METHOD STATEMENT FOR SUBBASE

WORK
BASE GENERAL CONTRACTING L.L.C.
 CLIENT : Ministry of Energy and Infrastructure

CONTRACTOR : Base General Contracting LLC

PROJECT NO : 83/2024

Maintenance of Federal Road Assets

PROJECT :
(Design & Built) - Group 2

REVISION CONTROL

Revision Date of Details of Prepared by Reviewed by Authorized by Approved by

Status Issue Revision BGC BGC BGC RTC

First Issue for

00 Mohamed Fadel Mohamed Fadel Shoukat Riaz
Approval
Office Civil Office Civil
Project Manager
Engineer Engineer

Doc. No: BGC-MS-005 Rev 00 Page 1 of 9 Method Statement for Subbase Work
Date of issue: BASE GENERAL CONTRACTING LLC
 INDEX

1.0 PURPOSE

2.0 SCOPE

3.0 REFERENCES

4.0 ABBREVIATIONS & DEFINITIONS

5.0 ROLES & RESPONSIBILITIES

6.0 ASSOCIATED REQUIREMENTS

7.0 PROCEDURE

8.0 RECORDS & DOCUMENTS

Doc. No: BGC-MS-005 Rev 00 Page 2 of 9 Method Statement for Subbase Work
Date of issue: BASE GENERAL CONTRACTING LLC
1.0 PURPOSE
The purpose of this document is to provide the guidelines for subbase work by satisfying all the
relevant specifications and requirements.

2.0 SCOPE

This document shall be applicable for subbase work under the project- 83/2024 for Maintenance of
Federal Road Assets (Design & Built) - Group 2.

3.0 REFERENCES

a) Project Quality Plan

b) Tender specification
c) IFC drawings
d) Material approval sheet

4.0 ABBREVIATIONS & DEFINITIONS

4.1 ABBREVIATIONS

IFC : Issued for Construction

PPE : Personnel Protective Equipment
BS : British standard
RFA/RFI : Request for Approval/Inspection

4.2 DEFINITIONS

Client : This shall mean Ministry of Energy and Infrastructure

Contractor : This shall refer to Base General Contracting LLC
Project : This shall refer to the subject contract 83/2024 Maintenance of Federal Road
Assets (Design & Built) - Group 2
Vendor : This shall refer to equipment and material suppliers for the Project.
Shall : This shall mean contractual requirement.
Should : This shall mean desired requirement.
May : This shall mean possible course of action.

Doc. No: BGC-MS-005 Rev 00 Page 3 of 9 Method Statement for Subbase Work
Date of issue: BASE GENERAL CONTRACTING LLC
5.0 ROLES & RESPONSIBILITIES

5.1 Project Manager

He shall be responsible for:

a) Responsible for overall execution, administration, monitoring and control of the project as per the
Contractual requirements, specifications & Project Quality Plan (PQP).
b) Coordinate with Office Civil Engineer for obtaining necessary resources for the project and deploy as
required.
c) Responsible for managing all interfaces with Client and Construction Manager - Projects.
d) Responsible for coordinating for all the procurement and subcontracting activities related to the project
e) Deal with all contractual matters to the project
f) Monitor the actual progress of the work against planned programme.
g) Ensure Quality Management System of the Contractor is effectively implemented in the Project.
h) Obtain subcontractors Procedures / Plans / Method Statements, where applicable and coordinate approval of
the same.
i) Assess manpower, equipment and other resources required to achieve targets set.
j) Coordinate with the Procurement Unit in carrying out procurement activities for the project.
k) Liaise with Construction Manager to ensure timely completion of civil activities pertaining to the project
l) Liaise with QHSE Manager for preparation and updating PQP.
m) Analyze deviation or change of contract scope in coordination with Construction Manager
n) Analyze deviations, change of contract scope or delays, if required, and reschedule to meet target dates in
coordination with the Construction Manager.
o) Ensure through the Office Civil Engineer that appropriate actions are taken on all NCRs and Audit Non-
Conformances raised in the Project.
p) Ensure through the QA/QC Engineer that all Corrective & Preventive Actions taken in the Project are
Effective.
q) Identify Training needs and Coordinate with appropriate function for fulfilling the Training Requirements.
r) Monitor & facilitate the implementation of HSE as per contract HSE plan, RAY procedure & requirement.

5.2 Office Civil Engineer

He shall be responsible for:

a) Responsible for overall execution, administration, monitoring and control of the project as per the
Contractual requirements, specifications & PQP.
b) Coordinate with Project Manager for obtaining necessary resources for the project and deploy as required.

Doc. No: BGC-MS-005 Rev 00 Page 4 of 9 Method Statement for Subbase Work
Date of issue: BASE GENERAL CONTRACTING LLC
 c) Responsible for managing all interfaces with Client and Project Manager.
d) Responsible for actual progress of the work against planned program.
e) Obtain subcontractors Procedures / Plans / Method Statements, where applicable and coordinate approval of
the same.
f) Coordinate with the Procurement Unit in carrying out procurement activities for the project through Project
manager.
g) Liaise with Site Engineers to ensure timely completion of civil activities pertaining to the project
h) Analyze deviations, change of contract scope or delays, if required, and reschedule to meet target dates in
coordination with the Project Manager.
i) Appropriate actions shall be taken on all NCRs and Audit Non-Conformances raised in the Project.
j) Ensure through the QA/QC Engineer that all Corrective & Preventive Actions taken in the Project are
Effective.
k) Identify Training needs and Coordinate with appropriate function for fulfilling the Training Requirements.
l) Reports to the Project Manager.

5.3 Site Engineer

He shall be overall responsible for safe execution of the complete activity including, but not limited to:
a) Organizing tools and equipment required to the work site.
b) Assigning work crew.
c) Sequence of activities to be carried out for the work as per this work procedure.
d) Stage Inspection & Surveillance.
e) Ensure all safety Regulations are followed as applicable.
f) Contract specific requirements for excavations, if any specified shall be identified and the requirements of
such specification shall prevail in addition to the non-conflicting requirements of this procedure.
g) Ensure & study the approved drawings & statements before starting the activity.
h) Communicate all HSE requirements to the entire working crew and ensure that they understand.
i) Thoroughly familiar with all MODES/RAY contract and general HSE requirements and understand it to
maintain a healthy and safe environment for employees and contract staff.
5.4 NOC Officer

He shall be responsible for the following activities:

a) Ensure that all relevant permits are applied for and obtained prior to the commencement of work.
b) Executing monitoring and updating the Authority Approvals (NOCs) and works with regulatory authorities
to ensure that the required approvals are in place in a timely manner.
c) Developing relationships with key stakeholders to ensure all necessary permits are in place as required.
d) Tracking the status of approvals and ensuring government compliance.

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Date of issue: BASE GENERAL CONTRACTING LLC
 e) Support in resolving authority approval and permit interface issues as necessary together with the wider
project team, develop systems to ensure that permits are current and valid for the activity being undertaken.
f) Advising and informing appropriate staff and department of document and plan submittal requirements

5.5 General Foreman / Supervisor:

He shall be responsible for the following activities:

a) Execution of work as per contract specifications, QC procedure, approved method statement and work
instructions.
b) Toolbox talks shall give by the Site Engineer & Supervisor with the concerned work force prior to start of
the work is a mandatory requirement.
c) Organizing tools and equipment required for the work site.
d) Ensure all PPEs are available to all the workers involved in the work.
e) Inspection of all works at every stage.
f) Ensuring the sufficient First Aiders and fire wardens are available with the crew.
g) Ensure all Safety Regulations are followed as applicable.

5.6 Surveyor

He shall be responsible for:

a) The surveyor along with his team members shall carry out the survey work in a systematic manner within
the stipulated time.
b) Ensure that all the levels / positions / alignments marked are properly secured and their location identified
accordingly.
c) Ensure that based on the latest Approved for construction drawings levels and benchmark has given.
d) Time to time preparing and submitting the survey report for the client review & approval.
e) Ensure before commencing of the activity all instruments are having valid calibration.
f) Ensure the permanent benchmark and cross verification in intervals.

5.7 QA/QC Inspector

He shall be responsible for:

a) Stage Inspections and Surveillance in accordance with QCP and assurance of quality of work as per
specification and approved procedures.
b) Ensure all the testing equipments are calibrated and calibration certificate is available at site.
c) Ensure availability of latest Approved for construction drawings/Specifications and reference documents.

Doc. No: BGC-MS-005 Rev 00 Page 6 of 9 Method Statement for Subbase Work
Date of issue: BASE GENERAL CONTRACTING LLC
 d) Coordinate with approved Third party laboratory for Material testing as per Client specifications and
International standards.
e) Ensure all incoming site materials are as per approved Material submittal.
f) Review and Maintain records of all material test reports as per client requirement.

5.8 HSE Officer

He shall be responsible for:

a) Be familiar with the Client general safety, contractual requirements.
b) Advising site persons of any problems relating to the implementation of the HSE plan.
c) Permanent member of the HSE committee compiles and presents HSE site specific reports.
d) Maintain records of HSE meetings and ensure that routine HSE meetings and toolbox talks are carried out,
actions recorded, as stipulated in the HSE procedures.
e) Carryout safety audits and inspections, record proceedings and follow up recommendations.
f) Arrange for the distribution and display of safety posters and other safety promotional material.
g) Provide relevant advice on health, safety and environmental issues to all employees.
h) Assist with investigations of all accidents or incidents.
i) Maintain copies of all accident/incident reports and provide a monthly report and accident statistics to the
HSE professional.
j) Provide technical support in the preparation of departmental HSE action plans.
k) Demonstrate active involvement in HSE training programs.
l) Carryout assessment of sub-contractor activities and HSE systems.
m) Generally, monitor Occupational health risk assessments, performance monitoring and surveillance.

6.0 ASSOCIATED REQUIREMENTS

6.1 HSE Requirements

a) Ensure all P & M Equipment being used for the activity are in good working condition.
b) Ensure P & M Operators are qualified & authorized to operate the relevant equipment.
c) Ensure the work area shall be barricaded.
d) The toolbox talk shall be carried out before starting the work.
e) Ensure all necessary PPEs are worn by workers involved in the work.
f) Work shall be carried out in the daytime and if authorized, night work is permitted.
g) All sub-contractor men, material, machinery details to be collected and checked against insurance.
h) No work shall be allowed if temperature is more than 50 degree Celsius / high wind / more than 80%
humidity / inclement weather due to rain, lighting storm, fog or dark condition.

Doc. No: BGC-MS-005 Rev 00 Page 7 of 9 Method Statement for Subbase Work
Date of issue: BASE GENERAL CONTRACTING LLC
 6.2 Materials, Tools, Equipment and Machineries

a) Tipper
b) Trailer
c) Loader/Bobcat
d) Tandem Power-driven Roller
e) Pneumatic Tired Roller
f) Vibrating Roller
g) Plate compactor
h) Grader
i) Water tanker
j) Shovel
k) Six-wheel
l) 3-Ton Pick up
m) Total station
n) Auto level / leveling staff
o) Measuring tape
p) Temporary Signs
q) Safety Barriers
r) Safety Traffic Cones

7.0 PROCEDURE

7.1 General
The following documents as a minimum shall be readily available for ready reference at work site.
 Client specifications
 Approved Method statement
 Issued for Construction drawing &
 Approved Material approval sheet

7.2 Surface preparation and Subbase and Road base

a) The Subbase material shall be hard, durable and clean. It shall be granular material and shall be free from
organic material, clay balls and any other deleterious substances.
b) The materials shall be delivered to the site by tipper lorries/trailer/six-wheel and spread and levelled by
means of a back pusher for full width of the pavement. The material shall be filled and compacted to the
required thickness as specified in the drawing.

Doc. No: BGC-MS-005 Rev 00 Page 8 of 9 Method Statement for Subbase Work
Date of issue: BASE GENERAL CONTRACTING LLC
 c) Compaction of the subbase layer shall be carried out using vibrating roller to achieve dry density as per
specification.
d) Alignment, level and surface regularity will be checked in accordance to the Technical Specification.
e) The final surface of granular subbase layer shall be regulated and trimmed by back pusher to the required
level and cross fall within the specified vertical tolerances. Compaction work shall be done using roller
compactor.
f) Field Density Test (FDT) or California Bearing Ratio Test on the subgrade shall be carried out according
to the specifications.

7.3 Traffic restriction

In no case shall traffic be permitted less than 6 hours after completion of pavement unless a shorter period is
authorized by the Engineer.

8.0 RECORDS & DOCUMENTS

RFAs/Measurements
Surveyor’s Measurement Sheet
Laboratory Test Results
Approved Drawings

 END OF PROCEDURE 

Doc. No: BGC-MS-005 Rev 00 Page 9 of 9 Method Statement for Subbase Work
Date of issue: BASE GENERAL CONTRACTING LLC