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Week 1 Discussion

The document outlines the project management process, emphasizing the importance of planning, organizing, and controlling activities to achieve project goals efficiently. It identifies four types of projects and highlights the significance of clearly defined project and process deliverables, as well as the need for effective communication, risk management, and a solid project management plan. Additionally, it discusses the factors that contribute to project success and the reasons a project may fail.

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Somlata Bispat
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Week 1 Discussion

The document outlines the project management process, emphasizing the importance of planning, organizing, and controlling activities to achieve project goals efficiently. It identifies four types of projects and highlights the significance of clearly defined project and process deliverables, as well as the need for effective communication, risk management, and a solid project management plan. Additionally, it discusses the factors that contribute to project success and the reasons a project may fail.

Uploaded by

Somlata Bispat
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Planning, organizing, and controlling all activities is the goal of the project management process

to ensure that the project is finished as quickly and smoothly as possible despite all the
challenges and hazards.

Lock (2014) outlines his four types of projects as either being: Civil Engineering (construction,
mining, etc.), Manufacturing Projects, Management, Business Change Projects, or Scientific
Research Projects. These projects could become exceedingly busy as - there are many things to
watch out for in a multitude of activities and deliverables. Projects are started to achieve specific,
distinctive results. Whether it's a product, a procedure, a plan, a policy, or another outcome, that
goal and need must be represented in some concrete way – a deliverable. And, for a project to
happen, there are two deliverables – project deliverables and process deliverables.

To understand a project, you must first understand its goals. As a project manager your
responsibilities are endless, but maintaining focus on the right aim is the key to delivering a
successful project. A successful project is more than just completing the tasks or managing the
time and budget, it is about how:

 Money and time were saved by working effectively


 Available resources were utilized in the most effective way
 Tasks were identified and prioritized
 Risks were identified, monitored, and controlled
 Communication was facilitated between team members

The Project deliverable is the same as the project outcome. This must be identified clearly at the
beginning of a project. Without a strong foundation, there will be trouble creating anything of
value. Hence project requirements are the foundation. As the project progresses, and deliverables
are further defined and specified, the need for one or more related process deliverables will come
into focus. The success factors of a project are:

 Identifying project requirements – having a clearly defined project at the beginning is of


utmost importance with clearly outlined requirements. All key players – stakeholders
must be consulted and involved for clarity of expectations and specifications. Create a
team that can execute the strategy successfully and that has roles and duties that are
clearly defined. Assign tasks to the team members while considering their skills,
experience, and shortcomings.
 A proper and adequate project management plan – all requirements for the project. An
agreed project definition will enable resource requirements and management to be easily
identified – ensuring that all strategies are in place to handle a variety of situations, such
as losing a team member in the middle of a project or running out of resources.
Including a sound plan for handling tight deadlines and consultation with team members
is crucial to completing the project.
 Clearly defined critical milestones – a project cycle. This outlines where a project
should be at a specific time and with stipulated resources. At any stage, evaluations can
be conducted to swing any failures to successes.
 Open and active communication – communication is always the key to success. Hence
there needs to be an environment where culture and channels for effective and efficient
communication.

A project can now be said to fail if it doesn't carry out a responsibility or an expected activity.
And a successful project has an accomplishment of a goal, strategy, or endeavor. Hence, we can
say a project has failed if:

 There was a lack of support from team members


 Poor communication
 Resources mismanagement – tasks exceeding projected time, not meeting deadlines and
milestones
 Poor definition of project scope
 Project has no structure
 Inaccurate budget
 Unrealistic milestones/deadlines
 Poor or no risk management

To predict the future of a project, practice and conduct Risk Analysis. Risk is a potential
occurrence. The more we think about risks the more we look to the future and envision scenarios
that may be probable hurdles. In this way, it can be eliminated before occurrence. Risk
assessment gives an idea of its: source, category, analysis, the likelihood of occurring, impact,
exposure, and timeframe. However, identifying a project leading indicator - a quantifiable
variable that shifts before the project begins to exhibit a certain pattern or trend, employed to
foresee project changes, can reduce potential failure.

References:

Lavanya, N. & Malarvizhi, T. (2008). Risk analysis and management: a vital key to effective
project management. Paper presented at PMI® Global Congress 2008—Asia Pacific, Sydney,
New South Wales, Australia. Newtown Square, PA: Project Management Institute.

Lock, D 2014, The Essentials of Project Management, Taylor & Francis Group, Farnham.
Available from: ProQuest Ebook Central. [4 October 2022].

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