MICROSOFT EXCEL:

Excel For Beginners

With Excel instructor Isaiah Adebayo
 COURSE OUTLINE

1 Introduction DEFINITION

2 Excel Concept WORKSHEET WORKBOOK, CELL, RIBBON, FORMULAR BAR etc.

3 Reference Type FIXED REFERENCE, RELATIVE REFERENCE

4 Basic Statistical Functions SUM, AVERAGE, MAX/MIN, RANK, SUM, RAND(), PRODUCT, etc.

5 Data Summary SUBTOTAL, CONSOLIDATION

6 Basic Text Functions UPPER, LOWER, PROPER,TRIM, CONCANTENATE etc.

7 Logical Functions IF AND NESTED IF

8 Lookup Functions VLOOK- UP FUNCTIONS

9 Conclusion and Questions

 Introduction to Microsoft Excel
Introduction
COURSE
to Microsoft
OUTLINEExcel

❖ Microsoft Excel is an electronic spreadsheet application software that is used to

create a well formatted document.

❖ Microsoft Excel allows users to organize, format, and calculate data. It's part of
Microsoft's Office software, which also includes Word, PowerPoint, Teams, and
Outlook
❖ Excel is widely used in data analytics and finance careers to analyze large datasets,
create visualizations, perform calculations, and organize information. It is also a
popular tool in project management for tracking details and managing information
efficiently.

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MICROSOFT EXCEL Microsoft Excel

Microsoft excel is Excel spreadsheet contains one

or more worksheets. Each worksheet contains a grid
of cells. Related worksheets are held together in a
workbook.

An Excel workbook can hold a maximum of

1,048,576 rows and 16,384 columns. A row goes
left or right, a column goes up and down (like
the column of a building).

Microsoft Excel is one of the many applications

that are grouped under of the “Microsoft Office”
umbrella

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 CONCEPTS IN EXCEL

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 Microsoft Excel
Introduction toEnvironment
COURSE Microsoft
OUTLINEExcel

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 Common Concept in Microsoft Excel

The Excel environment consists of several key components that help users navigate and manage
data efficiently:
❖ Workbook: A file in Excel containing multiple worksheets.
❖ Worksheet: A single sheet consisting of rows, columns, and cells for data entry.
❖ Tabs: Allows switching between different worksheets within a workbook.
❖ The Ribbon: is Located at the top of the Excel window. It consists of Tabs (e.g., Home, Insert, Data,
Formulas, etc.) organize features and commands.
❖ The Formula Bar: Displays the contents or formula of the currently selected cell. Allows users to
enter or edit data and formulas.
❖ Cells: The intersection of rows and columns where data is entered.
❖ Active Cell: This is the currently selected cell where data can be entered or edited.
❖ Name Box: shows the name of a particular cell
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 Common concept in Excel Excel

The Excel environment consists of several key components that help users navigate and manage
data efficiently:

❖ Rows: Labeled numerically (1, 2, 3, etc.).

❖ Columns: Labeled alphabetically (A, B, C, etc.).
❖ Cell References: Each cell is referenced by its column letter and row number (e.g., A1, B2).
❖ Status Bar: The Status Bar shows the status or the position of the document
❖ View buttons to switch between Normal, Page Layout, and Page Break views.
❖ The Fill Handle in Excel is a small square at the bottom right of a selected cell, used to
quickly copy data, formulas, or extend patterns to adjacent cells.
❖ Cell Pointer: Is used to select a cell in Microsoft Excel environment

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 Common concept in Excel Excel

Fill Handle Cell reference

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 Reference Ty p e s

Reference types allow you to “recycle” formulas across multiple cells, without
having to manually update your references (which would be completely impractical)

Cell references are relative by default (A1). This Relative Column & Row Relative Column, Fixed Row
allows the reference to change as the formula is
copied to new cells

The $ symbol is used to create fixed references.

You can fix entire cells ($A$1) or just the column
($A1) or row (A$1), which prevents references from
changing as the formula is copied to new cells
Fixed Column, Relative Row Fixed Column & Row

PRO TIP:
Mastering reference types is my #1tip
for working efficiently with formulas

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 BASIC STATS FUNCTIONS

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 Basic Stats Function in Excel

❖ Sum: Adds all selected numbers together.

❖ Product: Multiplies all selected numbers together.
❖ Minimum: Returns the smallest value from the selected range.
❖ Maximum: Returns the largest value from the selected range.
❖ Average: Calculates the mean of selected numbers.
❖ Mode: The value that appears most frequently in a data set.
❖ Median: The middle value in an ordered data set, separating the higher half from the lower
half.
❖ Mean: The average of a data set, calculated by dividing the sum of all values by the number
of values.
❖ Rank: The position of a value in a data set relative to others, typically in ascending or
descending order.

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 Common Stats Function in Excel

The Count, Average, Median, Mode, Max/Min, Standard Deviation/Variance

functions are used to perform basic calculations on a data array

=COUNT(A2:A20)
=AVERAGE(A2:A20)
=MEDIAN(A2:A20)
=MODE(A2:A20)
=MAX(A2:A20)
=MIN(A2:A20)
=STDEV(A2:A20)
=VAR(A2:A20)

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 RANK/SMALL/LARGE

RANK(A2,A2:A8) =2
RANK(A3,A2:A8) =7 (lowest)
The RANK function returns the rank of a
RANK(A4,A2:A8) =6
particular number among a list of values
RANK(A5,A2:A8) =1 (highest)
RANK(A6,A2:A8) =4
RANK(A7,A2:A8) =3
RANK(A8,A2:A8) =5

LARGE(A2:A8,2) = 90
(the 2nd largest number in the array is 90)
The SMALL/LARGE functions return the
nth smallest/largest values within an array
SMALL(A2:A8,3) = 50
(the 3rd smallestnumber in the array is 50)

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 RAND/RANDBETWEEN

RAND() and RANDBETWEEN act like random number generators in Excel:

The RAND() function returns a random

value between 0 and 1 (to 15 digits)

The RANDBETWEEN function returns an

integer between two values that you specify

=RANDBETWEEN(0,100)

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 SUBTOTAL AND CONSOLIDATION

❖ Subtotal: Allows summarizing data by creating automatic subtotals for columns, like sum,
count, or average, based on grouped data.

❖ Consolidation: Combines data from multiple ranges or sheets into one, summarizing
values using functions like sum or average across different datasets.

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 TEXT FUNCTIONS

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 Common text Function in Excel

❖ Upper: A text function that converts all letters in a string to uppercase. Example
UPPER("hello")` returns `"HELLO"`.
❖ Lower: A text function that converts all letters in a string to lowercase. Example:
`LOWER("HELLO")` returns `"hello"`.
❖ Proper: Capitalizes the first letter of each word in a text string. Examples:
PROPER("HELLO")` returns `“Hello"`.
❖ Concatenate: Joins two or more text strings into one.
❖ Trim: Removes extra spaces from a text string, leaving only single spaces between words.
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 LOGICAL FUNCTIONS

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 IF Statements

=IF(logical_test, [Value if True], [Value if False])

Any test that results in either Value returned if logical Value returned if logical
TRUE or FALSE test is TRUE test is FALSE
(i.e. A1=“Google”, B2<100, etc)

= IF(B2<=0,“Yes”,”No”)
Inthis case we’re categorizing the Freezecolumn
as “Yes” if the temperature is equal to or below
32, otherwise “No”

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 Nested IF Statements

By using Nested IF Statements, you can include multiple logical tests

within a single formula:

= IF(B2<40,”COLD”,IF(B2>80,”HOT”,”MILD”))

Iftemp<40, climate =“Cold”, if temp>80,

climate =“Hot”, otherwise climate =“Mild”

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 LOOKUP FUNCTIONS

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 Named Ranges

Using Named Arrays can simplify a lookup function if you use the same
data array in multiple formulas

For example, if you name the array from A1:D6 “Apparel”…

…you can write your vlookup formula in either of

the following ways:

=VLOOKUP(A1,$A$1:$D$6,2)
=VLOOKUP(A1,Apparel,2)

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 VLOOKUP
Let’s take a look at one of Excel’s most common reference functions – VLOOKUP:

=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

This is the value that This is where you Which column Are you trying to match the
you are trying to match are looking for the contains the data exact lookup value (0), or
in the table array lookup value you’re looking for? something similar (1)?

D2=VLOOKUP(A2, $G$1:$H$5, 2, 0)

To populate the Price in

column D, we look up the
name of the product in the
data array from G1:H5 and
return the value from the 2nd
column over

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