CollabFiles

Document User Manual

Table of Contents
1. Create Document ............................................................................................................... 4
2. File tab ............................................................................................................................... 6
3. Home tab ........................................................................................................................... 7
4. Insert tab............................................................................................................................ 8
5. Layout tab .......................................................................................................................... 8
6. References tab .................................................................................................................. 9
7. Collaboration tab................................................................................................................ 9
8. Plugins tab ........................................................................................................................10
9. Basic operations ...............................................................................................................11
9.1. Copy/paste text passages, undo/redo your actions ......................................................... 11
9.2. Change color scheme ..................................................................................................... 12
10. Page formatting ................................................................................................................14
10.1. Set page parameters ....................................................................................................... 14
10.2. Show/hide nonprinting characters ................................................................................. 17
10.3. Insert section breaks ...................................................................................................... 18
10.4. Insert headers and footers ............................................................................................. 19
10.5. Insert date and time ....................................................................................................... 20
10.6. Insert page numbers ...................................................................................................... 21
10.7. Insert line numbers........................................................................................................ 23
10.8. Insert footnotes ............................................................................................................. 25
10.9. Insert endnotes .............................................................................................................. 27
10.10. Convert footnotes and endnotes..................................................................................... 30
10.11. Add bookmarks.............................................................................................................. 31
10.12. Add watermarks............................................................................................................. 32
11. Paragraph formatting ........................................................................................................35
11.1. Align your text in a paragraph ........................................................................................ 35
11.2. Select a background color for a paragraph...................................................................... 36
11.3. Set up paragraph outline level ........................................................................................ 37
11.4. Change paragraph indents ............................................................................................. 38
11.5. Set paragraph line spacing ............................................................................................. 41
11.6. Insert page breaks.......................................................................................................... 42
11.7. Add borders ................................................................................................................... 43
11.8. Set tab stops .................................................................................................................. 45
11.9. Create lists ..................................................................................................................... 46
12. Text formatting ..................................................................................................................51
12.1. Apply formatting styles .................................................................................................. 51
12.3. Set the font type, size, and color ..................................................................................... 54
12.4. Apply font decoration styles ........................................................................................... 55
12.5. Copy/clear text formatting ............................................................................................. 58

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 12.6. Add hyperlinks .............................................................................................................. 58
12.7. Insert cross-references ................................................................................................... 60
12.8. Insert a drop cap ............................................................................................................ 61
13. Operations on objects .......................................................................................................65
13.1. Insert tables ................................................................................................................... 65
13.2. Use formulas in tables.................................................................................................... 75
13.3. Insert images ................................................................................................................. 81
13.4. Insert autoshapes........................................................................................................... 90
13.5. Insert charts ................................................................................................................ 102
13.6. Insert text objects ........................................................................................................ 125
13.7. Add captions ................................................................................................................ 129
13.8. Insert symbols and characters ...................................................................................... 131
13.9. Align and arrange objects on the page .......................................................................... 134
13.10. Change the text wrapping ............................................................................................ 136
13.11. Insert content controls ................................................................................................. 138
13.12. Create a Table of Contents ........................................................................................... 147
13.13. Add and Format a Table of Figures .............................................................................. 154
14. Mail merge ......................................................................................................................158
14.1. Use Mail Merge............................................................................................................ 158
15. Math equations ...............................................................................................................164
15.1. Insert equations ........................................................................................................... 164
16. Collaborative Document Editing ......................................................................................169
16.2. Document Review ........................................................................................................ 171
16.3. Compare documents .................................................................................................... 174
17. Plugins ............................................................................................................................178
17.1. Edit an image ............................................................................................................... 178
17.2. Edit HTML .................................................................................................................. 178
17.3. Correct typography ...................................................................................................... 179
17.4. Count words ................................................................................................................ 179
17.5. Include a video............................................................................................................. 179
17.6. Insert highlighted code ................................................................................................ 179
17.7. Insert references .......................................................................................................... 180
17.11. Translate text ............................................................................................................... 181
17.12. Extract text from an image ........................................................................................... 182
17.13. Read the text out loud .................................................................................................. 182
17.14. Replace a word by a synonym ...................................................................................... 182
17.15. Upload a document to Wordpress ................................................................................ 183
18. Tools and settings ...........................................................................................................183
18.1. View document information ........................................................................................ 183
18.2. Advanced Settings of the Document Editor .................................................................. 184

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 18.3. View Settings and Navigation Tools ............................................................................. 186
18.4. Search and Replace Function ....................................................................................... 187
18.5. Spell-checking ............................................................................................................. 189
18.6. AutoCorrect Features ................................................................................................... 190
19. Supported Formats .........................................................................................................194

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 1. Create Document

New Document can be created by using “ ”radio button under “Create File” option as
shown in Item 1.2 under Fig 1

1.1
1

1.2
1

1.3
1

1.4
1

1.5
1 1.6
1

Figure 1 Create Document

Enter “File Name” as shown in Item 1.1 under Fig 1

Select “File Type  Document” as shown in Item 1.2 under Fig 1
Select “Under Folder” from dropdown as shown in Item 1.3 under Fig 1 to under which
folder the file should be created. “ROOT” is the default folder location
Enter “Key Words” as shown in Item 1.4 under Fig 1
Click on “Create File” button to create the document as shown in Item 1.5 under Fig 1
Click on “RESET” button to clear the values as shown in Item 1.6 under Fig 1

Figure 2 Template

Select Template as shown in the Fig 2 and click on “Create” button

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 After successful creation of the document, document will be opened in edit window as shown
in Fig 3.

Figure 3 Document Editor

The editor interface consists of the following main elements:

The Editor header displays the Save, Print file, Undo and Redo buttons as shown in Fig 3

Figure 4: Editor Header

On the right side of the Editor header, “View Settings” icon displayed:
It allows adjusting the View Settings and access the Advanced Settings of the editor.
The Top toolbar displays a set of editing commands depending on the selected menu
tab as shown in Fig 5. The following are the tabs available: File, Home, Insert, Layout,
References, Collaboration, & Plugins.

Figure 5 Toolbar

The Copy and Paste options are always available on the left side of the Top
toolbar regardless of the selected tab
The Status bar located at the bottom of the editor window indicates the page number
and displays some notifications (for example, "All changes saved", etc.). It also allows

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 setting the text language, enabling spell checking, turning on the track changes mode
and adjusting zoom.

The Left sidebar contains the following icons:

· - allows using the Search and Replace tool,

· - allows opening the Comments panel,
· - allows going to the Navigation panel and managing headings,
· - allows opening the Chat panel,
· - allows to contact our support team,
· - allows to view the information about theprogram.
Right sidebar allows adjusting additional parameters of different objects. When you
select a particular object in the text, the corresponding icon is activated on the Right
sidebar. Click this icon to expand the Right sidebar.
The horizontal and vertical Rulers make it possible to align the text and other elements
in the document, set upon line margins, tab stops and paragraph indents.
Working area allows viewing document content, entering and editing data.
Scroll bar on the right allows scrolling up and down multi-page documents.

For your convenience, you can hide some components and display them again when them
when necessary. To learn more about adjusting view settings, please refer to this page.

2. File tab
The File tab allows performing some basic operations.
The corresponding window of the Document Editor:

Figure 6 Home Tab

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 With this tab, you can use the following options:
· in the version: save the current file (in case the Autos Save option is disabled),
save it in the required format on the hard disk drive of your computer with the
Download as option, save a copy of the file in the selected format to the portal
documents with
· protect the file using a password, change or remove the password ;

· create a new document or open a recently edited one ,

· view general information about the document or change some file properties,
· manage access rights ,
· track version history ,
· access the Advanced Settings of the editor,

3. Home tab
The Home tab appears by default when you open a document. It also allows
formatting fonts and paragraphs. Some other options are also available here, such as
Mail Merge and color schemes.

The corresponding window of the Document Editor:

Figure 7 File Tab

Using this tab, you can:

· adjust the font type, its size and color,

· apply font decoration styles,
· select a background color for a paragraph,
· create bulleted and numbered lists,
· change paragraph indents,
· set paragraph line spacing,
· align your text in a paragraph,
· show/hide non-printing characters,
· copy/clear text formatting,
· change the color scheme,
· use Mail Merge ,
· Manage styles.

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 4. Insert tab
The Insert tab allows adding some page formatting elements as well as visual objects
andcomments.

The corresponding window of the Document Editor:

Figure 8 Insert Tab

Using this tab, you can:

· insert a blank page,

· insert page breaks, section breaks and column breaks,
· insert tables, images, charts, shapes,
· insert hyperlinks, comments,
· insert headers and footers, page numbers, date & time,
· insert text boxes and Text Art objects, equations, symbols, drop
caps, contentcontrols.

5. Layout tab
The Layout tab allows changing the appearance of a document: setting up page
parametersand defining the arrangement of visual elements.

Figure 9 Layout Tab

The corresponding window of the Document Editor:

Using this tab, you can:
· adjust page margins, orientation and size,
· add columns,
· insert page breaks, section breaks and column breaks,
· insert line numbers,
· align and arrange objects (tables, pictures, charts, shapes),
· change the wrapping style and edit wrap boundary,
· add a watermark.

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 6. References tab
The References tab allows managing different types of references: adding and
refreshingtables of contents, creating and editing footnotes, inserting hyperlinks.

The corresponding window of the Document Editor:

Figure 10 Reference Tab

· create and automatically update a table of contents,

· insert footnotes and endnotes,
· insert hyperlinks,
· add bookmarks.
· add captions,
· insert cross-references,
· create a table of figures.

7. Collaboration tab
The Collaboration tab allows collaborating on documents. User can share the file,
manage comments, track changes made by a reviewer, view all versions and revisions. In
the commenting mode, you can add and remove comments, navigate between the
tracked changes, use the built-in chat and view the version history.

The corresponding window of the Document Editor:

Figure 11 Collaboration Tab

Using this tab, you can:

· specify the sharing settings ,

· add or remove comments to the document,
· enable the Track Changes feature,
· choose the changes display mode,
· manage the suggested changes,
· load a document for comparison ,
· open the Chat panel ,
· track the version history .

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 8. Plugins tab
The Plugins tab allows accessing the advanced editing features using the available third-party
components. This tab also makes it possible to use macros to simplify routine operations.

The corresponding window of the Document Editor:

Figure 12 Plugins Tab

The Settings button allows viewing and managing all the installed plugins as well as
adding new ones.

The Macros button allows you to create and run your own macros. To learn more
about macros, please refer to our API Documentation.

Currently, the following plugins are available by default:

· Highlight code allows to highlight syntax of the code selecting the
necessarylanguage, style, background color,
· OCR allows to recognize text included into a picture and insert it into the
documenttext,
· Photo Editor allows to edit images: crop, flip, rotate them, draw lines
and shapes, add icons and text, load a mask and apply filters such as
Grayscale, Invert, Sepia,Blur, Sharpen, Emboss, etc.,
· Speech allows to convert the selected text into speech ,
· Thesaurus allows to search for synonyms and antonyms of a word and
replace itwith the selected one,
· Translator allows to translate the selected text into other languages,

Note: this plugin doesn't work in Internet Explorer.

· YouTube allows to embed YouTube videos into your document,

· Mendeley allows to manage research papers and generate bibliographies for
scholarlyarticles ,
· Zotero allows to manage bibliographic data and related research materials ,
· EasyBib helps to find and insert related books, journal articles and websites .

The Wordpress and EasyBib plugins can be used if you connect the corresponding
services in your portal settings. You can use the following instructions for the server

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version or for the SaaS version.

9. Basic operations

9.1. Copy/paste text passages, undo/redo your actions

Use basic clipboard operations

To cut, copy and paste text passages and inserted objects (auto shapes, images, charts)
in the current document, select the corresponding options from the right-click menu or
click the icons located on any tab of the top toolbar:Cut – select a text fragment or an
object and use the Cut option from the right-click menu to delete the selected text and
send it to the computer clipboard memory. The cut text can be later inserted to another
place in the same document.
· Copy – select a text fragment or an object and use the Copy option from the
right-click menu, or the Copy icon on the top toolbar to copy the selected
text to the computer clipboard memory. The copied text can be later inserted to
another place in the same document.
· Paste – find the place in your document where you need to paste the
previously copied text fragment/object and use the the Paste option from the
right-click menu, or
the Paste icon on the top toolbar. The copied text/object will be inserted
to the current cursor position. The data can be previously copied from the
same document.

The key combinations below are only used to copy or paste data from/into another
document or a program.

· Ctrl+X key combination for cutting;

· Ctrl+C key combination for copying;
· Ctrl+V key combination for pasting.

Note: instead of cutting and pasting text fragments in the same document, you can just select
the required text passage and drag and drop it to the necessary position.

Use the Paste Special feature

Once the copied text is pasted, the Paste Special button appears next to the
inserted textpassage. Click this button to select the necessary paste option.

When pasting a text paragraph or some text within autoshapes, the following options
are available:

· Paste - allows pasting the copied text keeping its original formatting.

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 · Keep text only - allows pasting the text without its original formatting.

If you copy a table and paste it into an already existing table, the following options are
available:

· Overwrite cells - allows replacing the contents of the existing table with the
copied data.This option is selected by default.
· Nest table - allows pasting the copied table as a nested table into the selected cell
of theexisting table.
· Keep text only - allows pasting the table contents as text values separated by
the tab character.

To enable / disable the automatic appearance of the Paste Special button after pasting,
go to the File tab > Advanced Settings... and check / uncheck the Cut, copy and
paste checkbox.

Undo/redo your actions

To perform undo/redo operations, click the corresponding icons in the editor header or
use the following keyboard shortcuts:

· Undo – use the Undo icon on the left side of the editor
header or the Ctrl+Z key combination to undo the last operation you
performed.
· Redo – use the Redo icon on the left part of the editor header
or the Ctrl+Y keycombination to redo the last undone operation.

9.2. Change color scheme

Color schemes are applied to the whole document. They are used to quickly change the
appearance of your document because they define the Theme Colors palette for
different document elements (font, background, tables, autoshapes, and charts). If you
applied some ThemeColors to the document elements and then select a different Color
Scheme, the applied colorsin your document will change correspondingly.

To change a color scheme, click the downward arrow next to the Change color
scheme icon on the Home tab of the top toolbar and select the required color
scheme from the list: Office, Grayscale, Apex, Aspect, Civic, Concourse, Equity,
Flow, Foundry, Median, Metro, Module, Odulent, Oriel, Origin, Paper, Solstice,
Technic, Trek, Urban, Verve.

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Figure 13 Color Change

The selected color scheme will be highlighted in the list. Select the color scheme, you
can select other colors in the color palettes window that corresponds to the
document element you want to apply the color to. For most document elements, the
color palettes window can be accessed by clicking the colored box on the right
sidebar when the required element is selected. For the font, this window can be
opened using the downward arrow next to the Font color icon on the Home
tab of the toptoolbar. The following palettes are available:

Figure 14 Theme Color

· Theme Colors - the colors that correspond to the selected color

scheme of the document.
· Standard Colors - a set of default colors. The selected color scheme does
not affect them.
· Custom Color - click this caption if the required color is missing among the
available palettes. Select the necessary color range moving the vertical color
slider and set a specific color dragging the color picker within the large square
color field. Once you select a color with the color picker, the appropriate RGB
and sRGB color values will be displayed in the fields on the right. You can also
define a color on the base of the RGB color model by entering the corresponding
numeric values into the R, G, B (red, green, blue) fields or enter the sRGB
hexadecimal code into the field marked with the # sign. The selected color
appears in the New preview box. If the object was previously filled with any
custom color, this color is displayed in the Current box so you can compare

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 the original and modified colors. When the color is defined, click the Add
button:

Figure 15 Custom Color

The custom color will be applied to the selected element and added to the
Customcolor palette.

10. Page formatting

10.1. Set page parameters
To change page layout, i.e. set page orientation and size, adjust margins and insert
columns, use the corresponding icons on the Layout tab of the top toolbar.

10.1.1. Page Orientation

Change the current orientation by type clicking the Orientation icon. The default
orientation type is Portrait that can be switched to Album.

10.1.2. Page Size

Change the default A4 format by clicking the Size icon and selecting the required
formatfrom the list. The following preset sizes are available:

· US Letter (21,59cm x 27,94cm)

· US Legal (21,59cm x 35,56cm)
· A4 (21cm x 29,7cm)
· A5 (14,81cm x 20,99cm)
· B5 (17,6cm x 25,01cm)
· Envelope #10 (10,48cm x 24,13cm)
· Envelope DL (11,01cm x 22,01cm)

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 · Tabloid (27,94cm x 43,17cm)
· AЗ (29,7cm x 42,01cm)
· Tabloid Oversize (30,48cm x 45,71cm)
· ROC 16K (19,68cm x 27,3cm)
· Envelope Choukei 3 (11,99cm x 23,49cm)
· Super B/A3 (33,02cm x 48,25cm)

You can also set a special page size by selecting the Custom Page Size option from the
list. The Page Size window will open where you'll be able to select the required Preset
(US Letter, US Legal, A4, A5, B5, Envelope #10, Envelope DL, Tabloid, AЗ, Tabloid
Oversize, ROC 16K, Envelope Choukei 3, Super B/A3, A0, A1, A2, A6) or set custom
Width and Height values. Enter new values into the entry fields or adjust the existing
values using the arrow buttons. When you finish, click OK to apply the changes.

Figure 16 Page Size

10.1.3. Page Margins

Change the default margins, i.e. the blank space between the left, right, top and bottom
page edges and the paragraph text, by clicking the Margins icon and selecting one of
the available presets: Normal, US Normal, Narrow, Moderate, Wide. You can also
use the Custom Margins option to set your own values in the Margins window. Enter
the
required Top, Bottom, Left and Right page margin values into the entry fields or
adjust the existing values using arrow buttons.

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Figure 17 Page Margin

Gutter position is used to set up additional space on the left side of the document or at its top.
The Gutter option is helpful to make sure that bookbinding does not cover the text. In
the Margins enter the required gutter position into the entry fields and choose where
it should be placed in.

Note: the Gutter position cannot be used when the Mirror margins option is checked.

In the Multiple pages drop-down menu, choose the Mirror margins option to
set up facing pages for double-sided documents. With this option checked, Left and
Right margins turn into Inside and Outside margins respectively.

In Orientation drop-down menu choose from Portrait and

Landscape options. All applied changes to the document will be

displayed in the Preview window.

When you finish, click OK. The custom margins will be applied to the current document and
the Last Custom option with the specified parameters will appear in the Margins
list so that you will be able to apply them to other documents.

You can also change the margins manually by dragging the border between the grey and
whiteareas on the rulers (the gray areas of the rulers indicate page margins):

10.1.4. Columns
Apply a multi-column layout by clicking the Columns icon and selecting the
necessary column type from the drop-down list. The following options are
available:

· Two - to add two columns of the same width,

· Three - to add three columns of the same width,
· Left - to add two columns: a narrow column on the left and a wide
column on the right,
· Right - to add two columns: a narrow column on the right and a wide
column on the left.

If you want to adjust column settings, select the Custom Columns option from
the list. The Columns window will appear, and you'll be able to set the required
Number of columns (you can add up to 12 columns) and Spacing between
columns. Enter your new
values into the entry fields or adjust the existing values using arrow buttons. Check the
Column divider box to add a vertical line between the columns. When you finish, click

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 OK to apply the changes.

Figure 18 Columns

To exactly specify where a new column should start, place the cursor before the text

that you want to move to the new column, click the Breaks icon on the top
toolbar and then select the Insert Column Break option. The text will be moved to
the next column.
The inserted column breaks are indicated in your document with a dotted line:
If you do not see the inserted column breaks, click the iconat the Hom
To manually change the column width and spacing, you can use the horizontal ruler.

Figure 19 Ruler

To cancel columns and return to a regular single-column layout, click the

Columns icon on the top toolbar and select the One option from the list.

10.2. Show/hide nonprinting characters

Nonprinting characters help you edit a document. They indicate the presence of
various types of formatting elements, but they cannot be printed with the document
even if they are displayed on the screen.

To show or hide nonprinting characters, click the Nonprinting characters icon atthe Home tab on th

Nonprinting characters include:

Spaces . Inserted when you press the Spacebar on the

keyboard. They create a space between
characters.
Tabs  Inserted when you press the Tab key. They are
used to advance the cursor to the next tab stop.
Paragraph marks Inserted when you press the Enter key. They
(i.e. hard returns) ends a paragraph and adds a bit of space after
it. They also contain information about the
paragraph formatting.

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Line Breaks Inserted when you use the Shift+Enter key
combination. They break the current line and
put the text lines close together. Soft return are
primarily used in titles and headings.
Nonbreaking spaces Inserted when you use
the Ctrl+Shift+Spacebar key combination.
They create a space between characters which
can't be used to start a new line.
Page breaks
Inserted when you use the Breaks icon on
the Insert or Layout tabs of the top toolbar
and then select one of the Insert Page
Break submenu options (the section break
indicator differs depending on which option is
selected: Next Page, Continuous Page, Even
Page or Odd Page).
Section Breaks
Inserted when you use the Breaks icon on
the Insert or Layout tab of the top toolbar
and then select one of the Insert Section
Break submenu options (the section break
indicator differs depending on which option is
selected: Next Page, Continuous Page, Even
Page or Odd Page).
Column breaks
Inserted when you use the Breaks icon on
the Insert or Layout tab of the top toolbar
and then select the Insert Column
Break option.
End-of-cell and end- Contain formatting codes for an individual cell
of row markers in and a row, respectively.
tables
Small black square Indicates that at least one of the paragraph
in the margin to the options was applied, e.g. Keep lines
left of a paragraph together, Page break before.
Anchor Symbols Indicate the position of floating objects (objects
whose wrapping style is different from Inline),
e.g. images, autoshapes, charts. You should
select an object to make its anchor visible.

10.3. Insert section breaks

Section breaks allow you to apply different layouts or formatting styles to a certain part
of your document. For example, you can use individual headers and footers, page
numbering, footnotes format, margins, size, orientation, or column number for each
separate section.

Note: an inserted section break defines formatting of the preceding part of the

document. To inser

1. click the Breaks icon on the Insert or Layout tab of the top toolbar,
2. select the Insert Section Break submenu
3. select the necessary section break type:
· Next Page - to start a new section from the next page
· Continuous Page - to start a new section on the current page

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 · Even Page - to start a new section from the next even page
· Odd Page - to start a new section from the next odd page

The added section breaks are indicated in your document with a double dotted line:

If you do not see the inserted section breaks, click the icon on the Home tab
of the toptoolbar to display them.

To remove a section break, select it with the mouse and press the Delete key. Since a
section break defines formatting of the previous section, when you remove a section
break, this section formatting will also be deleted. When you delete a section break, the
text before and after the break is combined into one section. The new combined section
will use the formatting from the section that followed the section break.

10.4. Insert headers and footers

To add a new header or footer to your document or edit one that already exists,

1. switch to the Insert tab of the top toolbar,

2. click the Header/Footer icon on the top toolbar,

3. select one of the following options:
· Edit Header to insert or edit the header text.
· Edit Footer to insert or edit the footer text.
4. change the current parameters for headers or footers on the right sidebar:

Figure 20 Header and Footer

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 · Set the Position of the text: to the top for headers or to the bottom for footers.
· Check the Different first page box to apply a different header or
footer to the very first page or in case you don't want to add any
header/ footer to it at all.
· Use the Different odd and even pages box to add different
headers/footer for odd and even pages.
· The Link to Previous option is available in case you've previously
added sections into your document. If not, it will be grayed out.
Moreover, this option is also unavailable for the very first section (i.e.
when a header or footer that belongs to the first section is selected). By
default, this box is checked, so that the same headers/footers are applied
to all the sections. If you select a header or footer area, you will see that
the area is marked with the Same as Previous label. Uncheck the Link
to Previous box to use different headers/footers for each section of the
document. The Same as Previous labelwill no longer be displayed.

Figure 21 Header

To enter a text or edit the already entered text and adjust the header or footer settings,
you can also double-click anywhere on the top or bottom margin of your document or
click with the right mouse button there and select the only menu option - Edit Header
or Edit Footer.

To switch to the document body, double-click within the working area. The text you use
as aheader or footer will be displayed in gray.

10.5. Insert date and time

To insert Date and time into your document,

1. put the cursor where you want to insert Date and time,
2. switch to the Insert tab of the top toolbar,
3. click the Date & time icon on the top toolbar,
4. in the Date & time window that will appear, specify the following parameters:
· Select the required language.
· Select one of the suggested formats.
· Check the Update automatically checkbox to let the date &
time updateautomatically based on the current state.

Note: you can also update the date and time manually by using the Refresh
field option from the contextual menu.

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 · Click the Set as default button to make the current format the
default for thislanguage.
5. Click the OK button.

Figure 22 Date & Time

10.6. Insert page numbers

To insert page numbers into your document,
1. switch to the Insert tab of the top toolbar,

2. click the Header/Footer icon on the top toolbar,

3. choose the Insert Page Number submenu,
4. select one of the following options:
· To add a page number to each page of your document, select the page
numberposition on the page.
· To insert a page number at the current cursor position, select the To Current
Position option.

Note: to insert a current page number at the current cursor position you can
also use the Ctrl+Shift+P key combination.

To insert the total number of pages in your document (e.g. if you want to create the
Page X ofY entry):

1. put the cursor where you want to insert the total number of pages,

2. click the Header/Footer icon on the top toolbar,

3. select the Insert number of pages option.

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To edit the page number settings,

1. double-click the page number added,

2. change the current parameters on the right sidebar:

· Set the Position of page numbers on the page accordingly to the

top andbottom of the page.
· Check the Different first page box to apply a different page number to
the very first page or in case you don't want to add any number to it at
all.
· Use the Different odd and even pages box to insert different page
numbers forodd and even pages.
· The Link to Previous option is available in case you've previously
added sections into your document. If not, it will be grayed out.
Moreover, this option is also unavailable for the very first section (i.e.
when a header or footer that belongs to the first section is selected). By
default, this box is checked, so that unified numbering is applied to all the
sections. If you select a header or footer area, you will see that the area is
marked with the Same as
Previous label. Uncheck the Link to Previous box to use different
page numbering for each section of the document. The Same as
Figure 23 Page Number
Previous label willno longer be displayed.

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Figure 24 Header Section

 · The Page Numbering section allows adjusting page numbering
options throughout differe nt sections of the document. The Continue
from previous section option is selected by default and makes it
possible to keep continuous page numbering after a section break. If you
want to start page numbering with a specific number in the current
section of the document, select the Start
at radio button and enter the required starting value in the field on the right.

To return to the document editing, double-click within the working area.

10.7. Insert line numbers

The COLLABFILES Document Editor can count lines in your document automatically. This feature can
be useful when you need to refer to a specific line of the document, e.g. in a legal agreement or a code script.
Use

the Line Numbers tool to apply line numbering to the document. Please note that the line
numbering sequence is not applied to the text in the objects such as tables, text boxes, charts,
headers/footers, etc. Theseobjects are treated as one line.

10.7.1. Applying line numbering

1. Open the Layout tab located at the top toolbar and click on the

LineNumbers icon.
2. Choose the required parameters for a quick set-up in the opened drop-down menu:
· Continuous - each line of the document will be assigned a sequence number.
· Restart Each Page - the line numbering sequence will restart on each
page ofthe document.
· Restart Each Section - the line numbering sequence will restart in
each sectionof the document.
· Suppress for Current Paragraph - the current paragraph will be
skipped in the line numbering sequence. To exclude several paragraphs
from the sequence, select them via the left-mouse button before applying
this parameter.
3. Specify the advanced parameters if needed. Click the Line Numbering
Options item in the Line Numbers drop-down menu. Check the Add line
numbering box to apply the line numbering to the document and to access the
advanced parameters of the option:

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 Figure 25 Line Numbers
·

· Start at sets the starting numeric value of the line numbering

sequence. The parameter is set to 1 by default.
· From text specifies the distance between the line numbers and the
text. Enter the required value in cm. The parameter is set to Auto by
default.
· Count by specifies the sequence numbers that are displayed if not counted by 1,
i.e. the numbers are counted in a bunch by 2s, 3s, 4s, etc. Enter the
requirednumeric value. The parameter is set to 1 by default.
· Restart Each Page - the line numbering sequence will restart on each
page ofthe document.
· Restart Each Section the line numbering sequence will restart in each
section ofthe document.
· Continuous - each line of the document will be assigned a sequence number.
· The Apply changes to parameter specifies the part of the document you
want to assign sequence numbers to. Choose one of the available presets:
Current section to apply line numbering to the selected section of the
document; This point forward to apply line numbering to the text
following the current cursor position; Whole document to apply line
numbering to the whole document. The parameter is set to Whole
document by default.
· Click OK to apply the changes.

10.7.2. Removing line numbering

To remove the line numbering sequence,

1. open the Layout tab located at the top toolbar and click on the

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 LineNumbers icon,
2. Choose the none option in the opened drop-down menu or choose the Line
Numbering Options item in the menu and deactivate the Add line
numbering box inthe opened Line Numbers window.

10.8. Insert footnotes

You can insert footnotes to add explanations or comments for certain sentences or
terms used in your text, make references to the sources, etc.

10.8.1. Inserting footnotes

To insert a footnote into your document,

1. position the insertion point at the end of the text passage that you want to
add thefootnote to,
2. switch to the References tab located at the top toolbar,
3. click the Footnote icon on the top toolbar, or
click the arrow next to the Footnote icon and select the Insert Footnote
optionfrom the menu,

The footnote mark (i.e. the superscript character that indicates a footnote)
appears in the text of the document, and the insertion point moves to the
bottom of the current page.
4. type in the footnote text.

Repeat the above mentioned operations to add subsequent footnotes for other text
passages in the document. The footnotes are numbered automatically.

Figure 26 Footer

10.8.2. Display of footnotes in the document

If you hover the mouse pointer over the footnote mark in the document text, a small
pop-upwindow with the footnote text appears.

Figure 27 Footers

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Navigating through footnotes
To easily navigate through the added footnotes in the text of the document,

1. click the arrow next to the Footnote icon on the References tab located
at the toptoolbar,
2. in the Go to Footnotes section, use the arrow to go to the previous
footnote orthe arrow to go to the next footnote.

10.8.3. Editing footnotes

To edit the footnotes settings,

1. click the arrow next to the Footnote icon on the References tab located
at the toptoolbar,
2. select the Notes Settings option from the menu,
3. change the current parameters in the Notes Settings window that will appear:

Figure 28 Notes

· Activate the Footnote box to edit the footnotes only.

· Set the Location of footnotes on the page selecting one of the available
options fromthe drop-down menu to the right:
o Bottom of page - to position footnotes at the bottom of the page (this
option is selected by default).
o Below text - to position footnotes closer to the text. This option can be
useful in cases when the page contains a short text.
· Adjust the footnotes Format:
o Number Format - select the necessary number format from the
available ones: 1, 2, 3,..., a, b, c,..., A, B, C,..., i, ii, iii,..., I, II, III,....
o Start at - use the arrows to set the number or letter you

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 want to startnumbering with.
o Numbering - select a way to number your footnotes:
o Continuous - to number footnotes sequentially throughout the document,
o Restart each section - to start footnote numbering with 1 (or another
specified character) at the beginning of each section,
o Restart each page - to start footnote numbering with 1 (or another
specified character) at the beginning of each page.
o Custom Mark - set a special character or a word you want to use as the
footnote mark (e.g. * or Note1). Enter the necessary character/word into
the text entry field and click the Insert button at the bottom of the
Notes Settings window.
· Use the Apply changes to drop-down list if you want to apply the
specified notes settings to the Whole document or the Current

Note: to use different footnotes formatting in separate parts of the document, you need
to add section breaks first.
section only.

4. When you finish, click the Apply button.

10.8.4. Removing footnotes

To remove a single footnote, position the insertion point directly before the footnote
mark in the text and press Delete. Other footnotes will be renumbered automatically.

To delete all the footnotes in the document,

1. click the arrow next to the Footnote icon on the References tab located
at the toptoolbar,
2. select the Delete All Notes option from the menu.
3. choose the Delete All Footnotes option in the appeared window and click OK.

10.9. Insert endnotes

You can insert endnotes to add explanations or comments to specific terms or sentences, make
references to the sources, etc. that are displayed at end of the document.

10.9.1. Inserting endnotes

To insert an endnote into your document,

1. position the insertion point at the end of the text passage or at the word that
you wantto add the endnote to,

2. switch to the References tab located at the top toolbar,

3. click the Footnote icon on the top toolbar and select the Insert
Endnote optionfrom the menu.

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 The endnote mark (i.e. the superscript character that indicates an endnote)
appears in the text of the document, and the insertion point moves to the end of
the document.

4. type in the endnote text.

Repeat the above mentioned operations to add subsequent endnotes for other text
passages in the document. The endnotes are numbered automatically: i, ii, iii, etc. by
default.

10.9.2. Display of endnotes in the document

If you hover the mouse pointer over the endnote mark in the document text, a small
pop-up window with the endnote text appears.

Figure 29 End Note

10.9.3. Navigating through endnotes

To easily navigate through the added endnotes in the text of the document,

1. click the arrow next to the Footnote icon on the References tab located
at the toptoolbar,
2. in the Go to Endnotes section, use the arrow to go to the previous
endnote orthe arrow to go to the next endnote.

10.9.4. Editing endnotes

To edit the endnotes settings,

1. click the arrow next to the Footnote icon on the References tab located
at the toptoolbar,
2. select the Notes Settings option from the menu,
3. change the current parameters in the Notes Settings window that will appear:

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 Figure 30 Notes

· Set the Location of endnotes on the page selecting one of the available
options fromthe drop-down menu to the right:
o End of section - to position endnotes at the end of the sections.
o End of document - to position endnotes at the end of the
document (set bydefault).
· Adjust the endnotes Format:
o Number Format - select the necessary number format from the
available ones: 1, 2, 3,..., a, b, c,..., A, B, C,..., i, ii, iii,..., I, II, III,....
o Start at - use the arrows to set the number or letter you
want to startnumbering with.
o Numbering - select a way to number your endnotes:
 Continuous - to number endnotes sequentially
throughout thedocument,
 Restart each section - to start endnote numbering with 1
(or another specified character) at the beginning of each
section,
 Restart each page - to start endnote numbering with 1
(or another specified character) at the beginning of each
page.
o Custom Mark - set a special character or a word you want to use as the
endnote mark (e.g. * or Note1). Enter the necessary character/word into
the text entry field and click the Insert button at the bottom of the
Notes Settings window.
· Use the Apply changes to drop-down list if you want to apply the
specified notes settings to the Whole document or the Current
section only.

Note: to use different endnotes formatting in separate parts of the document, you need
to add section breaks first.

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 4. When you finish, click the Apply button.

10.9.5. Removing endnotes

To remove a single endnote, position the insertion point directly before the endtnote
mark in the text and press Delete. Other endnotes will be renumbered automatically.

To delete all the endnotes in the document,

1. click the arrow next to the Footnote icon on the References tab located
at the toptoolbar,
2. select the Delete All Notes option from the menu.
3. choose the Delete All Endnotes option in the appeared window and click OK.

10.10. Convert footnotes and endnotes

The COLLABFILES Document Editor allows you to quickly convert footnotes to endnotes, and vice
versa, e.g., if you see that some footnotes in the resulting document should be placed in the end. Instead of
recreating them as endnotes, use the corresponding tool for effortless conversion.

1. Click the arrow next to the Footnote icon on the References tab located at the top toolbar,
2. Hover over the Convert all notes menu item and choose one of the options from the list to the right:

Figure 31 References
3.
· Convert all Footnotes to Endnotes to change all footnotes into endnotes;
· Convert all Endnotes to Footnotes to change all endnotes to footnotes;
· Swap Footnotes and Endnotes to change all endnotes to footnotes, and all footnotes to endnotes.

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10.11. Add bookmarks
Bookmarks allow quickly access a certain part of the text or add a link to its location in
the document.

To add a bookmark in a document:

1. specify the place where you want the bookmark to be added:

· put the mouse cursor at the beginning of the necessary text passage, or
· select the necessary text passage,
2. switch to the References tab of the top toolbar,
3. click the Bookmark icon on the top toolbar,
4. in the Bookmarks window, enter the Bookmark name and click the
Add button - abookmark will be added to the bookmark list displayed below,

Note: the bookmark name should begin with a letter, but it can also contain numbers.
The bookmark name cannot contain spaces, but can include the underscore character
"_".

Figure 32 Bookmarks

To access one of the added bookmarks within in the text:

1. click the Bookmark icon on the References tab of the top toolbar,
2. in the Bookmarks window, select the bookmark you want to access. To easily

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 find the required bookmark in the list, you can sort the list of bookmarks by
Name or
by Location in the text,
3. check the Hidden bookmarks option to display hidden bookmarks in the list
(i.e. the bookmarks automatically created by the program when adding
references to a certain part of the document. For example, if you create a
hyperlink to a certain heading within

the document, the document editor automatically creates a hidden bookmark to

the target of this link).
4. click the Go to button - the cursor will be positioned where the selected
bookmark was added to the text, or the corresponding text passage will be
selected,
5. click the Get Link button - a new window will open where you can press
the Copy button to copy the link to the file which specifies the bookmark
location in the document. When you paste this link in a browser address bar and
press Enter, the document will be opened where the selected bookmark was
added.

Figure 33 Bookmarks

Note: if you want to share this link with other users, you'll need to provide them with
the corresponding access rights using the Sharing option on the Collaboration tab.

6. click the Close button to close the window.

To delete a bookmark, select it in the bookmark list and click the Delete button.

10.12. Add watermarks

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A watermark is a text or image placed under the main text layer. Text watermarks allow
indicating the status of your document (for example, confidential, draft etc.). Image
watermarks allow adding an image, for example, the logo of your company.

To add a watermark in a document:

1. Switch to the Layout tab of the top toolbar.

2. Click the Watermark icon on the top toolbar and choose the Custom
Watermark option from the menu. After that the Watermark Settings
window willappear.
3. Select a watermark type you wish to insert:
· Use the Text watermark option and adjust the available parameters:

Figure 34 Watermark

o Language - select one of the available languages from the list,

o Text - select one of the available text examples in the selected
language. ForEnglish, the following watermark texts are
available: ASAP, CONFIDENTIAL, COPY, DO NOT
COPY, DRAFT, ORIGINAL, PERSONAL, SAMPLE, TOP SECRET, URGENT.
o Font - select the font name and size from the corresponding drop-
down lists. Use the icons on the right to set the font color or apply one
of the font decoration styles: Bold, Italic, Underline, Strikeout,
o Semitransparent - check this box if you want to apply transparency,
o Layout - select the Diagonal or Horizontal option.

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 · Use the Image watermark option and adjust the available parameters:

Figure 35 Watermark

· Choose the image file source using one of the options from the drop-
down list: From File, From URL or From Storage - the image will
be displayed in thepreview window on the right,
· Scale - select the necessary scale value from the available
ones: Auto, 500%, 200%, 150%, 100%, 50%.
4. Click the OK button.

To edit the added watermark, open the Watermark Settings window as described
above, change the necessary parameters and click OK.

To delete the added watermark click the Watermark icon on the Layout tab of
the top toolbar and choose the Remove Watermark option from the menu. It's also
possible to use the None option in the Watermark Settings window.

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11. Paragraph formatting
11.1. Align your text in a paragraph
The text is commonly aligned in four ways: left-aligned text, right-aligned text, centered
text or justified text. To align the text,

1. place the cursor to the position where you want the alignment to be applied (this
can be a new line or already entered text),
2. switch to the Home tab of the top toolbar,
3. select the alignment type you would like to apply:
· Left alignment (when the text is lined up to the left side of the page
with the right side remaining unaligned) is done by clicking the Align
left
ico
n on thetop toolbar.
· Center alignment (when the text is lined up in the center of the page
with the right and the left sides remaining unaligned) is done by
clicking the Align center icon on the top toolbar.
· Right alignment (when the text is lined up to the right side of the page
with the left side remaining unaligned) is done by clicking the Align
right icon on the top toolbar.
· Justified alignment (when the text is lined up to both the left and the
right sides of the page, and additional spacing is added where necessary
to keep the alignment) is done by clicking the justified icon on the top
toolbar.

The alignment parameters are also available in the Paragraph - Advanced Settings window.

1. right-click the text and choose the Paragraph - Advanced Settings

option from the contextual menu or use the Show advanced settings
option on the right sidebar,
2. open the Paragraph - Advanced Settings window, switch to the
Indents &Spacing tab,
3. select one of the alignment types from
the Alignment list: Left, Center, Right, Justified,
4. click the OK button to apply the changes.

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 Figure 36 Paragraph Advanced Settings

11.2. Select a background color for a paragraph

A background color is applied to the whole paragraph and completely fills all the
paragraph space from the left page margin to the right page margin.

To apply a background color to a certain paragraph or change the current one,

1. select a color scheme for your document from the available ones clicking the
Changecolor scheme icon at the Home tab on the top toolbar
2. place the cursor within the required paragraph, or select several paragraphs
with the mouse or the whole text using the Ctrl+A key combination
3. open the color palettes window. You can access it in one of the following ways:
· click the downward arrow next to the icon on the Home tab of the top toolbar, or
· click the color field next to the Background Color caption on the right sidebar, or
· click the 'Show advanced settings' link on the right sidebar or select the
'Paragraph Advanced Settings' option on the right-click menu, then switch to
the 'Borders & Fill' tab within the 'Paragraph - Advanced Settings' window and
click the color field next to
the Background Color caption.
4. select any color among the available palettes

After you select the required color by using the icon, you'll be able to apply this
color to any selected paragraph just by clicking the icon (it displays the selected
color), without having to choose this color in the palette again. If you use the
Background Color option on the right

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sidebar or within the 'Paragraph - Advanced Settings' window, remember that the
selected color is not retained for quick access. (These options can be useful if you wish to
select a different background color for a specific paragraph and if you are also using
some general color selected by clicking the icon).

To remove the background color from a certain paragraph,

1. place the cursor within the required paragraph, or select several paragraphs
with the mouse or the whole text using the Ctrl+A key combination
2. open the color palettes window by clicking the color field next to the
Background Color caption on the right sidebar
3. select the icon.

11.3. Set up paragraph outline level

An outline level is the paragraph level in the document structure. The following levels
are available: Basic Text, Level 1 - Level 9. The outline level can be specified in different
ways, for example, by using heading styles: once you assign a heading style (Heading 1 -
Heading 9) to a paragraph, it acquires the corresponding outline level. If you assign a
level to a paragraph using the paragraph advanced settings, the paragraph acquires the
structure level only while its style remains unchanged. The outline level can be also
changed in the Navigation panel on the leftusing the contextual menu options.

To change a paragraph outline level using the paragraph advanced settings,

1. right-click the text and choose the Paragraph Advanced Settings

option from the contextual menu or use the Show advanced settings
option on the right sidebar,
2. open the Paragraph - Advanced Settings window, switch to the
Indents &Spacing tab,
3. select the necessary outline level from the Outline level list.
4. click the OK button to apply the changes.

Figure 37 Paragraph
Document Advanced Settings
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11.4. Change paragraph indents
the Document Editor, you can change the first line offset from the left side of the page
as well as the paragraph offset from the left and right sides of the page.

To do that,

· set the necessary parameters on the right sidebar Paragraph

settings inthe Indents section:
· Left - set the paragraph offset from the left side of the page specifying the
necessary numeric value,
· Right - set the paragraph offset from the right side of the page
specifying thenecessary numeric value,

· Special - set an indent for the first line of the paragraph: select the
corresponding menu item ((none), First line, Hanging) and change the
default numeric value specified for First Line or Hanging,

Figure 38 Paragraph
or

1. place the cursor within the required paragraph, or select several paragraphs
with the mouse or the whole text by pressing the Ctrl+A key combination,
2. click the right mouse button and select the Paragraph Advanced Settings
option from the menu or use the Show advanced settings link on the right

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 sidebar,
3. in the opened Paragraph - Advanced Settings window, switch to the
Indents & Spacing tab and set the necessary parameters in the Indents
section (the parameters’ description is given above),
4. click the OK button.

Figure 39 Paragraph Advanced Settings

1. place the cursor within the required paragraph, or select several paragraphs
with the mouse or the whole text by pressing the Ctrl+A key combination,
2. click the right mouse button and select the Paragraph Advanced Settings
option from the menu or use the Show advanced settings link on the right
sidebar,
3. in the opened Paragraph - Advanced Settings window, switch to the
Indents &Spacing tab and set the necessary parameters in the Indents
section:
· Left - set the paragraph offset from the left side of the page
specifying thenecessary numeric value,
· Right - set the paragraph offset from the right side of the page
specifying thenecessary numeric value,
· Special - set an indent for the first line of the paragraph: select the
corresponding menu item ((none), First line, Hanging) and change
the defaultnumeric value specified for First Line or Hanging,
4. Click the OK button.

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 Figure 40 Paragraph Advanced Settings

To quickly change the paragraph offset from the left side of the page, you can also use the
corresponding icons on the Home tab of the top toolbar: Decrease indent and
Increaseindent .

You can also use the horizontal ruler to set indents.

Figure 41 Ruler

Select the necessary paragraph(s) and drag the indent markers along the ruler.

· The First Line Indent marker is used to set an offset from the left side of the page for
the first line of the paragraph.
· The Hanging Indent marker is used to set an offset from the left side of the page for
the second line and all the subsequent lines of the paragraph.
· The Left Indent marker is used to set an offset for the entire paragraph from the left
side of the page.
· The Right Indent marker is used to set a paragraph offset from the right side of the
page.

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11.5. Set paragraph line spacing
In the Document Editor, you can set the line height for the text lines within the paragraph as
well as the margins between the current paragraph and the previous one or the subsequent
paragraphs.

To do that,

1. place the cursor within the required paragraph, or select several paragraphs with the
mouse or the whole text by pressing the Ctrl+A key combination,
2. use the corresponding fields on the right sidebar to achieve the desired results:
· Line Spacing - set the line height for the text lines within the paragraph. You
can select among three options: at least (sets the minimum line spacing that is
needed to fit the largest font or graphic in the line), multiple (sets line spacing
that can be expressed in numbers greater than 1), exactly (sets fixed line
spacing). You can specify the necessary value in the field on the right.
· Paragraph Spacing defines the amount of spacing between paragraphs.
o Before defines the amount of spacing before the paragraph.
o After defines the amount of spacing after the paragraph.
o Don't add interval between paragraphs of the same style -
please check this box if you don't need any spacing between paragraphs
of thesame style.

Figure 42 Paragraph

These parameters can also be found in the Paragraph - Advanced Settings window. To open
the Paragraph - Advanced Settings window, right-click the text and choose the Paragraph
Advanced Settings option from the menu or use the Show advanced settings option on
theright sidebar. Then switch to the Indents & Spacing tab and go to the Spacing section.

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Figure 43 Paragraph Advanced Settings

To quickly change the current paragraph line spacing, you can also use the Paragraph line
spacing icon on the Home tab of the top toolbar selecting the required value from the
list: 1.0, 1.15, 1.5, 2.0, 2.5, or 3.0 lines.

11.6. Insert page breaks

In the Document Editor, you can add a page break to start a new page, insert a blank page and
adjust pagination options.

To insert a page break at the current cursor position click the Breaks icon on
the Insert or Layout tab of the top toolbar or click the arrow next to this icon and
select the Insert Page Break option from the menu. You can also use the Ctrl+Enter
key combination.

To insert a blank page at the current cursor position click the Blank Page icon on
the Insert tab of the top toolbar. This action inserts two page breaks that create a blank page.

To insert a page break before the selected paragraph i.e. to start this paragraph at the top of a
new page:

· click the right mouse button and select the Page break before option in the menu, or
· click the right mouse button, select the Paragraph Advanced Settings option in the
menu or use the Show advanced settings link on the right sidebar, and check the
Page break before box at the Line & Page Breaks tab of the opened Paragraph -
AdvancedSettings window.

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To keep lines together so that only whole paragraphs will be moved to the new page (i.e. there
will be no page break between the lines within a single paragraph),

· click the right mouse button and select the Keep lines together option in the menu, or
· click the right mouse button, select the Paragraph Advanced Settings option on the
menu or use the Show advanced settings link at the right sidebar, and check the
Keep lines together box at the Line & Page Breaks in the opened Paragraph -
Advanced Settings window.

The Line & Page Breaks tab of the Paragraph - Advanced Settings window allows you to
settwo more pagination options:

· Keep with next - is used to prevent a page break between the selected paragraph and
the next one.
· Orphan control - is selected by default and used to prevent a single line of
the paragraph (the first or last) from appearing at the top or bottom of the
page.

Figure 44 Paragraph Advanced Settings

11.7. Add borders

To add borders to a paragraph, page, or the whole document,

1. place the cursor within the required paragraph, or select several paragraphs with the
mouse or the whole text by pressing the Ctrl+A key combination,
2. click the right mouse button and select the Paragraph Advanced Settings option
from the menu or use the Show advanced settings link on the right sidebar,

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 3. switch to the Borders & Fill tab in the opened Paragraph - Advanced Settings window,
4. set the needed value for Border Size and select a Border Color,
5. click within the available diagram or use buttons to select borders and apply the chosen
style to them,
6. click the OK button.

Figure 45 Paragraph Advanced Settings

After adding the borders, you can also set paddings i.e. distances between the
right, left, top and bottom borders and the paragraph.

To set the necessary values, switch to the Paddings tab of the Paragraph - Advanced
Settings window:

Figure 46 Paragraph Advanced Settings

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11.8. Set tab stops
In the Document Editor, you can change tab stops. A tab stop is a term used to describe the
location where the cursor stops after the Tab key is pressed.

To set tab stops you can use the horizontal ruler:

1. Select the necessary tab stop type by clicking the button in the upper left corner of
the working area. The following three tab types are available:
· Left Tab Stop lines up the text to the left side at the tab stop position; the
text moves to the right from the tab stop while you type. Such a tab stop will
be indicated on the horizontal ruler with the Left Tab Stop marker.
· Center Tab Stop centers the text at the tab stop position. Such a tab stop will
be indicated on the horizontal ruler with the Center Tab Stop marker.
· Right Tab Stop lines up the text to the right side at the tab stop position;
the text moves to the left from the tab stop while you type. Such a tab stop will
be indicated on the horizontal ruler with the Right Tab Stop marker.
2. Click on the bottom edge of the ruler where you want to place the tab stop. Drag it along
the ruler to change its position. To remove the added tab stop drag it out of the ruler.

You can also use the paragraph properties window to adjust tab stops. Click the right mouse
button, select the Paragraph Advanced Settings option in the menu or use the Show
advanced settings link on the right sidebar, and switch to the Tabs tab in the opened
Paragraph - Advanced Settings window.

Figure 47 Paragraph Advanced Settings

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You can set the following parameters:

· Default Tab is set at 1.25 cm. You can decrease or increase this value by using the
arrow buttons or entering the required value in the box.
· Tab Position is used to set custom tab stops. Enter the required value in this box,
adjust it more precisely by using the arrow buttons and press the Specify button. Your
custom tab position will be added to the list in the field below. If you've previously added
some tab stops using the ruler, all these tab positions will also be displayed in the list.
· Alignment - is used to set the necessary alignment type for each of the tab positions in
the list above. Select the necessary tab position in the list, choose
the Left, Center or Right option from the drop-down list and press the Specify button.
· Leader - allows choosing a character to create a leader for each tab positions. A leader
is a line of characters (dots or hyphens) that fills the space between tabs. Select the
necessary tab position in the list, choose the leader type from the drop-down list and
press the Specify button.
· To delete tab stops from the list, select a tab stop and press the Remove or
RemoveAll button.

11.9. Create lists

To create a list in your document,
1. place the cursor to the position where a list will be started (this can be a new line or the
already entered text),
2. switch to the Home tab of the top toolbar,
3. select the list type you would like to start:
· Unordered list with markers is created using the Bullets icon on the top
toolbar
· Ordered list with digits or letters is created using the Numbering icon on
the top toolbar

Note: click the downward arrow next to the Bullets or Numbering icon to select how
the list is going to look like.

4. Each time you press the Enter key at the end of the line, a new ordered or unordered
list item will appear. To stop that, press the Backspace key and keep on typing
commontext paragraphs.

The program also creates numbered lists automatically when you enter digit 1 with a dot or a
bracket and a space after it: 1., 1). Bulleted lists can be created automatically when you enter
the -, * characters and a space after them.

You can also change the text indentation in the lists and their nesting by clicking the
Multilevel list , Decrease indent , and Increase indent icons on the
Home tab of the top toolbar.

To change the list level, click the Numbering , Bullets , or Multilevel list icon and
choose the Change List Level option, or place the cursor at the beginning of the line and

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press the Tab key on a keyboard to move to the next level of the list. Proceed with the list level
needed.

Figure 48 Create List

Note: the additional indentation and spacing parameters can be changed on the right sidebar
and in the advanced settings window.

11.9.1. Combine and separate lists

To combine a list with the previous one:

1. click the first item of the second list with the right mouse button,
2. use the Join to previous list option from the contextual menu.

The lists will be joined and the numbering will continue in accordance with the first list
numbering.

To separate a list:

1. click the list item where you want to begin a new list with the right mouse button,

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 2. use the Separate list option from the contextual menu.

The lists will be combined, and the numbering will continue in accordance with the first list
numbering.

11.9.2. Change numbering

To continue sequential numbering in the second list according to the previous list numbering:

1. Click the first item of the second list with the right mouse button,
2. Use the Continue numbering option from the contextual menu.

The numbering will continue in accordance with the first list

numbering. To set a certain numbering initial value:

1. click the list item where you want to apply a new numbering value with the right
mouse button,
2. use the Set numbering value option from the contextual menu,
3. In the new opened window, set the required numeric value and click the OK button.

11.9.3. Change the list settings

To change the bulleted or numbered list settings, such as a bullet/number type, alignment, size
and color:

1. click an existing list item or select the text you want to format as a list,
2. click the Bullets or Numbering icon on the Home tab of the top toolbar,
3. select the List Settings option,
4. the List Settings window will open. The bulleted list settings window looks like this:

Figure 49 List Settings

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 The numbered list settings window looks like this:

Figure 50 List Settings

For the bulleted list, you can choose a character used as a bullet, while for the
numbered list you can choose the numbering type.
The Alignment, Size and Color options are the same both for the bulleted
andnumbered lists.

· Bullet allows selecting the required character used for the bulleted list. When
you click on the Font and Symbol field, the Symbol window will appear, and
youwill be able to choose one of the available characters.
· Type allows selecting the required numbering type used for the numbered list.
The following options are available: None, 1, 2, 3,..., a, b, c,..., A, B, C,..., i, ii, iii,..., I, II,
III,....
· Alignment allows selecting the required bullet/number alignment type that
is used to align bullets/numbers horizontally. The following alignment types
are available: Left, Center, Right.
· Size allows selecting the required bullet/number size. The Like a text option is
selected by default. When this option is selected, the bullet or number size
corresponds to the text size. You can choose one of the predefined sizes ranging
from 8 to 96.
· Color allows selecting the required bullet/number color. The Like a text
option is selected by default. When this option is selected, the bullet or number
color corresponds to the text color. You can choose the Automatic option to
apply the automatic color, or select one of the theme colors, or standard colors in
the palette, or specify a custom color.
· All the changes are displayed in the Preview field.

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 5. click OK to apply the changes and close the settings window.
To change the multilevel list settings,

1. click a list item,

2. click the Multilevel list icon on the Home tab of the top toolbar,
3. select the List Settings option,
4. the List Settings window will open. The multilevel list settings window looks like this:

Figure 51 List Settings

Choose the necessary level of the list in the Level field on the left, then use the buttons on the top
to adjust the bullet or number appearance for the selected level:

· Type allows selecting the required numbering type used for the numbered list
or the required character used for the bulleted list. The following options are
available for the numbered list: None, 1, 2, 3,..., a, b, c,..., A, B, C,..., i, ii, iii,..., I, II, III,.
....... For the bulleted list, you can choose one of the default symbols or use
the New bullet option. When you click this option, the Symbol window will
appear, and you will be able to choose one of the available characters.
· Alignment allows selecting the required bullet/number alignment type that
is used to align bullets/numbers horizontally at the beginning of the
paragraph. The following alignment types are available: Left, Center, Right.
· Size allows selecting the required bullet/number size. The Like a text option
isselected by default. You can choose one of the predefined sizes ranging
from 8 to 96.
· Color allows selecting the required bullet/number color. The Like a text
option is selected by default. When this option is selected, the bullet or number

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 color corresponds to the text color. You can choose the Automatic option to
apply the automatic color, or select one of the theme colors, or standard colors
on the palette, or specify a custom color.
All the changes are displayed in the Preview field.

5. click OK to apply the changes and close the settings window.

12. Text formatting

12.1. Apply formatting styles
Each formatting style is a set of predefined formatting options: (font size, color, line spacing,
alignment etc.). The styles allow you to quickly format different parts of the document
(headings, subheadings, lists, normal text, quotes) instead of applying several formatting
options individually each time. This also ensures the consistent appearance of the whole
document.

You can also use styles to create a table of contents or a table of figures.

Applying a style depends on whether this style is a paragraph style (normal, no spacing,
headings, list paragraph etc.), or a text style (based on the font type, size, color). It also depends
on whether a text passage is selected, or the mouse cursor is placed on a word. In some cases
you might need to select the required style from the style library twice, so that it can be applied
correctly: when you click the style in the style panel for the first time, the paragraph style
properties are applied. When you click it for the second time, the text properties are applied.

Use default styles

To apply one of the available text formatting styles,

1. Place the cursor within the required paragraph, or select several paragraphs
2. Select the required style from the style gallery on the right on the Home tab of the
top toolbar.

The following formatting styles are available: normal, no spacing, heading 1-9, title,
subtitle,quote, intense quote, list paragraph, footer, header, footnote text.

Figure 52 Text Formatting

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12.2. Edit existing styles and create new ones
12.2.1. To change an existing style:
1. Apply the necessary style to a paragraph.
2. Select the paragraph text and change all the formatting parameters you need.
3. Save the changes made:
· right-click the edited text, select the Formatting as Style option and then
choose the Update 'StyleName' Style option ('StyleName' corresponds to
thestyle you've applied at the step 1),
· or select the edited text passage with the mouse, drop-down the style gallery,
right-click the style you want to change and select the Update from
selection option.

Once the style is modified, all the paragraphs in the document formatted with this style will
change their appearance correspondingly.

12.2.2. To create a completely new style:

1. Format a text passage as you need.

2. Select an appropriate way to save the style:
· right-click the edited text, select the Formatting as Style option and
thenchoose the Create new Style option,
· or select the edited text passage with the mouse, drop-down the style gallery
and click the New style from selection option.
3. Set the new style parameters in the opened Create New Style window:

Figure 53 Style

· Specify the new style name in the text entry field.

· Select the desired style for the subsequent paragraph from the Next
paragraph style list. It's also possible to choose the Same as created new
style option.
· Click the OK button.

The created style will be added to the style gallery.

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12.2.3. Manage your custom styles:

· To restore the default settings of a certain style you've changed, right-click the style you
want to restore and select the Restore to default option.
· To restore the default settings of all the styles you've changed, right-click any default
style in the style gallery and select the Restore all to default styles option.

Figure 54 Custom Style

· To delete one of the new styles you've created, right-click the style you want to delete
and select the Delete style option.
· To delete all the new styles you've created, right-click any new style you've created and
select the Delete all custom styles option.

Figure 55 Delete Style

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12.3. Set the font type, size, and color
You can select the font type, its size and color using the corresponding icons on the Home tab
of the top toolbar.

Note: in case you want to apply the formatting to the already existing text in the document,
select it with the mouse or use the keyboard and apply the formatting.

Used to select a font from the list of the the available fonts. If the
required font is not available in the list, you can download and
Font
install it on your operating system,

Used to choose from the preset font size values in the dropdownlist
(the default values are: 8, 9, 10, 11, 12, 14, 16, 18, 20, 22, 24,
26, 28, 36, 48, 72 and 96). It's also possible to manually enter a
Font size custom value up to 300 pt in the font size field. Press Enter to
confirm.

Used to change the font size making it one point bigger each time
Increment the button is pressed.
font size

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Decrement Used to change the font size making it one point smaller each
font size time the button is pressed.

Used to mark separate sentences, phrases, words, or even

characters by adding a color band that imitates the highlighter
pen effect throughout the text. You can select the required part of
the text and click the downward arrow next to the icon to select a
color in the palette (this color set does not depend on the
selected Color scheme and includes 16 colors) - the color will be
applied to the selected text. Alternatively, you can first choose a
Highligh highlight color and then start selecting the text with the mouse -
tcolor
the mouse pointer will look like this and you'll be able to
highlight several different parts of your text sequentially. To stop
highlighting, just click the icon once again. To delete the highlight
color, choose the No Fill option. The Highlight color is
different
from the Background color as the latter is applied to the
whole paragraph and completely fills all the paragraph space
from the left page margin to the right page margin.

Used to change the color of the letters/characters in the text. By

default, the automatic font color is set in a new blank document.
It is displayed as a black font on the white background. If you
change the background color to black, the font color will
Font color automatically change to white to keep the text clearly visible. To
choose a different color, click the downward arrow next to the
icon and select a color from the available palettes (the colors in
the Theme Colors palette depend on the selected color scheme).
After you change the default font color, you can use
the Automatic option in the color palettes window to quickly
restore the automatic color for the selected text passage.

12.4. Apply font decoration styles

You can apply various font decoration styles using the corresponding icons on the Home tab of
the top toolbar.

Note: in case you want to apply the formatting to the already existing text in the document,
select it with the mouse or use the keyboard and apply the formatting.

Bold Superscript

Itali

Underline

Strikeout

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 make the font bold giving it a heavier appearance. Used to make
U
the font slightly slanted to the right.
s
Used to make the text underlined with a line going under the letters.
e
Used to make the text struck out with a line going through the letters.
d
Used to make the text smaller placing it in the upper part of the text line, e.g.
as in fractions.
t

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 Used to make the text smaller placing it in the lower part of the text line, e.g.
Subscript
as in chemical formulas.

To access the advanced font settings, click the right mouse button and select the Paragraph
Advanced Settings option from the menu or use the Show advanced settings link on the
right sidebar. Then the Paragraph - Advanced Settings window will appear, and you will
need to switch to the Font tab.

Here you can use the following font decoration styles and settings:

· Strikethrough is used to make the text struck out with a line going through the letters.
· Double strikethrough is used to make the text struck out with a double line
going through the letters.
· Superscript is used to make the text smaller placing it in the upper part of the text line,
e.g. as in fractions.
· Subscript is used to make the text smaller placing it in the lower part of the text line,
e.g. as in chemical formulas.
· Small caps is used to make all letters lower case.
· All caps is used to make all letters upper case.
· Spacing is used to set the space between the characters. Increase the default value to
apply the Expanded spacing, or decrease the default value to apply
the Condensed spacing. Use the arrow buttons or enter the necessary value in the box.
· Position is used to set the characters position (vertical offset) in the line. Increase the
default value to move characters upwards, or decrease the default value to move
characters downwards. Use the arrow buttons or enter the necessary value in the box.
· All the changes will be displayed in the preview field below.

Figure 56 Paragraph Advanced Settings

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12.5. Copy/clear text formatting
To copy a certain text formatting,

1. select the text passage whose formatting you need to copy with the mouse or using the
keyboard,
2. click the Copy style icon on the Home tab of the top toolbar (the mouse pointer will
look like this ),
3. select the required text passage to apply the same formatting.

To apply the copied formatting to multiple text passages,

1. select the text passage whose formatting you need to copy with the mouse or use the
keyboard,
2. double-click the Copy style icon on the Home tab of the top toolbar (the mouse
pointer will look like this and the Copy style icon will remain selected: ),
3. select the necessary text passages one by one to apply the same formatting to each of
them,
4. to exit this mode, click the Copy style icon once again or press the Esc key on the
keyboard.

To quickly remove the applied formatting from your text,

1. select the text passage whose formatting you want to remove,

2. click the Clear style icon on the Home tab of the top toolbar.

12.6. Add hyperlinks

To add a hyperlink,

1. place the cursor in the text that you want to display as a hyperlink,
2. switch to the Insert or References tab of the top toolbar,
3. click the Hyperlink icon on the top toolbar,
4. after that the Hyperlink Settings window will appear, and you will be able to specify
the hyperlink parameters:
· Select a link type you wish to insert:

Use the External Link option and enter a URL in the

format http://www.example.com in the Link to field below if you need to add a
hyperlink leading to an external website.

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 Figure 57 Hyperlink

· Use the Place in Document option and select one of the existing headings in
the document text or one of previously added bookmarks if you need to add a
hyperlink leading to a certain place in the same document.

Figure 58 Hyperlink

· Display - enter a text that will get clickable and lead to the address specified in
theupper field.
· ScreenTip text - enter a text that will become visible in a small pop-up window with
a brief note or label pertaining to the hyperlink to be pointed.
5. Click the OK button.

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To add a hyperlink, you can also use the Ctrl+K key combination or click with the right
mouse button at a position where a hyperlink will be added and select the Hyperlink option
in the right-click menu.

Note: it's also possible to select a character, word, word combination, text passage with the
mouse or using the keyboard and then open the Hyperlink Settings window as described
above. In this case, the Display field will be filled with the text fragment you selected.

By hovering the cursor over the added hyperlink, the ScreenTip will appear containing the text
you specified. You can follow the link by pressing the CTRL key and clicking the link in your
document.

To edit or delete the added hyperlink, click it with the right mouse button, select
the Hyperlink option and then the action you want to perform - Edit Hyperlink or
Remove Hyperlink.

12.7. Insert cross-references

Cross-references are used to create links leading to other parts of the same document, e.g.
headings or objects such as charts or tables. Such references appear in the form of a hyperlink.

12.7.1. Creating a cross-reference

1. Position your cursor in the place you want to insert a cross-reference.
2. Go to the References tab and click on the Cross-reference icon.
3. Set the required parameters in the opened Cross-reference window:

Figure 59 Cross Reference

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 · The Reference type drop-down menu specifies the item you wish to refer to,
i.e. a numbered item (set by default), a heading, a bookmark, a footnote, an
endnote, an equation, a figure, and a table. Choose the required item type.
· The Insert reference to drop-down menu specifies the text or numeric value
of a reference you want to insert depending on the item you chose in
the Reference type menu. For example, if you chose the Heading option, you
may specify the following contents: Heading text, Page number, Heading number,
Heading number (no context), Heading number (full context), Above/below.The full
list of the options provided depending on the chosen reference type
· Check the Insert as hyperlink box to turn the reference into an active link.
· Check the Include above/below box (if available) to specify the position of
the item you refer to. The COLLABFILES Document Editor will automatically
insert words “above” or “below” depending on the position of the item.
· Check the Separate numbers with box to specify the separator in the box
tothe right. The separators are needed for full context references.
· The For which field offers you the items available according to the Reference
type you have chosen, e.g. if you chose the Heading option, you will see the full
list of the headings in the document.
4. Click Insert to create a cross-reference.

12.7.2. Removing a cross-reference

To delete a cross-reference, select the cross-reference you wish to remove and press
the Delete key.

12.8. Insert a drop cap

A drop cap is a large capital letter used at the beginning of a paragraph or section. The size of a
drop cap is usually several lines.

To add a drop cap,

1. place the cursor within the required paragraph,

2. switch to the Insert tab of the top toolbar,
3. click the Drop Cap icon on the top toolbar,
4. in the opened drop-down list select the option you need:
· In Text - to place the drop cap within the paragraph.
· In Margin - to place the drop cap in the left margin.

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Figure 60 Drop Cap

The first character of the selected paragraph will be transformed into a drop cap. If you need
the drop cap to include some more characters, add them manually: select the drop cap and
type in other letters you need.

To adjust the drop cap appearance (i.e. font size, type, decoration style or color), select the
letter and use the corresponding icons on the Home tab of the top toolbar.

When the drop cap is selected, it's surrounded by a frame (a container used to position the
drop cap on the page). You can quickly change the frame size dragging its borders or change its

position using the icon that appears after hovering your mouse cursor over the frame.

To delete the added drop cap, select it, click the Drop Cap icon on the Insert tab of the
toptoolbar and choose the None option from the drop-down list.

To adjust the added drop cap parameters, select it, click the Drop Cap icon at the Insert
tab of the top toolbar and choose the Drop Cap Settings option from the drop-down list. The
Drop Cap - Advanced Settings window will appear:

Figure 61 Drop Cap Advanced Setting

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The Drop Cap tab allows adjusting the following parameters:

· Position is used to change the placement of a drop cap. Select the In Text or
InMargin option, or click None to delete the drop cap.
· Font is used to select a font from the list of the available fonts.
· Height in rows is used to define how many lines a drop cap should span. It's possible
toselect a value from 1 to 10.
· Distance from text is used to specify the amount of spacing between the text of
the paragraph and the right border of the drop cap frame.

Figure 62 Drop Cap Advanced Setting

The Borders & Fill tab allows adding a border around a drop cap and adjusting its
parameters.They are the following:

· Border parameters (size, color and presence or absence) - set the border size, select its
color and choose the borders (top, bottom, left, right or their combination) you want to
apply these settings to.
· Background color - choose the color for the drop cap background.

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Figure 63 Drop Cap Advanced Setting

The Margins tab allows setting the distance between the drop cap and
the Top, Bottom, Left and Right borders around it (if the borders have previously been
added).

Once the drop cap is added you can also change the Frame parameters. To access them, right
click within the frame and select the Frame Advanced Settings from the menu. The Frame
- Advanced Settings window will open:

Figure 64 Frame Advanced Setting

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The Frame tab allows adjusting the following parameters:

· Position is used to select the Inline or Flow wrapping style. You can also click None
to delete the frame.
· Width and Height are used to change the frame dimensions. The Auto option
allows automatically adjusting the frame size to fit the drop cap. The Exactly option
allows specifying fixed values. The At least option is used to set the minimum height
value (if you change the drop cap size, the frame height changes accordingly, but it
cannot be less than the specified value).
· Horizontal parameters are used either to set the exact position of the frame in the
selected units of measurement with respect to a margin, page or column, or to align the
frame (left, center or right) with respect to one of these reference points. You can also
set the horizontal Distance from text i.e. the amount of space between the vertical
frame borders and the text of the paragraph.
· Vertical parameters are used either to set the exact position of the frame is the
selected units of measurement with respect to a margin, page or paragraph, or to align
the frame (top, center or bottom) with respect to one of these reference points. You can
also set the vertical Distance from text i.e. the amount of space between the
horizontal frame borders and the text of the paragraph.
· Move with text is used to make sure that the frame moves as the paragraph to which
it is anchored.

The Borders & Fill and Margins allow adjusting the same parameters as the corresponding
tabs in the Drop Cap - Advanced Settings window.

13. Operations on objects

13.1. Insert tables

13.1.1. Insert a table
To insert a table into the document text,

1. place the cursor where the table should be added,

2. switch to the Insert tab of the top toolbar,
3. click the Table icon on the top toolbar,
4. select the option to create a table:
· either a table with predefined number of cells (10 by 8 cells maximum)

If you want to quickly add a table, just select the number of rows (8 maximum) and
columns (10 maximum).

· or a custom table

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 In case you need more than 10 by 8 cell table, select the Insert Custom Table option
that will open the window where you can enter the necessary number of rows and
columns respectively, then click the OK button.

Figure 65 Table Size

· If you want to draw a table using the mouse, select the Draw Table option. This can
be useful, if you want to create a table with rows and colums of different sizes. The
mouse cursor will turn into the pencil . Draw a rectangular shape where you want to
add a table, then add rows by drawing horizontal lines and columns by drawing vertical
lines within the table boundary.
5. once the table is added you can change its properties, size and position.

To resize a table, hover the mouse cursor over the handle in its lower right corner and drag
ituntil the table reaches the necessary size.

You can also manually change the width of a certain column or the height of a row. Move the
mouse cursor over the right border of the column so that the cursor turns into the
bidirectionalarrow and drag the border to the left or right to set the necessary width. To
change the height of a single row manually, move the mouse cursor over the bottom border of

the row so that the cursor turns into the bidirectional arrow and drag the border up or
down.

To move a table, hold down the handle in its upper left corner and drag it to the necessary
place in the document.

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13.1.2. Select a table or its part
To select an entire table, click the handle in its upper left corner.

To select a certain cell, move the mouse cursor to the left side of the necessary cell so that the
cursor turns into the black arrow , then left-click.

To select a certain row, move the mouse cursor to the left border of the table next to the
necessary row so that the cursor turns into the horizontal black arrow , then left-click.

To select a certain column, move the mouse cursor to the top border of the necessary column so
that the cursor turns into the downward black arrow , then left-click.

It's also possible to select a cell, row, column or table using options from the contextual menu
or from the Rows & Columns section on the right sidebar.

13.1.3. Adjust table settings

Some of the table properties as well as its structure can be altered using the right-click menu.
The menu options are:

· Cut, Copy, Paste - standard options which are used to cut or copy the selected
text/object and paste the previously cut/copied text passage or object to the current
cursor position.
· Select is used to select a row, column, cell, or table.
· Insert is used to insert a row above or row below the row where the cursor is placed as
well as to insert a column at the left or right side from the column where the cursor is
placed.
· It's also possible to insert several rows or columns. If you select the Several
Rows/Columns option, the Insert Several window will appear. Select
the Rows or Columns option from the list, specify the number of rows/column
you want to add, choose where they should be added: Above the cursor or
Below thecursor and click OK.

· Delete is used to delete a row, column, table or cells. If you select the Cells option,
the Delete Cells window will open, where you can select if you want to Shift
cells left, Delete entire row, or Delete entire column.
· Merge Cells is available if two or more cells are selected and is used to merge them.
· It's also possible to merge cells by erasing a boundary between them using the eraser
tool. To do this, click the Table icon on the top toolbar, choose the Erase
Table option. The mouse cursor will turn into the eraser . Move the mouse cursor
over the border between the cells you want to merge and erase it.
· Split Cell... is used to open a window where you can select the needed number of
columns and rows the cell will be split in.
· It's also possible to split a cell by drawing rows or columns using the pencil tool. To do

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 this, click the Table icon on the top toolbar, choose the Draw Table option. The
mouse cursor will turn into the pencil . Draw a horizontal line to create a row or a
vertical line to create a column.
· Distribute rows is used to adjust the selected cells so that they have the same
heightwithout changing the overall table height.
· Distribute columns is used to adjust the selected cells so that they have the same
width without changing the overall table width.
· Cell Vertical Alignment is used to align the text top, center or bottom in the
selected cell.
· Text Direction - is used to change the text orientation in a cell. You can place the
text horizontally, vertically from top to bottom (Rotate Text Down), or vertically
from bottom to top (Rotate Text Up).
· Table Advanced Settings is used to open the 'Table - Advanced Settings' window.
· Hyperlink is used to insert a hyperlink.
· Paragraph Advanced Settings is used to open the 'Paragraph - Advanced
Settings'window.

Figure 66 Table Settings

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You can also change the table properties on the right sidebar:

· Rows and Columns are used to select the table parts that you want to be highlighted.

For rows:

· Header - to highlight the first row

· Total - to highlight the last row
· Banded - to highlight every other row

For columns:

· First - to highlight the first column

· Last - to highlight the last column
· Banded - to highlight every other column
· Select from Template is used to choose a table template from the available ones.
· Borders Style is used to select the border size, color, style as well as background color.
· Rows & Columns is used to perform some operations with the table: select,
delete,insert rows and columns, merge cells, split a cell.

· Rows & Columns Size is used to adjust the width and height of the currently selected
cell. In this section, you can also Distribute rows so that all the selected cells have equal
height or Distribute columns so that all the selected cells have equal width.
· Add formula is used to insert a formula into the selected table cell.
· Repeat as header row at the top of each page is used to insert the same header
rowat the top of each page in long tables.
· Show advanced settings is used to open the 'Table - Advanced Settings' window.

13.1.4. Adjust table advanced settings

To change the advanced table properties, click the table with the right mouse button and select
the Table Advanced Settings option from the right-click menu or use the Show advanced
settings link on the right sidebar. The table properties window will open:

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Figure 67 Table Advanced Setting
The Table tab allows changing the properties of the entire table.

· The Table Size section contains the following parameters:

o Width - by default, the table width is automatically adjusted to fit the page width,
i.e. the table occupies all the space between the left and right page margin. You
can check this box and specify the necessary table width manually.
o Measure in allows specifying the table width in absolute units
i.e. Centimeters/Points/Inches (depending on the option specified on
the File -> Advanced Settings... tab) or in Percent of the overall page width.

o Automatically resize to fit contents - allows automatically change the width

of each column in accordance with the text within its cells.
· The Default Cell Margins section allows changing the space between the text within
thecells and the cell border used by default.
· The Options section allows changing the following parameter:
o Spacing between cells - the cell spacing which will be filled with the Table
Background color.

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Figure 68 Table Advanced Setting

The Cell tab allows changing the properties of individual cells. First you need to select the
required cell or select the entire table to change the properties of all its cells.

· The Cell Size section contains the following parameters:

o Preferred width - allows setting the preferred cell width. This is the size that a
cell strives to fit, but in some cases, it may not be possible to fit this exact value.
For example, if the text within a cell exceeds the specified width, it will be broken
into the next line so that the preferred cell width remains unchanged, but if you
insert a new column, the preferred width will be reduced.

o Measure in - allows specifying the cell width in absolute units

i.e. Centimeters/Points/Inches (depending on the option specified on
the File -> Advanced Settings... tab) or in Percent of the overall table width.

· The Cell Margins allows adjusting the space between the text within the cells and the
cell border. By default, the standard values are used (the default, these values can also
be altered on the Table tab), but you can uncheck the Use default margins box and
enter the necessary values manually.
· The Cell Options section allows changing the following parameter:

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 o The Wrap text option is enabled by default. It allows wrapping the text within a
cell that exceeds its width onto the next line expanding the row height and
keeping the column width unchanged.

Figure 69 Table Advanced Setting

The Borders & Background tab contains the following parameters:

· Border parameters (size, color and presence or absence) - set the border size, select its
color and choose the way it will be displayed in the cells.

· Cell Background - the color for the background within the cells (available only if one
ormore cells are selected or the Allow spacing between cells option is selected at
the Table tab).
· Table Background - the color for the table background or the space
backgroundbetween the cells in case the Allow spacing between cells option is
selected on the Table tab.

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Figure 70 Table Advanced Setting

The Table Position tab is available only if the Flow table option on the Text Wrapping tab
isselected and contains the following parameters:

· Horizontal parameters include the table alignment (left, center, right) relative
to margin, page or text as well as the table position to the right of margin, page or
text.
· Vertical parameters include the table alignment (top, center, bottom)
relative to margin, page or text as well as the table position below margin,
page or text.
· The Options section allows changing the following parameters:
o Move object with text ensures that the table moves with the text.
o Allow overlap controls whether two tables are merged into one large table
oroverlap if you drag them near each other on the page.

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Figure 71 Table Advanced Setting

The Text Wrapping tab contains the following parameters:

· Text wrapping style - Inline table or Flow table. Use the necessary option to
changethe way the table is positioned relative to the text: it will either be a part of the
text (in case you select the inline table) or bypassed by it from all sides (if you select
the flow table).
· After you select the wrapping style, the additional wrapping parameters can be set both
for inline and flow tables:
o For the inline table, you can specify the table alignment and indent from left.
o For the flow table, you can specify the distance from text and table position
onthe Table Position tab.

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Figure 72 Table Advanced Setting

The Alternative Text tab allows specifying the Title and Description which will be read to
people with vision or cognitive impairments to help them better understand the contents of
thetable.

13.2. Use formulas in tables

13.2.1. Insert a formula
You can perform simple calculations on data in table cells by adding formulas. To insert a
formula into a table cell,

1. place the cursor within the cell where you want to display the result,
2. click the Add formula button on the right sidebar,
3. in the opened Formula Settings window, enter the required formula
intothe Formula field.

You can enter the required formula manually using the common mathematical
operators (+, -, *, /), e.g. =A1*B2 or use the Paste Function drop-down list to select
oneof the embedded functions, e.g. =PRODUCT(A1,B2).

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 Figure 73 Formula

4. Manually specify the required arguments within the parentheses in the Formula field.
If the function requires several arguments, they must be separated by commas.
5. use the Number Format drop-down list if you want to display the result in a
certain number format,
6. Click OK.

The result will be displayed in the selected cell.

To edit the added formula, select the result in the cell and click the Add formula button on
the right sidebar, make the required changes in the Formula Settings window and click OK.

13.2.2. Add references to cells

You can use the following arguments to quickly add references to cell ranges:

· ABOVE - a reference to all the cells in the column above the selected cell
· LEFT - a reference to all the cells in the row to the left of the selected cell
· BELOW - a reference to all the cells in the column below the selected cell
· RIGHT - a reference to all the cells in the row to the right of the selected cell

These arguments can be used with the AVERAGE, COUNT, MAX, MIN, PRODUCT, SUM functions.

You can also manually enter references to a certain cell (e.g., A1) or a range of cells (e.g., A1:B3).

13.2.3. Use bookmarks

If you have added some bookmarks to certain cells within your table, you can use these
bookmarks as arguments when entering formulas.

In the Formula Settings window, place the cursor within the parentheses in the Formula
entry field where you want the argument to be added and use the Paste Bookmark drop-
down list to select one of the previously added bookmarks.

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13.2.4. Update formula results
If you change some values in the table cells, you will need to manually update the formula
results:

· To update a single formula result, select the necessary result and press F9 or right-click
the result and use the Update field option from the menu.
· To update several formula results, select the necessary cells or the entire table and
press F9.

Embedded functions
You can use the following standard math, statistical and logical functions:

Category Function Description Example

The function is used to

=ABS(-10)
Mathematical ABS(x) return the absolute value of a
Returns 10
number.

The function is used to check

AND(logical1, if the logical value you =AND(1>0,1>3)
Logical entered is TRUE or FALSE. The
logical2, ...) Returns 0
function returns 1 (TRUE) if all
the arguments are TRUE.

The function is used to

AVERAGE(argument- =AVERAGE(4,10)
Statistical analyze the range of data and
list) Returns 7
find the average value.

The function is used to count

the number of the selected
COUNT(argument- =COUNT(A1:B3)
Statistical cells which contain numbers
list) Returns 6
ignoring empty cells or those
contaning text.

The function evaluates if a

value in the cell is defined.
The function returns 1 if the
value is defined and
Logical DEFINED() =DEFINED(A1)
calculated without errors and
returns 0 if the value is not
defined or calculated with an
error.

The function returns 0

=FALSE
Logical FALSE() (FALSE) and does not require
Returns 0
any argument.

Logical IF(logical_test, The function is used to check =IF(3>1,1,0)

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 value_if_true, the logical expression and Returns 1
value_if_false return one value if it is TRUE,
) or another if it is FALSE.

The function is used to

analyze and return the =INT(2.5)
integer part of the specified Returns 2
Mathematical INT(x)
number.

The function is used to

=MAX(15,18,6)
analyze the range of data and
MAX(number1, Returns 18
Statistical find the largest number.
number2, ...)
The function is used to =MIN(15,18,6)
MIN(number1,
Statistical analyze the range of data and
number2, ...) Returns 6
find the smallest number.

The function is used to

return
the remainder after the =MOD(6,3)
Mathematical MOD(x, y)
division of a number by Returns 0
thespecified divisor.

The function is used to check

if the logical value you
entered is TRUE or FALSE. The
=NOT(2<5)
Logical NOT(logical) function returns 1 (TRUE) if
Returns 0
the argument is FALSE and 0
(FALSE) if the argument is
TRUE.

The function is used to check

if the logical value you
OR(logical1, =OR(1>0,1>3)
Logical entered is TRUE or FALSE. The
logical2, ...) Returns 1
function returns 0 (FALSE) if
all the arguments are FALSE.

The function is used to

PRODUCT(argument- multiply all the numbers =PRODUCT(2,5)
Mathematical
list) in the selected range of Returns 10
cells and return the
product.
ROUND(x, =ROUND(2.25,1)
The function is used to round
Mathematical the number to the desired If the
num_digits
) number of digits.

The function is used to

return the sign of a number.

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Returns 2.3
number is positive, the =SIGN(-12)
Mathematical SIGN(x)
function returns 1. If the Returns -1
number is negative, the
function returns -1. If
the

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 number is 0, the function
returns 0.

The function is used to add all

Mathematical SUM(argument-
list) the numbers in the selected =SUM(5,3,2)
range of cells and return the Returns 10
result.

The function returns 1 (TRUE)

=TRUE
Logical TRUE() and does not require any
Returns 1
argument.

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13.3. Insert images
In the Document Editor, you can insert images in the most popular formats into your
document. The following image formats are supported: BMP, GIF, JPEG, JPG, PNG.

13.3.1. Insert an image

To insert an image into the document text,

1. place the cursor where you want the image to be put,

2. switch to the Insert tab of the top toolbar,
3. click the Image icon on the top toolbar,
4. select one of the following options to load the image:
· the Image from File option will open a standard dialog window for to select
a file. Browse your computer hard disk drive for the necessary file and click
the Open button
· the Image from URL option will open the window where you can enter the
webaddress of the requiredimage, and click the OK button
· the Image from Storage option will open the Select data source window.
Selectan image stored on your portal and click the OK button
5. once the image is added, you can change its size, properties, and position.

13.3.2. Move and resize images

Figure 74 Image Resize

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To change the image size, drag small squares situated on its edges. To maintain the original
proportions of the selected image while resizing, hold down the Shift key and drag one of the
corner icons.

To alter the image position, use the icon that appears after hovering your mouse cursor
over the image. Drag the image to the necessary position without releasing the mouse button.

When you move the image, the guide lines are displayed to help you precisely position the object
on the page (if the selected wrapping style is different from the inline).

To rotate the image, hover the mouse cursor over the rotation handle and drag it clockwise
or counterclockwise. To constrain the rotation angle to 15 degree increments, hold down
the Shift key while rotating.

13.3.3. Adjust image settings

Figure 75 Image Settings

Some of the image settings can be altered using the Image settings tab of the right sidebar. To
activate it click the image and choose the Image settings icon on the right. Here you can
change the following properties:

· Size is used to view the Width and Height of the current image. If necessary, you
can restore the actual image size clicking the Actual Size button. The Fit to Margin
button allows you to resize the image, so that it occupies all the space between the left
and right page margin.

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 The Crop button is used to crop the image. Click the Crop button to activate cropping
handles which appear on the image corners and in the center of each its side. Manually
drag the handles to set the cropping area. You can move the mouse cursor over the
cropping area border so that it turns into the icon and drag the area.

o To crop a single side, drag the handle located in the center of this side.
o To simultaneously crop two adjacent sides, drag one of the corner handles.
o To equally crop the two opposite sides of the image, hold down the Ctrl key when
dragging the handle in the center of one of these sides.
o To equally crop all sides of the image, hold down the Ctrl key when dragging any
of the corner handles.

When the cropping area is specified, click the Crop button once again, or press
the Esc key, or click anywhere outside of the cropping area to apply the changes.

After the cropping area is selected, it's also possible to use the Fill and Fit options
available from the Crop drop-down menu. Click the Crop button once again and
selectthe option you need:

o If you select the Fill option, the central part of the original image will be
preserved and used to fill the selected cropping area, while the other parts of the
image will be removed.
o If you select the Fit option, the image will be resized so that it fits the height
and the width of the cropping area. No parts of the original image will be
removed, but empty spaces may appear within the selected cropping area.

· Rotation is used to rotate the image by 90 degrees clockwise or counterclockwise as

well as to flip the image horizontally or vertically. Click one of the buttons:
o to rotate the image by 90 degrees counterclockwise
o to rotate the image by 90 degrees clockwise
o to flip the image horizontally (left to right)
o to flip the image vertically (upside down)
· Wrapping Style is used to select a text wrapping style from the available ones -
inline, square, tight, through, top and bottom, in front, behind (for more information
see the advanced settings description below).
· Replace Image is used to replace the current image by loading another one
FromFile, From Storage, or From URL.

You can also find some of these options in the right-click menu. The menu options are:

· Cut, Copy, Paste - standard options which are used to cut or copy the selected
text/object and paste the previously cut/copied text passage or object to the current
cursor position.
· Arrange is used to bring the selected image to foreground, send it to background, move
forward or backward as well as group or ungroup images to perform operations with
several of them at once.

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 · Align is used to align the image to the left, in the center, to the right, at the top, in
themiddle or at the bottom.
· Wrapping Style is used to select a text wrapping style from the available ones -
inline, square, tight, through, top and bottom, in front, behind - or edit the wrap
boundary. The Edit Wrap Boundary option is available only if the selected
wrapping style is not inline. Drag wrap points to customize the boundary. To create a
new wrap point, click anywhere on the red line and drag it to the necessary position.

· Rotate is used to rotate the image by 90 degrees clockwise or counterclockwise as well

as to flip the image horizontally or vertically.
· Crop is used to apply one of the cropping options: Crop, Fill or Fit. Select
the Crop option from the submenu, then drag the cropping handles to set the cropping
area, and click one of these three options from the submenu once again to apply the
changes.
· Actual Size is used to change the current image size to the actual one.

· Replace image is used to replace the current image by loading another one
FromFile or From URL.

Figure 76 Image Options

· Image Advanced Settings is used to open the 'Image - Advanced Settings' window.

When the image is selected, the Shape settings icon is also available on the right. You can
click this icon to open the Shape settings tab on the right sidebar and adjust the
shape Stroke type, size and color as well as change the shape type selecting another shape from
the Change Autoshape menu. The shape of the image will change correspondingly.

On the Shape Settings tab, you can also use the Show shadow option to add a shadow to the
image.

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 13.3.4. Adjust image advanced settings
To change the image advanced settings, click the image with the right mouse button and select
the Image Advanced Settings option from the right-click menu or just click the Show
advanced settings link on the right sidebar. The image properties window will open:

Figure 77 Image Advanced Settings

· The Size tab contains the following parameters:

· Width and Height - use these options to change the width and/or height. If
the Constant proportions button is clicked (in this case it looks like this ), the
width and height will be changed together preserving the original image aspect ratio. To
restore the actual size of the added image, click the Actual Size button.

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Figure 78 Image Advanced Settings

The Rotation tab contains the following parameters:

· Angle - use this option to rotate the image by an exactly specified angle. Enter the
necessary value measured in degrees into the field or adjust it using the arrows on the
right.
· Flipped - check the Horizontally box to flip the image horizontally (left to right) or
check the Vertically box to flip the image vertically (upside down).

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Figure 79 Image Advanced Settings

The Text Wrapping tab contains the following parameters:

· Wrapping Style - use this option to change the way the image is positioned relative to
the text: it will either be a part of the text (in case you select the inline style) or bypassed
by it from all sides (if you select one of the other styles).

o Inline - the image is considered to be a part of the text, like a character,

so when the text moves, the image moves as well. In this case the positioning
options are inaccessible.
o If one of the following styles is selected, the image can be moved independently
of the text and positioned on the page exactly:

o Square - the text wraps the rectangular box that bounds the image.

o Tight - the text wraps the actual image edges.

o Through - the text wraps around the image edges and fills in the open

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 white space within the image. So that the effect can appear, use the Edit Wrap
Boundary option from the right-click menu.

o Top and bottom - the text is only above and below the image.

o In front - the image overlaps the text.

o Behind - the text overlaps the image.

If you select the square, tight, through, or top and bottom style, you will be able to set up some
additional parameters - distance from text at all sides (top, bottom, left, right).

Figure 80 Image Advanced Settings

The Position tab is available only if you select a wrapping style other than inline.

This tab contains the following parameters that vary depending on the selected wrapping style:

· The Horizontal section allows you to select one of the following three image
positioning types:
o Alignment (left, center, right) relative to character, column, left margin,
margin, page or right margin,
o Absolute Position measured in absolute units
i.e. Centimeters/Points/Inches (depending on the option specified on

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 the File -> Advanced Settings... tab) to the right of character, column, left
margin, margin, page or right margin,

o Relative position measured in percent relative to the left margin, margin,

page or right margin.
· The Vertical section allows you to select one of the following three image
positioning types:
o Alignment (top, center, bottom) relative to line, margin, bottom
margin, paragraph, page or top margin,
o Absolute Position measured in absolute units
i.e. Centimeters/Points/Inches (depending on the option specified
on the File -> Advanced Settings... tab) below line, margin, bottom
margin,paragraph, page or top margin,
o Relative position measured in percent relative to the margin, bottom
margin, page or top margin.
· Move object with text ensures that the image moves along with the text to which it
isanchored.
· Allow overlap makes is possible for two images to overlap if you drag them near
eachother on the page.

Figure 81 Image Advanced Settings

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The Alternative Text tab allows specifying a Title and Description which will be read to
people with vision or cognitive impairments to help them better understand what
informationthe image contains.

13.4. Insert autoshapes

13.4.1. Insert an autoshape
To add an autoshape to your document,

1. switch to the Insert tab of the top toolbar,

2. click the Shape icon on the top toolbar,
3. select one of the available autoshape groups: basic shapes, figured arrows, math,
charts, stars & ribbons, callouts, buttons, rectangles, lines,
4. click the necessary autoshape within the selected group,
5. place the mouse cursor where the shape should be added,
6. once the autoshape is added, you can change its size, position and properties.

Note: to add a caption to an autoshape, make sure the required shape is selected on
the page and start typing your text. The added text becomes a part of the autoshape
(when you move or rotate the shape, the text moves or rotates with it).

It's also possible to add a caption to the autoshape.

13.4.2. Move and resize autoshapes

Figure 82 Autoshape

To change the autoshape size, drag small squares situated on the shape edges. To maintain the
original proportions of the selected autoshape while resizing, hold down the Shift key and
drag one of the corner icons.

When modifying some shapes, for example figured arrows or callouts, the yellow diamond -
shaped icon is also available. It allows you to adjust some aspects of the shape, for example,
the length of the head of an arrow.

To alter the autoshape position, use the icon that appears after hovering your mouse

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cursor over the autoshape. Drag the autoshape to the required position without releasing the
mouse button. When you move the autoshape, the guide lines are displayed to help you
precisely position the object on the page (if the selected wrapping style is not inline). To move
the autoshape by one-pixel increments, hold down the Ctrl key and use the keybord arrows. To
move the autoshape strictly horizontally/vertically and prevent it from moving in a
perpendicular direction, hold down the Shift key when dragging.
To rotate the autoshape, hover the mouse cursor over the rotation handle and drag it
clockwise or counterclockwise. To constrain the rotation angle to 15 degree increments, hold
down the Shift key while rotating.

13.4.3. Adjust autoshape settings

To align and arrange autoshapes, use the right-click menu. The menu options are:

· Cut, Copy, Paste - standard options which are used to cut or copy the selected
text/object and paste the previously cut/copied text passage or object to the current
cursor position.

· Arrange is used to bring the selected autoshape to foreground, send it to background,

move forward or backward as well as group or ungroup shapes to perform operations
with several of them at once.

· Align is used to align the shape to the left, in the center, to the right, at the top, in the
middle, at the bottom.
· Wrapping Style is used to select a text wrapping style from the available ones -
inline, square, tight, through, top and bottom, in front, behind - or edit the wrap
boundary. The Edit Wrap Boundary option is available only if you select a
wrapping style other than Inline. Drag wrap points to customize the boundary. To
create a new wrap point, click anywhere on the red line and drag it to the necessary

position.
· Rotate is used to rotate the shape by 90 degrees clockwise or counterclockwise as well
as to flip the shape horizontally or vertically.
· Shape Advanced Settings is used to open the 'Shape - Advanced Settings' window.

Some of the autoshape settings can be altered using the Shape settings tab of the right
sidebar. To activate it click the shape and choose the Shape settings icon on the right. Here
you can change the following properties:

· Fill - use this section to select the autoshape fill. You can choose the following options:
o Color Fill - select this option to specify the solid color to fill the inner space of
theselected autoshape.

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 Figure 83 Color Fill

Click the colored box below and select the necessary color from the available color
sets or specify any color you like:

o Gradient Fill - use this option to fill the shape with two or more fading colors.
Customize your gradient fill with no constraints. Click the Shape settings
iconto open the Fill menu on the right sidebar:

·
Figure 84 Gradient Fill

Available menu options:

· Style - choose between Linear or Radial:

o Linear is used when you need your colors to flow from left-to-right, top-to-
bottom, or at any angle you chose in a single direction. Click Direction to choose
a preset direction and click Angle for a precise gradient angle.
o Radial is used to move from the center as it starts at a single point and
emanates outward.
· Gradient Point is a specific point for transition from one color to another.
o Use the Add Gradient Point button or slider bar to add a gradient point.
You can add up to 10 gradient points. Each next gradient point added will in no
way affect the current gradient fill appearance. Use the Remove Gradient
Point button to delete a certain gradient point.

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 o Use the slider bar to change the location of the gradient point or
specify Position in percentage for precise location.

· To apply a color to a gradient point, click a point on the slider bar, and then click
Color to choose the color you want.
· Picture or Texture - select this option to use an image or a predefined texture as
theshape background.

Figure 85 Picture Fill

o If you wish to use an image as a background for the shape, you can add an
image From File by selecting it on your computer hard disc drive, From URL
by inserting the appropriate URL address into the opened window, or From
Storage by selecting the required image stored on your portal.
o If you wish to use a texture as a background for the shape, open the From
Texture menu and select the necessary texture preset.

Currently, the following textures are available: canvas, carton, dark fabric,
grain,granite, grey paper, knit, leather, brown paper, papyrus, wood.

o In case the selected Picture has less or more dimensions than the autoshape
has, you can choose the Stretch or Tile setting from the dropdown list.

The Stretch option allows you to adjust the image size to fit the autoshape size
so that it could fill the space completely.

The Tile option allows you to display only a part of the bigger image keeping its
original dimensions or repeat the smaller image keeping its original dimensions
over the autoshape surface so that it could fill the space completely.

Note: any selected Texture preset fills the space completely, but you can apply
the Stretch effect if necessary.

· Pattern - select this option to fill the shape with a two-colored design composed
ofregularly repeated elements.

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 Figure 86 Pattern Fill

o Pattern - select one of the predefined designs from the menu.

o Foreground color - click this color box to change the color of the
patternelements.

· Background color - click this color box to change the color of the pattern
background.
· No Fill - select this option if you don't want to use any fill.

Figure 87 Color Fill Advanced Settings

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 · Opacity - use this section to set an Opacity level dragging the slider or entering the
percent value manually. The default value is 100%. It corresponds to the full opacity.
The 0% value corresponds to the full transparency.
· Stroke - use this section to change the autoshape stroke width, color or type.
o To change the stroke width, select one of the available options from
the Size dropdown list. The available options are: 0.5 pt, 1 pt, 1.5 pt, 2.25 pt, 3 pt,
4.5 pt, 6 pt. Alternatively, select the No Line option if you don't want to use any
stroke.
o To change the stroke color, click on the colored box below and select the
necessary color.

· To change the stroke type, select the necessary option from the corresponding
dropdown list (a solid line is applied by default, you can change it to one of the
available dashed lines).
· Rotation is used to rotate the shape by 90 degrees clockwise or counterclockwise as
well as to flip the shape horizontally or vertically. Click one of the buttons:
o to rotate the shape by 90 degrees counterclockwise
o to rotate the shape by 90 degrees clockwise
o to flip the shape horizontally (left to right)

· o to flip the shape vertically (upside down)

· Wrapping Style - use this section to select a text wrapping style from the available ones
- inline, square, tight, through, top and bottom, in front, behind (for more information
see the advanced settings description below).

· Change Autoshape - use this section to replace the current autoshape with another
one selected from the dropdown list.

· Show shadow - check this option to display the shape with a shadow.

13.4.4. Adjust autoshape advanced settings

To change the advanced settings of the autoshape, right-click it and select the Advanced
Settings option in the menu or use the Show advanced settings link on the right sidebar.
The'Shape - Advanced Settings' window will open:

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Figure 88 Shape Advanced Settings
The Size tab contains the following parameters:

· Width - use one of these options to change the autoshape width.

o Absolute - specify an exact value measured in absolute units
i.e. Centimeters/Points/Inches (depending on the option specified
onthe File -> Advanced Settings... tab).
o Relative - specify a percentage relative to the left margin width, the margin
(i.e. the distance between the left and right margins), the page width, or the
right margin width.
· Height - use one of these options to change the autoshape height.
o Absolute - specify an exact value measured in absolute units
i.e. Centimeters/Points/Inches (depending on the option specified
onthe File -> Advanced Settings... tab).

o Relative - specify a percentage relative to the margin (i.e. the distance

between the top and bottom margins), the bottom margin height, the page
height, or
the top margin height.
· If the Lock aspect ratio option is checked, the width and height will be
changedtogether preserving the original shape aspect ratio.

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Figure 89 Shape Advanced Settings
The Rotation tab contains the following parameters:

· Angle - use this option to rotate the shape by an exactly specified angle. Enter the
necessary value measured in degrees into the field or adjust it using the arrows on the
right.
· Flipped - check the Horizontally box to flip the shape horizontally (left to right) or
check the Vertically box to flip the shape vertically (upside down).

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Figure 90 Shape Advanced Settings

The Text Wrapping tab contains the following parameters:

· Wrapping Style - use this option to change the way the shape is positioned relative to
the text: it will either be a part of the text (in case you select the inline style) or bypassed
by it from all sides (if you select one of the other styles).

o Inline - the shape is considered to be a part of the text, like a character,

so when the text moves, the shape moves as well. In this case the positioning
options are inaccessible.
o If one of the following styles is selected, the shape can be moved independently
of the text and positioned on the page exactly:

o Square - the text wraps the rectangular box that bounds the shape.

o Tight - the text wraps the actual shape edges.

o Through - the text wraps around the shape edges and fills in the open
white space within the shape. So that the effect can appear, use the Edit Wrap
Boundary option from the right-click menu.

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 o Top and bottom - the text is only above and below the shape.

o In front - the shape overlaps the text.

o Behind - the text overlaps the shape.

If you select the square, tight, through, or top and bottom styles, you will be able to set up
some additional parameters - distance from text at all sides (top, bottom, left, right).

Figure 91 Shape Advanced Settings

The Position tab is available only if the selected wrapping style is not inline. This tab contains
the following parameters that vary depending on the selected wrapping style:

· The Horizontal section allows you to select one of the following three
autoshape positioning types:
o Alignment (left, center, right) relative to character, column, left margin,
margin, page or right margin,
o Absolute Position measured in absolute units
i.e. Centimeters/Points/Inches (depending on the option specified on
the File -> Advanced Settings... tab) to the right of character, column, left

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 margin, margin, page or right margin,
o Relative position measured in percent relative to the left margin, margin,
page or right margin.
· The Vertical section allows you to select one of the following three autoshape
positioning types:
o Alignment (top, center, bottom) relative to line, margin, bottom
margin, paragraph, page or top margin,
o Absolute Position measured in absolute units
i.e. Centimeters/Points/Inches (depending on the option specified
on the File -> Advanced Settings... tab) below line, margin, bottom
margin,paragraph, page or top margin,
o Relative position measured in percent relative to the margin, bottom
margin, page or top margin.
· Move object with text ensures that the autoshape moves along with the text to
which it is anchored.
· Allow overlap makes it possible for two autoshapes to overlap if you drag them
near each other on the page.

Figure 92 Shape Advanced Settings

The Weights & Arrows tab contains the following parameters

· Line Style - this option group allows specifying the following parameters:
o Cap Typ e - this option allows setting the style for the end of the line,

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 therefore it can be applied only to the shapes with the open outline, such as
lines, polylines etc.:
 Flat - the end points will be flat.
 Round - the end points will be rounded.
 Square - the end points will be square.
o Join Type - this option allows setting the style for the intersection of two
lines, for example, it can affect a polyline or the corners of the triangle or
rectangle outline:
 Round - the corner will be rounded.
 Bevel - the corner will be cut off angularly.
 Miter - the corner will be pointed. It goes well to shapes with
sharp angles.

Note: the effect will be more noticeable if you use a large outline width.

· Arrows - this option group is available if a shape from the Lines shape group is
selected. It allows setting the arrow Start and End Style and Size by selecting
the appropriate option from the dropdown lists.

Figure 93 Shape Advanced Settings

The Text Padding tab allows changing the Top, Bottom, Left and Right internal margins of the
autoshape (i.e. the distance between the text within the shape and the autoshape borders).

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Note: this tab is only available if text is added within the autoshape, otherwise the tab is
disabled.

Figure 94 Shape Advanced Settings

The Alternative Text tab allows specifying a Title and Description which will be read to
people with vision or cognitive impairments to help them better understand what
informationthe shape contains.

13.5. Insert charts

13.5.1. Insert a chart
To insert a chart into your document,

1. place the cursor where the chart should be added,

2. switch to the Insert tab of the top toolbar,
3. click the Chart icon on the top toolbar,
4. select the needed chart type from the available ones:
· Column Charts
o Clustered column
o Stacked column
o 100% stacked column

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 o 3-D Clustered Column
o 3-D Stacked Column
o 3-D 100% stacked column
o 3-D Column
· Line Charts
o Line
o Stacked line
o 100% stacked line
o Line with markers
o Stacked line with markers
o 100% stacked line with markers
o 3-D Line
· Pie Charts
o Pie
o Doughnut
o 3-D Pie
· Bar Charts
o Clustered bar
o Stacked bar
o 100% stacked bar
o 3-D clustered bar
o 3-D stacked bar
o 3-D 100% stacked bar
· Area Charts
o Area
o Stacked area
o 100% stacked area
o Stock Charts
· XY (Scatter) Charts
o Scatter
o Stacked bar
o Scatter with smooth lines and markers
o Scatter with smooth lines
o Scatter with straight lines and markers
o Scatter with straight lines
· Combo Charts
o Clustered column - line
o Clustered column - line on secondary axis
o Stacked area - clustered column
o Custom combination
5. after that the Chart Editor window will appear where you can enter the necessary
data into the cells using the following controls:
· and for copying and pasting the copied data
· and for undoing and redoing actions
· for inserting a function
· and for decreasing and increasing decimal places

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 · for changing the number format, i.e. the way the numbers you
enter appear in cells

Figure 95 Editor
6. Click the Select Data button situated in the Chart Editor window. The
ChartData window will open.
1. Use the Chart Data dialog to manage Chart Data Range, Legend
Entries (Series), Horizontal (Category) Axis Label and Switch
Row/Column.

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 Figure 96 Chart Data

· Chart Data Range - select data for your chart.

o Click the icon on the right of the Chart data range box to select
datarange.

Figure 97 Data Range

· Legend Entries (Series) - add, edit, or remove legend entries. Type or

selectseries name for legend entries.
o In Legend Entries (Series), click Add button.
o In Edit Series, type a new legend entry or click the icon on the right
ofthe Select name box.

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 Figure 98 Edit Series

· Horizontal (Category) Axis Labels - change text for category labels.

o In Horizontal (Category) Axis Labels, click Edit.
o In Axis label range, type the labels you want to add or click the icon
on the right of the Axis label range box to select data range.

Figure 99 Axis Labels

· Switch Row/Column - rearrange the worksheet data that is configured in the

chart not in the way that you want it. Switch rows to columns to display data on a
different axis.
2. Click OK button to apply the changes and close the window.
7. Click the Change Chart Type button in the Chart Editor window to choose chart
type and style. Select a chart from the available sections: Column, Line, Pie, Bar, Area,
Stock,XY (Scatter), or Combo.

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Figure 100 Chart Type

When you choose Combo Charts, the Chart Type window lists chart series and
allows choosing the types of charts to combine and selecting data series to place on a
seconary axis.

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 Figure 101 Chart Type

8. Change the chart settings by clicking the Edit Chart button situated in the
Chart Editor window. The Chart - Advanced Settings window will open.

Figure 102 Chart Advanced Settings

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 The Layout tab allows you to change the layout of chart elements.

· Specify the Chart Title position in regard to your chart selecting the necessary
optionfrom the drop-down list:
o None to not display a chart title,
o Overlay to overlay and center a title on the plot area,
o No Overlay to display the title above the plot area.
· Specify the Legend position in regard to your chart selecting the necessary option from
the drop-down list:
o None to not display a legend,
o Bottom to display the legend and align it to the bottom of the plot area,
o Top to display the legend and align it to the top of the plot area,
o Right to display the legend and align it to the right of the plot area,
o Left to display the legend and align it to the left of the plot area,
o Left Overlay to overlay and center the legend to the left on the plot area,
o Right Overlay to overlay and center the legend to the right on the plot area.
· Specify the Data Labels (i.e. text labels that represent exact values of data points)
parameters:
o specify the Data Labels position relative to the data points selecting the
necessary option from the drop-down list. The available options vary depending
on the selected chart type.
 For Column/Bar charts, you can choose the following
options: None, Center, Inner Bottom, Inner Top, Outer
Top.
 For Line/XY (Scatter)/Stock charts, you can choose the
followingoptions: None, Center, Left, Right, Top, Bottom.
 For Pie charts, you can choose the following options: None, Center,
Fitto Width, Inner Top, Outer Top.
 For Area charts as well as for 3D Column, Line and Bar charts, you
canchoose the following options: None, Center.
o select the data you wish to include into your labels checking the corresponding
boxes: Series Name, Category Name, Value,
o enter a character (comma, semicolon etc.) you wish to use for separating several
labels into the Data Labels Separator entry field.
· Lines - is used to choose a line style for Line/XY (Scatter) charts. You can choose
one of the following options: Straight to use straight lines between data points,
Smooth to use smooth curves between data points, or None to not display lines.
· Markers - is used to specify whether the markers should be displayed (if the box
ischecked) or not (if the box is unchecked) for Line/XY (Scatter) charts.

Note: the Lines and Markers options are available for Line charts and XY (Scatter)
charts only.

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 · The Axis Settings section allows specifying whether to display Horizontal/Vertical
Axis or not by selecting the Show or Hide option from the drop-down list. You can
alsospecify Horizontal/Vertical Axis Title parameters:
o Specify if you wish to display the Horizontal Axis Title or not by selecting
thenecessary option from the drop-down list:
o None to not display a horizontal axis title,
o No Overlay to display the title below the horizontal axis.
· Specify the Vertical Axis Title orientation by selecting the necessary option from
thedrop-down list:
o None to not display a vertical axis title,
o Rotated to display the title from bottom to top to the left of the vertical axis,
o Horizontal to display the title horizontally to the left of the vertical axis.
· The Gridlines section allows specifying which of the Horizontal/Vertical Gridlines
you wish to display by selecting the necessary option from the drop-down list: Major,
Minor, or Major and Minor. You can hide the gridlines at all using the None
option.

Note: the Axis Settings and Gridlines sections will be disabled for Pie charts since
charts of this type have no axes and gridlines.

Figure 103 Chart Advanced Settings

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 Note: the Vertical/Horizontal Axis tabs will be disabled for Pie charts since charts of
this type have no axes.

The Vertical Axis tab allows you to change the parameters of the vertical axis also
referred to as the values axis or y-axis which displays numeric values. Note that the
vertical axis will be the category axis which displays text labels for the Bar charts,
therefore in this case the Vertical Axis tab options will correspond to the ones
described in the next section. For the XY (Scatter) charts, both axes are value axes.

· The Axis Options section allows setting the following parameters:

· Minimum Value - is used to specify the lowest value displayed at the
vertical axis start. The Auto option is selected by default, in this case the
minimum value is calculated automatically depending on the selected
data range. You can select the Fixed option from the drop-down list
andspecify a different value in the entry field on the right.
· Maximum Value - is used to specify the highest value displayed at the
vertical axis end. The Auto option is selected by default, in this case the
maximum value is calculated automatically depending on the selected
data range. You can select the Fixed option from the drop-down list
andspecify a different value in the entry field on the right.
· Axis Crosses - is used to specify a point on the vertical axis where the
horizontal axis should cross it. The Auto option is selected by default, in
this case the axes intersection point value is calculated automatically
depending on the selected data range. You can select the Value option
from the drop-down list and specify a different value in the entry field
on the right, or set the axes intersection point at the
Minimum/Maximum Value on the vertical axis.
· Display Units - is used to determine the representation of the numeric
values along the vertical axis. This option can be useful if you're working
with great numbers and wish the values on the axis to be displayed in a
more compact and readable way (e.g. you can represent 50 000 as 50 by
using the Thousands display units). Select desired units from the drop-
down list: Hundreds, Thousands, 10 000, 100 000, Millions, 10
000
000, 100 000 000, Billions, Trillions, or choose the None option to
returnto the default units.
· Values in reverse order - is used to display values in the opposite
direction. When the box is unchecked, the lowest value is at the bottom
and the highest value is at the top of the axis. When the box is checked,
the values are ordered from top to bottom.
· The Tick Options section allows adjusting the appearance of tick marks on the
vertical scale. Major tick marks are the larger scale divisions which can have
labels displaying numeric values. Minor tick marks are the scale subdivisions
which are placed between the major tick marks and have no labels. Tick marks

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 also define where gridlines can be displayed if the corresponding option is set on

the Layout tab. The Major/Minor Type drop-down lists contain the
following placement options:
· None to not display major/minor tick marks,
· Cross to display major/minor tick marks on both sides of the axis,
· In to display major/minor tick marks inside the axis,
· Out to display major/minor tick marks outside the axis.
· The Label Options section allows adjusting the appearance of major tick
mark labels which display values. To specify a Label Position in regard to the
verticalaxis, select the necessary option from the drop-down list:
· None to not display tick mark labels,
· Low to display tick mark labels to the left of the plot area,
· High to display tick mark labels to the right of the plot area,
· Next to axis to display tick mark labels next to the axis.
· To specify a Label Format click the Label Format button and choose
acategory as it deems appropriate.
Available label format categories:
o General
o Number
o Scientific
o Accounting
o Currency
o Date
o Time
o Percentage
o Fraction
o Text
o Custom
Label format options vary depending on the selected category.
o Check Linked to source to keep number formatting from the data source in
the chart.

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Figure 104 Chart Advanced Settings

Note: Secondary axes are supported in Combo charts only.

Secondary axes are useful in Combo charts when data series vary considerably or mixed types
of data are used to plot a chart. Secondary Axes make it easier to read and understand a combo
chart.
The Secondary Vertical /Horizontal Axis tab appears when you choose an appropriate
data series for a combo chart. All the settings and options on the Secondary
Vertical/Horizontal Axis tab are the same as the settings on the Vertical/Horizontal Axis.
For a detailed description of the Vertical/Horizontal Axis options, see description
above/below.

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Figure 105 Chart Advanced Settings

The Horizontal Axis tab allows you to change the parameters of the horizontal axis also
referred to as the categories axis or x-axis which displays text labels. Note that the horizontal
axis will be the value axis which displays numeric values for the Bar charts, therefore in this
case the Horizontal Axis tab options will correspond to the ones described in the previous
section. For the XY (Scatter) charts, both axes are value axes.

· select Hide to hide horizontal axis in the chart, leave it unchecked to have
horizontalaxis displayed.
· specify Title orientation by selecting the necessary option from the drop-down list:
o None when you don’t want to display a horizontal axis title,
o No Overlay to display the title below the horizontal axis,
· Gridlines is used to specify the Horizontal Gridlines to display by selecting
the necessary option from the drop-down list: None, Major, Minor, or
Major and Minor.
· Axis Crosses - is used to specify a point on the horizontal axis where the vertical axis
should cross it. The Auto option is selected by default, in this case the axes
intersection point value is calculated automatically depending on the selected data

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 range. You can select the Value option from the drop-down list and specify a
different value in the entry field on the right, or set the axes intersection point at

the Minimum/Maximum Value (that corresponds to the first and last category)
on the horizontal axis.
· Axis Position - is used to specify where the axis text labels should be placed: On Tick
Marks or Between Tick Marks.
· Values in reverse order - is used to display categories in the opposite direction.
When the box is unchecked, categories are displayed from left to right. When the box
is checked, the categories are ordered from right to left.
· The Tick Options section allows adjusting the appearance of tick marks on the
horizontal scale. Major tick marks are the larger divisions which can have labels
displaying category values. Minor tick marks are the smaller divisions which are
placed between the major tick marks and have no labels. Tick marks also define
where gridlines can be displayed if the corresponding option is set on
the Layout tab. You can adjust the following tick mark parameters:
o Major/Minor Type - is used to specify the following placement
options: None to not display major/minor tick marks, Cross to
display
major/minor tick marks on both sides of the axis, In to display major/minor
tick marks inside the axis, Out to display major/minor tick marks outside the
axis.
o Interval between Marks - is used to specify how many categories should
be displayed between two adjacent tick marks.
· The Label Options section allows adjusting the appearance of labels which display
categories.
o Label Position - is used to specify where the labels should be placed in
regard to the horizontal axis. Select the necessary option from the drop-down
list: None to not display category labels, Low to display category labels at the
bottom of the plot area, High to display category labels at the top of the plot
area, Next to axis to display category labels next to the axis.
o Axis Label Distance - is used to specify how closely the labels should be
placed to the axis. You can specify the necessary value in the entry field. The
more the value you set, the more the distance between the axis and labels is.
o Interval between Labels - is used to specify how often the labels should
be displayed. The Auto option is selected by default, in this case labels are
displayed for every category. You can select the Manual option from the
drop-down list and specify the necessary value in the entry field on the right.
For example, enter 2 to display labels for every other category etc.
o To specify a Label Format click the Label Format button and choose
acategory as it deems appropriate.

Available label format categories:

o General
o Number
o Scientific

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 o Accounting
o Currency
o Date
o Time
o Percentage
o Fraction
o Text
o Custom

Label format options vary depending on the selected category.

o Check Linked to source to keep number formatting from the data source
inthe chart.

Figure 106 Chart Advanced Settings

The Cell Snapping tab contains the following parameters:

· Move and size with cells - this option allows you to snap the chart to the cell
behind it. If the cell moves (e.g. if you insert or delete some rows/columns), the chart
will be moved together with the cell. If you increase or decrease the width or height
of the cell, the chart will change its size as well.

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 · Move but don't size with cells - this option allows to snap the chart to the cell
behind it preventing the chart from being resized. If the cell moves, the chart will be
moved together with the cell, but if you change the cell size, the chart dimensions
remain unchanged.

· Don't move or size with cells - this option allows to prevent the chart from
beingmoved or resized if the cell position or size was changed.

The Alternative Text tab allows specifying a Title and Description which will be read to
Figure
people 107with
Chart Advanced
vision orSettings
cognitive impairments to help them better understand what
informationthe chart contains.

13.5.2. Move and resize charts

Figure 108 Move and resize charts

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Once the chart is added, you can change its size and position. To change the chart size, drag
small squares situated on its edges. To maintain the original proportions of the selected chart
while resizing, hold down the Shift key and drag one of the corner icons.

To alter the chart position, use the icon that appears after hovering your mouse cursor over
the chart. Drag the chart to the necessary position without releasing the mouse button. When
you move the chart, guide lines are displayed to help you position the object on the page
precisely (if a wrapping style other than inline is selected).

13.5.3. Edit chart elements

To edit the chart Title, select the default text with the mouse and type the required text.

To change the font formatting within text elements, such as the chart title, axes titles, legend
entries, data labels etc., select the necessary text element by left-clicking it. Then use the
corresponding icons on the Home tab of the top toolbar to change the font type, size, color or
its decoration style.

When the chart is selected, the Shape settings icon is also available on the right, since a
shape is used as a background for the chart. You can click this icon to open the Shape
settings tab on the right sidebar and adjust Fill, Stroke and Wrapping Style of the shape.
Note that you cannot change the shape type.

Using the Shape Settings tab on the right panel, you can both adjust the chart area itself and
change the chart elements, such as plot area, data series, chart title, legend etc and apply different
fill types to them. Select the chart element clicking it with the left mouse button and choose
the preferred fill type: solid color, gradient, texture or picture, pattern. Specify the fill parameters
and set the Opacity level if necessary. When you select a vertical or horizontal axis or gridlines,
the stroke settings are only available at the Shape
Settings tab: color, width and type.

Note: the Show shadow option is also available at the Shape settings tab, but it is disabled for
chart elements.

If you need to resize chart elements, left-click to select the needed element and drag one of 8
white squares located along the perimeter of the element.

To change the position of the element, left-click on it, make sure your cursor changed to ,
hold the left mouse button and drag the element to the needed position.

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To delete a chart element, select it by left-clicking and press the Delete key on the keyboard.
You can also rotate 3D charts using the mouse. Left-click within the plot area and hold the
mouse button. Drag the cursor without releasing the mouse button to change the 3D chart
orientation.

Figure 109 Chart Title

13.5.4. Adjust chart settings

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Figure 110 Chart Settings

Some of the chart settings can be altered using the Chart settings tab of the right sidebar. To
activate it click the chart and choose the Chart settings icon on the right. Here you can
change the following properties:

· Size is used to view the Width and Height of the current chart.
· Wrapping Style is used to select a text wrapping style from the available ones -
inline, square, tight, through, top and bottom, in front, behind (for more information
see the advanced settings description below).
· Change Chart Type is used to change the selected chart type and/or style.

To select the necessary chart Style, use the second drop-down menu in the Change
Chart Type section.

· Edit Data is used to open the 'Chart Editor' window.

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 Note: to quickly open the 'Chart Editor' window you can also double-click the chart in
the document.

You can also find some of these options in the right-click menu. The menu options are:

· Cut, Copy, Paste - standard options which are used to cut or copy the selected
text/object and paste the previously cut/copied text passage or object to the current
cursor position.
· Arrange is used to bring the selected chart to foreground, send it to the background,
move forward or backward as well as group or ungroup charts to perform operations
with several of them at once.
· Align is used to align the chart left, center, right, top, middle, bottom.
· Wrapping Style is used to select a text wrapping style from the available ones -
inline, square, tight, through, top and bottom, in front, behind. The Edit Wrap
Boundary option is unavailable for charts.
· Edit Data is used to open the 'Chart Editor' window.
· Chart Advanced Settings is used to open the 'Chart - Advanced Settings' window.

To change the chart advanced settings, click the needed chart with the right mouse button and
select Chart Advanced Settings from the right-click menu or just click the Show advanced
settings link on the right sidebar. The chart properties window will open:

Figure 111 Chart Advanced Settings

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The Size tab contains the following parameters:

· Width and Height - use these options to change the width and/or height of the chart.
If the Constant Proportions button is clicked (in this case it looks like this ),
the width and height will be changed together preserving the original chart aspect ratio.

Figure 112 Chart Advanced Settings

The Text Wrapping tab contains the following parameters:

· Wrapping Style - use this option to change the way the chart is positioned relative to
the text: it will either be a part of the text (in case you select the inline style) or bypassed
by it from all sides (if you select one of the other styles).

o Inline - the chart is considered to be a part of the text, like a character, so

when the text moves, the chart moves as well. In this case the positioning
options are inaccessible.
o If one of the following styles is selected, the chart can be moved independently
of the text and positioned on the page exactly:

o Square - the text wraps the rectangular box that bounds the chart.

o Tight - the text wraps the actual chart edges.

o Through - the text wraps around the chart edges and fills in the
openwhite space within the chart.

o Top and bottom - the text is only above and below the chart.

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 o In front - the chart overlaps the text.

o Behind - the text overlaps the chart.

If you select the square, tight, through, or top and bottom styles, you will be able to set up
some additional parameters - distance from text at all sides (top, bottom, left, right).

Figure 113 Chart Advanced Settings

The Position tab is available only if the selected wrapping style is not inline. This tab contains
the following parameters that vary depending on the selected wrapping style:

· The Horizontal section allows you to select one of the following three chart
positioning types:
o Alignment (left, center, right) relative to character, column, left margin,
margin, page or right margin,
o Absolute Position measured in absolute units
i.e. Centimeters/Points/Inches (depending on the option specified on
the File -> Advanced Settings... tab) to the right of character, column, left
margin, margin, page or right margin,
o Relative position measured in percent relative to the left margin, margin,
page or right margin.
· The Vertical section allows you to select one of the following three chart
positioning types:

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 o Alignment (top, center, bottom) relative to line, margin, bottom
margin, paragraph, page or top margin,
o Absolute Position measured in absolute units
i.e. Centimeters/Points/Inches (depending on the option specified
on the File -> Advanced Settings... tab) below line, margin, bottom
margin,paragraph, page or top margin,
o Relative position measured in percent relative to the margin, bottom
margin, page or top margin.
· Move object with text ensures that the chart moves along with the text to which it
isanchored.
· Allow overlap makes it possible for two charts to overlap if you drag them near
eachother on the page.
·

Figure 114 Chart Advanced Settings

The Alternative Text tab allows specifying a Title and Description which will be read to the
people with vision or cognitive impairments to help them better understand what
informationthe chart contains.

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13.6. Insert text objects
To make your text more emphatic and draw attention to a specific part of the document, you
can insert a text box (a rectangular frame that allows entering text within it) or a Text Art
object (a text box with a predefined font style and color that allows applying some effects to
the text).

13.6.1. Add a text object

You can add a text object anywhere on the page. To do that:

1. switch to the Insert tab of the top toolbar,

2. select the necessary text object type:

· to add a text box, click the Text Box icon on the top toolbar, then click where the
text box should be added, hold the mouse button and drag the text box border to
specify its size. When you release the mouse button, the insertion point will appear in
the added text box, allowing you to enter your text.

· to add a Text Art object, click the Text Art icon on the top toolbar, then click on the
desired style template – the Text Art object will be added at the current cursor
position. Select the default text within the text box with the mouse and replace it with
your own text.
3. click outside of the text object to apply the changes and return to the document.

The text within the text object is a part of the latter (when you move or rotate the text
object,the text moves or rotates with it).

As the inserted text object represents a rectangular frame with text in it (Text Art objects have
invisible text box borders by default), and this frame is a common autoshape, you can change
both the shape and text properties.

To delete the added text object, click on the text box border and press the Delete key on the
keyboard. The text within the text box will also be deleted.

13.6.2. Format a text box

Select the text box by clicking on its border to be able to change its properties. When the text
box is selected, its borders are displayed as solid (not dashed) lines.

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 · to resize, move, rotate the text box, use the special handles on the edges of the shape.
· to edit the text box fill, stroke, wrapping style or replace the rectangular box with
a different shape, click the Shape settings icon on the right sidebar and use
the corresponding options.
· to align the text box on the page, arrange text boxes as related to other objects,
rotate or flip a text box, change a wrapping style or access the shape advanced
settings, right-click on the text box border and use the contextual menu options.

13.6.3. Format the text within the text box

Click the text within the text box to change its properties. When the text is selected, the text box
borders are displayed as dashed lines.

Note: it's also possible to change the text formatting when the text box (not the text itself) is
selected. In thus case, any changes will be applied to all the text within the text box. Some font
formatting options (font type, size, color and decoration styles) can be applied to the previously
selected text fragment separately.

To rotate the text within the text box, right-click the text, select the Text Direction option
and then choose one of the available options: Horizontal (is selected by default), Rotate Text
Down (sets a vertical direction, from top to bottom) or Rotate Text Up (sets a vertical
direction, from bottom to top).

To align the text vertically within the text box, right-click the text, select the
Vertical Alignment option and then choose one of the available options: Align Top,
Align Center or Align Bottom.

Other formatting options that you can apply are the same as the ones for regular text. Please
refer to the corresponding help sections to learn more about the necessary operation. You can:

· align the text horizontally within the text box

· adjust the font type, size, color, apply decoration styles and formatting presets
· set line spacing, change paragraph indents, adjust tab stops for the multi-line text
withinthe text box
· insert a hyperlink

You can also click the Text Art settings icon on the right sidebar and change some style
parameters.

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13.6.4. Edit a Text Art style
Select a text object and click the Text Art settings icon on the right sidebar.

Figure 115 Text Art

Change the applied text style by selecting a new Template from the gallery. You can also
change the basic style by selecting a different font type, size etc.

Change the font Fill. You can choose the following options:

· Color Fill - select this option to specify the solid color to fill the inner space of letters.

Figure 116 Color Fill

Click the colored box below and select the necessary color from the available color
sets or specify any color you like:

· Gradient Fill - select this option to fill the letters with two colors which smoothly
change from one to another.

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 Figure 117 Gradient Fill

o Style - choose one of the available options: Linear (colors change in a straight
line i.e. along a horizontal/vertical axis or diagonally at a 45 degree angle)
or Radial (colors change in a circular path from the center to the edges).
o Direction - choose a template from the menu. If the Linear gradient is
selected, the following directions are available: top-left to bottom-right, top to
bottom, top-right to bottom-left, right to left, bottom-right to top-left,
bottom to top, bottom-left to top-right, left to right. If the Radial gradient is
selected, only one template is available.
o Gradient - click on the left slider under the gradient bar to activate the
color box which corresponds to the first color. Click on the color box on the
right to choose the first color in the palette. Drag the slider to set the gradient
stop i.e. the point where one color changes into another. Use the right slider
under the gradient bar to specify the second color and set the gradient stop.

Note: if one of these two options is selected, you can also set an Opacity level dragging
the slider or entering the percent value manually. The default value is 100%. It
corresponds to the full opacity. The 0% value corresponds to the full transparency.

· No Fill - select this option if you don't want to use any fill.

Adjust the font Stroke width, color and type.

· To change the stroke width, select one of the available options from the Size dropdown
list. The available options are: 0.5 pt, 1 pt, 1.5 pt, 2.25 pt, 3 pt, 4.5 pt, 6 pt. Alternatively,
select the No Line option if you don't want to use any stroke.
· To change the stroke color, click on the colored box below and select the necessary
color.
· To change the stroke type, select the necessary option from the corresponding
dropdown list (a solid line is applied by default, you can change it to one of the available
dashed lines).

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Apply a text effect by selecting the necessary text transformation type from
the Transform gallery. You can adjust the degree of the text distortion by dragging the
pink diamond-shaped handle.

13.7. Add captions

A caption is a numbered label that can be applied to objects, such as equations, tables, figures,
and images in the document.

A caption allows making a reference in the text - an easily recognizable label on an object.

You can also use captions to create a table of figures.

To add a caption to an object:

· select the required object to apply a caption;

· switch to the References tab of the top toolbar;

· click the Caption icon on the top toolbar or right-click on the object and
selectthe Insert Caption option to open the Insert Caption dialogue box
o choose the label to use for your caption by clicking the label drop-down and
choosing the object. or
o create a new label by clicking the Add label button to open the Add
label dialogue box. Enter a name for the label into the label text box. Then click
the OK button to add a new label into the label list;
· check the Include chapter number checkbox to change the numbering for your
caption;
· in Insert drop-down menu choose Before to place the label above the
objector After to place it below the object;
· check the Exclude label from caption checkbox to leave only a number for this
particular caption in accordance with a sequence number;
· you can then choose how to number your caption by assigning a specific style to the
caption and adding a separator;
· to apply the caption click the OK button.

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Figure 118 Insert Caption

13.7.1. Deleting a label

To delete a label you have created, choose the label from the label list within the caption
dialogue box then click the Delete label button. The label you created will be immediately
deleted.

Note: You may delete labels you have created but you cannot delete the default labels.

13.7.2. Formatting captions

As soon as you add a caption, a new style for captions is automatically added to the styles
section. To change the style for all captions throughout the document, you should follow these
steps:

· select the text to copy a new Caption style;

· search for the Caption style (highlighted in blue by default) in the styles gallery
onthe Home tab of the top toolbar;
· right-click on it and choose the Update from selection option.

Figure 119 Caption

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13.7.3. Grouping captions up
To move the object and the caption as one unit, you need to group the object and the caption:
· select the object;
· select one of the Wrapping styles using the right sidebar;
· add the caption as it is mentioned above;
· hold down Shift and select the items to be grouped up;
· right-click item and choose Arrange > Group.

Figure 120 Grouping

Now both items will move simultaneously if you drag them somewhere else in the document.

To unbind the objects, click on Arrange > Ungroup respectively.

13.8. Insert symbols and characters

To insert a special symbol which can not be typed on the keyboard, use the Insert
symbol option and follow these simple steps:

· place the cursor where a special symbol should be inserted,

· switch to the Insert tab of the top toolbar,
· click the Symbol,

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 Figure 121 Symbols

· The Symbol dialog box will appear, and you will be able to select the required symbol,
· use the Range section to quickly find the necessary symbol. All symbols are divided into
specific groups, for example, select 'Currency Symbols' if you want to insert a currency
character.

If the required character is not in the set, select a different font.

Many of them also have characters that differ from the standard set.

Or enter the Unicode hex value of the required symbol you want into the Unicode hex
value field. This code can be found in the Character map.

You can also use the Special characters tab to choose a special character from the list.

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 Figure 122 Symbol

The previously used symbols are also displayed in the Recently used symbols field,

· click Insert. The selected character will be added to the document.

13.8.1. Insert ASCII symbols

The ASCII table is also used to add characters.

To do this, hold down the ALT key and use the numeric keypad to enter the character code.

Note: be sure to use the numeric keypad, not the numbers on the main keyboard. To enable
the numeric keypad, press the Num Lock key.

For example, to add a paragraph character (§), press and hold down ALT while typing 789, and
then release the ALT key.

13.8.2. Insert symbols using the Unicode table

Additional characters and symbols can also be found in the Windows symbol table. To open this
table, do of the following:

· in the Search field write 'Character table' and open it,

· Simultaneously press Win + R, and then in the following window type charmap.exe
andclick OK.

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 Figure 123 Character Map

In the opened Character Map, select one of the Character sets, Groups, and Fonts. Next,
click on the required characters, copy them to the clipboard, and paste where necessary.

13.9. Align and arrange objects on the page

The added autoshapes, images, charts or text boxes can be aligned, grouped and ordered
on the page. To perform any of these actions, first select a separate object or several objects on
the page. To select several objects, hold down the Ctrl key and left-click the required objects. To
select a text box, click on its border, not the text within it. After that you can use either the icons
on the Layout tab of the top toolbar described below or the corresponding options from the
right-click menu.

13.9.1. Align objects

To align two or more selected objects,

1. Click the Align icon on the Layout tab of the top toolbar and select one of
thefollowing options:
· Align to Page to align objects relative to the edges of the page,
· Align to Margin to align objects relative to the page margins,
· Align Selected Objects (this option is selected by default) to align
objectsrelative to each other,
2. Click the Align icon once again and select the necessary alignment type from the list:
· Align Left - to line up the objects horizontally by the left edge of the
leftmostobject/left edge of the page/left page margin,

· Align Center - to line up the objects horizontally by their centers/center of

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 thepage/center of the space between the left and right page margins,
· Align Right - to line up the objects horizontally by the right edge of
therightmost object/right edge of the page/right page margin,
· Align Top - to line up the objects vertically by the top edge of the
topmostobject/top edge of the page/top page margin,
· Align Middle - to line up the objects vertically by their middles/middle of
thepage/middle of the space between the top and bottom page margins,
· Align Bottom - to line up the objects vertically by the bottom edge of the
Bottommost object/bottom edge of the page/bottom page margin.

Alternatively, you can right-click the selected objects, choose the Align option from the
contextual menu and then use one of the available alignment options.

If you want to align a single object, it can be aligned relative to the edges of the page or to the
page margins. The Align to Margin option is selected by default in this case.

13.9.2. Distribute objects

To distribute three or more selected objects horizontally or vertically so that there is equal
space between them,

1. Click the Align icon on the Layout tab of the top toolbar and select one of
thefollowing options:
· Align to Page to distribute objects between the edges of the page,
· Align to Margin to distribute objects between the page margins,
· Align Selected Objects (this option is selected by default) to distribute
objectsbetween two outermost selected objects,
2. Click the Align icon once again and select the necessary distribution type from the
list:
· Distribute Horizontally - to distribute objects evenly between the
leftmost and rightmost selected objects/left and right edges of the page/left
and right page margins.
· Distribute Vertically - to distribute objects evenly between the topmost and
bottommost selected objects/top and bottom edges of the page/top and bottom
page margins.

Alternatively, you can right-click the selected objects, choose the Align option from the
contextual menu and then use one of the available distribution options.

Note: the distribution options are disabled if you select less than three objects.

13.9.3. Group objects

To group two or more selected objects or ungroup them, click the arrow next to
the Group icon at the Layout tab on the top toolbar and select the necessary option from
the list:

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 · Group - to combine several objects into a group so that they can be simultaneously
rotated, moved, resized, aligned, arranged, copied, pasted, formatted like a single
object.
· Ungroup - to ungroup the selected group of the previously combined objects.

Alternatively, you can right-click the selected objects, choose the Arrange option from the
contextual menu and then use the Group or Ungroup option.

Note: the Group option is disabled if you select less than two objects. The Ungroup option is
available only when a group of the previously combined objects is selected.

13.9.4. Arrange objects

To arrange objects (i.e. to change their order when several objects overlap each other), you can
use the Bring Forward and Send Backward icons on the Layout tab of the top
toolbar and select the required arrangement type from the list.

To move the selected object(s) forward, click the arrow next to the Bring Forward icon
onthe Layout tab of the top toolbar and select the required arrangement type from the list:

· Bring To Foreground - to move the object(s) in front of all other objects,

· Bring Forward - to move the selected object(s) by one level forward as related
toother objects.

To move the selected object(s) backward, click the arrow next to the Send Backward icon
on the Layout tab of the top toolbar and select the required arrangement type from the list:

· Send To Background - to move the object(s) behind all other objects,

· Send Backward - to move the selected object(s) by one level backward as related to
other objects.

Alternatively, you can right-click the selected object(s), choose the Arrange option from the
contextual menu and then use one of the available arrangement options.

13.10. Change the text wrapping

The Wrapping Style option determines the way the object is positioned relative to the text.
You can change the text wrapping style for inse rted objects, such as shapes, images, charts,
text boxes or tables.

13.10.1. Change text wrapping for shapes, images, charts, text boxes
To change the currently selected wrapping style:

1. left-click a separate object to select it. To select a text box, click on its border, not the
text within it.
2. open the text wrapping settings:
· switch to the the Layout tab of the top toolbar and click the arrow next to the

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 Wrapping icon, or
· right-click the object and select the Wrapping Style option from the
contextual menu, or
· right-click the object, select the Advanced Settings option and switch
tothe Text Wrapping tab of the object Advanced Settings window.
3. select the necessary wrapping style:
· Inline - the object is considered to be a part of the text, like a character, so
when the text moves, the object moves as well. In this case the positioning
options are inaccessible.
· If one of the following styles is selected, the object can be moved independently
of the text and precisely positioned on the page:
· Square - the text wraps the rectangular box that bounds the object.
· Tight - the text wraps the actual object edges.
· Through - the text wraps around the object edges and fills the open white
space within the object. To apply this effect, use the Edit Wrap Boundary
optionfrom the right-click menu.
· Top and bottom - the text is only above and below the object.
· In front - the object overlaps the text.
· Behind - the text overlaps the object.

If you select the Square, Tight, Through, or Top and bottom style, you will be able to set
up some additional parameters - Distance from Text at all sides (top, bottom, left, right). To
access these parameters, right-click the object, select the Advanced Settings option and switch
to the Text Wrapping tab of the object Advanced Settings window. Set the required values
and click OK.

If you select a wrapping style other than Inline, the Position tab is also available in the
object Advanced Settings window. To learn more on these parameters, please refer to
the corresponding pages with the instructions on how to work with shapes, images or
charts.

If you select a wrapping style other than Inline, you can also edit the wrap boundary
for images or shapes. Right-click the object, select the Wrapping Style option from
the
contextual menu and click the Edit Wrap Boundary option. Drag wrap points to customize
the boundary. To create a new wrap point, click anywhere on the red line and drag it to the

required position.

13.10.2. Change text wrapping for tables

For tables, the following two wrapping styles are available: Inline table and Flow

table.To change the currently selected wrapping style:

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 1. right-click the table and select the Table Advanced Settings option,
2. switch to the Text Wrapping tab of the Table - Advanced Settings window,
3. select one of the following options:
· Inline table is used to select the wrapping style when the text is broken by
the table as well as to set the alignment: left, center, right.
· Flow table is used to select the wrapping style when the text is wrapped around
the table.

Using the Text Wrapping tab of the Table - Advanced Settings window, you can also set
upthe following additional parameters:

· For inline tables, you can set the table Alignment type (left, center or right) and
Indent from left.
· For floating tables, you can set the Distance from text and the table position
onthe Table Position tab.

13.11. Insert content controls

Content controls are objects containing different types of content, such as text, objects, etc.
Depending on the selected content control type, you can collaborate on documents by using
the available content controls array, or lock the ones that do not need further editing and
unlock those that require your colleagues’ input, etc. Content controls are typically used to
facilitate data gathering and processing or to set necessary boundaries for documents edited
by other users.

COLLABFILES Document Editor allows you to insert classic content controls, i.e. they are
fully backward compatible with the third-party word processors such as Microsoft
Word.

COLLABFILES Document Editor supports the following classic content controls: Plain Text, Rich
Text, Picture, Combo box, Drop-down list, Date, Check box.

· Plain Text is an object containing text that cannot be formatted. Plain text
contentcontrols cannot contain more than one paragraph.
· Rich Text is an object containing text that can be formatted. Rich text content controls
can contain several paragraphs, lists, and objects (images, shapes, tables etc.).
· Picture is an object containing a single image.
· Combo box is an object containing a drop-down list with a set of choices. It allows
choosing one of the predefined values from the list and edit the selected value if
necessary.
· Drop-down list is an object containing a drop-down list with a set of choices. It
allowschoosing one of the predefined values from the list. The selected value cannot
be edited.
· Date is an object containing a calendar that allows choosing a date.

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 · Check box is an object that allows displaying two states: the check box is selected and
the check box is cleared.
13.11.2. Adding content controls
13.11.2.1. Create a new Plain Text content control
1. position the insertion point within the text line where the content control should
beadded,
or select a text passage to transform it into a content control.
2. switch to the Insert tab of the top toolbar.
3. click the arrow next to the Content Controls icon.
4. choose the Plain Text option from the menu.

The content control will be inserted at the insertion point within existing text line. Replace the
default text within the content control ("Your text here") with your own text: select the
default text, and type in a new text or copy a text passage from anywhere and paste it into the
content control. The Plain text content controls do not allow adding line breaks and cannot
contain other objects such as images, tables, etc.

Figure 124 Plain Text

13.11.2.2. Create a new Rich Text content control

1. position the insertion point within the text line where the content control should
beadded,
or select one or more of the existing paragraphs you want to become the control
contents.
2. switch to the Insert tab of the top toolbar.
3. click the arrow next to the Content Controls icon.
4. choose the Rich Text option from the menu.

The control will be inserted in a new paragraph. Replace the default text within the control
("Your text here") with your own one: select the default text, and type in a new text or copy a
text passage from anywhere and paste it into the content control. Rich text content controls
allow adding line breaks, i.e. can contain multiple paragraphs as well as some objects, such as
images, tables, other content controls etc.

Figure 125 Rich Text

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13.11.2.3. Create a new Picture content control
1. position the insertion point within a line of the text where you want the control to
beadded.
2. switch to the Insert tab of the top toolbar.
3. click the arrow next to the Content Controls icon.
4. choose the Picture option from the menu - the content control will be inserted at
theinsertion point.
5. click the image icon in the button above the content control border - a standard file
selection window will open. Choose an image stored on your computer and click Open.

The selected image will be displayed within the content control. To replace the image, click the
image icon in the button above the content control border and select another image.

Figure 126 Image

13.11.2.4. Create a new Combo box or Drop-down list content control

The Combo box and Drop-down list content controls contain a drop-down list with a set of
choices. They can be created amost in the same way. The main difference between them is that
the selected value in the drop-down list cannot be edited, while the selected value in the combo
box can be replaced.

1. Position the insertion point within a line of the text where you want the control to
beadded.
2. Switch to the Insert tab of the top toolbar.
3. Click the arrow next to the Content Controls icon.
4. Choose the Combo box or Drop-down list option from the menu - the control will
be inserted at the insertion point.
5. Right-click the added control and choose the Content control settings option from
the contextual menu.
6. In the the opened Content Control Settings window, switch to the
Combo box or Drop-down list tab, depending on the selected content
control type.

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 Figure 127 Content Control Settings

7. to add a new list item, click the Add button and fill in the available fields in the
the opened window:

Figure 128 Name Feild

1. specify the necessary text in the Display name field, e.g. Yes, No, Other. This
textwill be displayed in the content control within the document.
2. by default, the text in the Value field corresponds to the one entered in
the Display name field. If you want to edit the text in the Value field, note
thatthe entered value must be unique for each item.
3. click the OK button.
8. you can edit or delete the list items by using the Edit or Delete buttons on the right
or change the item order using the Up and Down button.
9. when all the necessary choices are set, click the OK button to save the settings and close
the window.

Figure 129 Choose Item

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You can click the arrow button in the right part of the added Combo box or Drop-down
list content control to open the item list and choose the necessary one. Once the necessary
item is selected from the Combo box, you can edit the displayed text by replacing it with
yourtext entirely or partially. The Drop-down list does not allow editing the selected item.

Figure 130 Choose Item Dropdown

13.11.2.5. Create a new Date content control

1. position the insertion point within the text where content control should be added.
2. switch to the Insert tab of the top toolbar.
3. click the arrow next to the Content Controls icon.
4. choose the Date option from the menu - the content control with the current date
willbe inserted at the insertion point.
5. right-click the added content control and choose the Content control settings
option from the contextual menu.
6. in the opened Content Control Settings window, switch to the Date format tab.

Figure 131 Content Control Settings

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 7. choose the necessary Language and select the necessary date format in the Display
the date like this list.
8. click the OK button to save the settings and close the window.

You can click the arrow button in the right part of the added Date content control to open the
calendar and choose the necessary date.

Figure 132 Date

13.11.2.6. Create a new Check box content control

1. Position the insertion point within the text line where the content control should
beadded.
2. Switch to the Insert tab of the top toolbar.
3. Click the arrow next to the Content Controls icon.
4. Choose the Check box option from the menu - the content control will be inserted at
the insertion point.
5. Right-click the added content control and choose the Content control settings
option from the contextual menu.
6. In the opened Content Control Settings window, switch to the Check box tab.

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 Figure 133 Content Control Settings

7. click the Checked symbol button to specify the necessary symbol for the selected check
box or the Unchecked symbol to select how the cleared check box should look like.
The Symbol window will open.
8. When the symbols are specified, click the OK button to save the settings and close the
window.

The added check box is displayed in the unchecked mode.

If you click the added check box it will be checked with the symbol selected in the Checked
symbol list.

Note: The content control border is only visible when the control is selected. The borders do
not appear on a printed version.

13.11.3. Moving content controls

Content controls can be moved to another place in the document: click the button on the left of
the control border to select the control and drag it without releasing the mouse button to
another position in the text.

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You can also copy and paste content controls: select the necessary control and use
the Ctrl+C/Ctrl+V key combinations.

13.11.4. Editing plain text and rich text content controls

Text within plain text and rich text content controls can be formatted by using the icons on
the top toolbar: you can adjust the font type, size, color, apply decoration styles and
formatting presets. It's also possible to use the Paragraph - Advanced settings window
accessible from the contextual menu or from the right sidebar to change the text properties.
Text within rich text content controls can be formatted like a regular text, i.e. you can set line
spacing,
change paragraph indents, adjust tab stops, etc.

13.11.5. Changing content control settings

No matter which type of content controls is selected, you can change the content control
settings in the General and Locking sections of the Content Control Settings window.

To open the content control settings, you can proceed in the following ways:

· Select the necessary content control, click the arrow next to the Content
Controls icon on the top toolbar and select the Control Settings option from the menu.
· Right-click anywhere within the content control and use the Content
control settings option from the contextual menu.

A new window will open. Ot the General tab, you can adjust the following settings:

Figure 134 Content Control Settings

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 · Specify the content control Title, Placeholder, or Tag in the corresponding fields. The
title will be displayed when the control is selected. The placeholder is the main text
displayed within the content control element. Tags are used to identify content
controls so that you can make a reference to them in your code.
· Choose if you want to display the content control with a Bounding box or not.
Use the None option to display the control without the bounding box. If you
select
the Bounding box option, you can choose the Color of this box using the field below.
Click the Apply to All button to apply the specified Appearance settings to all the
content controls in the document.

On the Locking tab, you can protect the content control from being deleted or edited using the
following settings:

Figure 135 Content Control Settings

Content control cannot be deleted - check this box to protect the content control from being
deleted.
· Contents cannot be edited - check this box to protect the contents of the
content control from being edited.

For certain types of content controls, the third tab that contains the specific settings for the
selected content control type is also available: Combo box, Drop-down list, Date, Check box. These
settings are described above in the sections about adding the corresponding content controls.

Click the OK button within the settings window to apply the changes.

It's also possible to highlight content controls with a certain color. To highlight controls with a
color:

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 1. Click the button on the left of the control border to select the control,
2. Click the arrow next to the Content Controls icon on the top toolbar,
3. Select the Highlight Settings option from the menu,
4. Choose the required color from the available palettes: Theme Colors, Standard
Colors or specify a new Custom Color. To remove previously applied color
highlighting, use the No highlighting option.

The selected highlight options will be applied to all the content controls in the document.

13.11.6. Removing content controls

To remove a content control and leave all its contents, select a content control, then proceed in
one of the following ways:

· Click the arrow next to the Content Controls icon on the top toolbar and
selectthe Remove content control option from the menu.
· Right-click the content control and use the Remove content control option from
the contextual menu.

To remove a control and all its contents, select the necessary control and press the Delete key
on the keyboard.

13.12. Create a Table of Contents

A table of contents contains a list of all the chapters (sections, etc.) in a document and displays
the numbers of the pages where each chapter begins. It allows easily navigating through a
multi-page document and quickly switching to the required part of the text. The table of
contents is generated automatically on the basis of the document headings formatted using
built-in styles. This makes it easy to update the created table of contents without having to edit
the headings and change the page numbers manually if the text of the document has been
changed.

13.12.1. Define the heading structure

Format headings

First of all, format the headings in your document using one of the predefined styles. To do
that,

1. Select the text you want to include into the table of contents.
2. Open the style menu on the right side of the Home tab at the top toolbar.
3. Click the required style to be applied. By default, you can use the Heading 1 - Heading
9 styles.

Note: if you want to use other styles (e.g. Title, Subtitle etc.) to format headings that will
be included into the table of contents, you will need to adjust the table of contents
settings first (see the corresponding section below).

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Manage headings
Once the headings are formatted, you can click the Navigation icon on the left sidebar to
open the panel that displays the list of all headings with corresponding nesting levels. This
panel allows easily navigating between headings in the document text as well as managing the
heading structure.

Right-click on a heading in the list and use one of the available options from the menu:

Figure 136 Table of Contents

· Promote - to move the currently selected heading up to the higher level in

the hierarchical structure, e.g. change it from Heading 2 to Heading 1.
· Demote - to move the currently selected heading down to the lower level in
the hierarchical structure, e.g. change it from Heading 1 to Heading 2.
· New heading before - to add a new empty heading of the same level before
thecurrently selected one.
· New heading after - to add a new empty heading of the same level after the
currently selected one.
· New subheading - to add a new empty subheading (i.e. a heading with lower level)
afterthe currently selected heading.

When the heading or subheading is added, click on the added empty heading in the list
and type in your own text. This can be done both in the document text and on
the Navigation panel itself.

· Select content - to select the text below the current heading in the document
(including the text related to all subheadings of this heading).
· Expand all - to expand all levels of headings at the Navigation panel.
· Collapse all - to collapse all levels of headings, excepting level 1, at
the Navigation panel.

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 · Expand to level - to expand the heading structure to the selected level. E.g. if you
select level 3, then levels 1, 2 and 3 will be expanded, while level 4 and all lower levels
will be collapsed.

To manually expand or collapse separate heading levels, use the arrows to the left of the
headings.

To close the Navigation panel, click the Navigation icon on the left sidebar once again.

13.12.2. Insert a Table of Contents into the document

To insert a table of contents into your document:

1. Position the insertion point where the table of contents should be added.
2. Switch to the References tab of the top toolbar.
3. Click the Table of Contents icon on the top toolbar, or
click the arrow next to this icon and select the necessary layout option from the menu.
You can select the table of contents that displays headings, page numbers and leaders,or
headings only.

Figure 137 Table of Contents

Note: the table of content appearance can be adjusted later via the table of contents
settings.

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The table of contents will be added at the current cursor position. To change the position of the
table of contents, you can select the table of contents field (content control) and simply drag it

to the desired place. To do that, click the button in the upper left corner of the table of
contents field and drag it without releasing the mouse button to another position in the
document text.

Figure 138 Table of Content

To navigate between headings, press the Ctrl key and click the necessary heading within the
table of contents field. You will go to the corresponding page.

13.12.3. Adjust the created Table of Contents

Refresh the Table of Contents

After the table of contents is created, you can continue editing your text by adding new
chapters, changing their order, removing some paragraphs, or expanding the text related to a
heading so that the page numbers that correspond to the previous or the following section may
change. In this case, use the Refresh option to automatically apply all changes to the table of
contents.

Click the arrow next to the Refresh icon on the References tab of the top toolbar and
select the necessary option from the menu:

· Refresh entire table - to add the headings that you added to the document, remove
the ones you deleted from the document, update the edited (renamed) headings as well
as update page numbers.
· Refresh page numbers only - to update page numbers without applying changes to
theheadings.

Alternatively, you can select the table of contents in the document text and click
the Refresh icon at the top of the table of contents field to display the above mentioned
options.

Figure 139 Table of Contents

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It's also possible to right-click anywhere within the table of contents and use the corresponding
options from the contextual menu.

Figure 140 Table of Content

Adjust the Table of Contents settings

To open the table of contents settings, you can proceed in the following ways:

· Click the arrow next to the Table of Contents icon on the top toolbar and
selectthe Settings option from the menu.
· Select the table of contents in the document text, click the arrow next to the table of
contents field title and select the Settings option from the menu.

· Right-click anywhere within the table of contents and use the Table of
contentssettings option from the contextual menu.

A new window will open, and you will be able to adjust the following settings:

Figure 141 Table of Contents

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Figure 142 Table of Contents

· Show page numbers - this option allows displaying the page numbers.
· Right align page numbers - this option allows aligning the page numbers on the
rightside of the page.
· Leader - this option allows choose the required leader type. A leader is a line of
characters (dots or hyphens) that fills the space between a heading and the
corresponding page number. It's also possible to select the None option if you do not
want to use leaders.
· Format Table of Contents as links - this option is checked by default. If you uncheck
it, you will not be able to switch to the necessary chapter by pressing Ctrl and clicking
the corresponding heading.
· Build table of contents from - this section allows specifying the necessary number
of outline levels as well as the default styles that will be used to create the table of
contents. Check the necessary radio button:
o Outline levels - when this option is selected, you will be able to adjust the
number of hierarchical levels used in the table of contents. Click the arrows in
the Levels field to decrease or increase the number of levels (the values from 1
to 9 are available). E.g., if you select the value of 3, headings that have levels 4 - 9
will not be included into the table of contents.
o Selected styles - when this option is selected, you can specify additional styles
that can be used to build the table of contents and assign the corresponding
outline level to each of them. Specify the desired level value in the field on the

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 right of the style. Once you save the settings, you will be able to use this stylewhen
creating a table of contents.

Figure 143 Table of Contents

Styles - this options allows selecting the desired appearance of the table of contents. Select the necessary
style from the drop-down list. The preview field above displays how the table of contents should look like.

The following four default styles are available: Simple, Standard, Modern, Classic.
The Current option is used if you customize the table of contents style.

Click the OK button within the settings window to apply the changes.

Customize the Table of Contents style

After you apply one of the default table of contents styles within the Table of Contents
settings window, you can additionally modify this style so that the text within the table of
contents field looks like you need.

1. Select the text within the table of contents field, e.g. pressing the button in the upper
left corner of the table of contents content control.
2. Format table of contents items changing their font type, size, color or applying the font
decoration styles.

3. Consequently update styles for items of each level. To update the style, right-click
the formatted item, select the Formatting as Style option from the contextual

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 menu and click the Update toc N style option (toc 2 style corresponds to items that
have level2, toc 3 style corresponds to items with level 3 and so on).

Figure 144 Update Table of Content

Refresh the table of contents.

Remove the Table of Contents

To remove the table of contents from the document:

· click the arrow next to the Table of Contents icon on the top toolbar and
usethe Remove table of contents option,
· or click the arrow next to the table of contents content control title and use the
Remove table of contents option.

13.13. Add and Format a Table of Figures

Table of Figures provides an overview of equations, figures and tables added to a document.
Similar to a table of contents, a Table of Figures lists, sorts out and arranges captioned objects
or text headings that have a certain style applied. This makes it easy to reference them in your
document and to navigate between figures. Click the link in the Table of Figures formatted as
links and you will be taken directly to the figure or the heading. Any table, equation, diagram,
drawing, graph, chart, map, photograph or another type of illustration is presented as a figure.

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 Figure 145 References

To add a Table of Figures go to the References tab and use the Table of

Figure toolbar button to set up and format a table of figures. Use the Refresh button to
update a table of figures each time you add a new figure to your document.

13.13.1. Creating a Table of Figures

Note: You can create a Table of Figures using either captioned figures or styles. Before
proceeding, a caption must be added to each equation, table or figure, or a style must be
applied to the text so that it is correctly included in a Table of Figures.

1. Once you have added captions or styles, place your cursor where you want to inset
a Table of Figures and go to the References tab then click the Table of Figures
buttonto open the Table of Figures dialog box, and generate the list of figures.

Figure 146 Table of Figure

Choose an option to build a Table of Figures from the Caption or Style group.
· You can create a Table of Figures based on captioned objects. Check the Caption box
and select a captioned object from the drop-down list:
o None;
o Equation;
o Figure;
o Table.

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 Figure 147 Table of Figure

· You can create a Table of Figures based on the styles used to format text. Check
the Style box and select a style from the drop-down list. The list of options may vary
depending on the style applied:
o Heading 1;
o Heading 2;
o Caption;
o Table of Figures;
o Normal.

Figure 148 Table of Content Style

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 13.13.2. Formatting a Table of Figures
The check box options allow you to format a Table of Figures. All formatting check boxes are
activated by default as in most cases it is more reasonable to have them. Uncheck the boxes you
don’t need.

Show page numbers - to display the page number the figure appears on;
Right align page numbers - to display page numbers on the right when Show page
numbers is active; uncheck it to display page numbers right after the title;
Format table and contents as links - to add hyperlinks to the Table of Figures;
Include label and number - to add a label and number to the Table of Figures.

· Choose the Leader style from the drop-down list to connect titles to page numbers for a
better visualization.
· Customize the table of figures text styles by choosing one of the available styles from
the drop-down list:
o Current - displays the style chosen previously.
o Simple - highlights text in bold.
o Classic - makes the text all caps.
o Distinctive - highlights text in italic.
o Centered - centers the text and displays no leader.
o Formal - displays text in 11 pt Arial to give a more formal look.
· Preview window displays how the Table of Figures appears in the document or when
printed.

13.13.3. Updating a Table of Figures

Update a Table of Figures each time you add a new equation, figure or table to your
document.The Refresh button becomes active when you click or select the Table of Figures.

Click the Refresh button on the References tab of the top toolbar and select the necessary
option from the menu:

Figure 149 Table of Figure

Refresh page numbers only - to update page numbers without applying changes to theheadings.
Refresh entire table - to update all the headings that have been modified and page
numbers.

Click OK to confirm your choice,

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or

Right-click the Table of Figures in your document to open the contextual menu, then choose
the Refresh field to update the Table of Figures.

14. Mail merge

14.1. Use Mail Merge

The Mail Merge feature is used to create a set of documents combining a common content
which is taken from a text document and some individual components (variables, such as
names, greetings etc.) taken from a spreadsheet (for example, a customer list). It can be useful
if you need to create a lot of personalized letters and send them to recipients.

To start working with the Mail Merge feature,

1. Prepare a data source and load it to the main document

1. A data source used for the mail merge must be an .xlsx spreadsheet stored on
your portal. Open an existing spreadsheet or create a new one and make sure
that it meets the following requirements.
The spreadsheet should have a header row with the column titles, as values in the
first cell of each column will designate merge fields (i.e. variables that you can
insert into the text). Each column should contain a set of actual values for a
variable. Each row in the spreadsheet should correspond to a separate record
(i.e. a set of values that belongs to a certain recipient). During the merge process,a
copy of the main document will be created for each record and each merge field
inserted into the main text will be replaced with an actual value from the
corresponding column. If you are goung to send results by email, the
spreadsheet must also include a column with the recipients' email addresses.
2. Open an existing text document or create a new one. It must contain the main
text which will be the same for each version of the merged document. Click
the Mail Merge icon on the Home tab of the top toolbar.
3. The Select Data Source window will open. It displays the list of all
your .xlsx spreadsheets stored in the My Documents section. To navigate
between other Documents module sections, use the menu on the left part of
the window. Select the required file and click OK.

Once the data source is loaded, the Mail Merge setting tab will be available on the
rightsidebar.

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 Figure 150 Mail Merge

2. Verify or change the recipients list

1. Click the Edit recipient’s list button on the top of the right sidebar to
open the Mail Merge Recipients window, where the content of the
selected data source is displayed.

Figure 151 Mail Merge

In the opened window, you can add new information, edit or delete the existing data if necessary. To
simplify working with data, you can use the icons at the top of the window:
· and - to copy and paste the copied data
· and - to undo and redo undone actions
· and - to sort your data within a selected range of cells in ascending or
descending order

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 · - to enable the filter for the previously selected range of cells or to remove the
applied filter
· - to clear all the applied filter parameters

Note: to learn more on how to use the filter, please refer to the Sort and filter
data section of the Spreadsheet Editor help.

· - to search for a certain value and replace it with another one, if necessary

Note: to learn more on how to use the Find and Replace tool, please refer to
the Search and Replace Functions section of the Spreadsheet Editor help.

2. After all the necessary changes are made, click the Save & Exit button. To
discard the changes, click the Close button

3. Insert merge fields and check the results

1. Place the mouse cursor where the merge field should be inserted, click
the Insert Merge Field button on the right sidebar and select the necessary
field from the list. The available fields correspond to the data in the first cell of
each column of the selected data source. All the required fields can be added
anywhere.

Figure 152 Mail Merge

Figure 153 Mail Merge Sample

2. Turn on the Highlight merge fields switcher on the right sidebar to make
the inserted fields more noticeable in the text.

3. Turn on the Preview results switcher on the right sidebar to view the text with
the merge fields replaced with actual values from the data source. Use the arrow
buttons to preview the versions of the merged document for each record.

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 Figure 154 Mail Merge Sample

· To delete an inserted field, disable the Preview results mode, select the
fieldwith the mouse and press the Delete key on the keyboard.
· To replace an inserted field, disable the Preview results mode, select the
field with the mouse, click the Insert Merge Field button on the right
sidebar and choose a new field from the list.
4. Specify the merge parameters
1. Select the merge type. You can start mass mailing or save the result as a PDF or
Docx file to print or edit it later. Select the necessary option from the Merge
to list:

Figure 155 Mail Merge

· PDF - to create a single PDF document that includes all the merged copies that
can be printed later
· Docx - to create a single Docx document that includes all the merged copies that
can be edited individually later
· Email - to send the results to recipients by email

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 Note: the recipients' email addresses must be specified in the loaded data source and
you need to have at least one email account connected in the Mail module on your
portal.

2. Choose all the required records to be applied:

· All records (this option is selected by default) - to create merged documents
forall records from the loaded data source
· Current record - to create a merged document for the record that is
currently displayed

· From ... To - to create merged documents for a range of records (in this case you
need to specify two values: the number of the first record and the last record in
the desired range)

Note: the maximum allowed quantity of recipients is 100. If you have more than
100 recipients in your data source, please, perform the mail merge by stages:
specify the values from 1 to 100, wait until the mail merge process is over, then
repeat the operation specifying the values from 101 to N etc.

3. Complete the merge

· If you've decided to save the merge results as a file,
o click the Download button to save the file on your PC. You'll find
thedownloaded file in your default Downloads folder.
o click the Save button to save the file on your portal. In the opened Folder
for save window, you can change the file name and specify the folder where
you want to save the file. You can also check the Open merged document in
newtab box to check the result when the merge process is finished. Finally,
click Save in the Folder for save window.
· If you've selected the Email option, the Merge button will be available on the
right sidebar. After you click it, the Send to Email window will open:

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 Figure 156 Mail Merge

· In the From list, select the required mail account if you have several accounts connected
to the Mail module.

· In the To list, select the merge field corresponding to the email addresses of the
recipients if this option was not selected automatically.
· Enter your message subject in the Subject Line field.
· Select the mail format from the list: HTML, Attach as DOCX or Attach as PDF.
When one of the two latter options is selected, you also need to specify the File
name for attachments and enter the Message (the text of your letter that will be
sent to recipients).
· Click the Send button.

Once the mailing is over, you'll receive a notification to your email specified in
the From field.

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15. Math equations
15.1. Insert equations
The Document Editor allows you to build equations using the built-in templates, edit them,
insert special characters (including mathematical operators, Greek letters, accents, etc.).

15.2. Add a new equation

To insert an equation from the gallery,

1. put the cursor within the necessary line ,

2. switch to the Insert tab of the top toolbar,
3. click the arrow next to the Equation icon on the top toolbar,
4. in the opened drop-down list select the equation category you need. The following
categories are currently available: Symbols, Fractions, Scripts, Radicals, Integrals,
Large Operators, Brackets, Functions, Accents, Limits and Logarithms, Operators,
Matrices,
5. click the certain symbol/equation in the corresponding set of templates.

The selected symbol/equation box will be inserted at the cursor position. If the selected line is
empty, the equation will be centered. To align such an equation to the left or to the right, click
on the equation box and use the or icon on the Home tab of the top toolbar.

Each equation template represents a set of slots. A slot is a position for each element that
makes up the equation. An empty slot (also called as a placeholder) has a dotted outline . You
need to fill in all the placeholders specifying the necessary values.

Note: to start creating an equation, you can also use the Alt + = keyboard shortcut.

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15.3. Enter values
The insertion point specifies where the next character will appear. To position the insertion
point precisely, click within the placeholder and use the keyboard arrows to move the insertion
point by one character left/right or one line up/down.

If you need to create a new placeholder below the slot with the insertion point within the
selected template, press Enter.

Once the insertion point is positioned, you can fill in the placeholder:

· enter the desired numeric/literal value using the keyboard,

· insert a special character using the Symbols palette from the Equation menu
on the Insert tab of the top toolbar or typing them from the keyboard (see the Math
AutoСorrect option description),
· add another equation template from the palette to create a complex nested equation.
The size of the primary equation will be automatically adjusted to fit its content. The size
of the nested equation elements depends on the primary equation placeholder size, but
it cannot be smaller than the sub-subscript size.

Figure 157 Equation

To add some new equation elements you can also use the right-click menu options:

· To add a new argument that goes before or after the existing one within Brackets, you
can right-click on the existing argument and select the Insert argument
before/after option from the menu.
· To add a new equation within Cases with several conditions from the Brackets group
(orequations of other types, if you've previously added new placeholders by
pressing Enter), you can right-click on an empty placeholder or entered equation
within it and select the Insert equation before/after option from the menu.
· To add a new row or a column in a Matrix, you can right-click on a placeholder within
it, select the Insert option from the menu, then select Row Above/Below or
Column Left/Right.

Note: currently, equations cannot be entered using the linear format, i.e. \sqrt(4&x^3).

When entering the values of the mathematical expressions, you do not need to
use Spacebar as the spaces between the characters and signs of operations are setautomatically.

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If the equation is too long and does not fit a single line, automatic line breaking occurs while
typing. You can also insert a line break in a specific position by right-clicking on a
mathematical operator and selecting the Insert manual break option from the menu. The
selected operator will start a new line. Once the manual line break is added, you can press the
Tab key to align the new line to any math operator of the previous line. To delete the added
manual line break, right-click on the mathematical operator that starts a new line and select
the Delete manual break option.

15.4. Format equations

To increase or decrease the equation font size, click anywhere within the equation box and use

the and buttons on the Home tab of the top toolbar or select the necessary font size
from the list. All the equation elements will change correspondingly.

The letters within the equation are italicized by default. If necessary, you can change the font
style (bold, italic, strikeout) or color for a whole equation or its part. The underlined style can be
applied to the entire equation only, not to individual characters. Select the necessary part of the
equation by clicking and dragging it. The selected part will be highlighted in blue. Then use the
necessary buttons on the Home tab of the top toolbar to format the selected part. For
example, you can remove the italic format for ordinary words that are not variables or
constants.

Figure 158 Equation Format

To modify some equation elements, you can also use the right-click menu options:

· To change the Fractions format, you can right-click on a fraction and select the
Change to skewed/linear/stacked fraction option from the menu (the available
options differ depending on the selected fraction type).
· To change the Scripts position relating to text, you can right-click on the equation
that includes scripts and select the Scripts before/after text option from the
menu.
· To change the argument size for Scripts, Radicals, Integrals, Large Operators, Limits and
Logarithms, Operators as well as for overbraces/underbraces and templates with
grouping characters from the Accents group, you can right-click on the argument you
want to change and select the Increase/Decrease argument size option from the
menu.
· To specify whether an empty degree placeholder should be displayed or not for
a Radical, you can right-click on the radical and select the Hide/Show degree option
from the menu.
· To specify whether an empty limit placeholder should be displayed or not for

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 an Integral or Large Operator, you can right-click on the equation and select
the Hide/Show top/bottom limit option from the menu.

· To change the limits position relating to the integral or operator sign

for Integrals or Large Operators, you can right-click on the equation and select
the Change limits location option from the menu. The limits can be displayed on
the right of the operator sign (as subscripts and superscripts) or directly above and
below the operator sign.
· To change the limits position relating to text for Limits and Logarithms and templates
with grouping characters from the Accents group, you can right-click on the equation
andselect the Limit over/under text option from the menu.
· To choose which of the Brackets should be displayed, you can right-click on the
expression within them and select the Hide/Show opening/closing bracket
optionfrom the menu.
· To control the Brackets size, you can right-click on the expression within them.
The Stretch brackets option is selected by default so that the brackets can grow
according to the expression within them, but you can deselect this option to prevent
brackets from stretching. When this option is activated, you can also use the Match
brackets to argument height option.
· To change the character position relating to text for overbraces/underbraces or
overbars/underbars from the Accents group, you can right-click on the template
andselect the Char/Bar over/under text option from the menu.
· To choose which borders should be displayed for a Boxed formula from
the Accents group, you can right-click on the equation and select the Border
properties option from the menu, then select Hide/Show
top/bottom/left/right border or Add/Hide horizontal/vertical/diagonal
line.
· To specify whether empty placeholders should be displayed or not for a Matrix, you can
right-click on it and select the Hide/Show placeholder option from the menu.

To align some equation elements you can use the right-click menu options:

· To align equations within Cases with several conditions from the Brackets group
(orequations of other types, if you've previously added new placeholders by
pressing Enter), you can right-click on an equation, select the Alignment option
fromthe menu, then select the alignment type: Top, Center, or Bottom.
· To align a Matrix vertically, you can right-click on the matrix, select the
Matrix Alignment option from the menu, then select the alignment type:
Top, Center,or Bottom.
· To align elements within a Matrix column horizontally, you can right-click on a
placeholder within the column, select the Column Alignment option from the
menu, then select the alignment type: Left, Center, or Right.

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15.5. Delete equation elements
To delete a part of the equation, select it by dragging the mouse or holding down the Shift key
and using the arrow buttons, then press the Delete key on the keyboard.

A slot can only be deleted together with the template it belongs to.
To delete the entire equation, select it completely by dragging the mouse or double-clicking on
the equation box and press the Delete key on the keyboard.

To delete some equation elements, you can also use the right-click menu options:

· To delete a Radical, you can right-click on it and select the Delete radical option
fromthe menu.
· To delete a Subscript and/or Superscript, you can right-click on the expression that
contains them and select the Remove subscript/superscript option from the
menu. If the expression contains scripts that go before text, the Remove scripts
option is available.
· To delete Brackets, you can right-click on the expression within them and select
the Delete enclosing characters or Delete enclosing characters and
separators option from the menu.
· If the expression within Brackets inclides more than one argument, you can right-click
on the argument you want to delete and select the Delete argument option from the
menu.
· If Brackets enclose more than one equation (i.e. Cases with several conditions), you can
right-click on the equation you want to delete and select the Delete equation option
from the menu. This option is also available for equations of other types if you've
previously added new placeholders by pressing Enter.
· To delete a Limit, you can right-click on it and select the Remove limit option from
the menu.
· To delete an Accent, you can right-click on it and select the Remove accent
character, Delete char or Remove bar option from the menu (the available
options differ depending on the selected accent).
· To delete a row or a column of a Matrix, you can right-click on the placeholder within
therow/column you need to delete, select the Delete option from the menu, then
select Delete Row/Column.

15.6. Convert equations

If you open an existing document containing equations which were created with an old version
of equation editor, you need to convert these equations to the Office Math ML format to be able
to edit them.

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To convert an equation, double-click it. The warning window will appear:

Figure 159 Format Equation

To convert the selected equation only, click the Yes button in the warning window. To convert
all equations in this document, check the Apply to all equations box and click Yes.

Once the equation is converted, you can edit it.

16. Collaborative Document Editing

The Document Editor allows you to collaboratively work on a document with other users.
Thisfeature includes:

· simultaneous multi-user access to the document to be edited

· visual indication of passages that are being edited by other users
· real-time display of changes or synchronization of changes with one button click
· chat to share ideas concerning particular parts of the document
· comments with the description of a task or problem that should be solved

16.1.1. Chat
You can use this tool to coordinate among the users, example: to distribute tasks and
paragraphs to be edited by the collaborators, etc.

The chat messages are stored during one session only. To discuss the document content, it is
better to use comments which are stored until they are deleted.

To access the chat and leave a message for other users,

1. click the icon on the left sidebar, or

switch to the Collaboration tab of the top toolbar and click the Chat button,
2. enter your text into the corresponding field below,

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 3. press the Send button.

All the messages left by users will be displayed on the panel on the left. If there are new
messages you haven't read yet, the chat icon will look like this - .

To close the panel with chat messages, click the icon on the left sidebar or
the Chat button at the top toolbar once again.

16.1.2. Comments
To leave a comment,
1. select a text passage where you think there is an error or problem,
2. switch to the Insert or Collaboration tab of the top toolbar and
clickthe Comment button, or
use the icon on the left sidebar to open the Comments panel and click the Add
Comment to Document link, or right-click the selected text passage and select the
Add Comment option from thecontextual menu,
3. enter the required text,
4. Click the Add Comment/Add button.

The comment will be seen on the Comments panel on the left. Any other user can answer the
added comment asking questions or reporting on the work he/she has done. For this purpose,
click the Add Reply link situated under the comment, type in your reply in the entry field and
press the Reply button.

The text passage you commented will be highlighted in the document. To view the comment,
just click within the passage. If you need to disable this feature, click the File tab at the top
toolbar, select the Advanced Settings... option and uncheck the Turn on display of the
comments box. In this case the commented passages will be highlighted only if you click
the icon.

You can manage the added comments using the icons in the comment balloon or on
the Comments panel on the left:

· edit the currently selected comment by clicking the icon,

· delete the currently selected comment by clicking the icon,
· close the currently selected discussion by clicking the icon if the task or problem you
stated in your comment was solved, after that the discussion you opened with your
comment gets the resolved status. To open it again, click the icon. If you want to
hide resolved comments, click the File tab on the top toolbar, select the Advanced
Settings... option, uncheck the Turn on display of the resolved comments box
and click Apply. In this case the resolved comments will be highlighted only if you click
the icon.

Adding mentions

When entering comments, you can use the mentions feature that allows you to attract

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somebody's attention to the comment and send a notification to the mentioned user via email
and Talk.

To add a mention enter the "+" or "@" sign anywhere in the comment text - a list of the portal
users will open. To simplify the search process, you can start typing a name in the comment
field - the user list will change as you type. Select the necessary person from the list. If the
filehas not yet been shared with the mentioned user, the Sharing Settings window will
open. Read only access type is selected by default. Change it if necessary and click OK.

The mentioned user will receive an email notification that he/she has been mentioned in a
comment. If the file has been shared, the user will also receive a corresponding notification.

To remove comments,

o click the Remove button on the Collaboration tab of the top toolbar,
o select the necessary option from the menu:
· Remove Current Comments - to remove the currently selected comment. If
some replies have been added to the comment, all its replies will be removed as
well.
· Remove My Comments - to remove comments you added without removing
comments added by other users. If some replies have been added to your comment, all
its replies will be removed as well.
· Remove All Comments - to remove all the comments in the document that you
andother users added.

To close the panel with comments, click the icon on the left sidebar once again.

16.2. Document Review

When somebody shares a file with you using the review permissions, you need to apply the
document Review feature.

As a reviewer, you can use the Review option to review the document, change the sentences,
phrases and other page elements, correct spelling, etc. without actually editing it. All your
changes will be recorded and shown to the person who sent you the document.

If you send the file for review, you will need to display all the changes which were made to it,
view and either accept or reject them.

16.2.1. Enable the Track Changes feature

To see changes suggested by a reviewer, enable the Track Changes option in one of the
following ways:

· click the button in the right lower corner on the status bar, or

· switch to the Collaboration tab on the top toolbar and press the

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 TrackChanges button.

Note: it is not necessary for the reviewer to enable the Track Changes option. It is enabled by
default and cannot be disabled when the document is shared with review only access rights.

o the following options are available in the opened pop-up menu:On for me - tracking
changes is enabled for the current user only. The option remains enabled for the
current editing session, i.e. will be disabled when you reload or open the document
anew. It will not be affected by other users enabling or disabling the general
tracking changes option.
o Off for me - tracking changes is disabled for the current user only. The option remains
disabled for the current editing session. It will not be affected by other users enabling
or disabling the general tracking changes option.
o On for me and everyone - tracking changes is enabled and will remain when you
reload or open the document anew (when the document is reloaded, all users will
have the tracking enabled). When another user disables the general tracking changes
option in the file, it will be switched to Off for me and everyone for all users.

Figure 160 Track Change

o Off for me and everyone - tracking changes is disabled and will remain
when you reload or open the document anew (when the document is reloaded,
all users will have the tracking disabled). When another user enables the
general tracking changes option in the file, it will be switched to On for me
and everyone for all users. The corresponding alert message will be shown to
everyco-author.

Figure 161 Track Change

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16.2.2. View changes
Changes made by a user are highlighted with a specific color in the document text. When you
click on the changed text, a pop-up window opens which displays the user name, the date and
time when the change has been made, and the change description. The pop-up window also
contains icons used to accept or reject the current change.

Figure 162 Modify File

If you drag and drop a piece of text to some other place in the document, the text in a new
position will be underlined with the double line. The text in the original position will be
double- crossed. This will count as a single change.

Click the double-crossed text in the original position and use the arrow in the change pop-up
window to go to the new location of the text.

Click the double-underlined text in the new position and use the arrow in the change pop-up
window to go to to the original location of the text.

16.2.3. Choose the changes display mode

Click the Display Mode button on the top toolbar and select one of the available modes
from the list:

· Markup - this option is selected by default. It allows both viewing the

suggested changes and editing the document.
· Final - this mode is used to display all the changes as if they were accepted. This option
does not actually accept all changes, it only allows you to see how the document will
look like after you accept all the changes. In this mode, you cannot edit the document.
· Original - this mode is used to display all the changes as if they were rejected. This
option does not actually reject all changes, it only allows you to view the document
without changes. In this mode, you cannot edit the document.

16.2.4. Accept or reject changes

Use the Previous and the Next buttons on the top toolbar to navigate through the
changes.

To accept the currently selected change you can:

· click the Accept button on the top toolbar, or

· click the downward arrow below the Accept button and select the Accept Current

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 Change option (in this case, the change will be accepted and you will proceed to the
next change), or
· click the Accept button of the change pop-up window.

To quickly accept all the changes, click the downward arrow below the Accept button and
select the Accept All Changes option.

To reject the current change you can:

· click the Reject button on the top toolbar, or
· click the downward arrow below the Reject button and select the Reject Current
Change option (in this case, the change will be rejected and you will move on to the
nextavailable change), or
· click the Reject button of the change pop-up window.

To quickly reject all the changes, click the downward arrow below the Reject button and
select the Reject All Changes option.

16.3. Compare documents

If you need to compare and merge two documents, you can use the
document Compare feature. It allows displaying the differences between two documents and
merge the documents by accepting the changes one by one or all at once.

After comparing and merging two documents, the result will be stored on the portal as a new
version of the original file.

If you do not need to merge documents which are being compared, you can reject all the
changes so that the original document remains unchanged.

16.3.1. Choose a document for comparison

To compare two documents, open the original document that you need to compare and select
the second document for comparison:

1. switch to the Collaboration tab on the top toolbar and press the Compare button,
2. select one of the following options to load the document:
· the Document from File option will open the standard dialog window for file selection.
Browse your computer hard disk drive for the necessary .docx file and click
the Open button.
· the Document from URL option will open the window where you can enter a link to
the file stored in a third-party web storage (for example, Nextcloud) if you have
corresponding access rights to it. The link must be a direct link for downloading
the file. When the link is specified, click the OK button.

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 Note: The direct link allows downloading the file directly without opening it in a web
browser. For example, to get a direct link in Nextcloud, find the necessary document in
the file list, select the Details option from the file menu. Click the Copy direct link (only
works for users who have access to this file/folder) icon on the right of the file name
on the details panel. To find out how to get a direct link for downloading the file in a
different third-party web storage, please refer to the corresponding third-party service
documentation.

· the Document from Storage option will open the Select Data Source
window. It displays the list of all the .docx documents stored on your portal you
have corresponding access rights to. To navigate through the sections of
the Documents module, use the menu on the left part of the window. Select the
necessary .docx document and click the OK button.

When the second document for comparison is selected, the comparison process will start and
the document will look as if it was opened in the Review mode. All the changes are highlighted
with a color, and you can view the changes, navigate between them, accept or reject them one by
one or all the changes at once. It's also possible to change the display mode and see how the
document looks before comparison, in the process of comparison, or how it will look after
comparison if you accept all changes.

16.3.2. Choose the changes display mode

Click the Display Mode button on the top toolbar and select one of the available modes
from the list:

· Markup - this option is selected by default. It is used to display the document in

the process of comparison. This mode allows both viewing the changes and
editing thedocument.

Figure 163 Collaboration

· Final - this mode is used to display the document after comparison as if all the
changes were accepted. This option does not actually accept all changes, it only allows
you to see how the document will look like after you accept all the changes. In this
mode, you cannot edit the document.

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 Figure 164 Collaboration Options

· Original - this mode is used to display the document before comparison as if all the
changes were rejected. This option does not actually reject all changes, it only allows you
to view the document without changes. In this mode, you cannot edit the document.

Figure 165 Collaboration Options

16.3.3. Accept or reject changes

Use the Previous and the Next buttons on the top toolbar to navigate through the
changes.

To accept the currently selected change, you can:

· click the Accept button on the top toolbar, or

· click the downward arrow below the Accept button and select the Accept Current
Change option (in this case, the change will be accepted and you will proceed to the
next change), or
· click the Accept button of the change pop-up window.

To quickly accept all the changes, click the downward arrow below the Accept button and
select the Accept All Changes option.

To reject the current change you can:

· click the Reject button on the top toolbar, or

· click the downward arrow below the Reject button and select the Reject Current
Change option (in this case, the change will be rejected and you will move on to the

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 nextavailable change), or
· click the Reject button of the change pop-up window.
To quickly reject all the changes, click the downward arrow below the Reject button and
select the Reject All Changes option.

16.3.4. Additional info on the comparison feature

Method of comparison

Documents are compared by words. If a word contains a change of at least one character (e.g.
if a character was removed or replaced), in the result, the difference will be displayed as the
change of the entire word, not the character.

The image below illustrates the case when the original file contains the word 'Characters' and
the document for comparison contains the word 'Character'.

Figure 166 Comparison Feature

Authorship of the document

When the comparison process is launched, the second document for comparison is being loaded
and compared to the current one.

· If the loaded document contains some data which is not represented in the original
document, the data will be marked as added by a reviewer.
· If the original document contains some data which is not represented in the loaded
document, the data will be marked as deleted by a reviewer.

If the authors of the original and loaded documents are the same person, the reviewer is the
same user. His/her name is displayed in the change balloon.

If the authors of two files are different users, then the author of the second file loaded for
comparison is the author of the added/removed changes.

Presence of the tracked changes in the compared document

If the original document contains some changes made in the review mode, they will be
accepted in the comparison process. When you choose the second file for comparison, you'll
see the corresponding warning message.

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In this case, when you choose the Original display mode, the document will not contain any
changes.

17. Plugins
17.1. Edit an image
COLLABFILES comes with a very powerful photo editor, that allows you to adjust the image
with filters and make all kinds of annotations.

1. Select an image in your document.

2. Switch to the Plugins tab and choose Photo

Editor.You are now in the editing environment.
· Below the image you will find the following checkboxes and slider filters:
o Grayscale, Sepia, Sepia 2, Blur, Emboss, Invert, Sharpen;
o Remove White (Threshhold, Distance), Gradient
transparency, Brightness, Noise, Pixelate, Color
Filter;
o Tint, Multiply, Blend.
· Below the filters you will find buttons for
o Undo, Redo and Resetting;
o Delete, Delete all;
o Crop (Custom, Square, 3:2, 4:3, 5:4, 7:5, 16:9);
o Flip (Flip X, Flip Y, Reset);
o Rotate (30 degree, -30 degree,Manual rotation slider);
o Draw (Free, Straight, Color, Size slider);
o Shape (Recrangle, Circle, Triangle, Fill, Stroke, Stroke size);
o Icon (Arrows, Stars, Polygon, Location, Heart, Bubble, Custom icon, Color);
o Text (Bold, Italic, Underline, Left, Center, Right, Color, Text size);
o Mask.
Feel free to try all of these and remember you can always undo them.
3. When finished, click the OK button.

The edited picture is now included in the document.

17.2. Edit HTML

If you are writing a website page in a text editor and want to get it as an HTML code, use
the HTML plugin.
1.
Open the Plugins tab and click Get and paste html.
2.
Select the necessary content.
3. The HTML code of the selected paragraph will be displayed in the plugin field on
theleft-side panel. You can edit the code to alter the text characteristics, e.g. font
size or font family, etc.
4. Click Paste into the document to insert the text with its HTML code edited at
thecurrent cursor position in your document.
You can also write your own HTML code (without selecting any document content) and then

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paste it to your document.
17.3. Correct typography
If you need to correct typography in your text, use the Typograf plugin that will automatically
place non-breaking spaces and remove extra ones, as well as correct minor typos, insert correct
quotes, replace hyphens with dashes, etc.
1. Open the Plugins tab and click Typograf.
2. Click the Show advanced settings button.
3. Choose the locale and the rules you want to apply to your text.
4. Select the text you want to correct.
5. Click the Correct text button.

17.4. Count words

To know the exact number of words and symbols both with and without spaces in your
document, as well as the number of paragraphs altogether, use the Word counter plugin.
1. Open the Plugins tab and click Count words and characters.
2. Select the text.
Please note that the following elements are not included in the word count:
- footnote/endnote symbols,
- numbers from numbered lists,
- page numbers

17.5. Include a video

You can include a video in your document. It will be shown as an image. By double-clicking the
image the video dialog opens. Here you can start the video.

1. Copy the URL of the video you want to include.

(the complete address shown in the address line of your browser)
2. Go to your document and place the cursor at the location where you want to include the
video.

3. Switch to the Plugins tab and choose YouTube.

4. Paste the URL and click OK.
5. Check if it is the correct video and click the OK button below the video.

The video is now included in your document.

17.6. Insert highlighted code

You can embed highlighted code with the already adjusted style in accordance with the
programming language and coloring style of the program you have chosen.

1. Go to your document and place the cursor at the location where you want to include the
code.

2. Switch to the Plugins tab and choose Highlight code.

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 3. Specify the programming Language.
4. Select a Style of the code so that it appears as if it were open in this program.
5. Specify if you want to replace tabs with spaces.
6. Choose Background color. To do this, manually move the cursor over the palette
orinsert the RBG/HSL/HEX value.
7. Click OK to insert the code.

17.7. Insert references

COLLABFILES supports Mendeley, Zotero and EasyBib reference managers to insert
references into your document.

17.8. Mendeley
Connect COLLABFILES to Mendeley
1. Login to your Mendeley account.

2. In your document, switch to the Plugins tab and choose Mendeley, a sidebar
willopen on the left side of your document.
3. Click the Copy Link and Open Form button.
The browser opens a form on the Mendeley site. Complete this form and note the
Application ID for COLLABFILES.
4. Switch back to your document.
5. Enter the Application ID and click Save.
6. Click Login.
7. Click Proceed.

Now COLLABFILES is connected to your Mendeley account.

Inserting references
1. Open the document and place the cursor on the spot where you want to insert the
reference(s).

2. Switch to the Plugins tab and choose Mendeley.

3. Enter a search text and hit Enter on your keyboard.
4. Click on or more check-boxes.
5. [Optional] Enter a new search text and click on one or more check-boxes.
6. Choose the reference style from the Style pull-down menu.
7. Click the Insert Bibliography button.

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17.9. Zotero
Connect COLLABFILES to Zotero
1. Login to your Zotero account.

2. In your document, switch to the Plugins tab and choose Zotero, a sidebar will
openon the left side of your document.
3. Click the Zotero API settings link.
4. On the Zotero site, create a new key for Zotero, copy it and save it for later use.
5. Switch to your document and paste the API key.
6. Click Save.

Now COLLABFILES is connected to your Zotero account.

Inserting references
1. Open the document and place the cursor on the spot where you want to insert the
reference(s).
2. Switch to the Plugins tab and choose Zotero.
3. Enter a search text and hit Enter on your keyboard.
4. Click on or more check-boxes.
5. [Optional] Enter a new search text and click on one or more check-boxes.
6. Choose the reference style from the Style pull-down menu.
7. Click the Insert Bibliography button.

17.10. EasyBib
1. Open the document and place the cursor on the spot where you want to insert the
reference(s).
2. Switch to the Plugins tab and choose EasyBib.
3. Select the type of sourse you want to find.
4. Enter a search text and hit Enter on your keyboard.
5. Click '+' on the right side of the suitable Book/Journal article/Website. It will be added
toBibliography.
6. Select references style.
7. Click the Add Bibliography to Doc to insert the references.

17.11. Translate text

You can translate your document from and to numerous languages.

1. Select the text that you want to translate.

2. Switch to the Plugins tab and choose Translator, the Translator appears in
asidebar on the left.
3. Click the drop-down box and choose the preferred language.

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The text will be translated to the required language.
Changing the language of your result:
1. Click the drop-down box and choose the preferred language.

The translation will change immediately.

17.12. Extract text from an image

With COLLABFILES you can extract text from an image (.png .jpg) and insert it in your document.

1. Open your document and place the cursor on the spot where you want to insert the
text.

2. Switch to the Plugins tab and choose OCR from the menu.
3. Click Load File and select the image.
4. Choose the recognition language from the Choose Language pull-down menu.
5. Click Recognize.
6. Click Insert text.

You should check the inserted text for errors and layout.

17.13. Read the text out loud

COLLABFILES has a plugin that can read out the text for you.

1. Select the text to be read out.

2. Switch to the Plugins tab and choose Speech.

The text will now be read out.

17.14. Replace a word by a synonym

If you are using the same word multiple times, or a word is just not quite the word you are
looking for, COLLABFILES let you look up synonyms. It will show you the antonyms too.

1. Select the word in your document.

2. Switch to the Plugins tab and choose Thesaurus.

3. The synonyms and antonyms will show up in the left sidebar.
4. Click a word to replace the word in your document.

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17.15. Upload a document to Wordpress
You can write your articles in your COLLABFILES environment and upload them as a
Wordpress-article.

Connect to Wordpress
1. Open your document.

2. Switch to the Plugins tab and choose Wordpress.

3. Log in into your Wordpress account and choose the website page you want to post your
document on.
4. Enter a title for your article.
5. Click Publish to publish immediatly or Save as draft to publish later from
your WordPress site or app.

18. Tools and settings

18.1. View document information

To access the detailed information about the currently edited document, click the File tab of
the top toolbar and select the Document Info... option.

General Information
The document information includes a number of the file properties which describe the
document. Some of these properties are updated automatically, and some of them can be
edited.

· Location - the folder in the Documents module where the file is stored. Owner -
the name of the user who has created the file. Uploaded - the date and time when the
filehas been created.
· Statistics - the number of pages, paragraphs, words, symbols, symbols with spaces.
· Title, Subject, Comment - these properties allow yoy to simplify your
documents classification. You can specify the necessary text in the properties
fields.
· Last Modified - the date and time when the file was last modified.
· Last Modified By - the name of the user who has made the latest change to the
document. This option is available if the document has been shared and can be edited
by several users.
· Application - the application the document has been created with.
· Author - the person who has created the file. You can enter the necessary name in this
field. Press Enter to add a new field that allows you to specify one more author.

If you changed the file properties, click the Apply button to apply the changes.

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Version History
User can view the version history for the files

To view all the changes made to this document, select the Version History option at the left

sidebar. It's also possible to open the history of versions using the Version History icon
on the Collaboration tab of the top toolbar. You'll see the list of this document versions
(major changes) and revisions (minor changes) with the indication of each version/revision
author and creation date and time. For document versions, the version number is also specified
(e.g. ver. 2). To know exactly which changes have been made in each separate version/revision,
you can view the one you need by clicking it on the left sidebar. The changes made by the
version/revision author are marked with the color which is displayed next to the author's name
on the left sidebar. You can use the Restore link below the selected version/revision to restore
it.

Figure 167 Version History

To return to the current version of the document, use the Close History option on the top of
the version list.

To close the File panel and return to document editing, select the Close Menu option.

18.2. Advanced Settings of the Document Editor

The Document Editor allows you to change its advanced settings. To access them, open
the File tab on the top toolbar and select the Advanced Settings... option. You can also
clickthe View settings icon on the right side of the editor header and select the
Advanced settings option.

The advanced settings are:

· Commenting Display is used to turn on/off the live commenting option:

o Turn on display of the comments - if you disable this feature, the
commented passages will be highlighted only if you click the Comments
icon on the left sidebar.

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 o Turn on display of the resolved comments - this feature is disabled by
default so that the resolved comments were hidden in the document text. You
can view such comments only if you click the Comments icon on the left
sidebar. Enable this option if you want to display resolved comments in the
document text.
· Spell Checking is used to turn on/off the spell checking option.
· Proofing - used to automatically replace word or symbol typed in the Replace: box
orchosen from the list by a new word or symbol displayed in the By: box.
· Alternate Input is used to turn on/off hieroglyphs.
· Alignment Guides is used to turn on/off alignment guides that appear when you
move objects and allow you to position them on the page precisely.

· Compatibility is used to make the files compatible with older MS Word versions
whensaved as DOCX.
· Autosave is used to turn on/off automatic saving of changes youmake while editing.
· Real-time Collaboration Changes is used to specify what changes you want to
behighlighted during collaboration:
o Selecting the View None option, changes made during the current session
willnot be highlighted.
o Selecting the View All option, all the changes made during the current session
will be highlighted.
· Interface theme is used to change the color scheme of the editor’s interface.
o Light color scheme incorporates standard blue, white, and light-gray colors
withless contrast in UI elements suitable for working during daytime.
o Classic Light color scheme incorporates standard blue, white, and light-
graycolors.
o Dark color scheme incorporates black, dark-gray, and light-gray colors
suitablefor working during nighttime.
· Default Zoom Value is used to set the default zoom value selecting it in the list
of available options from 50% to 200%. You can also choose the Fit to Page or Fit
toWidth option.
· Font Hinting is used to select the type a font is displayed in the Document Editor:
o Choose As Windows if you like the way fonts are usually displayed on Windows,
i.e. using Windows font hinting.
o Choose As OS X if you like the way fonts are usually displayed on a Mac, i.e.
without any font hinting at all.
o Choose Native if you want your text to be displayed with the hinting
embeddedinto font files.
o Default cache mode - used to select the cache mode for the font characters.
It’s not recommended to switch it without any reason. It can be helpful in some
cases only, for example, when an issue in the Google Chrome browser with the
enabled hardware acceleration occurs.

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 The Document Editor has two cache modes:

1. In the first cache mode, each letter is cached as a separate picture.

2. In the second cache mode, a picture of a certain size is selected where letters
are placed dynamically and a mechanism of allocating/removing memory in
this picture is also implemented. If there is not enough memory, a second
picture is created, etc.

The Default cache mode setting applies two above mentioned cache
modesseparately for different browsers:

o When the Default cache mode setting is enabled, Internet Explorer (v. 9, 10,
11)uses the second cache mode, other browsers use the first cache mode.
o When the Default cache mode setting is disabled, Internet Explorer (v. 9, 10,
11)uses the first cache mode, other browsers use the second cache mode.
· Unit of Measurement is used to specify what units are used on the rulers and in
properties windows for measuring elements parameters such as width, height, spacing,
margins etc. You can select the Centimeter, Point, or Inch option.
· Cut, copy and paste - used to show the Paste Options button when content is
pasted. Check the box to enable this feature.
· Macros Settings - used to set macros display with a notification.
o Choose Disable all to disable all macros within the document;
o Show notification to receive notifications about macros within the document;
o Enable all to automatically run all macros within the document.

To save the changes you made, click the Apply button.

18.3. View Settings and Navigation Tools

The Document Editor offers several tools to help you view and navigate through your
document: zoom, page number indicator etc.

Adjust the View Settings

To adjust default view settings and set the most convenient mode to work with the document,
click the View settings icon on the right side of the editor header and select which interface
elements you want to be hidden or shown. You can select the following options from the View
settings drop-down list:

· Hide Toolbar - hides the top toolbar that contains commands while tabs remain
visible. When this option is enabled, you can click any tab to display the toolbar. The
toolbar is displayed until you click anywhere outside it.
To disable this mode, click the View settings icon and click the Hide Toolbar
optiononce again. The top toolbar will be displayed all the time.

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 Note: alternatively, you can just double-click any tab to hide the top toolbar or display it
again.

· Hide Status Bar - hides the bottommost bar where the Page Number
Indicator and Zoom buttons are situated. To show the hidden Status Bar click this
option once again.
· Hide Rulers - hides rulers which are used to align text, graphics, tables, and other
elements in a document, set up margins, tab stops, and paragraph indents. To show the
hidden Rulers click this option once again.

The right sidebar is minimized by default. To expand it, select any object (e.g. image, chart,
shape) or text passage and click the icon of the currently activated tab on the right. To minimize
the right sidebar, click the icon once again.

When the Comments or Chat panel is opened, the width of the left sidebar is adjusted by
simple drag-and-drop: move the mouse cursor over the left sidebar border so that it turns into
the bidirectional arrow and drag the border to the right to extend the width of the sidebar. To
restore its original width, move the border to the left.

Use the Navigation Tools

To navigate through your document, use the following tools:

The Zoom buttons are situated in the right lower corner and are used to zoom in and out the
current document. To change the currently selected zoom value that is displayed in percent,
click it and select one of the available zoom options from the list or use the Zoom
in or Zoom out buttons. Click the Fit to width icon to fit the document page width
to the visible part of the working area. To fit the whole document page to the visible part of
the working area, click the Fit to page icon. Zoom settings are also available in the View
settings drop-down list that can be useful if you decide to hide the Status Bar.

The Page Number Indicator shows the current page as a part of all the pages in the current
document (page 'n' of 'nn'). Click this caption to open the window where you can enter the page
number and quickly go to it.

18.4. Search and Replace Function

To search for the required characters, words or phrases used in the currently edited document,
click the icon situated on the left sidebar or use the Ctrl+F key combination.

The Find and Replace window will open:

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Figure 168 Find and Replace

1. Type in your inquiry into the corresponding data entry field.

2. Specify search parameters by clicking the icon and checking the necessary options:
· Case sensitive - is used to find only the occurrences typed in the same case as
your inquiry (e.g. if your inquiry is 'Editor' and this option is selected, such
words as 'editor' or 'EDITOR' etc. will not be found). To disable this option, click
it once again.
· Highlight results - is used to highlight all found occurrences at once. To
disablethis option and remove the highlight, click the option once again.
3. Click one of the arrow buttons at the bottom right corner of the window. The
search will be performed either towards the beginning of the document (if you click

the button) or towards the end of the document (if you click the button)
from the current position.

Note: when the Highlight results option is enabled, use these buttons to navigate
through the highlighted results.

The first occurrence of the required characters in the selected direction will be highlighted on
the page. If it is not the word you are looking for, click the selected button again to find the
next occurrence of the characters you entered.

To replace one or more occurrences of the found characters, click the Replace link below the
data entry field or use the Ctrl+H key combination. The Find and Replace window will change:

Figure 169 Find and Replace

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 1. Type in the replacement text into the bottom data entry field.
2. Click the Replace button to replace the currently selected occurrence or the
ReplaceAll button to replace all the found occurrences.

To hide the replace field, click the Hide Replace link.

18.5. Spell-checking
The Document Editor allows you to check the spelling of your text in a certain language and
correct mistakes while editing.

First of all, choose a language for your document. Click the Set Document Language
icon on the status bar. In the opened window, select the required language and click OK. The
selected language will be applied to the whole document.

Figure 170 Spell Check

To choose a different language for any piece within the document, select the necessary text

passage with the mouse and use the menu on the status bar.

To enable the spell checking option, you can:

· click the Spell checking icon on the status bar, or

· open the File tab of the top toolbar, select the Advanced Settings... option,
checkthe Turn on spell checking option box and click the Apply button.

all misspelled words will be underlined by a red line.

Right click on the necessary word to activate the menu and:

· choose one of the suggested similar words spelled correctly to replace the misspelled
word with the suggested one. If too many variants are found, the More
variants... option appears in the menu;
· use the Ignore option to skip just that word and remove underlining or Ignore All
to skip all the identical words repeated in the text;
· Select a different language for this word.

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Figure 171 Spell Check Disable

To disable the spell checking option, you can:

· click the Spell checking icon on the status bar, or

· open the File tab of the top toolbar, select the Advanced Settings... option,
uncheckthe Turn on spell checking option box and click the Apply button.

18.6. AutoCorrect Features

The AutoCorrect features in COLLABFILES Docs are used to automatically format text when
detected or insert special math symbols by recognizing particular character usage.

The available AutoCorrect options are listed in the corresponding dialog box. To access it, go to
the File tab -> Advanced Settings -> Proofing -> AutoCorrect Options.

The AutoCorrect dialog box consists of three tabs: Math Autocorrect, Recognized Functions,
and AutoFormat As You Type.

Math AutoCorrect
When working with equations, you can insert a lot of symbols, accents, and mathematical
operation signs typing them on the keyboard instead of choosing a template from the gallery.

In the equation editor, place the insertion point within the necessary placeholder, type a math
autocorrect code, then press Spacebar. The entered code will be converted into the
corresponding symbol, and the space will be eliminated.

Note: The codes are case sensitive.

You can add, modify, restore, and remove autocorrect entries from the AutoCorrect list. Go to
the File tab -> Advanced Settings -> Proofing -> AutoCorrect Options -> Math
AutoCorrect.

Adding an entry to the AutoCorrect list

· Enter the autocorrect code you want to use in the Replace box.
· Enter the symbol to be assigned to the code you entered in the By box.
· Click the Add button.

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Modifying an entry on the AutoCorrect list
· Select the entry to be modified.
· You can change the information in both fields: the code in the Replace box or
the symbol in the By box.
· Click the Replace button.

Removing entries from the AutoCorrect list

· Select an entry to remove from the list.

· Click the Delete button.

To restore the previously deleted entries, select the entry to be restored from the list and click
the Restore button.

Use the Reset to default button to restore default settings. Any autocorrect entry you added
will be removed and the changed ones will be restored to their original values.

To disable Math AutoCorrect and to avoid automatic changes and replacements, uncheck
the Replace text as you type box.

Figure 172 AutoCorrect

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The table below contains all the currently supported codes available in the Document Editor.
The full list of the supported codes can also be found on the File tab -> Advanced
Settings -> Proofing -> AutoCorrect Options -> Math

AutoCorrect.The supported codes

Recognized Functions
In this tab, you will find the list of math expressions that will be recognized by the Equation
editor as functions and therefore will not be automatically italicized. For the list of recognized
functions go to the File tab -> Advanced Settings -> Proofing -> AutoCorrect
Options -> Recognized Functions.

To add an entry to the list of recognized functions, enter the function in the blank field and
click the Add button.

To remove an entry from the list of recognized functions, select the function to be removed and
click the Delete button.

To restore the previously deleted entries, select the entry to be restored from the list and click
the Restore button.

Use the Reset to default button to restore default settings. Any function you added will be
removed and the removed ones will be restored.

Figure 173 AutoCorrect

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AutoFormat As You Type
By default, the editor formats the text while you are typing according to the auto-formatting
presets, for instance, it automatically starts a bullet list or a numbered list when a list is
detected, or replaces quotation marks, or converts hyphens to dashes.

If you need to disable auto-formatting presets, uncheck the box for the unnecessary options, go
to the File tab -> Advanced Settings -> Proofing -> AutoCorrect Options ->
AutoFormat As You Type.

Figure 174 AutoCorrect

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19. Supported Formats
An electronic document is one of the most commonly used computer. Due to the highly
developed modern computer network, it's more convenient to distribute electronic documents

Formats Description View Edit Download

Filename extension for word processing documents

DOC + +
created with Microsoft Word

Office Open XML

Zipped, XML-based file format developed by Microsoft
DOCX + + +
for representing spreadsheets, charts, presentations, and
word processing documents

Word Open XML Document Template

Zipped, XML-based file format developed by Microsoft
DOTX for text document templates. A DOTX template contains + + +
formatting settings, styles etc. and can be used to create
multiple documents with the same formatting

An ebook extension that lets you read books on your

FB2 +
computer or mobile devices

Word processing file format of OpenDocument, an open

ODT + + +
standard for electronic documents

OpenDocument Document Template

OpenDocument file format for text document templates.
OTT An OTT template contains formatting settings, styles etc. + + +
and can be used to create multiple documents with the
same formatting

Rich Text Format

RTF Document file format developed by Microsoft for cross- + + +
platform document interchange

Filename extension for text files usually containing very

TXT + + +
little formatting

Portable Document Format

PDF File format used to represent documents regardless ofthe + +
used software, hardware, and operating systems

Portable Document Format / A

An ISO-standardized version of the Portable Document
PDF/ + +
A Format (PDF) specialized for use in the archiving and long-
term preservation of electronic documents.

+ + +

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 HyperText Markup Language
HTML
The main markup language for web pages

Electronic Publication
EPUB Free and open e-book standard created by the + + +
International Digital Publishing Forum

Open XML Paper Specification

XPS Open royalty-free fixed-layout document format +
developed by Microsoft

File format designed primarily to store scanned

DjVu documents, especially those containing a combination of + +
text, line drawings, and photographs

Extensible Markup Language (XML).

A simple and flexible markup language that derived from
XM + +
SGML (ISO 8879) and is designed to store and transport
L
data.

Note: the HTML/EPUB/MHT formats run without Chromium and are available on all platforms.

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