Ms.

Paint:

 Starting System

1. Click on start button.

2. Choose program.
3. Choose accessories.
4. Choose paint and click on
it, or,
1. Click on start Button.
2. Click on Run.
3. Type Mspaint inside the box.
4. Click on Ok.

To show| hide Tools, Color box, Status bar:

1. Go to View menu.
2. Enable or disable required options by
clicking at once. To close and exit from Wordpad
After finishing your work,
Saving your work:
1. Go to file menu.
After finishing your work,
2. click on close.
1. Go to file menu.
Or, Direct press Alt + f4 key.
2. Click on save.
3. Then, click on yes, if you want to save
Or, Direct press Ctrl + S key. and click on No, if you don't want to save.

pg. 1
To open the stored file: Go to image menu  stretch/skew  define needed
1. Go to file menu. value  ok

2. Click on open, Direct press Ctrl

+ O key. Then, Open dialog box
will appear.  To set the bitmap as
3. Type the required file name at file desktop wallpaper:
name box or, direct choose the required file,
which you want to open. Go to file menu  click on Set as wallpaper  then
selected bitmap will appear in your desktop.
4. Click on open.
 To edit color:

To get new document: Go to option menu  choose edit color  choose the
color  click on Ok.
1. Go to file menu.
 Print:
2. Click on new.
Go to file menu  print.
Or, Direct press Ctrl + N key.
Then, New dialog box will
appear.
3. Choose required document type.
4. Click on ok.
 Importing existing image:

Go to edit menu  click on paste  paste from

dialog box  choose reqd. image file  open.

 To flip or rotate:

Select the reqd. figure  go to image menu 

click on flip/ rotate  give your option & click
on Ok.

 To stretch or skew the image:

pg. 2
pg. 3
 MS-Word
Application File Name: winword.exe

Extension Name: doc

Introduction

Ms-Word is an advanced word processing program, developed by Microsoft

Corporation USA. It is a family member of Ms-Office group. With the help of this program
we can create any type of documents report, thesis, designing & news paper etc.

It also save the document for future use with revision facility.

 How to load Ms-Word?

Click on start menu
Choose program
Click on Ms-Word

File Menu
New ( Ctrl+N) :- To create a new blank document.

Go to file menu
Click on new command
Click on blank document

Open( Ctrl+O) :- To open saved file.

Go to file menu
Click on open button

Then display small dialog box.

Choose required file

Click on open button

pg. 4
Save( Ctrl+S) :- To save current document for future use,
Go to file menu
Click on save command

Then display small dialog box,

Type file name

Click on save button

Save as command :- To change file name & its location

Go to file menu
Click on save as
Choose target location to change file position
Type another name to change file name
Click on save button.

Page Setup :- To fixed pages properties.

Go to file menu
Click on page setup

Then display page setup dialog box,

Choose margin & fixed page margin

Choose paper size
When finish page setting, click on Ok

Close (Alt+F4):- This command is used to close opened file.

Go to file menu
Click on close

Print (Ctrl+P):- This command is used to print document on paper by the help of printer.

pg. 5
 At first ready your document
Keep paper inside the
printer Go to file menu
Click on printer
Choose printer
Choose no of copies
Choose pages
Click on print button.

Edit Menu

Undo(Ctrl+z) :- To cancel some recently working document.

Go to edit menu
Click on Undo

Cut(Ctrl+X) :- To create original clipboard from selected text & objects.

Select text or object
Go to edit menu
Click on cut command

Copy( Ctrl+C) :- To create duplicate clipboard from selected text.

Select text or object

Go to edit menu
Click on copy

Paste( Ctrl+V) :- This command is used to Paste Clipboard in particular

place.

Keep the cursor in required place

Go to edit menu
Click on paste command

pg. 6
 Special Paste :- In this command we can paste special effect.
Select required text
Go to edit menu, Click on Cut or copy command
Again Go to edit menu
Click on paste special
Choose any option (Picture)
Click on ok

Replace: - Using this command we can replace required text in selected place.
Go to edit menu
Click on replace command
Type target text in find what criteria.
Also type required text in replace
criteria Click on replace button

View Menu

Page Number: - This command allows adding page number on the document.
Go to insert menu
Click on page number
Choose position of page for page number
Click on OK

Date & Time :- This command is used to insert current date & time on the document.
Go to insert menu
Click on Date & Time
Choose any format
Click on OK

Auto Text :- Using this command we can add automatic text set in the document.
Go to insert menu
Click on auto text
Choose any required text

pg. 7
 Symbol :- This command is apply to insert symbolic text from symbolic page.
Keep cursor in required place
Go to insert menu
Click on symbol
Choose any required symbol
Click on insert button
Click on close button

Picture :- Using this command we can insert different type of picture.

Go to insert menu
Click on picture
Choose any option which you want
If choose from file, computer display dialog box with picture file
Choose required picture file Click on insert button

File :- To insert another file in the current document

Keep the cursor in required
place Go to insert menu
Click on file, then display dialog box
Choose required file
Click on insert button

Format Menu

Font :- Using this command we can change font size, style & font effects.
Select your text
Go to format
menu Click on font

Then display font dialog box,

Choose any one option what you want

Click on OK

pg. 8
 Bullets & Numbers :- To format our selected text with bulleting & numbering.
Select required text
Go to format menu
Click on format menu
Click on bullet & numbers
Choose any bullets
Click on OK

Border & Shading :- This option is used to applying borders in the pages.
Go to format menu
Click on borders and shading command
Choose page border tab
Choose any border
Click on OK

Columns :- Using this command we can divide our document page into column wise.
Select your page
Go to format
menu
Click on columns command

Then display small dialog box,

Choose column number

click on OK

Change Case :- Using this option we can change our document in different case.
Select your text line
Go to format menu
Click on change case
Choose any one
case Click on OK

Background :- This command is used to change background color of pages.

pg. 9
 Go to format menu
Click on background
Choose any color

Tools Menu

Spelling & Grammar :- This command is used to check spelling error & grammar.
Go to tools menu
Click on spelling & grammar command

Then display dialog box

Choose right word

Click on change button

Word Count:-This command is used to counting word of documents.

Select required text
Go to tools menu
Click on word count

Then display dialog with result.

Protect Document: - Using this command we con not modify file only read documents.
Go to tools menu
Click on protect
document Then display
dialog box.
Click on forms
Type password, Click on
OK Again type same
password Click on OK

Latter & Mailing: - In this command we can easily join particular letter in different
address.

At first type your letter

Go to tool menu
Click on letter & mailing & choose mail merge wizard

pg. 10
 Select letter option & click on next
Choose “ Use the current document” & click on next
Choose “Typing a new list”
Click on create…

Then display “new address list” dialog box,

Click on OK
Type required address
Click on customize button & fixed address list
Click on OK
Type required address
Click on new button to entry more address
Click on close button
Type name to save address list
Click on save button
Click on OK

Then display letter & mailing toolbars

Click on ^^^^ “ Insert merge field icon”

Choose field, Click on insert button
Click on close button
Click on ^^^^merge to new document tool icon

Table Menu

Draw Table :- Using this command we can draw require table.

Go to table menu
Click on draw table
Now drawing your image by using toolbars.

Insert: - This command is used to insert defined table in the document.

Go to table menu
Click on insert
Click on table

pg. 11
 Then display small dialog box,

Define number of row & column

Click on ok.

Delete: - This command is used to remove table from document.

Select table
Go to table menu
Click on delete
Choose table

Merge cells: - This command is used to join two or more cells each other.
Select required cells
Go to table menu
Click on merge cells

Formula: - This command is used to apply formula on the calculation.

Keep the cursor, where you want
Go to table menu
Click on formula
Choose required formula
Click on OK

**************************MS-WORD END**************************

pg. 12
 MS-Power point
Application File Name: Powerpnt.exe

Extension Name: .ppt

Introduction:
Ms-Power point is the presentation package. This application software is developed
by Microsoft Corporation. It is used to make slideshow, design, & formatting, set animation,
sound in particular slide.

This is mostly use in display project overview, display program on monitor or

projector.

How to open Power Point?

Go to start menu
Choose program
Click on power point
 How to create slide?
Click on slide
Type required text

 How to create duplicate

slide? Select slide
Go to Insert menu
Click on duplicate
slide
 How to remove slide from presentation?
Select slide which you want to
remove Go to edit menu
Click on delete slide
 How to remove slide
object? Select slide
Go to edit menu
Click on clear
 How to arrange slides?
Go to view menu
pg. 13
 Click on slide sorter

This display slide sorter window,

Hold mouse & drag up to target place.

 How to display slide in full
screen? Go to view menu
Click on slide show
 How to change slide
color? Select slide
Click on color/grayscale
Choose any color style
 How to show/ hide line from
slide? Go to view menu
Click on grid & guides
Select display grid on screen Click
on OK
 How to add new slide in the
presentation? Go to insert menu
Click on new slide
 How to add slide number?
Go to insert menu click
on slide number
Select slide number
Click on apply button
 How to insert slide from another
file? Go to insert menu
Click on slide from file
Choose require file
Click on insert button
 How to insert movies & sounds slide in current
slide? Go to insert menu
Click on movies & sounds
Choose movies from file
Choose any one movies file
Click on OK
 How to Change slide design?

pg. 14
 Go to format menu
Click on slide
design Choose any
design
 How to change slide layout?
Select required slide
Go to format menu
Click on slide layout
Choose any one layout what you want.
 How to change slide background
color? Select slide
Go to format menu
Click on background
Choose any color what you want.
 How to displaying presentation with
continuous? Go to slide show menu
Click on setup show

Then display setup show dialog box,

Choose Loop continuously until ‘Esc’

Click on OK
 How to add custom animation in the slide
object? Select object or text
Go to slide show menu
Click on custom animation
Click on custom animation
Click on add effect button
Choose any option(entrance, emphasis…)
Choose any one effects
 How to add effect when slide
transition? Select slide menu
Click on slide transition
Choose any one effect Speed, sound & select automatically after

*********************MS-POWER POINT END********************

pg. 15
 MS-Excel
Application file name: excel.exe

Extension Name: xls

Introduction
Ms- Excel is one of the DBMS Software. It manipulates and manages the
database in very well manner. It provides the sophisticated tool for calculating,
projecting and analyzing numeric data & presenting the result in professional quality
documents & chart.

Excel, for that matter any spreadsheet essentially comprises of row & column.
Inter section of row & column is called cell.

Work Book: - A work book is the main document of excel. By default a work-book has
three work-sheet, we can add more work-sheets.

Work sheet:-A work-sheet is the working document of excel. It has an electronic sheet
where calculation & operation are performed. The worksheet has 256 column & 65536
rows.

How to load Ms-Excel

Go to start menu
Click on program
Click on Microsoft Excel

To setting print area

Select required cell range
Go to file menu
Click on print area
Click on set print area
Click on clear print area to remove print area

pg. 16
 To remove sheets element.
Select required cell range
Go to edit menu
Click on clear

Then display dialog box,

Choose all to remove whole element

Choose formats to remove formatting effect
Choose Comments to remove comment text.

To Delete Cell.
Keep cell pointer in target cell
Go to edit menu
Click on delete
Choose any
one option what your requirement

To Jump defined place of sheet.

Go to edit menu
Click on Go to command
Type particular address
Click on OK

To Show page with page effect.

Go to view menu
Click on page break preview

Formula Bar :- To show/hide formula bar from screen

Go to view menu
Click on formula bar

Comment :- To show/hide comments from sheet.

pg. 17
 Go to view menu
Click on comment

Custom View :- This command is used to define particular cell range.

Select required cell range
Go to view menu
Click on Custom view
Click on add button
Type required name
Click on OK

Fill :- This command is used to fill data, value, contents of sheet.

Select required cell from target cell
Go to edit menu
Click on fill, then appear small dialog box
Choose series
Type the starting or stop value
Click on OK

Clear :- This command is used to remove particular effect, value from selector cell.
Select cell range
Go to edit
menu Click on
clear
Choose all to remove whole data from cell
Choose format to remove only formatting effect
After define effect click on OK

Delete :- Remove selected cell from sheet.

Keep the cursor in particular cell
Go to edit menu
Click on delete
Choose any one option what you want
Click on OK

pg. 18
 Delete Sheet :- Using this command you can remove selected sheet from work book.
Select Sheet
Go to edit menu
Click on delete
sheet

Move or Copy sheet :- This command allows changing sheet position & creating
Duplicate sheet.

Select sheet
Go to edit menu
Click on move or copy sheet

Then display a dialog box,

Choose Sheet & its location

Click on OK

INSERT MENU

Cells :- To add cell in the work sheet.

Keep the cell pointer in required place
Go to insert menu
Click on cells
Then display dialog box,
Choose any one option

Rows :- To insert row in the work-sheet.

Select row where you wanton add cell
Go to insert menu
Click on rows

Columns :- To add column in particular place of sheet

Select column
pg. 19
pg. 20
 Go to insert menu
Click on column

Work-Sheet :-This option allows inserting more worksheet in the work book.
Go to insert menu
Click on work-sheet

Chart :- Using this command you can insert different type of chart depending upon data
Prepare data select it
Click on insert menu
Click on chart, then display dialog box
Choose any chart format
Click on next tab
Click on series tab & define series name
Choose axis tab & define grid line
Click on finish

Function :- This option allow you to apply formula in your calculation.

Keep the cell pointer in required place
Go to insert menu
Click on function
Choose any types of
formula Select required
formula Click on OK

Comment :- This command is used to add comments about particular cell object.
Keep the cell pointer in required place
Go to insert menu
click on comment
Type required text.
Click outside the box.

pg. 21
 FORMAT MENU

Cells:- I helps to change cells format & also change font, font color, border, number
format, alignment of the cell.

Go to format
menu Click on cell
Choose number tab & select any one number format
Choose alignment tab & select alignment
After finishing format click on OK

Rows :- Using this command we can change rows height, hide/unhide row
Keep the cell pointer
Go to format menu
Click on rows
Choose height to determine row height
Click on OK

Column :- This command helps to determine the column width, Auto fit, hide/unhide &
also fixed standard width.

Go to format menu
Click on column
Choose any one
option Choose its
value
Click on Ok

Sheet :- It helps to change sheet name, hide/unhide sheet, define sheet, and define
background color.

Go to format
menu Click on
sheet
Choose rename & type its name
Choose background to change background effect
Click on OK

Auto Format :- This option is used to apply automatic style in to the required sheet.
pg. 22
pg. 23
 Prepare data & select
it Go to format menu
Click on auto format, then appear dialog box with different style
Choose any one style
Click on OK

Conditional Formatting :- This option is used to set data in selected condition format.

Fill data & select it

go to format menu

Click on conditional format

Choose any condition as you like
Click on format option
Choose any format
Click on OK
Click on OK, & then appear data in selected format

TOOL MENU

Spelling :- This command is used to check spelling of work-sheet.

Keep the cell pointer in the beginning of the cell
Go to tool menu
Click on spelling, then display spelling dialog box
Choose any correct word & Click on change button
After finishing checking spelling click on OK.

Protecion :-

 Protect Sheet :- This option is used to secured work-sheet. In this mode

Excel cannot allow modifying document.
Go to tools menu
Click on protection
Click on protect sheet
Type password for protect sheet
Retype same password to conform password
Click on OK

pg. 24
  Protect Work-book :- Using this command we can protect a work-books
structure & window. In this mode excel cannot allows to delete sheet, rename
sheet & insert.
Go to tools menu
Click on protection
Click on protect work –sheet
Type password to protect work –book
Retype same password to conform
password Click on Ok

Goal Seeks :- Goal seek command allows to adjust the value in a specific cell until the
formula that is dependent on that cell reaches a target value.

Keep the cell pointer on the result where must be apply formulas
Go to tools menu
Click on goal seek
Type target value on ‘to value’ criteria
Type cell name which value you want to change on ‘by changing
cell’ Click on OK

Formula Auditing :- It helps to auditing the required cell where must be apply formula.
Place cell pointer where formula apply
Go to tools menu
Click on auditing, then display small dialog box
Choose trace precedents, then show arrow key up to formula
Choose trace dependents, then show arrow key up to first value cell
Click on remove arrow to clear arrow

Data Menu

Sort :- This is used to arrange data in ascending or descending order in the selected column
of the work-sheet.

Select required data

Go to data menu
Click on sort, then display sort dialog box
Choose column & select order
Click on OK
pg. 25
 Filter :- Using this command we can display only defined data of the column.
Select required cell range
Go to data menu
Click on filter & select auto filter

Then appear drop down arrow on the selected top of the row

Click on ^^ arrow & choose required value.

Form :- Using this command we can convert selected table data in to form. We can also fill
data & delete other unnecessary data.

Select require data

Go to data menu
Click on form, then display data on form
Now fill your data
Click on close

WINDOWS MENU

Split :- This command is used to break windows in to two or more parts. Split command
allows working easy in to the large sheet at a time.

Select entire row where you want to break

window Go to window menu
Click on split
Then display sheet in to two window
If you want to remove splitting window click on remove split window.

Freezing Window :- This command is used to fix(unmovable) of the some rows &
columns of work-sheet. In this mode we can fill data in large table with easily.

Keep the cell pointer where you want to freeze sheet

Go to window menu
Click on freezing window
If you want to remove this effect, click on unfreeze panes.

pg. 26
 Some Mathematical Operations

1. * (asterisk) :- Used for Multiplication

2. /(slash) :- Used for division
3. +(plus) :- Used for addition
4. –(minus) :- Used for subtraction
5. >(greater than :- Used for compression
6. ∑(Summation) :- Auto sum.

***********************MS-EXCEL END*********************

Best of Luck!

pg. 27