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How to structure a report

The document outlines the structure and essential components of a scientific report, including the title, aim, hypothesis, introduction, methods, results, discussion, and conclusions. It emphasizes the importance of clarity and detail in each section to allow readers to understand and verify the experiment. Additional elements for reports prepared for employers or clients, such as a covering letter, executive summary, and acknowledgements, are also discussed.

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3 views

How to structure a report

The document outlines the structure and essential components of a scientific report, including the title, aim, hypothesis, introduction, methods, results, discussion, and conclusions. It emphasizes the importance of clarity and detail in each section to allow readers to understand and verify the experiment. Additional elements for reports prepared for employers or clients, such as a covering letter, executive summary, and acknowledgements, are also discussed.

Uploaded by

irnalvarado21
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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SCIENTIFIC REPORTS

How to structure a report/journal:


A scientific report has the aim of explaining the experiment that scientist is conducting, here is
the prime subjects that it covers:

• A title.
• The aim of the experiment.
• The hypothesis.
• An introduction to the relevant background theory.
• The methods used.
• The results.
• A discussion of the results.
• The conclusions.
Scientific reports allow their readers to understand the experiment without doing it themselves.
In addition, scientific reports give others the opportunity to check the methodology of the
experiment to ensure the validity of the results.

Structure of scientific reports


This is the general structure of a scientific report:

Title:
The title page will include the following:

• Title of the report:


o Usually 4-12 words in length.
o Should be short, specific, and descriptive, containing the keywords of the
report.
• Authorship:
o Always publish under the same name.
o Include author addresses.
o Indicate the corresponding author and their contact details.
• Date:
o The date when the paper was submitted.
SCIENTIFIC REPORTS
Table of Contents
A Table of Contents is only required for length reports (usually 6 pages or more).

Abstract
The Abstract is a self-contained synopsis of the report - an informative summary of what
you did and what you found out.

The Abstract should include the following:

• Objectives (as outlined in the Introduction) and scope of the investigation.


• A brief reference to the Materials and Methods.
• A summary of the results and conclusions - a brief but thorough statement of the
outcome/s of the experiment.
If there is a hypothesis, you may state what it is and whether it was supported or
refuted.

The following should not be included in the Abstract:

• Literature citations.
• Formulae and abbreviations, references to tables.
Although the Abstract comes first in a report, it is best to write it last, after you have the
results and conclusions.

Introduction
This provides a summary of the analysis to be undertaken. The purpose of the
Introduction is to put the reader in the picture and place the research/experiment within
a context.

The following may be included in the Introduction:

• Background about the analysis to be carried out.


• A brief review of previous research (relevant literature) to give a background -
paraphrase relevant facts from the scientific literature, citing the sources to
support each statement.
• Reasons why the research was undertaken.
• Statement of the hypothesis (an idea or concept that can be tested by
experimentation) if there is one.
• An explanation of the different techniques and why they are used.
SCIENTIFIC REPORTS
• A statement of the objective/s - what you hope to achieve.
The Introduction is what and why of the experiment, and should answer the following
questions:

• What was the purpose or objective of the experiment/research?


• Why was the experiment/research conducted in a particular manner?
• Why was it important in a broader context?
The Introduction should not include any results or conclusions.

Materials and Methods (Experimental)


The Materials and Methods, sometimes called Experimental, is a description of the
materials and procedures used - what was done and how. Describe the process of
preparation of the sample, specifications of the instruments used and techniques
employed.

The Method should include such things as sample size, apparatus or equipment used,
experimental conditions, concentrations, times, controls etc.

While the Method does not need to include minute details (e.g. if you followed a set of
written instructions, you may not need to write out the full procedure - state briefly
what was done and cite the manual), there needs to be enough detail so that someone
could repeat the work.

Do not keep using the word "then" - the reader will understand that the steps were
carried out in the order in which they are written.

The Method must be written in the past tense and the passive voice.

Results
This section states what you found.

The following will be included in your Results:

• Pictures and spectra.


• Tables and graphs whenever practical.
• Brief statements of the results in the text (without repeating the data in the
graphs and tables). When writing about each picture, graph or table, refer to it
parenthetically e.g. (Figure 1).
• If possible, give a section of related results and then comment on them rather
than presenting many pages of unrelated results and then discussing them at the
SCIENTIFIC REPORTS
end. Subheadings can be used to divide this section so that it is easier to
understand.
Massive quantities of data or raw data (not refined statistically) can be presented in
appendices.

Include only your own observed results in this section.

The following should not be included in your results:

• What you expected to find or what you were supposed to have observed.
• References to other works (published data or statements of theory).
Use the Discussion section of the report for these.
The Results section should be written in the past tense and passive voice, avoiding the
use of "I" and "we".

Discussion
State your interpretation of your findings, perhaps comparing or contrasting them with
the literature. Reflect on your actual data and observations.

Explain or rationalize errant data or describe possible sources of error and how they may
have affected the outcome.

The Discussion must answer the question "What do the results mean?" It is an argument
based on the results.

Conclusion
This is the summing up of your argument or experiment/research and should relate back
to the Introduction.

The Conclusion should only consist of a few sentences and should reiterate the findings
of your experiment/research.

If appropriate, suggest how to improve the procedure, and what additional experiments
or research would be helpful.
SCIENTIFIC REPORTS
References
Cite any references that you have used, ensuring that each item in the reference list has
an in-text citation, and every in-text citation has a full reference in the reference list at
the end of your paper.

Ensure that the references are formatted according to the style required by the journal
(or your lecturer/supervisor) and be careful with spelling (the author whose name you
misspell may be asked to review the paper!)

Scientific Reports for Employers or Clients


If a scientific report is being prepared for an employer or client, the following additional
elements may be included:

Covering Letter or Memo


A formal covering letter (if the the report is for someone outside your organization) or
memo (if the report is for someone within your organization) which accompanies the
report will include the following:

• Identification of the report topic.


• Identification of the person authorizing the report, and date of authorization.
• Key findings.
• Acknowledgement of any assistance received.

Executive Summary
This would be situated at the beginning of the report (before the Abstract).

The Executive Summary will

• explain the purpose of the report.


• Describe the methods used in the investigation.
• give the main conclusions and recommendations (if applicable).
Because the readers of the report will not necessarily be scientists, the Executive
Summary should be in simple language, avoiding the use of technical jargon.
SCIENTIFIC REPORTS
Recommendations
If the report is of an investigative nature, the final section (after Conclusion) will be any
recommendations that you make on the basis of the scientific results.

Acknowledgements
If other people or organizations assisted in any way with the experiments/research (e.g.
funding, facilities, guidance etc.), they should be thanked at the end of the document
(after Conclusion and Recommendations).

References used for this guide


Dintzner, M. R.; Niedziela, R. F. Elements of laboratory report writing.
http://chemistry.che.depaul.edu/LabReport/ (accessed August 2004).

Emerson, L.; Hampton, J. Writing Guidelines for Science and Applied Science
Students, 2nd ed.; Thomson/Dunmore Press: Southbank, Vic., 2005.

Lobban, C. S.; Schefter, M. Successful Lab Reports: A Manual for Science Students;
Cambridge University Press: Cambridge, 1992.

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