METHOD FOR SURVEYING WORKS

AND SETTING OUT

STATEMENT
BASE GENERAL CONTRACTING L.L.C.
 CLIENT : Ministry of Energy and Infrastructure

CONTRACTOR : Base General Contracting LLC

PROJECT NO : 83/2024

Maintenance of Federal Road Assets

PROJECT :
(Design & Built) - Group 2

REVISION CONTROL

Revision Date of Details of Prepared by Reviewed by Authorized by Approved by

Status Issue Revision BGC BGC BGC RTC

First Issue for

00 Mohamed Fadel Mohamed Fadel Shoukat Riaz
Approval
Office Civil Engineer Office Civil Engineer Project Manager

Doc. No: BGC-MS-01 Rev 00 Page 1 of 10 Method Statement For Surveying Works and Setting Out

Date of issue: BASE GENERAL CONTRACTING LLC

 INDEX

1.0 PURPOSE

2.0 SCOPE

3.0 REFERENCES

4.0 ABBREVIATIONS & DEFINITIONS

5.0 ROLES & RESPONSIBILITIES

6.0 ASSOCIATED REQUIREMENTS

7.0 PROCEDURE

8.0 RECORDS & DOCUMENTS

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Date of issue: BASE GENERAL CONTRACTING LLC

1.0 PURPOSE
The purpose of this document is to provide the guidelines for Surveying Works and Setting Out by
satisfying all the relevant specifications and requirements.

2.0 SCOPE
This document shall be applicable for:
1. Traversing from GPS to GPS, marking of proposed Centre Line and establishment of
TBM/BM as per given survey data and their periodic checking as per requirement.
2. Recording of OGL/NGL (Original Ground Level / Natural Ground Level) on grid points at specified
intervals

3.0 REFERENCES

a) IFC drawings
b) Shop Drawing Approvals
c) Request For Information
d) No Objection Certificates

4.0 ABBREVIATIONS & DEFINITIONS

4.1 ABBREVIATIONS

IFC : Issued for Construction

PPE : Personnel Protective Equipment
BS : British standard
RFI : Request For Information

4.2 DEFINITIONS

Client : This shall mean Ministry of Energy and Infrastructure

Contractor : This shall refer to Base General Contracting LLC
Project : This shall refer to the subject contract 83/2024 Maintenance of Federal Road
Assets (Design & Built) - Group 2
Vendor : This shall refer to equipment and material suppliers for the Project.
Shall : This shall mean contractual requirement.
Should : This shall mean desired requirement.

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Date of issue: BASE GENERAL CONTRACTING LLC

 May : This shall mean possible course of action.

5.0 ROLES & RESPONSIBILITIES

5.1 Project Manager

He shall be responsible for:

a) Responsible for overall execution, administration, monitoring and control of the project as per the
Contractual requirements, specifications & Project Quality Plan (PQP).
b) Coordinate with Office Civil Engineer for obtaining necessary resources for the project and deploy as
required.
c) Responsible for managing all interfaces with Client and Construction Manager - Projects.
d) Responsible for coordinating for all the procurement and subcontracting activities related to the project
e) Deal with all contractual matters to the project
f) Monitor the actual progress of the work against planned programme.
g) Ensure Quality Management System of the Contractor is effectively implemented in the Project.
h) Obtain subcontractors Procedures / Plans / Method Statements, where applicable and coordinate approval of
the same.
i) Assess manpower, equipment and other resources required to achieve targets set.
j) Coordinate with the Procurement Unit in carrying out procurement activities for the project.
k) Liaise with Construction Manager to ensure timely completion of civil activities pertaining to the project
l) Liaise with QHSE Manager for preparation and updating PQP.
m) Analyze deviation or change of contract scope in coordination with Construction Manager
n) Analyze deviations, change of contract scope or delays, if required, and reschedule to meet target dates in
coordination with the Construction Manager.
o) Ensure through the Office Civil Engineer that appropriate actions are taken on all NCRs and Audit Non-
Conformances raised in the Project.
p) Ensure through the QA/QC Engineer that all Corrective & Preventive Actions taken in the Project are
Effective.
q) Identify Training needs and Coordinate with appropriate function for fulfilling the Training Requirements.
r) Monitor & facilitate the implementation of HSE as per contract HSE plan, RAY procedure & requirement.

5.2 Office Civil Engineer

He shall be responsible for:

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Date of issue: BASE GENERAL CONTRACTING LLC

 a) Responsible for overall execution, administration, monitoring and control of the project as per the
Contractual requirements, specifications & PQP.
b) Coordinate with Project Manager for obtaining necessary resources for the project and deploy as required.
c) Responsible for managing all interfaces with Client and Project Manager.
d) Responsible for actual progress of the work against planned program.
e) Obtain subcontractors Procedures / Plans / Method Statements, where applicable and coordinate approval of
the same.
f) Coordinate with the Procurement Unit in carrying out procurement activities for the project through Project
manager.
g) Liaise with Site Engineers to ensure timely completion of civil activities pertaining to the project
h) Analyze deviations, change of contract scope or delays, if required, and reschedule to meet target dates in
coordination with the Project Manager.
i) Appropriate actions shall be taken on all NCRs and Audit Non-Conformances raised in the Project.
j) Ensure through the QA/QC Engineer that all Corrective & Preventive Actions taken in the Project are
Effective.
k) Identify Training needs and Coordinate with appropriate function for fulfilling the Training Requirements.
l) Reports to the Project Manager.

5.3 Site Engineer

He shall be overall responsible for safe execution of the complete activity including, but not limited to:
a) Organizing tools and equipment required to the work site.
b) Assigning work crew.
c) Sequence of activities to be carried out for the work as per this work procedure.
d) Stage Inspection & Surveillance.
e) Ensure all safety Regulations are followed as applicable.
f) Contract specific requirements for excavations, if any specified shall be identified and the requirements of
such specification shall prevail in addition to the non-conflicting requirements of this procedure.
g) Ensure & study the approved drawings & statements before starting the activity.
h) Communicate all HSE requirements to the entire working crew and ensure that they understand.
i) Thoroughly familiar with all MODES/RAY contract and general HSE requirements and understand it to
maintain a healthy and safe environment for employees and contract staff.

5.4 NOC Officer

He shall be responsible for the following activities:

a) Ensure that all relevant permits are applied for and obtained prior to the commencement of work.

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 b) Executing monitoring and updating the Authority Approvals (NOCs) and works with regulatory authorities
to ensure that the required approvals are in place in a timely manner.
c) Developing relationships with key stakeholders to ensure all necessary permits are in place as required.
d) Tracking the status of approvals and ensuring government compliance.
e) Support in resolving authority approval and permit interface issues as necessary together with the wider
project team, develop systems to ensure that permits are current and valid for the activity being undertaken.
f) Advising and informing appropriate staff and department of document and plan submittal requirements

5.5 General Foreman / Supervisor:

He shall be responsible for the following activities:

a) Execution of work as per contract specifications, QC procedure, approved method statement and work
instructions.
b) Toolbox talks shall give by the Site Engineer & Supervisor with the concerned work force prior to start of
the work is a mandatory requirement.
c) Organizing tools and equipment required for the work site.
d) Ensure all PPEs are available to all the workers involved in the work.
e) Inspection of all works at every stage.
f) Ensuring the sufficient First Aiders and fire wardens are available with the crew.
g) Ensure all Safety Regulations are followed as applicable.

5.6 Surveyor

He shall be responsible for:

a) The surveyor along with his team members shall carry out the survey work in a systematic manner within
the stipulated time.
b) Ensure that all the levels / positions / alignments marked are properly secured and their location identified
accordingly.
c) Ensure that based on the latest Approved for construction drawings levels and benchmark has given.
d) Time to time preparing and submitting the survey report for the client review & approval.
e) Ensure before commencing of the activity all instruments are having valid calibration.
f) Ensure the permanent benchmark and cross verification in intervals.

5.7 QA/QC Inspector

He shall be responsible for:

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Date of issue: BASE GENERAL CONTRACTING LLC

 a) Stage Inspections and Surveillance in accordance with QCP and assurance of quality of work as per
specification and approved procedures.
b) Ensure all the testing equipments are calibrated and calibration certificate is available at site.
c) Ensure availability of latest Approved for construction drawings/Specifications and reference documents.
d) Coordinate with approved Third party laboratory for Material testing as per Client specifications and
International standards.
e) Ensure all incoming site materials are as per approved Material submittal.
f) Review and Maintain records of all material test reports as per client requirement.

5.8 HSE Officer

He shall be responsible for:

a) Be familiar with the Client general safety, contractual requirements.
b) Advising site persons of any problems relating to the implementation of the HSE plan.
c) Permanent member of the HSE committee compiles and presents HSE site specific reports.
d) Maintain records of HSE meetings and ensure that routine HSE meetings and toolbox talks are carried out,
actions recorded, as stipulated in the HSE procedures.
e) Carryout safety audits and inspections, record proceedings and follow up recommendations.
f) Arrange for the distribution and display of safety posters and other safety promotional material.
g) Provide relevant advice on health, safety and environmental issues to all employees.
h) Assist with investigations of all accidents or incidents.
i) Maintain copies of all accident/incident reports and provide a monthly report and accident statistics to the
HSE professional.
j) Provide technical support in the preparation of departmental HSE action plans.
k) Demonstrate active involvement in HSE training programs.
l) Carryout assessment of sub-contractor activities and HSE systems.
m) Generally, monitor Occupational health risk assessments, performance monitoring and surveillance.

6.0 ASSOCIATED REQUIREMENTS

6.1 HSE Requirements

a) Ensure all P & M Equipment being used for the activity are in good working condition.
b) Ensure P & M Operators are qualified & authorized to operate the relevant equipment.
c) Ensure the work area shall be barricaded.
d) The toolbox talk shall be carried out before starting the work.
e) Ensure all necessary PPEs are worn by workers involved in the work.

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 f) Work shall be carried out in the daytime and if authorized, night work is permitted.
g) All sub-contractor men, material, machinery details to be collected and checked against insurance.
h) No work shall be allowed if temperature is more than 50 degree Celsius / high wind / more than 80%
humidity / inclement weather due to rain, lighting storm, fog or dark condition.

6.2 Materials, Tools, Equipment and Machineries

a) Total station
b) Auto level / leveling staff
c) Measuring tape
d) Ancillary items such as but not limited to paint, pegs, lime powder, etc.

7.0 PROCEDURE

7.1 General
The following documents as a minimum shall be readily available for ready reference at work site.
 Client specifications
 Approved Method statement
 Issued for Construction drawing &
 Approved Shop Drawing
 No Objection Certificates

7.2 Surveying Works and Setting Out

The foregoing procedure for the Surveying Works will serve as a guide by the Surveyor together with the
SE and QA/QC Inspector along the course of their work to achieve an acceptable quality of workmanship
and attaining the optimum results with less time and effort:
a) Establishing primary control points.

a.1.1 Locate Permanent Benchmarks (The Municipality Benchmarks) as provided inthe

Contract Document.
a.1.2 Based on the above benchmarks Primary Control Points shall be established by Closed
Traversed Method duly checked by the Consultant.
a.1.3 The Municipality Benchmarks and the Primary Control Points shall then be plotted
showing their coordinates, angles, levels, and distances to form part as Working
Drawings for Survey Control Points for approval by the Engineer.
a.1.4 These Primary Control Points shall be fixed on a steel bar embedded in a solid cast in
place concrete.
a.1.5 Upon approval of the Survey Working Drawings by the Engineer, the surveyor may
establish more convenient control points for future setting outs.

b) Establishing working points

b.1.1 Setting Out of working points shall be conveniently located for easy access and as to avoid

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 future disturbances by impact, vibration and/or settlement as the construction progress.\
b.1.2 Enough Working Points shall then be established. These working points will be used to
complete the survey and demarcate the required profiles and stationing as shown on the
approved plans.

c) Establishing control coordinate points and reference lines

After Clearing and Grubbing works were done (see Method Statement for Clearing and Grubbing)
Road Site Grading shall be established to ensure a level base as per specified slope, the base and sub-
base course, surface drainage and any other improvements shall be put in place so as to establish a
sub-grade or finished contouring that will form a sound foundation by avoiding over cutting of natural
ground especially if existing soil is found to be already suitable for the design load of the roadway.

A rough grading will be run through the proposed roadway leaving a 200mm clearance above
subgrade level manned by a surveyor to avoid overcutting beyond the design subgrade level. After
Rough Grading the following sequence of work shall be observed:

d) Establishing benchmarks
Staking shall be established basing the approved roadway layout and following its intended design cross-
sections and profiles.

e) Achieve horizontal control.

A GPS Total Station shall be used to traverse the entire road networks. The same instrument and/or
the theodolite will be employed for Staking and Grading, Road Stationing, Vertical and Horizontal
Traverse.

e.1.1 The surveyor shall locate the Municipality Bench Mark at the nearest location to the project
site, this BM shall be ensured to be correct and updated.
e.1.2 Coordinates shall be fed to the Total Station from the approved Working Coordinates Plan.
e.1.3 The surveyor shall start and position his instrument at the Benchmark (BM) and feed to the
instrument the known BM’s coordinate and elevation.
e.1.4 The surveyor can now conveniently locate and establish the control points for future
references.
e.1.5 After establishing the control points, the surveyor may now start to run the required
surveying works such as Staking and Grading, Road Stationing, Road Center Line Setting
Out and Line Marking.

f) Recording of OGL

f.1.1 After fixing of proposed Centre line and benchmarks for recording of natural ground levels
(NGL) the grid points will be marked with the measuring tape etc. The staff reading will
be recorded on marked grid points. All staff readings (BS, IS & FS) will be recorded in
level book and levels will be reduced in reference with the respective Temporary
Benchmarks (TBMs). NGL/OGL recording will be carried out jointly.

g) Rectification of Works

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 g.1.1 Any discrepancies / damage / missing found during checking will be rectified as per
instruction of Engineer.

h) As-built Survey

h.1.1 As-Built Survey will be conducted as soon as substantial work has been completed.
h.1.2 Results of the As-built Survey will then be correlated with the proposed or planned
coordinates noting any variance or if results is within acceptable limits i.e. coordinates
deviation from plan to actual.
h.1.3 If results is beyond acceptable limits, necessary corrective action shall be made to address
the concern. All Subsequent work maybe stop as per instruction by the Engineer until
corrective actions has been rectified.
h.1.4 Results of the Survey shall be kept, tagged, and properly bounded in binder folder.

i) Survey Equipment Tolerances

The Equipment Accuracy for Survey Equipment will be maintained as per Project Specifications.

8.0 RECORDS & DOCUMENTS

RFAs/Measurements
Surveyor’s Measurement Sheet
Laboratory Test Results
Approved Drawings

 END OF PROCEDURE 

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Date of issue: BASE GENERAL CONTRACTING LLC