medicine form. The school has the right to reject any request
based on an appropriate risk-assessment of the situation.
Students who have had an injury that results in a cast or crutches
cannot be admitted to school until a risk assessment has been
completed by a member of staff.

8.2 Non-prescribed drugs must never be given to children.

8.3 Any student requiring medication on an overnight trip must have

his/her parent or guardian complete the Request for School to
Administer Medication form. The form must be approved by the
Principal. All medication given (only by a qualified first aider) must be
recorded on the Record of Medication Given at School form.
8.4 Staff bring in medication for their own personal use, is to be stored
securely. Medication must be stored under lock and key, so that no
students have access to them. Administration should not take place in
front of children and staff may use the medical rooms or staff rooms as
appropriate.

First Aid Policy, January 2023 10

9 Long Term Medical Needs
9.1 Parents complete a medical form when enrolling their child at the
school. Based on the extent of the medical needs, a risk assessment
may also be written for a child and shared with the whole staff as
required. The agreed upon plan is the responsibility of the classroom
teacher and the stated staff in the medical plan. It is the parents’
responsibility to inform the school of any significant changes to their
child’s medical status. The school seeks updates on students’ medical
conditions periodically throughout the year.
9.2 A list of students whose long term medical conditions are of relevance
to staff (e.g. epilepsy, asthma, diabetes) will be kept at reception and
displayed in the staffroom. Form Tutors/Class teachers should also
make note of medical requirements when reading their students’ files.

9.3 When residential trips are being planned, families will complete
up-to-date medical forms that will inform the school of any current
medical needs (possibly not ongoing) and any medication that is
required.

9.4 In such cases medication will be handed to a specified staff member

who will (with the parent / guardian’s written permission) administer
the medication at appropriate intervals during the residential trip.

10 Infectious Diseases
10.1 Students wishing to attend the school must be clear of any notifiable
diseases before entry or re-entry to the school.

10.2 Some infectious diseases are notifiable. The student’s doctor should
inform the school of any precautionary measures to be implemented.
In the case of students manifesting any strange symptoms, it is
essential to take quick action and remove them from the school where
they might infect others.

10.3 The school will refer to Guidance on Infection Control in Schools and
other Childcare Settings published by Public Health England for
guidance.

11 Subject teachers with special responsibilities

The following teachers are responsible for ensuring they have an
increased awareness that their subjects have potential risks that could
result in First Aid situations.

11.1 P.E.
a) Ensure that First Aid Kits are taken on all off-site activities / matches,
and kept fully stocked.

First Aid Policy, January 2023 11

 b) When off-site ensure they have spare asthma medication and Epi-pens
for students who require them.
c) Ensuring they have up- to-date awareness of the medical needs of
their students.

11.2 Science and Technology

a) Ensure they are aware of the location of first aid kits in their
department and that they are fully stocked.
b) Ensure risk assessments are completed for high risk practical /
experimental work.
c) Instigate First Aid cooling and flushing when necessary before calling
for first aider.

11.3 Art
a) Ensure they are aware of the location of first aid kits in their
department and that they are fully stocked.
b) Ensure risk assessments are completed for high risk practical /
experimental work.
c) Instigate First Aid cooling and flushing when necessary before calling
for first aider.

12 Covid 19
The school has updated it’s Risk Assessment and procedures to follow
in line with the government’s advice for COVID-19. The school stays up
to date with the latest advice. A link for Symptomatic children can be
found here

Appendices

First Aid Policy, January 2023 12

Appendix A: Suggested numbers of first aid personnel to be available at
all times people are at work. Students are included in the overall number
on site.

First Aid Policy, January 2023 13

Appendix B
First Aid Needs Assessment

Factor to consider Impact on first-aid Actions Taken

provision September 2020
Hazards (use the findings of your risk assessment
and take account of any parts of your workplace
that have different work activities/hazards which
may require different levels of first-aid provision)
Does your workplace The minimum provision Yes in place. John
have low-level hazards is: Callender First Aid lead.
such as those that might - an appointed person to See Appendix F for full
be found in offices and take charge of first-aid list 13 First Aid Bags on
shops? arrangements; site.
- a suitably stocked
first-aid box.
Does your workplace You should consider: See Science, PHE and
have higher level hazards - providing first-aiders; Design Risk assessments.
such as chemicals or - additional training for Link here1
dangerous machinery? first-aiders to deal with
injuries resulting from
Do your work activities special hazards;
involve special hazards - additional first-aid
such as hydrofluoric acid equipment;
or confined spaces? - precise siting of first-aid
equipment;
- providing a first-aid
room;
- informing the
emergency services.
LinkEmployees
How many people are Where there are small John Callender & Kath
employed on site? numbers of employees, Tyler
the minimum provision are first aid leads at
is: Secondary and Primary.
- an appointed person to
take charge of first-aid Are numbers are
arrangements; currently as stands:
- a suitably stocked
first-aid box. SS Students = 82
Where there are large SS Staff = 35
numbers of employees
you should consider WP Students = 67
providing: WP Staff = 40
- first-aiders;
1

First Aid Policy, January 2023 14

 - additional first-aid CS Staff = 8
equipment;
- a first-aid room.
Are there inexperienced You should consider: Student medical list
workers on site, or - additional training for created for staff and
employees with first-aiders; students.
disabilities or particular - additional first-aid
health problems? equipment;
- local siting of first-aid
equipment.
Your first-aid provision
should cover any work
experience trainees.

Accidents and ill health record

What is your record of Ensure your first-aid Accident report book
accidents and ill health? provision will cater for the kept up to date in Muz’s
What injuries and illness type of injuries and illness office.
have occurred and where that might occur in your
did they happen? workplace. Monitor
accidents and ill health
and review your first-aid
provision as appropriate.
Working arrangements
Do any of your You should ensure there Facilities manager and
employees work shifts or is adequate first-aid Cleaners aware of First
work out of hours? provision at all times Aid locations. Catering
people are at work. staff are responsible for
their own first aid box.
Are the premises spread You should consider Complete.
out, eg are there several provision in each building
buildings on the site or or on each floor.
multi-floor buildings?
Is your workplace remote You should: No
from emergency medical nform the emergency
services? services of your location;
- consider special
arrangements with the
emergency services.
Do any of your You should make Yes Central Services.
employees work at sites arrangements with other Click here to see link for
occupied by other site occupiers to ensure provision
employers? adequate provision of first
aid. A written agreement
between employers is
strongly recommended.

First Aid Policy, January 2023 15

Do you have sufficient You should consider: Yes.
provision to cover what cover is needed for
absences of first-aiders annual leave and other
or appointed persons? planned absences;
- what cover is needed for
unplanned and
exceptional absences.
Non-employees
Do members of the Under the Regulations, Yes
public visit your you have no legal duty to
premises? provide first aid for
non-employees but HSE
strongly recommends
that you include them in
your first-aid provision.

First Aid Policy, January 2023 16

Appendix C
Types of reportable injury

The death of any person

All deaths to workers and non-workers, with the exception of suicides, must
be reported if they arise from a work-related accident, including an act of
physical violence to a worker.

Specified injuries to workers

The list of ‘specified injuries’ in RIDDOR 2013 replaces the previous list of
‘major injuries’ in RIDDOR 1995. Specified injuries are (regulation 4):

● fractures, other than to fingers, thumbs and toes

● amputations
● any injury likely to lead to permanent loss of sight or reduction in sight
● any crush injury to the head or torso causing damage to the brain or
internal organs
● serious burns (including scalding) which:
o covers more than 10% of the body
o causes significant damage to the eyes, respiratory system or other vital
organs
● any scalping requiring hospital treatment
● any loss of consciousness caused by head injury or asphyxia
● any other injury arising from working in an enclosed space which:
o leads to hypothermia or heat-induced illness
o requires resuscitation or admittance to hospital for more than 24 hours

Over-seven-day incapacitation of a worker

Accidents must be reported where they result in an employee or
self-employed person being away from work, or unable to perform their
normal work duties, for more than seven consecutive days as the result of
their injury. This seven day period does not include the day of the accident,
but does include weekends and rest days. The report must be made within 15
days of the accident.

Over-three-day incapacitation
Accidents must be recorded, but not reported where they result in a
worker being incapacitated for more than three consecutive days. If you are
an employer, who must keep an accident book under the Social Security
(Claims and Payments) Regulations 1979, that record will be enough.

Non-fatal accidents to non-workers (e.g. members of the public)

Accidents to members of the public or others who are not at work must be
reported if they result in an injury and the person is taken directly from the

First Aid Policy, January 2023 17

 scene of the accident to hospital for treatment to that injury. Examinations
and diagnostic tests do not constitute ‘treatment’ in such circumstances.

There is no need to report incidents where people are taken to hospital

purely as a precaution when no injury is apparent.
If the accident occurred at a hospital, the report only needs to be made if the
injury is a ‘specified injury’ (see above).

Occupational diseases
Employers and self-employed people must report diagnoses of certain
occupational diseases, where these are likely to have been caused or made
worse by their work: These diseases include (regulations 8 and 9):

● carpal tunnel syndrome;

● severe cramp of the hand or forearm;
● occupational dermatitis;
● hand-arm vibration syndrome;
● occupational asthma;
● tendonitis or tenosynovitis of the hand or forearm;
● any occupational cancer;
● any disease attributed to an occupational exposure to a biological agent.
Further guidance on occupational diseases is available.
Specific guidance is also available for:
● occupational cancers
● diseases associated with biological agents

Dangerous occurrences
Dangerous occurrences are certain, specified near-miss events. Not all such
events require reporting. There are 27 categories of dangerous occurrences
that are relevant to most workplaces, for example:

● the collapse, overturning or failure of load-bearing parts of lifts and lifting

equipment;
● plant or equipment coming into contact with overhead power lines;
● the accidental release of any substance which could cause injury to any
person.
Further guidance on these dangerous occurrences is available.

Gas incidents
Distributors, fillers, importers & suppliers of flammable gas must
report incidents where someone has died, lost consciousness, or been taken
to hospital for treatment to an injury arising in connection with that gas. Such
incidents should be reported using the online form by the Health and Safety
Representative only.

Registered gas engineers (under the Gas Safe Register,) must provide details
of any gas appliances or fittings that they consider to be dangerous, to such

First Aid Policy, January 2023 18

 an extent that people could die, lose consciousness or require hospital
treatment. The danger could be due to the design, construction, installation,
modification or servicing of that appliance or fitting, which could cause:

● an accidental leakage of gas;

● incomplete combustion of gas or;
● inadequate removal of products of the combustion of gas.
Unsafe gas appliances and fittings should be reported using the online form
by the Health and Safety Representative only.

First Aid Policy, January 2023 19

Appendix D
Frequently Asked Questions (FAQs)

Q. I report injuries to school pupils and college students. What category

should I use on the F2508 form under ‘Injured Person's Employment
Status’?

A. Students and pupils are not at work and so are regarded as members of
the public for this part of the form. The exception is when they are
participating in a recognised training scheme or work experience. Under
health and safety law, students and pupils (including children) are regarded
as employees in such circumstances. The employer should report the injury
as if they were one of their employees.

Q. Are accidents to pupils sustained in PE lessons reportable under

RIDDOR?

A. No, most are not.

Such accidents only require reporting if:

● the pupil is killed or taken to hospital for treatment to an injury (i.e. not as a
precautionary measure) and
● the accident was work-related in that it arose out of or in connection with
the work of the school or college, rather than as a consequence of the
normal risks associated with participation in physical activities. For
example, if the accident was caused by faulty equipment or inadequate
supervision

Q. Are sporting injuries reportable?

A. No, most are not, since they arise out of the normal participation in a
sporting activity (e.g. a heavy tackle in football). Only report injuries if they
arise out of or in connection with a work activity, such as those due to
defective equipment or failings in the organisation and management of an
event.

Q. What if the pupil is taken to hospital as a precaution, but the

examination shows no injury?

A. No. RIDDOR only requires you to report injuries. If the medical advice is
that the pupil was not injured in any way, there is no need to report this.

Q. Do I need to know what treatment the hospital gave before I report an

injury to a pupil?

A. There is no requirement to check that the hospital actually gave treatment.

The requirement to report is based on the pupil being taken to hospital for
treatment to an injury. If an injury is identified at the scene as requiring

First Aid Policy, January 2023 20

hospital treatment, this should be reported. If no injury is evident, and the
school receives no information that any injury has been treated, no report is
required.
The key thing to consider when deciding whether to report an incident to a
pupil or other person who is not at work is whether the accident arose out of
or was connected with the work activity.

Q. Some of our pupils have been hurt in a road traffic accident on the way
to school in the school bus. Should I report their injuries?

A. No. You do not usually have to report deaths and injuries that result from
vehicle movement on a road (Road-traffic accidents/accidents caused by
vehicles on a road).

Q. A pupil has been injured while on a school trip abroad. Should I report
this to HSE?

A. No. HSE does not have jurisdiction when the pupil is outside the country,
so RIDDOR does not apply. You may have to make a report to another
appropriate authority though (e.g. the school may need to report the incident
to other bodies, such as the local safeguarding committee).

Q. A visitor to a national park trips and falls on naturally occurring rocks

while hill climbing, breaking her arm. Is this reportable?

A. No, the hill is part of the wild natural environment, and the accident arose
as a consequence of the normal risks associated with hill climbing. Visitors on
hill climbs should have suitable clothing and equipment and undertake
walks suited to their level of fitness.

Q. A visitor to a formal garden of a stately home trips and falls on

gardening debris left on a path, spraining her ankle. Is this reportable?

A. Yes, The garden is a managed attraction, and the accident is attributable

to a failure to maintain the paths in good order and clear of obstruction.

First Aid Policy, January 2023 21

Appendix E
Accident/Incident or Illness Report Form
The purpose of this form is to record all adverse events. The term accident is
used where injury or ill health occurs. The term incident includes near
misses and undesired circumstances, where there is the potential for injury.

Accident / Incident or Illness Report Form

The purpose of this form is to record all adverse events. The term accident is
used where injury or ill health occurs. The term incident includes near
misses and undesired circumstances, where there is the potential for injury.

Part 1 Overview
Reported by: Student or staff involved: Date/time of adverse
event

Incident Ill Minor injury Serious Major

health injury injury

Brief details (What, where, when, who and emergency measures taken)

Part 2 Actions Taken

Description of First Aid given or other By Whom:
action taken:

Were the following called? Parent Yes No

Physician Yes No

Ambulance Yes No

Follow up required? Next steps? By Whom:

Form completed by: ________________________________________ Date: ______

Form reviewed by: _________________________________________ Date: ______

First Aid Policy, January 2023 22

Appendix F
Health Care Plan for a Pupil with Medical Needs

Name:

Date of birth:

Condition:

Class:

Plan review
date:

Student Photo: upload below

CONTACT INFORMATION
Name

Phone no.
work

Phone no.
mobile

Relationship

Name

Phone no.
work

Phone no.
mobile

Relationship

Describe condition and give details of pupil’s individual

symptoms:

First Aid Policy, January 2023 23

 Daily care requirements: (e.g. before school, after lunch)

Describe what constitutes an emergency for the pupil, and the action
to take if this occurs:

Follow-up care:

Who is responsible in an emergency? (describe if responsibility

changes for different sites)

Form completed Date:

by

Form reviewed Date:

by

First Aid Policy, January 2023 24

APPENDIX G

Primary 3 Day Qualified First Aiders

Melissa Williams – Lead First Aider

Tracy Edgar
Katherine Tyler
Marta Tamayo Carmona

Paediatric First Aid:

Andrea Charalambous
Melissa Williams
Katrina Blair
Jasmin Thornburrow

Secondary 3 Day Qualified First Aiders

John Callender – Lead First Aider

Sallyann Sholgami
Michael Neville
Andie Warner
Mira Randjelovic

References

HSE Health and Safety regulation

HSE Incident reporting in schools

HSE Types of reportable incidents

St John’s Ambulance Reporting incidents and record keeping

St John’s Ambulance Assessing your school’s first aid needs

Health protection in schools and other childcare facilities

Guidance on First Aid for Schools

Covid 19 Symptomatic Children in Schools

First Aid Policy, January 2023 25