audit REPORT
audit REPORT
General Considerations,
1. Accuracy and Completeness:
Verify that all transactions are recorded accurately.
Ensure that all necessary entries are included in the ledgers.
2. Consistency:
Confirm that accounting policies are applied consistently across periods.
Ensure uniformity in classification and presentation.
3. Cut-off Procedures:
Check that transactions are recorded in the correct accounting period.
Review end-of-period adjustments for appropriateness.
4. Authorization:
Verify that all transactions are authorized by the appropriate personnel.
Check for proper documentation of approvals.
5. Classification:
Ensure that transactions are classified correctly in the ledgers.
Review account classifications for accuracy.
6. Documentation:
Verify the existence and adequacy of supporting documents for all ledger
entries.
Ensure proper filing and storage of documentation.
7. Reconciliation:
Reconcile ledger balances with subsidiary records and external statements.
Investigate and resolve any discrepancies.
MODULE 2
Standards on Quality Control- Leadership
responsibilities for quality within the firm,
1. Setting the Tone at the Top
Commitment to Quality: Firm leaders must visibly and consistently demonstrate their
commitment to quality. This involves making quality a priority in decision-making and
resource allocation.
Ethical Culture: Promote a culture of integrity, objectivity, and professional behavior.
Leaders should lead by example, adhering to ethical guidelines and encouraging the
same from all staff members.
2. Establishing and Implementing Quality Control Policies
Quality Control System: Develop a comprehensive system of quality control that
includes policies and procedures designed to ensure all audit engagements comply
with professional standards and regulatory requirements.
Policy Communication: Clearly document these policies and procedures and
effectively communicate them to all employees to ensure understanding and
adherence.
3. Assigning Responsibility for Quality Control
Quality Control Leadership: Designate experienced and competent individuals to
oversee the quality control system. These individuals should have the authority and
resources necessary to fulfill their responsibilities.
Accountability Mechanisms: Ensure that all staff members, especially those in
leadership roles, are held accountable for the quality of their work. Implement
mechanisms to monitor and enforce accountability.
4. Providing Adequate Resources for Quality
Training and Development: Invest in continuous professional development and
training programs to keep staff updated on the latest auditing standards, techniques,
and industry developments.
Tools and Technology: Allocate resources for advanced tools and technologies that
enhance audit quality, such as data analytics software and automated audit systems.
5. Maintaining Ethical Standards and Independence
Ethical Guidelines: Establish and enforce strict ethical guidelines that promote
integrity, objectivity, and professional conduct.
Independence Policies: Implement robust policies to ensure the firm and its
employees maintain independence from audit clients, thereby avoiding conflicts of
interest.
6. Managing Client Acceptance and Continuance
Risk Assessment: Implement a thorough process for assessing the risks associated
with potential and existing clients. Evaluate factors such as the client’s integrity,
financial stability, and complexity of operations.
Decision Documentation: Document the decision-making process for accepting or
continuing client relationships to ensure transparency and accountability.
7. Supervising and Reviewing Audit Engagements
Engagement Supervision: Ensure that audit engagements are supervised
appropriately by experienced professionals. Supervision should include regular
reviews and consultations to address complex issues.
Quality Reviews: Implement a system of reviews at various stages of the audit
engagement to ensure compliance with quality standards and identify areas for
improvement.
8. Ongoing Monitoring and Continuous Improvement
Continuous Monitoring: Regularly monitor the effectiveness of the firm’s quality
control system through internal reviews and assessments. Use feedback from these
reviews to make necessary improvements.
Responding to Inspections: Participate in external inspections conducted by
regulatory bodies and professional organizations. Promptly address any deficiencies
identified during these inspections.
9. Encouraging a Culture of Learning and Improvement
Feedback Mechanisms: Establish mechanisms for obtaining feedback from staff and
clients on the quality of audit and assurance services. Use this feedback to identify
areas for improvement and implement changes.
Continuous Improvement: Foster a culture that encourages continuous learning and
improvement. Encourage staff to stay updated with industry trends and best
practices and to seek opportunities for professional growth.
Ethical Requirements,
1.Integrity
Honesty and Truthfulness: Auditors must be straightforward and honest in all
professional and business relationships. They should not be associated with reports,
returns, communications, or other information where they believe that the
information contains a materially false or misleading statement.
Transparency: Maintain openness and transparency in all dealings, ensuring that
clients, stakeholders, and regulatory bodies have a clear understanding of the audit
process and findings.
2. Objectivity
Impartiality: Auditors must not allow bias, conflicts of interest, or undue influence of
others to override their professional or business judgments. They should remain
objective and impartial throughout the audit process.
Avoiding Conflicts of Interest: Implement policies to identify, disclose, and manage
any conflicts of interest. Auditors should refrain from engaging in any activities or
relationships that could impair their objectivity.
3. Professional Competence and Due Care
Continuous Learning: Auditors should maintain their professional knowledge and
skills at the level required to ensure that clients receive competent professional
service. This includes staying up-to-date with developments in the field of auditing
and accounting.
Diligence: Exercise due care by acting diligently and in accordance with applicable
technical and professional standards when providing audit services.
4. Confidentiality
Protecting Information: Auditors must respect the confidentiality of information
acquired during the course of their work. They should not disclose such information
to third parties without proper and specific authority, unless there is a legal or
professional right or duty to disclose.
Preventing Unauthorized Access: Implement procedures to prevent unauthorized
access to client information and ensure that all data is securely stored and managed.
5. Professional Behavior
Compliance with Laws and Regulations: Auditors should comply with relevant laws
and regulations and avoid any action that discredits the profession.
Reputation of the Profession: Maintain the good reputation of the profession by
behaving in a manner that upholds the values and principles of ethical conduct.
6. Independence
Independence in Fact and Appearance: Auditors must be independent in both fact
and appearance. This means they should not only be free from any actual conflicts of
interest but also avoid situations that might appear to impair their objectivity to an
informed third party.
Independence Policies: Implement and enforce policies that ensure the
independence of auditors. This includes regular assessments of relationships and
activities that could threaten independence.
Concepts of true and fair and materiality and audit risk in the context of audit of companies.
True and Fair
Definition: The concept of “true and fair” is a fundamental principle in financial reporting
and auditing. It requires that financial statements present a true and fair view of the
company’s financial performance and position. This means that the financial statements
should be accurate, complete, and free from bias or misstatement.
Key Elements:
1. Accuracy: Financial information should be free from significant errors or inaccuracies.
The figures presented in the financial statements should accurately reflect the
company’s transactions and financial condition.
2. Completeness: All relevant financial information should be included in the financial
statements. Omissions that could influence the decisions of users should be avoided.
3. Neutrality: Financial statements should be free from bias. They should not be
manipulated to present the company in a more favorable or unfavorable light than is
justified by the actual financial performance and position.
4. Consistency: Financial information should be presented consistently from one period
to the next. Changes in accounting policies or estimates should be disclosed and
justified.
5. Prudence: Financial statements should be prepared with caution, ensuring that
assets and income are not overstated, and liabilities and expenses are not
understated.
Materiality
Definition: Materiality is a concept that relates to the significance of financial information to
users of financial statements. An item is considered material if its omission or misstatement
could influence the economic decisions of users taken on the basis of the financial
statements.
Key Elements:
1. Quantitative Aspect: This involves setting a monetary threshold for determining
materiality. Items above this threshold are considered material, while those below
are considered immaterial. The threshold can vary depending on the size and nature
of the company.
2. Qualitative Aspect: Certain items may be material due to their nature, even if their
monetary value is relatively small. For example, transactions involving related parties
or significant changes in accounting policies can be material due to their qualitative
impact.
3. User Perspective: Materiality is assessed from the perspective of users of financial
statements. What may be material to one user may not be material to another. The
auditor must consider the needs and expectations of various users.
Application in Auditing:
Planning and Execution: Auditors use materiality to plan and perform the audit. It
helps in determining the nature, timing, and extent of audit procedures. For
example, more extensive testing may be required for items that are considered
material.
Evaluation of Misstatements: During the audit, auditors evaluate identified
misstatements to determine whether they are material. This involves considering
both the size and nature of the misstatements.
Audit Opinion: The concept of materiality is critical in forming the audit opinion.
Auditors must assess whether any identified misstatements, individually or in
aggregate, are material to the financial statements. If material misstatements are not
corrected, the auditor may issue a modified opinion.
#Notes on Accounts
Notes on Accounts are detailed disclosures provided in the financial statements to explain
and provide additional information about the figures reported. They are an integral part of
financial reporting and help users understand the basis of preparation, accounting policies,
and any significant financial information that is not readily apparent from the financial
statements alone.
1. Purpose of Notes on Accounts
Clarity: To provide clarity on various elements of the financial statements, such as
accounting policies, methods, and significant estimates.
Transparency: To enhance transparency by disclosing information that is essential for
understanding the financial position and performance of the company.
Compliance: To ensure compliance with accounting standards and legal
requirements.
2. Contents of Notes on Accounts
a. Accounting Policies
Description: Details the specific accounting policies and principles adopted by the
company, including methods of valuation, depreciation, and recognition of income
and expenses.
Examples: Policies for revenue recognition, inventory valuation (FIFO, LIFO), and
depreciation methods (straight-line, reducing balance).
b. Accounting Estimates and Judgments
Description: Provides information on significant estimates and judgments made by
management in preparing the financial statements.
Examples: Estimates related to impairment of assets, provisions for doubtful debts,
and useful lives of fixed assets.
c. Contingent Liabilities and Commitments
Description: Discloses potential liabilities that may arise from past events and are
contingent on future outcomes, as well as commitments that may affect future cash
flows.
Examples: Pending litigation, guarantees, and capital commitments.
d. Related Party Transactions
Description: Details transactions and balances with related parties, including
subsidiaries, associates, joint ventures, and key management personnel.
Examples: Loans to or from related parties, management remuneration, and
transactions with subsidiaries.
e. Segment Reporting
Description: Provides information on different segments or divisions of the company,
including their financial performance and position.
Examples: Revenue, profit or loss, and assets of different business segments or
geographical regions.
f. Financial Instruments
Description: Discloses information about financial instruments, including their
classification, valuation, and associated risks.
Examples: Derivatives, investments, and loans.
g. Subsequent Events
Description: Covers events that occur after the balance sheet date but before the
financial statements are issued, which may impact the financial statements.
Examples: Acquisition of a significant asset, changes in legal or regulatory
environment, or major changes in market conditions.
3. Presentation and Format
Compliance: Notes on accounts should be presented in compliance with the relevant
accounting standards and legal requirements, such as the Indian Accounting
Standards (Ind AS) or International Financial Reporting Standards (IFRS).
Clarity and Consistency: The information should be presented clearly and
consistently to ensure it is easily understandable by users of the financial statements.
Materiality: Only material information should be disclosed to avoid cluttering the
financial statements with insignificant details.
4. Importance of Notes on Accounts
Informed Decision-Making: Helps investors, creditors, and other stakeholders make
informed decisions by providing a deeper understanding of the company’s financial
health and operations.
Regulatory Compliance: Ensures that the company complies with accounting
regulations and standards, avoiding potential legal or regulatory issues.
Audit Process: Assists auditors in their review and verification of the financial
statements by providing necessary explanations and details.
5. Common Issues in Notes on Accounts
Lack of Detail: Insufficient detail or clarity in the notes can lead to misunderstandings
or misinterpretations of the financial statements.
Inconsistent Information: Discrepancies between the notes and the financial
statements can raise concerns about accuracy and reliability.
Non-Compliance: Failure to comply with accounting standards or regulatory
requirements can result in legal or reputational issues
3. Audit Process
1. Planning
Define Scope: Determine the scope and objectives of the audit based on the
specific focus areas and institutional needs.
Gather Information: Collect relevant documents, policies, and previous audit
reports to understand the institution’s operations and regulatory
environment.
2. Fieldwork
Conduct Tests: Perform tests and reviews of financial records, compliance
with regulations, and operational processes.
Interviews and Observations: Conduct interviews with key personnel and
observe processes to gather insights and evidence.
3. Analysis
Evaluate Findings: Analyze the data collected to identify any issues,
discrepancies, or areas of non-compliance.
Compare with Standards: Compare findings with relevant standards,
regulations, and best practices to assess compliance and performance.
4. Reporting
Prepare Report: Draft a comprehensive audit report that includes findings,
recommendations, and any identified areas of non-compliance or inefficiency.
Review and Discuss: Review the report with institutional stakeholders,
including management and the governing board, to discuss findings and
action plans.
5. Follow-up
Monitor Implementation: Follow up on the implementation of audit
recommendations and corrective actions to ensure that issues are addressed
effectively.
3. Clubs
Clubs (e.g., recreational, social, or sporting clubs) often function as non-profit organizations,
relying on membership fees, donations, and event revenue. Their audits focus on member-
related activities and ensuring the financial health of the organization.
Key Points:
Membership Fees: Evaluate the processes for collecting and recognizing membership
fees. Ensure that the club properly categorizes different types of memberships and
follows consistent policies for revenue recognition.
Member Accounts and Receivables: Examine outstanding dues and fees from
members. Assess collection procedures and whether bad debts are written off
appropriately.
Fundraising and Donations: For non-profit clubs, verify the accuracy of recorded
donations and adherence to donor restrictions (if any). Review whether funds are
used as specified.
Events and Sponsorships: Clubs often host events or secure sponsorships. Auditors
need to evaluate how event income and related expenses are recorded.
Inventory Control: Many clubs operate food and beverage services, which require
inventory management similar to hotels. Assess internal controls for procurement
and stock control.
Internal Controls and Governance: Review governance structures, including board
oversight and the role of the audit committee, if applicable. Ensure that internal
controls are designed effectively to minimize the risk of fraud or mismanagement.
Tax-Exempt Status: If the club enjoys tax-exempt status, the auditor should ensure
compliance with tax laws and maintain proper documentation to support the club’s
non-profit status.
4. Hospitals
Hospitals, whether public or private, are complex entities with high levels of regulation.
Auditors must consider financial as well as operational aspects, including billing practices,
patient care, and compliance with healthcare standards.
Key Points:
Revenue Cycle: Hospitals have multiple revenue streams, including patient fees,
insurance claims, and government reimbursements. Assess the hospital’s billing
system, accounts receivable, and the accuracy of insurance claims. Ensure there are
proper controls for recognizing revenue and writing off bad debts.
Expense Control: Healthcare involves significant expenses, including payroll, medical
supplies, and equipment. Review internal controls for procurement, accounts
payable, and expense categorization. Auditors should ensure compliance with any
caps or budgets for these costs.
Payroll and Staffing: Healthcare staffing can be complex due to multiple shifts and
specialized labor (e.g., doctors, nurses, technicians). The auditor should review
payroll systems to ensure compliance with labor laws, overtime payments, and
contracts.
Fixed Assets and Equipment: Hospitals have significant investments in medical
equipment and facilities. Ensure that all equipment is properly recorded,
depreciated, and maintained.
Inventory of Medical Supplies: Auditors should verify inventory controls for
pharmaceuticals, medical supplies, and other consumables. Losses due to theft,
spoilage, or expiration should be properly accounted for.
Compliance with Regulations: Hospitals are subject to stringent regulatory
standards, including licensing, patient care, and data privacy (e.g., HIPAA in the U.S.).
Auditors must assess compliance with relevant healthcare regulations.
Insurance and Risk Management: Hospitals must maintain adequate malpractice
insurance and general liability coverage. The auditor should review the hospital’s
insurance policies and risk management practices.
Grants and Donations: If the hospital receives government grants or donations,
auditors should ensure that these funds are properly accounted for and that their
use complies with the terms of the grant or donation.
Patient Data and Confidentiality: With healthcare data becoming increasingly digital,
auditors must review data protection policies to ensure the hospital is safeguarding
patient information against breaches.
*Audit under other Laws- 3.1 Cost audit, Environmental Audit, Energy Audit.,
Audit under different statutes, viz; income tax, other
direct tax laws and indirect taxes*
*Module IV
Auditing in Computerized Environment
4.1 Audit under computerised environment: Computer
auditing; specific problems of EDP audit, need for review of
internal control especially procedure controls and facility
controls; techniques of audit of EDP output; Use of
computers for internal and management audit purposes; test
packs, computerised audit programmes; involvement of the
auditor at the time of setting up the computer system*