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Basics of 5 S

The document discusses workplace frustrations and the importance of teamwork and communication. It introduces the 5S methodology (Sort, Set, Shine, Standardize, Sustain) to improve workplace organization and efficiency by eliminating waste and enhancing productivity. Each step includes specific activities and examples to help implement these principles effectively.

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Srishti s
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2 views

Basics of 5 S

The document discusses workplace frustrations and the importance of teamwork and communication. It introduces the 5S methodology (Sort, Set, Shine, Standardize, Sustain) to improve workplace organization and efficiency by eliminating waste and enhancing productivity. Each step includes specific activities and examples to help implement these principles effectively.

Uploaded by

Srishti s
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 16

Aren’t you frustrated in your workplace?

Oh, this position


makes me tired ! I cannot remember
what/how to next…

Where is that
Why I am making
document ?
mistakes again and
I cannot find it !
again

Why we cannot
Oh time is not enough communicate
to complete this work! properly?
Team work improvement through
everyone’s participation

14
The 7 wastes

Overproduction
Over processing
Inventory

Rework Waiting

Transportation Motion
17
Mr. Taiichi Ohno, Former President of Toyota Motors
S1: Sort
• Focuses on eliminating
unnecessary items from the S1:
workplace
Sort
• Categorize equipment,
furniture, tool in your S5: S2:
Sustain Set
working place into the
following 3 categories
1. Necessary
2. Unnecessary S4: S3:
Standardize Shine
3. May not necessary
• This step will also help with
the “just in case” attitude 23
Back to main
S1: Sorting activities
Equipment, material, tools files, furniture etc. can be
categorized based on the frequency of use!

Equipment,
materials May need it
tools etc. in your
work place

Items only used occasionally


are in this category

Not need it

Need it
Items not used in current work
process are in this category

Items often use are in this category


Examples of “Sorting”

• Place “Red tag” for categorization of items to


identify unnecessary items
• Move unnecessary items( broken tools, obsolete
jigs and fixtures, scrap and excess raw material
etc.) to central stored area
• Free up valuable floor space (Space utilization)
• Finding abnormality of equipment and tools (Out
of order, missing parts etc.)

25
26
S2: Setting activities
Think not only “beatification.
Need to consider workflow and
arrange items

• Needed items
• Items often use
(with current
work process)

Arrange them properly based on


Have consensus among Use 5S tools for proper
“Can see, Can take-out, Can
co-workers on where and Organization of items
return” Philosophy
how to organize necessary such as
items • Labeling
• Color coding
• Numbering
• Zoning etc.
Example of “Setting” activities

• Labeling , numbering, zoning for clear


identification of storage areas to keep
necessary items
• Set necessary items matching with
workflow to minimize unnecessary
movement and transportation time

29
BASELINE ADMINISTRATION
PHOTOGRAPHS
AUGUST SEPTEMBER
2008 PROCESS 2008

Before MID. After


5S YEAR 5S
30
S3: Shining activities

• Clean floor, windows and walls.


• Clean and Maintain office automation
machines, medical equipment and tools,
office furniture
• Develop and follow regular cleaning
and Maintenance schedule
Example of “Shining” activities
• Daily sweeping and mopping of floor,
bathroom, corridor etc.
• Regular cleaning and maintenance of
equipment and tools
• Periodical check for changes in equipment
and the service area such as: leaks,
vibration, misalignment, breakage etc.
• IPC activities such as hand hygiene, waste
segregation are also part of shine
33
S4: Standardizing activities

S1

S2

S3

Develop mechanism to standardize Standardization will leads equalization of activities


S1-S3 implementation for continuation = “Production leveling and smoothing”

Standardization is useful for;


• Easy implementation of S1 to S3 activities
• Equalization process output
• Everyone’s participation
Example of “Standardize”
activities
• Work instructions, Standard Operating
Procedures (SOPs)
• Checklist development and regular usage
for SOPs
• Mechanism and format development for
ordering supplies, reporting etc
• Color coding for waste segregation
• Standardized common symbols
37
38
Example of “Sustain” activities
• Regular progress reporting
• Refresher training
• Periodical evaluation of 5S activities with
proper advices for continuation and
further improvements
• Appreciation, recognition and awarding
on good 5S activities
• Reminder using 5S corner, new letters,
good practice sheet etc.

41

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