CLASS X INFORMATION TECHNOLOGYSUBJECT-SPECIFIC SKILLS

Ch – 1 Digital DocumentationUnsolved Questions:

ANSWERS:

1. How can we create a new style in OO Writer?

Ans: The steps to create a new style in OO Writer are given below:

1. Go to the Styles and Formatting window by pressing F11. You can also click Format menuwhich will display the
Styles and Formatting window.
2. Select New Style from Selection button from the right side of this window.
3. From the Styles pane of sidebar, click New Style from Selection icon and then select NewStyle from Selection
option.
4. Create Style pop-up shall appear; save this with an appropriate name and select OK.
5. Click on a portion of the document where the style has to be copied, e.g., select paragraph.
6. In the Create Style pop-up that appears on the screen, select the text on which the newsaved style is to be
implemented
7. To apply, double-click on the saved style.

2. To apply different formatting to newly created styles, what are the steps required?

Ans: To apply different formatting to newly created styles or to update them, follow the given steps:

1. Go to the Styles and Formatting window by pressing F11. You can also click Format menuwhich will display the
Styles and Formatting window.
2. Select the Update Style option from this window or select the Update Style option from New Style from
Selection drop-down list displayed in the Styles and Formatting pane of thesidebar.
3. A dialog box will appear; do the required changes such as modifying font size, color, name,etc.
4. Click Ok to save and update the style.

3. Write the steps to load a style from an existing document.

Ans: The steps to load a style from an existing document are as follows:

1. Go to the Styles and Formatting window by pressing F11. You can also click Format menuwhich will display the
Styles and Formatting window.
2. Select the Load Styles option from the New Style from Selection drop-down list placed inthe Styles and
Formatting pane of sidebar.
3. From the Load Styles pop-up, select the desired style under Categories and click OK.

4. What is a Table of Contents?

Ans: Table of Contents (ToC) is described as a list with all the headings of a document. It describesthe title, headings
and sub-headings that are hierarchically placed in a document. A Table of
Contents, like the Index or Contents, holds the numbered list of topics in a document and the page number with
which they are associated. Similarly, each entry in a document relates the internal linkto its contents.

5. What is the prerequisite for a Table of Contents?

Ans: Table of Contents (ToC) depends heavily on the headings in a document. Before using the
feature, make sure that the headings are indented properly and have the same styles. OO Writercontains defined
standard headings such as Heading 1, Heading 2, Heading 3, etc.

6. What are Headings?

Ans: Headings in OO Writer are like titles or labels that are applied to different sections of a document to organize
and structure content. These are formatted differently from regular text,
helping to highlight their importance or hierarchy. In OO Writer, these headings are used to create aTable of Contents
(ToC). OpenOffice provides ten levels of headings.
 7. Explain the following terms:

(a) Anchoring is the reference point for shapes/images. This reference point is the page or frame andthe
object can be a paragraph or character. You can always find an anchor point for an image.

(b) Text wrapping is the manner in which the inserted object, shape or image will be arranged with respect to
the text, which may wrap around the image/shape on one or both sides, may be placed behind or in front of the
graphic/object or may treat the graphic/object as a separate paragraph orcharacter.

8. Define Templates. What are the advantages of using them?

Ans: A template is a blank document with applied formatting that acts like a fill-in-the-blank
document that you can use to create other documents. Templates contain elements that regular documents usually
comprise such as text, graphics, headings, titles, a set of styles, and other set-upinformation like language, default
printer and toolbar menu customization.

The advantage of using a template is that it saves time and money. It improves the speed ofexecution of a document
and the chances of errors are greatly reduced while creating new documents based on the predefined saved
templates.

9. Explain the difference between Styles and Templates.

Ans: Styles are used to format individual elements within a document, like text or paragraphs,
ensuring a consistent appearance. They dictate attributes such as font type, size and spacing. On theother hand,
templates provide predesigned frameworks for entire documents, offering a structuredlayout with predefined styles
and placeholders for content.

Styles focus on the detailed formatting of specific elements while templates provide an overalldocument structure,
saving time and ensuring consistency in design.

10. What is Mail Merge?

Ans: Mail Merge is an important feature available in OpenOffice Writer. With this, you can create and print several
copies of a document such as invitations, letters (especially form letters), mailing labels, envelopes or certificates.
These can be sent to a list of multiple recipients.

For performing Mail Merge, a document is typed as the main document which is then sent todifferent recipients
whose data is available in the data source file.

11. What are the steps required to delete/remove unwanted fields from the address list?(Not in the book)

Ans: The steps to delete/remove unwanted fields from the address list are as follows:

1. Select File -> Wizards-> Address Data Source. This will open the Address Book Data Source
wizard.
2. Select document type and start the document.
3. Set up the address block and click Field Assignment.
4. In Field Assignment, adjust field matching and leave the unwanted fields unmatched.
5. Complete the Address Book Data Source wizard.
6. Preview the document and manually delete any unwanted fields.
7. Save the document.

12. How can we create a new template? Explain the steps.

Ans: Follow the given steps to create and save a new template in the Templates folder:

1. Open a new or existing document that is frequently used.

2. In the document, modify the content and styles according to your preference.
3. Then, click on File → Save As option. The Save As dialog box shall open; enter a relevantname for saving the newly
 created template.
4. Click on Save as type drop-down list. From the options presented, select ODF Text DocumentTemplate (.ott) (*.ott).
5. Click OK to save the new template.

13. How can we create a style using the drag-and-drop method?Ans: To do so, consider the given steps:

1. Open the Styles and Formatting window.

2. Select the desired Style type button.
3. Select the pre-formatted text to be used as a new style, and drag and drop it into the pane.As a result, the Create
Style pop-up shall be displayed.
4. Give an appropriate name to your style and click OK.

14. How are images useful for making a document attractive?

Ans: Graphics or images add clarity and better understanding to the text in a document. Imagesmake documents
attractive by breaking up text monotony, capturing attention and aiding in
information comprehension. They illustrate concepts, support ideas and enhance the overall visualappeal of the
document.
15. How can one insert an image in a document? Explain.

Ans: Images can be inserted by using any of the following methods:

1. Using Insert Menu for getting images from a file.

2. From the OpenOffice Gallery option present on the right sidebar.
3. From Link Image Through Gallery present on the sidebar.
4. If a Scanner is attached to the computer, directly scan and place an image in the document.
5. Using Clipboard and Paste special option.
6. Using Drawing Toolbar for Shapes.

16. What are the steps required to insert images from a file?

1. In the document, place the cursor where you want to insert an image.
2. Click on Insert menu and select Picture option. A sub-menu shall be displayed.
3. Select From File option from the Picture sub-menu.
4. The screen will display the Insert picture dialog box. Choose the required image from the
displayed options (choose from a sub-folder/image) and click on the Open button. The imagewill be inserted at the
desired place in the document.

CLASS X INFORMATION TECHNOLOGYSUBJECT-SPECIFIC SKILLS

Ch – 2 Advanced Electronic SpreadsheetUnsolved Questions:
ANSWERS:
1. Write the steps to create references from other documents using a mouse.Ans: The steps are as follows:
1. Click on the cell in which you wish to apply the reference of a cell in another sheet.
2. Type an equal to (=) sign in the cell from where the reference is to be made to theother sheet.
3. Now, click on the name of the sheet and click on the desired cell. Press Enter andrepeat the same steps for
the remaining cells.
2. Define Data Consolidation.
Ans: Data consolidation is the process in which the data of similar type, available in multipleworksheets
(located in one or multiple workbooks), is gathered, consolidated into a single worksheet and then saved
for further data analysis
4. Explain all hyperlink types options available in the Insert Hyperlink dialog box.Ans. The hyperlink types
 options available in the Insert Hyperlink dialog box are:
Internet: This option allows you to create a hyperlink to a website or a specific web page.You can enter the
URL in the designated field.
Mail & News: This allows you to create a hyperlink to an email address.
Document: This type of hyperlink is for linking to another document. You can select adocument from your
file system and click the hyperlink to open that document.
New Document: Creates a hyperlink to a new, blank document.
3. What is Hyperlink?
Ans. Hyperlink refers to some text, data or content that, when clicked, shall open another linked file,
worksheet or document. So, to move from one cell or location to another withinthe same worksheet, to
some other worksheet/workbook or even to a website, hyperlinks are to be created.
5. What are the steps required to create a hyperlink? Explain the Insert Hyperlink dialog box.Ans: The steps
required to create a hyperlink are:

1. Select the cell where a hyperlink is to be created and inserted.

2. Go to Insert > Hyperlink.
3. This will display the Insert Hyperlink dialog box.
4. Choose the hyperlink type.
5. Enter details (URL, document, email, etc.).
6. Click Apply or OK to insert.
7. Test the hyperlink by clicking the cell.
The Insert Hyperlink dialog box in OpenOffice Calc allows you to create hyperlinks. It includes fields to
specify the hyperlink type (Internet, Document, etc.), enter the URL or pathand set additional options. After
entering the details, click Apply or OK to insert the hyperlink.
6. How can you create a reference using a keyboard in the same worksheet?
Ans. Follow the given steps to create a reference using a keyboard in the same worksheet:
1. Click on the cell where you want to enter the reference.
2. Start the formula by typing the equal to (=) sign.
3. Use the arrow keys on your keyboard to navigate to the cell you want to reference.
4. Once you are in the target cell, press Enter key on your keyboard.
7. What are Scenarios?
Ans: Scenarios are a What-if Analysis tool that helps to create different target-based what-if analyses.
Scenario can be defined by a set of multiple values for the same cell in the existingdata set that can be used
for doing calculations and data analysis. It is a model wherein changes in the original dataset are made by
the user to analyze the changes in the possible outcome.

8. How can we create a reference to other sheets?

Ans: We can create a reference to cells that are on other worksheets in the same workbookby referring to
the name of the target worksheet followed by a dot operator/mark (.) beforethe cell reference. The syntax
for creating the cell reference to another sheet in the same workbook is:
Reference to a range of cells—
 Syntax: Sheet_name.First_cell:Last_cellOr Sheet_name.cell_range
For example, the command to refer to cells B1:B20 in Sheet1 should be— Sheet1.B1: B20
9. Write a short note on Goal Seek.
Ans: Goal Seek is an important What-if Analysis tool offered by Calc. It helps us to do backward calculation
and analysis of input to obtain the desired result or output. It allows the user to analyze the impact of a
change made on any data value due to any change made
in another associated data value. This is why Goal Seek is also called the Back-solvingmethod.
10. How can we use Navigator for creating a scenario?
Ans: Navigator allows us to create and switch between different sets of values for multiplecells, essentially
simulating different scenarios for our data. Thus, a user can predict and analyze scenarios with different
names and targets.
11. Define the concept of Sharing a Worksheet.
Ans: OpenOffice Calc allows multiple users to access and modify a file at the same time. It can be the same
spreadsheet/workbook that can be placed on the network so that it can beshared by several users. An
important advantage of sharing files in collaboration is that youcan keep track of the changes made by
other users and can accept or reject these without keeping track of multiple versions.
12. Explain some advantages of sharing worksheet data.Ans: Some advantages of sharing worksheet
data are:

1. Allows multiple users to access and modify a file at the same time.
2. Data can also be modified simultaneously.
3. Keeps track of the changes made by other users.
4. Accepts or rejects these changes without keeping track of multiple versions.
13. Write down the steps required to share a spreadsheet.Ans: The steps required to share a
spreadsheet are:
1. Click on the Tools menu and then select Options.
2. Add the collaborators with the desired details.
3. Click on the Tools menu and then select Share Document option.
4. Share Document dialog box gets displayed.
5. Select the Share this spreadsheet with other users checkbox to enable sharing thisspreadsheet.
6. Click OK.
7. A message dialog box to save the document will appear to activate share mode. To continue, click Yes.
8. On the title bar next to the document title, the word shared shall be displayed.

14. In Share Workbook dialog box, what are the options available?Ans: The options available in Share
Workbook dialog box are:
1. Share this spreadsheet with other users checkbox to enable/disable sharing thespreadsheet.
2. List of Currently Accessing Users of the spreadsheet.
3. Help, Ok and Cancel buttons to modify changes.
15. Define and list the options provided in the Show Changes dialog box.
Ans: Using different settings, we can control which changes appear on the screen. We canfilter based on:
1. Date: Filters changes based on a specified time range.
2. Author: Displays changes made by a specific author.
3. Range: Shows changes within a specific range of cells.
4. Comment: Searches the content of comments for specific criteria.
5. Show Accepted Changes: Displays only the accepted changes.
6. Show Rejected Changes: Displays only the rejected changes.
16. Define the role of Comments in a spreadsheet.
Ans: Comments display what is changed by other users (for example, the value in Cell C5 changed from
‘1000’ to ‘400’). Collaborators, reviewers and authors can add their commentsfor the changes made, along
with relevant and necessary reasoning wherever required.
Comments are often used to exchange ideas, ask for suggestions or brainstorm a document.
17. What is the process of inserting a new comment?
Ans: The process of inserting a new comment includes the following steps:
1. Click and select the desired cell where the comment is to be inserted.
2. Right-click in the active cell and select the Insert Comment option from the pop-upmenu.
3. The Comment Box will get displayed.
4. Type the desired comment and click outside the box.
5. The cell inserted with the comment has a colored dot in the upper right-hand corner.
6. Hover over or point to the cell in which the comment is added. The comment will bedisplayed.
18. How can we accept all the changes done by a user in a spreadsheet?Ans: By following the given steps,
we can accept all changes:
1. Open the edited worksheet.
2. Click on Edit menu and then select Changes option.
3. Click on Accept or Reject option from the displayed sub-menu.
4. Accept or Reject Changes dialog box shall be displayed on the screen.
5. Click on Accept All button.
6. To close the dialog box, click on Close button in the title bar.

19. To reject changes one at a time, what are the steps required?
Ans: By following the given steps, we can reject changes one at a time:
1. Open the edited worksheet.
2. Click on Edit menu and then select Changes option.
3. Click on Accept or Reject option from the displayed sub-menu.
4. Accept or Reject Changes dialog box shall be displayed on the screen.
5. Depending on the requirement and the suggested review, click on Reject forthe selected change.
6. To close the dialog box, click on Close button in the title bar.

20. Explain how you can add, merge and compare options in the Review tab.Ans: Adding a comment:
1. Go to Review tab.

2. Click New Comment.

3. Type the comment.

4. Click outside to confirm.

5. A red triangle symbol in the top-right corner indicates the added comment.
 6. To view the comment, select the cell again.Merging documents:

1. Open the original document in which separate copies are required to be merged.
2. Click on Edit menu.
3. From the drop-down list that appears, select Changes.
4. Finally, select Merge Document

Comparing documents:
1. Open the original document and the edited document to be compared.
2. Click on Edit menu.
3. From the drop-down list that appears, select Compare Document.
4. Insert dialog box shall be displayed. Select the original worksheet and click Open.
5. Calc shall find and mark changes as inserted, deleted and changed.
6. Accept or Reject Changes dialog box shall be displayed. Select the Accept or Reject
button according to the requirement.

21. Write the steps to compare and merge spreadsheets.Ans: The steps to compare and
spreadsheets are:
1. Open the original document and the edited document that you want to compare.
2. Click on Edit menu and select Compare Document option.
3. The Insert dialog box will appear. Choose the original worksheet and click on Open
button.
4. Calc will mark the changes as inserted, deleted and changed.
5. You can then accept or reject changes from the Accept or Reject Changes dialog box.
For merging spreadsheets, follow the given steps:

1. Open the original document.

2. Go to Edit > Changes > Merge Document.
3. Choose the file you want to merge.
4. Select the worksheet to merge.
5. If there are no significant changes in the original, the copy is merged.
6. If there are changes in the original, then click Accept All to merge reviewed copies.
7. The merged document shall reflect all the recorded changes in the original document.